Backup Documents 09/15/2009 Item #16F 2
16F2
MEMORANDUM
DATE: October 1, 2009
TO: Lyn Wood, Contract Specialist
Purchasing Department
FROM: Teresa Polaski, Deputy Clerk
Minutes and Records Department
RE: Contract #09-5183: "Collier County Tourism Website
Design and Maintenance"
Contractor: Miles Media Group, LLLP
Enclosed, please find one (1) original, referenced above (Agenda Item
#16F2) approved by the Board of County Commissioners on Tuesday,
September 15, 2009.
..
An original Agreement is being held in the Minutes and Records
Department in the Official Records of the Board's
If you should have any questions, you may contact me at 252-8411.
Thank you,
Enclosures
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ITEM NO.: ~S ..r ~ ~J-o~ DATE RECEIV,JtCf
FILE NO: lA='"^t< V 'J) ~
ROUTED TO: () 9-- PIZ C - (J L35 2- ~ ~
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REQUEST FOR LEGAL SERVICES
Date: September 15, 2009 \~~/
To: Office of the County Attorney
Jeff Klatzkow C(!li! t1:ft/f
From: Lyn M. Wood, C.P.M., Contract Specialist ~
fY.J~ r
Purchasing Department, Extension 2667
~~
Re: Contract: #09-5183 "Collier County Tourism Website nd ~~
Maintenance"
Contractor: Miles Media Group, LLLP
BACKGROUND OF REQUEST:
This Contract was approved by the BCC on September 15, 2009, V
Agenda Item 16.F.2 ~
This item has not been previously submitted.
ACTION REQUESTED:
Contract review and approval.
OTHER COMMENTS:
Please forward to BCC for signature after approval. If there are any
questions concerning the document, please contact me. Purchasing would
appreciate notification when the documents exit your office. Thank you.
C: Jack Wert, Tourism
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CHECKLIST FOR REVIEWING CONTRACTS
,~
If
Entity Name: MIL(.S M..t..blA (jh..~U~J IN~. .. ~\,.,c.
~~ I' ~-(
Entity name correct on contract? -- Yes ~No \~ \..-\.1... \
Entity registered with FL Sec. of State? _\.-"""'_Yes --- No
Insurance
Insurance Certificate attached? v Yes -- No
Insured registered in Florida? ~Yes No
Contract # &/or Project referenced on Certificate? -- Yes v"'No
Certificate Holder name correct (BCC)? _!L_ Yes No
Commercial General Liability l-l/tl((lJ
General Aggregate Required $ SP~ (J() (J Provided $ Z Moll... Exp. Date
Products/Compl/Op Required $ Provided $ I' Exp. Date (I
Personal & Advert Required $ Provided $ I Ml. L. Exp. Date "
Each Occurrence Required $ Provided $ , I Exp. Date ( ,
Fire/Prop Damage Required $ Provided $ '31H)~(J Exp. Date I'
Automobile Liability 4 ( t{ fa)
Bodily Inj & Prop Required $ S 8tJJ 10 (J Provided $ JllAlL- Exp Date
Workers Compensation I I
Each accident Required $ seal D()O Provided $ Suo, 100 Exp Date \( I { 1(7
.
Disease Aggregate Required $ Provided $ I ( Exp Date (
Disease Each Empl Required$~_ Provided $ I I Exp Date ' ,
Umbrella Liability Exp Date lJ/- t:z I/(?
Each Occurrence Provided $ 3 M\. L
Aggregate Provided $ \.1 Exp Date. I I
Does Umbrella sufficiently cover any underinsured portion? ~Yes ~ No
Professional Liability Exp. Date ~ !a..lllJ
Each Occurrence Required $ J M.l L Provided $ I \\At L
Per Aggregate Required $ Provided $ II Exp. Date I I '
Other Insurance
Each Occur Type: Required $_~_ Provided $ Exp Date_
County required to be named as additional insured? ~Yes ~ No
County named as additional insured? ~_Yes ~ No
Indemnification /Yes
Does indemnification meet County standards? No
Is County indemnifying other party? -- Yes -tL:-No
Performance Bond
Bond requirement referenced in contract? -- Yes No
Ifattached, expiration date of bond
Does dollar amount match contract? ~ Yes No
Agent registered in Florida? -- Yes ~ No
Signature Blocks
Correct executor name in signature block? V Yes ~ No
Correct title of executor? _~_ Yes No
Executor authorized to sign for entity? --'L:: Yes - No
Proper number of witnesses/notary? ~\~ l:7 Yes ~ No
Authorization for executor to sign, if necessary:
Chairman's signature block? V Yes No
~Yes ~
Clerk's attestation signature block? - No
County Attorney's signature block? ~Yes - No
Attachments ~es
Are all required attachments included? No ~
Reviewer Initials:
Date:
04.C'OA- 103 /222
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MEMORANDUM 16F2....
TO: Ray Carter
Risk Management Department
FROM: Lyn M. Wood, C.P.M., Contract specialist,~
Purchasing Department ~/' i
DATE: September 15, 2009
RE: Review I nsurance for Contract: #09-5183 "Collier County
Tourism Website Design and Maintenance"
Contractor: Miles Media Group, LLLP
This Contract was approved by the BCC on September 15, 2009, Agenda
Item 16.F.2
Please review the Insurance Certificates for the above referenced contract. If
everything is acceptable, please forward to the County Attorney for further
review and approval. Also, will you advise me when it has been forwarded.
Thank you. If you have any questions, please contact me at extension 2667.
dod/LMW
C: Jack Wert, Tourism
~ DATE RECEIVED
. · ..' {.tv J\F SEP 1 5 2009
i/n~? RISK HAHAGEMEN'
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16F2 ,--
mausen_g
From: RaymondCarter
Sent: Thursday, September 17, 2009 1 :21 PM
To: LynWood
Cc: mausen_g; WertJack; GazgaNorberto
Subject: Contract 09-5183 "Collier County Tourism Website Design and Maintenance"
All, I have approved the Certificate(s) of Insurance provided by Miles Media Group LLLP for contract 09-5183 which will
now be forwarded to the County Attorney's Office for their review.
Thank you,
Ray
~~
Manager Risk Finanace
Office 239-252-8839
Cell 239-821-9370
1
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16F
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Foreign Profit Corporation
MILES MEDIA GROUP, INC,
Filing Information
Document Number P28796
FEIIEIN Number 650163180
Date Filed 04/05/1990
State DE
Status ACTIVE
Principal Address
6751 PROFESSIONAL PARKWAY WEST
SARASOTA FL 34240
Changed 10/08/2002
Mailing Address
6751 PROFESSIONAL PARKWAY WEST
SARASOTA FL 34240
Changed 10/08/2002
Registered Agent Name & Address
WILLIAMS, PARKER, HARRISON, DIETZ
200 S. ORANGE AVE.
SARASOTA FL 34236 US
Name Changed: 02/20/2002
Address Changed: 02/20/2002
Officer/Director Detail
Name & Address
Title PD
MILES, ROGER W
6751 PROFESSIONAL PKY WEST
SARASOTA FL 34240
Title D
COMEY, ROBERT A
101 SECOND ST SE #800
CEDAR RAPIDS IA
Title V
BERLIN, STEPHEN
6751 PROFESSIONAL PKWY WEST
http://www.sunbiz.org/scripts/cm"det.exe?action= D ETFIL&inq_ doc _ number= P2 8 796&inq... 4/14/2009
~"hn____",," _, __...""",,,..,__.~"._"A 'u.,..._________ A ~ ---
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16F
SARASOTA FL 34240
Title V
WINKLE, PAUL
6751 PROFESSIONAL PKWY WEST
SARASOTA FL 34240
Title VST
BARTENS, WILLIAM
6751 PROFFESIONAL PKWY W
SARASOTA FL 34240
Annual Reports
Report Year Filed Date
2007 01/17/2007
2007 04/06/2007
2008 02/14/2008
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AGREEMENT 16F2
09-5183 /JCollier County Tourism Web site Design and Maintenance"
THIS AGREEMENT, made and entered into on this ;.,'1-1./ day of " 2009,
by and between Miles Media Group, Inc., authorized to do business in he State of Florida,
whose business address is 6751 Professional Parkway West, Suite 200, Sarasota, Florida,
34240-8443, hereinafter called the "Vendor" and Collier County, a political subdivision of the
State of Florida, Collier County, Naples, hereinafter called the "County":
WITNE S SETH:
1. COMMENCEMENT. This Agreement shall commence on October 1, 2009 and shall be
for a two (2) year period. The County may, at its discretion and with the consent of the
Vendor, extend the Agreement under all of the terms and conditions contained in this
Agreement for two (2) additional one (1) year periods. The County shall give the
Vendor written notice of the County's intention to extend the Agreement term not less
than thirty (30) days prior to the end of the Agreement term then in effect.
2. STATEMENT OF WORK. The Vendor shall provide professional website design and
maintenance services in accordance with the terms and conditions of RFP #09-5183,
"Collier County Tourism Web site Design and Maintenance", and the Vendor's
proposal, incorporated herein by reference and made an integral part of this
Agreement. This Agreement contains the entire understanding between the parties
and any modifications to this Agreement shall be mutually agreed upon in writing by
the Vendor and the County Project Manager or his designee, in compliance with the
County Purchasing Policy and Administrative Procedures in effect at the time such
services are authorized.
3. THE CONTRACT SUM. The County shall pay the Vendor for the fixed monthly cost
for website hosting and maintenance as follows:
Web Site Hosting plus twelve (12) hours maintenance per month
for www.paradisecoast.com $l,950jmonth
HBX monthly licensing, analysis, reporting $ 750 j month
Additional tasks required by the County will be evidenced by Vendor proposals and a
County Purchase Order. Payments shall be made to the Vendor when requested as
work progresses, but not more frequently than once per month. Payment will be made
upon receipt of a proper invoice and upon approval by the Tourism Development
Director or his designee, and in compliance with Chapter 218, Florida Statutes,
otherwise known as the "Local Government Prompt Payment Act" .
4. NOTICES. All notices from the County to the Vendor shall be deemed duly served if
mailed or faxed to the Vendor at the following Address:
-.--,.-----,,-.-..-- .._<..'--~ "..- OIr" 'o!-"_, ~,-,,-,.."--....- --
Miles Media Group, Inc. 16F2 ;-
6751 Professional Parkway West, Suite 200
Sarasota, FL 34240-8443
Attention: Roger W. Miles, President & CEO
Fax # 941-907-0300
All Notices from the Vendor to the County shall be deemed duly served if mailed or
faxed to the County to:
Tourism Development Department
3050 North Horseshoe Drive # 218
Naples, Florida 34104
Attention: Jack Wert, Executive Director
Fax # 239-252-2404
The Vendor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
5. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating
a partnership between the County and the Vendor or to constitute the Vendor as an
agent of the County.
6. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.5., all permits
necessary for the prosecution of the Work shall be obtained by the Vendor. Payment for
all such permits issued by the County shall be processed internally by the County. All
non-County permits necessary for the prosecution of the Work shall be procured and
paid for by the Vendor. The Vendor shall also be solely responsible for payment of any
and all taxes levied on the Vendor. In addition, the Vendor shall comply with all rules,
regulations and laws of Collier County, the State of Florida, or the U. S. Government
now in force or hereafter aaopted. The Vendor agrees to comply with all laws
governing the responsibility of an employer with respect to persons employed by the
Vendor.
7. NO IMPROPER USE. The Vendor will not use, nor suffer or permit any person to use
in any manner whatsoever, county facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in
effect or hereafter enacted or adopted. In the event of such violation by the Vendor or if
the County or its authorized representative shall deem any conduct on the part of the
Vendor to be objectionable or improper, the County shall have the right to suspend the
contract of the Vendor. Should the Vendor fail to correct any such violation, conduct, or
practice to the satisfaction of the County within twenty-four (24) hours after receiving
notice of such violation, conduct, or practice, such suspension to continue until the
2
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16F2
violation is cured. The Vendor further agrees not to commence operation during the
suspension period until the violation has been corrected to the satisfaction of the
County.
8. TERMINATION. Should the Vendor be found to have failed to perform his services in
a manner satisfactory to the County as per this Agreement, the County may terminate
said agreement immediately for cause; further the County may terminate this
Agreement for convenience with a thirty (30) day written notice. The County shall be
sole judge of non-performance.
9. NO DISCRIMINATION. The Vendor agrees that there shall be no discrimination as to
race, sex, color, creed or national origin.
10. INSURANCE. The Vendor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $500,000
Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property
Damage Liability. This shall include Premises and Operations; Independent
Vendors; Products and Completed Operations and Contractual Liability.
B. Business Auto Liability: Coverage shall have minimum limits of $500,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property
Damage Liability. This shall include: Owned Vehicles, Hired and Non-Owned
Vehicles and Employee Non-Ownership.
C. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of $500,000
for each accident.
D. Professional Liability Insurance: The Consultant shall maintain Insurance to
insure its legal liability for claims arising out of the performance of professional
services under this Agreement. Coverage shall have minimum limits of $1,000,000
Per Occurrence.
Special Requirements: Collier County shall be listed as the Certificate Holder and
included as an Additional Insured on the Comprehensive General Liability
Policy.
Current, valid insurance policies meeting the requirement herein identified shall
be maintained by Vendor during the duration of this Agreement. Renewal
certificates shall be sent to the County thirty (30) days prior to any expiration date.
There shall be a thirty (30) day notification to the County in the event of
cancellation or modification of any stipulated insurance coverage.
3
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16F2
Vendor shall insure that all sub-Vendors comply with the same insurance
requirements that he is required to meet. The same Vendor shall provide County
with certificates of insurance meeting the required insurance provisions.
11. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Vendor
shall indemnify and hold harmless Collier County, its officers and employees from any
and all liabilities, damages, losses and costs, including, but not limited to, reasonable
attorneys' fees and paralegals' fees, to the extent caused by the negligence, recklessness,
or intentionally wrongful conduct of Vendor or anyone employed or utilized by the
Vendor in the performance of this Agreement. This indemnification obligation shall not
be construed to negate, abridge or reduce any other rights or remedies which otherwise
may be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
12. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf
of the County by the Tourism Development Department.
13. CONFLICT OF INTEREST. Vendor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner
with the performance of services required hereunder. Vendor further represents that no
persons having any such interest shall be employed to perform those services.
14. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the attached
component parts, all of which are as fully a part of the contract as if herein set out
verbatim: Vendor's Proposal, Insurance Certificate, and RFP #09-5183
Specifications/Scope of Services.
15. SUBJECT TO APPROPRIATION. It is further understood and agreed by and
between the parties herein that this agreement is subject to appropriation by the Board
of County Commissioners.
16. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or
individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part
III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, and County
Administrative Procedure 5311. Violation of this provision may result in one or more
of the following consequences: a. Prohibition by the individual, firm, and/ or any
employee of the firm from contact with County staff for a specified period of time; b.
Prohibition by the individual and/ or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RFP, and/ or
quotes; and, c. immediate termination of any contract held by the individual and/ or
firm for cause.
4
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16F2
17. IMMIGRATION LAW COMPLIANCE. By executing and entering into this
agreement, the Vendor is formally acknowledging without exception or stipulation that
it is fully responsible for complying with the provisions of the Immigration Reform and
Control Act of 1986 as located at 8 USe. 1324, et seq. and regulations relating thereto,
as either may be amended. Failure by the Vendor to comply with the laws referenced
herein shall constitute a breach of this agreement and the County shall have the
discretion to unilaterally terminate this agreement immediately.
18. OFFER EXTENDED TO OTHER GOVERNMENT AL ENTITIES. Collier County
encourages and agrees to the successful proposer extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the
discretion of the successful proposer.
19. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
20. ADDITIONAL ITEMS/SERVICES. Additional items and! or services may be added to
this contract upon satisfactory negotiation of price by the Contract Manager and Vendor.
21. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be attended
by representatives of Vendor with full decision-making authority and by County's staff
person who would make the presentation of any settlement reached during negotiations
to County for approval. Failing resolution, and prior to the commencement of
depositions in any litigation between the parties arising out of this Agreement, the parties
shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit
Court Mediator certified by the State of Florida. The mediation shall be attended by
representatives of Vendor with full decision-making authority and by County's staff
person who would make the presentation of any settlement reached at mediation to
County's board for approval. Should either party fail to submit to mediation as required
hereunder, the other party may obtain a court order requiring mediation under section
44.102, Fla. Stat.
Any suit or action brought by either party to this Agreement against the other party
relating to or arising out of this Agreement must be brought in the appropriate federal or
state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction
on all such matters.
22. KEY PERSONNEuPROTECT STAFFING. The proposer's personnel and management to
be utilized for this project shall be knowledgeable in their areas of expertise. The County
reserves the right to perform investigations as may be deemed necessary to insure that
competent persons will be utilized in the performance of the contract. Selected firm shall
assign as many people as necessary to complete the project on a timely basis, and each
person assigned shall be available for an amount of time adequate to meet the dates set
5
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16F2
forth in the Project Schedule. Firm shall not change Key Personnel unless the following
conditions are met: (1) Proposed replacements have substantially the same or better
qualifications andj or experience. (2) that the County is notified in writing as far in
advance as possible. Firm shall make commercially reasonable efforts to notify Collier
County within seven (7) days of the change. The County retains final approval of
proposed replacement personnel.
IN WITNESS WHEREOF, the Vendor and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date and year first above
wri tten.
BOARD OF COUNTY COMMISSIONERS
ATTEST:. (: ..., J,I,';- C'~. COLLIER COUNTY, FLORIDA
<f'" .. '.~' <~
Dwi i,,'~' 'Brock, Cl{!~~of Courts If) d ~
'I;' f~ By: 4!.~ ~~,
Donna'Fiala, Chairman
.
Miles Media Group, . Tnc.
i~ Vendor
~ By: ~~'
First Witness Signature
..' 11>'1 (
L--I5c."
~~:s7met _ 51l:r/e ~OJ) v' Pi.- Pv8usJ.JGll
Second Witness Typed signature and title
.k.P--7Z1AJ1 .S;. rn~s:;--
tTypejprint witness namet
Approved as to form and ltem# [to~a
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8~~;da Q.I f r;jrt]
-
~~~l::,Ldllt County Attorney
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'5: La H R. ~..e. ~
Print Name
6
- ------ -.. ~.-.""."-.'a.-""-......'"".,...-''''' ~-. "T
9/10/2009 13:09:14 From: To: 1 (239) 252-6597 16 f- 22 )
~. CERTIFICATE OF LIABILITY INSURANCE OP 10 32 I DATE (MMlDDIYVYY)
MILES-1 09/10109
PRODUCER THIS CERTIACATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTlACATE
Brown & Brown of Florida, Inc. HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
1819 Main Street Suite 510 ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW.
Sarasota FL 34236
Phone: 800-421-2803 Fax: 941-893-2300 INSURERS AFFORDING COVERAGE NAIC#
INSURED MiJ.es Meq1a Group, LLC INSURER A: American Casualty Co of 20421
Miles Media Group, Inc.
Miles Media Group, LLLP INSURER B: Valley Forge Insura.nce Co
See The Berkshires Inc INSURER C: Columbia Casualty Co
Miles Media LLC
6751 Professional Parkway INSURER 0: Continental Casualty Co
Sarasota FL 34240
I INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POliCY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDrTlON OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TE RMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
'~~R ~~'Rc TYPE OF INSURANCE POLICY NUMBER c"'i'fE1'1MMIDDIVYVY\ D~W-r'MMlDDIYvYYi LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 1000000
- ~R~~~S (Ea occurence)
A X ~ COMMERCIAL GENERAL L1ABIUTY 2083116757 04/09/09 04/09/10 $ 300000
h CLAIMS MADE [!] OCCUR MED EXP (Anyone person) $ 5000
I- PERSONAL & ADV INJURY $ 1000000
I-- GENERAL AGGREGATE $2000000
n'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMPIOP AGG $2000000
-h PRO- n
POLICY JECT LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
- $ 1000000
A X ANY AUTO 2083116760 04/09/09 04/09/10 (Ea accident)
-
ALL OWNED AUTOS BODILY INJURY
- $
SCHEDULED AUTOS (Per person)
-
X HIRED AUTOS BODILY INJURY
- (Per accident) $
~ NON-OWNED AUTOS
- PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
R ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
aESS I UMBRELLA LIABILITY EACH OCCURRENCE $ 3000000
D X OCCUR D CLAIMS MADE P2083116774 04/09/09 04/09/10 AGGREGATE $ 3000000
$
~ DEDUCTIBLE $
X RETENTION $10,000 $
WORKERS COMPENSATION X ITB'~Y~tWs I IU~~-
AND EMPLOYERS' LlABILlTV VIN
B ANY PROPRIETORlPARTNERIEXECUTIVLJ WC287957049 01/01/09 01/01/10 E.L EACH ACCIDENT $500000
OFFICERiMEMBE R EXCLUDED?
(Mandatory In NH) I E,L DISEASE - EA EMPLOYEE $ 500000
~~E~I1t'~~~v'is16~s below E.L DISEASE. POLICY L1Mrr $ 500000
OTHER
C Professional 26811803603 04/09/09 04/09/10 Limit 1000000
Liabilitv Ded 25000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
Certificate holder is recognized as additional insured with respects to
general liabi1ity only. *10 days notice of cance11ation for non payment of
premium.
CERTIFICATE HOLDER CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30* DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
Collier County Government IMPOSE NO OBLIGATION OR L1ABILlTV OF ANY KIND UPON THE INSURER, ITS AGENTS OR
3301 East Tamiami Trail REPRESENTATIVES.
Naples FL 34112 AUTHORIZED REPRESENTATIVE
ACORD 25 (2009/01)
"--.-. ,,_.._--,-_._--"..._~~,.~~.,.,--,,----^_._---- .." ...."_.".,.-.---..,~_.-,-...._,--' ,-
16F2
Patricia L. Morgan
From:
Sent:
To:
Cc:
Subject:
Attachments:
DeLeon Diana [DianaDeLeon@colliergov.net]
Friday, November 19, 20109:35 AM
Patricia L. Morgan
Ward, Kelsey
09-5335 Contract Mod form Amendment #2
Executed Amend #2.pdf; Amend #1 VisionMobile.pdf
Pat,
Please attach amendment #2 to the contract. Attached is Amend #1 in case you didn't get it.
Thanks,
Diana De Leon
Purchasing Dept
(239)252-8375
Under Florida LJVi. e-In(1i1 ;-;ddresses are public rec()ld~; It '{OU do !10t vv;mt your emirl adzhess l'",!e;\',{,d 'I' !pSpmbP r(; .j Pl!bliC IH(nd'.; :tlq"r~',;I,j- "'I)' ",-;;d
("iedronic mai! 10 this (J(li,jy instBad Ci)r1t;:;ci nil'; otfiu, iJ,. tei."pkJj ,t' ill 'i: \h;!it:(i
16F2
EXHIBIT A-I Contract Amendment # 09-5335
"Collier County Website Hosting and Maintenance"
This amendment, dated JL"--, 20 I 0 to the referenced agreement shall be by and between the parties
to the original agreement, Vision Internet Providers, Inc., whose business address is 2530 Wilshire
Boulevard, 2nd Floor, Santa Monica, California 90403 (to be referred to as "Contractor") and Collier
County, Florida, (to be referred to as "Client" or "County").
Statement of Understanding
RE: Contract # 09-5335 "Collier County Website Hosting and Maintenance"
In order to continue the services provided for in the original Contract document referenced above, the
Contractor agrees to amend the above referenced Contract as per Exhibit "A I-A" attached to this
Amendment and incorporated herein by reference.
The Contractor agrees that this amends the original Contract and that the Contractor agrees to complete
said services in the amount of five thousand nine hundred twenty five dollars ($5,925) which will be
deducted from the County's accumulated maintenance hours.
All other terms and conditions of the agreement shall remain in force.
IN WITNESS WHEREOF, the Contractor and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
CONTRACTOR
C
/4
-
A
By:
Title:
Dated:
Steven B. Chapin
President
~ 1/1.1 \0
OWNER:
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
County Attorney
~
By:
Stephen . Ca ell
Director of Purchasing and General Services
.wJI
,
Exhibit A1-A
to
Contract # 09-5335, 'Collier County Website Hosting and Maintenance"
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Enhancement #2, represents and describes additional work for the Collier County website.
visionMobile ™ will enhance your website's usability and provide your community w~h even
more opportunities to interact with the County.
v;'~, j 1) !':'.~Clb 11<:
visionMobile™ dynamically converts all standard web pages and key components, such as the
Calendar and News to your mobile website. Updates remain simple and easy with dynamic
posting to the traditional website and the mobile version. Also, intuitive navigation allows users
to go through all page levels with ease. Your website will be compatible with all major smart
phones including iPhone, Blackberry, Android, Windows Mobile phones and more.
.
.
.
.
.
clIO.......
.
F', . "DI1---'-' IlCIi
...*"", 'co._i"
Figure 1 vlslonMobile™ will make your website compatibie with all major smart phones
Including iPhone, Blackberry, Android, Windows Mobile phones and more.
p, :\H i:,:;Tvice~
isionMobile ™
-.u._..
;"~:~'~~lf""~",
$5,925
The cost of visionMobile™ will be deducted from the County's accumulated
maintenance hours.
Patricia L. MorQan
16F2
From:
Sent:
To:
Cc:
Subject:
Attachments:
OeLeonOiana [OianaOeLeon@colliergovnet]
Friday, November 19, 2010 9:35 AM
Patricia L. Morgan
Ward, Kelsey
09-5335 Contract Mod form Amendment #2
Executed Amend #2.pdf; Amend #1 VisionMobile.pdf
Pat,
Please attach amendment #2 to the contract. Attached is Amend #1 in case you didn't get it.
Thanks,
Diana De Leon
Purchasing Dept
(239)252-8375
Under Fluridi:l 1;~\N e!llilil addresses (lre public reconh if Y(iLl de nol wan1 \lOUI e.m:Jli Clddrl:;S~ r81e"nfed 1I11t'SUOllse to d public recOlcls H;'(lLI(~st do l1ul send
rpall Ie Vi'S entity tnsteDd CDI1!CJC: thi:; u~ti:.;t' tJ)/ \t;iepriilik' ill ".v'l!mq
16F2
EXHIBIT A-2 Amendment # 2 10 Contract 09-5335
"Collier County Website Hosting and Maintenance"
This amendment, dated ;11::,7 ,2010 to the referenced agreement shall be by and between the parties
to the original agreement, "ision Internet l'roviders, Inc., whose busl11cSS address IS 2530 Wilshlrc
Boulevard, 2nd Floor, Santa Monica, California 90403 {to be referred to as "Contractor") and Collier
County, Florida, (to bc referred to as "Chent" or "County").
Statement of lJnder<landing
RE: Contract # 09-5335 "Collier County Website Hosting and Maintenance"
In order to continue the services provlded tC)r in the original Contract Jocument referenced above, the
Contractor agrees to amend the above referenced Contract as follows:
Add Additional Services below in Accordance with Exhihil B Rate Schedule of above referenced
contract.
Add Gilogle CSE search to Collier County Websitc
Dynamic Programming: 3.33 hours @ $135 per bour = $450
Add Google CSE search to Collier County Sberiff's Office Website
Dynamic Programming: 3.33 hours @ $135 per hour = $450
The Collier County Sheriff's Office will issue payment for their required services separatel)' from
the County.
The Contractor agrees that this amends the original Contract and that the Cont.ractor agrees to complete
said scrvices in the amount of nine hundred dollars ($900.00).
All other terms and conditions ofthc agreement shall remain in force.
IN WITNESS WHEREOF, the Contractor and the County have each, respectlvely, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
('ONTRA(TOR
ATTEST:
Vision Internet Providers, Inc.
Corporate Secretary/Witness
;[::rv-;: Q--~,,</,
By:?[" >-<- O~c.//-:' <:;J
Dated: .--LI~_=_L~'_
/
By,/
Tiile:
Dated:
sie~s1itih;'pi~- _ - ____
President
l/:~~l__j~:? ___'~_."~~~'._"M___
A"P.f!Loved as to form and
rt'.egal'sufficiency:,,! 1
\ / /
\\ ! r /'
.,-\--~ j\-..f--l('~ /1",,-
(-----t;.-"',LW-..' ",;"".,f ,"<'\,.c
~. "..;t...l,t County Attorney
~)vJy
OWNFR:
BOARD OF COUNTY COMMISSIONERS
COlLIER COUNTY, FLORIDA
r
By: (".<._j { !;...~ f;,,0:..~~_ _:__!~._i~_::..i:I>-
Stephen Y. C~p<ell
Director of Purchasing and General Services
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Exhibit A
Scope of Services
Annual Maintenance and Hosting Services Agreement
Collier County and Vision Internet Providers Inc.
I. a. Contractor shall do all work and carry out all activities necessary for completion of Web site
Maintenance and Hosting Services.
b. Contractor enters into this Agreement as an independent contractor and not as an employee
of the Client. The Contractor shall have no power or authority by this Agreement to bind the
Client in any respect. Nothing in this Agreement shall be construed to be inconsistent with this
relationship or status. All employees, agents, contractors or subcontractors hired or retained by
the Contractor are employees, agents, contractors or subcontractors of the Contractor and not of
the Client. The Client shall not be obligated in any way to pay any wage claims or other claims
made against Contractor by any such employees, agents, contractors or subcontractors, or any
other person resulting from performance of this Agreement.
2. Contractor agrees to perform website maintenance up to five (5) hours per month at a price of
$550 per month. Maintenance beyond five (5) hours per month is optional and considered
Extra Work as described in Paragraph 4. Any unused hours in a given month will be applied to
the following month ("Surplus Hours"). In the event there are Surplus Hours at the end of
twelve (12) months, Contractor will allow Client to apply these hours to web site component
development, provided that:
a. Contractor has been paid in filll, and on time each month,
b. Any work to utilize Surplus Hours is requested by Client pnor to the end of the
thirteenth month, and
c. Work requested by Client can be reasonably completed by Contractor by the end of the
fourteenth month.
In the event that the conditions of 3 a, b, and c above are not fulfilled then all Surplus Hours are
forfeited.
3. Additional services not covered in this Agreement and extra work (i.e., work beyond the five (5)
hours per month) may be requested by Client from time to time under this Agreement ("Extra
Work"). Extra Work will be billed at prevailing hourly rates which are currently as stated in Exhibit B
- Rate Schedule, attached. Client shall be responsible for any or all additional fees including, without
limitation: photography, stock images, illustration, scanning, software, applications, online promotion,
marketing, copy writing, redesign, change orders, mailings, and fees to any third party vendors if
applicable.
4. Client understands that Contractor will perform maintenance to be compatible with eXIsting
Client website utilizing the Vision Internet Content Management Tool.
6
Exhibit B
Rate Schedule
Website Hosting
Monthly Web site Maintenance
3-5 hours a month
Above 5 hours a month
Additional Services
HTML Programming, Data Input
Graphic Production
Quality Assurance, Testing, Debugging, Webmaster Services
Consulting, Project Management, Database Design,
Dynamic Programming
Graphic Design, Training
Straight flatbed scanning
Touch up work to images biIled at Graphic Design
hourly rate
9
$200/ month
$110/hour
$lOO/hour
$85/hour
S95/hour
Sl05/hour
$135/hour
$125/ hour
$10 per scan
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