Backup Documents 09/15/2009 Item #16D19
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO D 1~
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original docume:nts should be hand delivered to the: Board Office, The completed routing slip and original
documents are to be forwarded to the Board Office: only afh'r the Hoard 11<L~ taken action on the Item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed, (fthe document is already complete with the
exception of the Chairman's si~ature, draw a line throul!l1 routinll. lines # I through #4, complete the checklist, and forward to Sue Filson line #5),
Route to Addressee(s) Office Initials Date
(List in routing order)
1 Colleen Greene County Attorney em&- <1./1 .61
2.Chairman Donna Fiala BCC
3.
4.
- Board of County Commissioners
5. Ian Mitchell, Executive Manager
6. Minutes and Records Clerk of Court's Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of tile original document pending BCe approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the Bee oft1ce only after the BeC has acted to approve the
item.
Name of Primary Staff Wendy Klopt7 Housing & Human Services Phone Number 252-290 I
Contact
Agenda Date Item was september 15,2009 Agenda Item Number 16D19
A roved b the BCC
Type of Document 2?09 HPRP Grant AgreeIl1~n!~~mPlate, Number of Original '3 <--.JL
Attached Sl e & Sco s ('1.-, 3 Documents Attached
'~\
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/A'" in the Not Applicable column, whichever is Yes
'ate. (Initial)
I. Original document has been signed! initialed for legal sutliciency. (All documents to be WK
signed by the Chainnan, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Otlice and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and ossibl State Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's WK
Office and all other arties ex t the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date ofBCC approval of the WK
document or the final ne otiated contract date whichever is a licable.
4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's WK
si and initials are uired.
5. In most cases (some contracts are an exception), the original document and this routing slip WK
should be provided to Sue Pilson in the BCC otlice within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the acc's actions are nullified. Be aware of our deadlines!
6. The doeumeat was .pproved by the BCC on 09/15/09 and all changes made during WK
tbe meetiDg bave beeD iDeorporated in the attached document. The County Attorney's
0fIiee bas reviewed tbe ehaD ifa licable.
I: Formsl County Forms! BCC Forms! Original Documents Routing Slip WWS Original 9,03,04, Revised 1.26,05, Revised 2.24,05
p-
16D IS
MEMORANDUM
Date: September 21, 2009
To: Wendy Klopf, Operations Coordinator
Housing & Human Services
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: 2009 HPRP Grant Agreement Template, Signature
page and Scopes
Attached are seven originals of the document referenced above (Item
#16DI9) that was approved by Board of County Commissioners on
Tuesday, September 15,2009.
The original is being retained in the Minutes & Records Department
for the Board's official record.
If you should have any questions, please contact me at 252-8411.
Thank you.
Attachments (1)
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16D19
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve and authorize the
Chairman to sign seven (7) Homelessness Prevention and Rapid Re-Housing (HPRP)
subrecipient grant agreements providing funds to stabilize Collier County citizens who are
at risk of homelessness and re-house those who are currently experiencing homelessness.
OBJECTIVE: For Board of County Commissioners to approve and authorize the Chairman to
sign seven (7) Homelessness Prevention and Rapid Recovery (HPRP) subrecipient grant
agreements providing funds to stabilize Collier County citizens who are at risk of homelessness
and re-house those who are currently experiencing homelessness.
CONSIDERATIONS: On February 17, 2009, Congress passed the American Recovery and
Reinvestment Act of 2009 (ARRA) and designated $1.5 billion for communities to provide
financial assistance and services to either prevent individuals and families from becoming
homeless or help those who are experiencing homelessness to be quickly re-housed and
stabilized.
In March 2009. Collier County was notified it would be allotted $888,850 in HPRP funding once
it made a substantial amendment to its FY2008-2009 Action Plan, submitted it to HUD, and
received HUD approval. HHS prepared the required documentation, and the BCC approved the
HPRP amendment submission and the associated budget amendment on May 12, 2009 (Item
16D4). HUD approved Collier County's submission and issued a corresponding grant
agreement. The BCC accepted HUD's HPRP funding on July 28. 2009 (Item 16DI0).
The attached HPRP template will be used as the basis for the subrecipient agreements with the
seven (7) participating agencies providing homelessness prevention and rapid re-housing
activities. The following agencies will receive HPRP funding:
Catholic Charities
The Salvation Army, Naples Corps
Youth Haven
Collier County Housing Authority
Legal Aid of Collier County
Housing Development Corporation ofSW Florida
Hunger and Homeless Coalition
Project scopes describing individual funding amounts, program descriptions, and project
milestones are included as attachments to this executive summary.
SPECIAL CONSIDERATIONS RELATED TO THE AMERICAN RECOVERY AND
REINVESTMENT ACT OF 2009: Grantees are required to ensure that public funds are
expended responsibly and in a transparent manner to further the job creation, economic recovery,
and other purposes of the Recovery Act. The grant program guidelines and subsequent grant
agreement will identify additional compliance requirements related to the ARRA, however the
attached document highlights the major requirements and how Collier County will maintain
compliance.
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16D15
FISCAL IMP ACT: HUD regulations allow 5% of the HPRP funding to be used for
administration. This amount is to be shared by the non-profit organizations and the County for
grant administration. Total administration funds for the HPRP grant is $44,442 of which Collier
County will retain $22,221. No general funds are involved in the acceptance of the HPRP grant
award.
GROWTH MANAGEMENT IMPACT: Implementation of homelessness assistance grants
will help facilitate efforts to meet the goals, objectives and policies set forth in the Housing
Element of the Growth Management Plan.
LEGAL CONSIDERATIONS: The contract template and scopes have been reviewed and
approved by the County Attorney's Office. This item requires majority vote and is legally
sufficient for Board action.-CMG
RECOMMENDATION: For Board of County Commissioners to approve and authorize the
Chairman to sign seven (7) Homelessness Prevention and Rapid Recovery (HPRP) subrecipient
grant agreements providing funds to stabilize Collier County citizens who are at risk of
homelessness and re-house those who are currently experiencing homelessness.
Prepared by: Margo Castorena, Grant Operations Manager
Housing and Human Services Department
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16D19
AGREEMENT BETWEEN COLLIER COUNTY
AND
CATHOLIC CHARITIES OF COLLIER COUNTY
HPRP SHORT TERM DIRECT RENTAL AND UTILITY ASSISTANCE PROGRAM
Catalog of Federal Domestic Assistance # 14.257
HUD HPRP Grant # S09-UY-12-0024-2009-01
THIS AGREEMENT is made and entered into by and between Collier County, a
political subdivision of the State of Florida, ("COUNTY"), and "Catholic Charities of Collier
County," a private not for profit corporation existing under the laws of the State of Florida,
having its principal office at 2210 Santa Barbara Blvd., Naples, FL 34116, and its Federal Tax
Identification number as 59-2473176 ("SUBRECIPIENT").
WHEREAS, the COUNTY has entered into an agreement with the United States
Department of Housing and Urban Development (HUD) pursuant to the "Homelessness
Prevention and Rapid Re-Housing Program (HPRP), under Title XII of the American Recovery
and Reinvestment Act of 2009 ("Recovery Act"); and
WHEREAS, Congress has designated $1.5 billion for communities to provide financial
assistance and services to either prevent individuals and families from becoming homeless or
help those who are experiencing homelessness to be quickly re-housed and stabilized; and
WHEREAS, the Board of County Commissioners approved the Department of Housing
and Human Services substantial amendment to the 2008-2009 Action Plan on May 12, 2009 to
include this activity; and
WHEREAS, the COUNTY and the SUBRECIPIENT desire to provide the activities
specified in Exhibit "A" ofthis Agreement, in accord with the HPRP.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
I. DEFINITIONS
(A) "COUNTY" means Collier County, and where applicable, it's authorized
representative( s).
(B) "ARRA" means the American Recovery and Reinvestment Act of 2009.
(B) "HPRP" means the Homelessness Prevention and Rapid Re-housing Program.
(C) "HHS" means Collier County Department of Housing and Human Services.
(D) "HHS's Approval" means the written approval of the Department of Housing and
Human Services or designee.
(E) "SUBRECIPIENT" means Catholic Charities of Collier County.
(F) "HUD" means the U.S. Department of Housing and Urban Development or a
person authorized to act on its behalf.
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page I of 28
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(G) Beneficiaries include individuals and families who are currently in housing but
are at risk of becoming homeless, and individuals and families who are
experiencing homelessness and need temporary assistance in order to obtain
housing and retain it.
(H) Homeless means the term as defined by section 103 of the McKinney-Vento
Homeless Assistance Act (42 USC 11302).
(I) Eligible activities include financial assistance, housing relocation and stabilization
services, data collection and evaluation, and administrative costs. Specific
program guidelines may be found on the HUD website at www.HUD.gov.
(1) "Project" means the work to be performed as set forth in Exhibit "A."
II. SCOPE OF SERVICES
The SUBRECIPIENT shall, in a satisfactory and proper manner, as determined by HHS,
perform the tasks necessary to conduct the project outlined in Exhibit "A."
III. TIME OF PERFORMANCE
The effective date of the Agreement between HUD and Collier County shall be Julv 15.
2009. The services of the SUBRECIPIENT shall be undertaken and completed in light of the
purposes of this Agreement. SUBRECIPIENT is authorized to incur eligible expenses after that
date and prior to execution of this Agreement subject to HHS prior written approval. In any
event, all services required hereunder shall be completed by the SUBRECIPIENT prior to July
15, 2012. Any funds not obligated by the expiration date of this Agreement shall automatically
revert to the COUNTY, as set forth in Section XL
IV. CONSIDERA TION AND LIMIT A TION OF COSTS
The SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funding for
allowable costs, determined by COUNTY, in an amount not to exceed One Hundred and
Thirtv Thousand Dollars ($130.000) for the services described in Exhibit" A."
All improvements specified in Exhibit "A" shall be performed by SUBRECIPIENT
employees, or shall be put out to competitive bidding under a procedure acceptable to the
COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contract for
improvements with the lowest responsive and qualified bidder. Contract administration shall be
handled by the SUBRECIPIENT and monitored by HHS, which shall have access to all records
and documents related to the project.
The County shall reimburse the SUBRECIPIENT for the performance of this Agreement
upon completion or partial completion of the work tasks as accepted and approved by HHS
pursuant to the submittal of monthly progress reports. Payments shall be made to the
SUBRECIPIENT when requested as work progresses but not more frequently than once per
month. Payment will be made upon receipt of a proper invoice and in compliance with * 218.70,
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 2 of28
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Fla. Stat., otherwise known as the "Local Government Prompt Payment Act." No payment will
be made until approved by HHS.
V. NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered
to HHS at its office, presently located at 3301 E. Tamiami Trail, Bldg H, Suite 211, Naples,
Florida 34112, and to the SUBRECIPIENT when delivered to its office at the address listed on
page one ( 1) of this Agreement.
VI. GENERAL CONDITIONS
A. IMPLEMENT A nON OF PROJECT
The SUBRECIPIENT shall implement this Agreement in accordance with applicable
Federal, State, and County laws, ordinances and codes and with the procedures outlined in HHS'
Policies and Procedures memoranda.
Should a project receive additional funding after the commencement of this Agreement,
the SUBRECIPIENT shall notify HHS in writing within thirty (30) days of receiving notification
from the funding source and submit a cost allocation plan for approval by HHS or its designee
within forty-five (45) days of said official notification.
S. DEBARMENT
The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal Department or agency; and, that the
SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered
transaction, with a person who is similarly debarred or suspended from participating in this
covered transaction.
C. LOCAL AND FEDERAL RULES, REGULA nONS AND LAWS
The SUBRECIPIENT agrees to comply with any applicable laws, ordinances, regulations
and orders of the State. local and Federal governments, including, but not limited to:
1. Public Law 111-5, the American Recovery and Reinvestment Act (ARRA) of
2009 (2/17/09).
2. 24 CFR 35, parts a, b, m, and r - Lead-Based Paint Poisoning Prevention in
certain residential structures.
3. 24 CFR 58 - The regulations prescribing the Environmental Review procedure.
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 3 of 28
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16D19
4. Title VI of the 1984 Civil Rights Act, 42 USC S 2000d, et. seq.
5. 24 CFR 107 - The regulations issued pursuant to Executive Order 11063 which
prohibits discrimination and promotes equal opportunity in housing.
6. Executive Order 11246 ("Equal Employment Opportunity"), as amended by
Executive Orders 11375 and 12086 - which establishes hiring goals for minorities and women on
projects assisted with federal funds.
7. Title VII of the 1968 Civil Rights Act as amended by the Equal Employment
Opportunity Act of 1972, 42 USC * 2000e, et. seq.
8. 24 CFR 135 - Regulations outlining requirements of Section 3 of the Housing and
Urban Development Act of 1968, as amended.
9. Age Discrimination Act of 1975.
10. Contract Work Hours and Safety Standards Act, 40 USC 327-332.
11. Section 504 of the Rehabilitation Act of 1973, 29 USC 776(b) (5).
12. Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, as amended.
13. 29 CFR Parts 3 and 5 - Regulations which prescribe the payment of prevailing
wages and the use of apprentices and trainees on federally assisted projects as mandated by the
Davis-Bacon Act.
14. Executive Order 11914 - Prohibits discrimination with respect to the handicapped
in federally assisted projects.
15. Public Law 100-430 - the Fair Housing Amendments Act of 1988.
16. OMB Circular A-l33 - concerning annual audits.
17. OMB Circular A-122 - which identifies cost principles.
18. 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements
with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations.
19. 24 CFR 85 - Uniform Administrative Requirements for Grants and Agreements to
State and Local Governments.
20. Immigration Reform and Control Act of 1986 as located at 8 USC 1324, et seq.
and regulations relating thereto. Failure by the SUBRECIPIENT to comply with the laws
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
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referenced herein shall constitute a breach of this agreement, and the County shall have the
discretion to unilaterally terminate this agreement immediately.
21. Chapter 112, Florida Statutes.
22. Prohibition Of Gifts To County Employees - No organization or individual shall
offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value
to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County
Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311.
23. Order of Precedence - In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the Agreement shall take precedence over the terms
of all other Contract Documents, except the terms of any Supplemental Conditions shall take
precedence over the Agreement. To the extent any conflict in the terms of the Contract
Documents cannot be resolved by application of the Supplemental Conditions, if any, or the
Agreement, the conflict shall be resolved by imposing the more strict or costly obligation under
the Contract Documents upon the Contractor at Owner's discretion.
24. Venue - Any suit or action brought by either party to this Agreement against the
other party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all
such matters.
25. Dispute Resolution - Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a good faith
effort to resolve any such disputes by negotiation. The negotiation shall be attended by
representatives of SUBREClPIENT with full decision-making authority and by COUNTY'S
staff person who would make the presentation of any settlement reached during negotiations to
COUNTY for approval. Failing resolution, and prior to the commencement of depositions in any
litigation between the parties arising out of this Agreement, the parties shall attempt to resolve
the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the
State of Florida. The mediation shall be attended by representatives of SUBRECIPIENT with
full decision-making authority and by COUNTY'S staff person who would make the
presentation of any settlement reached at mediation to COUNTY'S board for approval. Should
either party fail to submit to mediation as required hereunder, the other party may obtain a court
order requiring mediation under * 44.102, Fla. Stat.
D. SUBCONTRACTS
Any work or services subcontracted by the SUBRECIPIENT shall be specifically by
written contract or agreement, and such subcontracts shall be subject to each provision of this
Agreement and applicable County, State, and Federal guidelines and regulations. Prior to
execution by the SUBRECIPIENT of any subcontract hereunder, such subcontracts must be
submitted by the SUBRECIPIENT to HHS for its review and approval, which will specifically
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
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include a determination of compliance with the terms of the attached Scope of Services set forth
in Exhibit "A."
This review also includes ensuring that all consultant contracts and fee schedules meet
the minimum standards as established by the Collier County Purchasing Department, Florida
Statutes and HUD. Reimbursements for such services will be made at SUBRECIPIENT cost.
None of the work or services covered by this Af,'Teement, including but not limited to consultant
work or services, shall be subcontracted by the SUBRECIPIENT or reimbursed by the COUNTY
without prior written approval of the HHS or its designee.
E. AMENDMENTS
This Agreement, and any exhibit or attachment, may be amended only by written
agreement executed by the governing boards of both parties. except that County representative(s)
may approve adjustments between line item amounts, scope clarifications, or an extension of
time and schedule that do not change the project, or exceed the amount funded by the County, as
stated herein. Any modifications to this contract shall be in compliance with the County
Purchasing Policy and Administrative Procedures in effect at the time such modifications are
authorized.
F. INDEMNIFICATION
To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify
and hold harmless Collier County, its officers and employees from any and all liabilities,
damages, losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the SUBRECIPIENT or anyone employed or utilized by the SUBRECIPIENT in the
performance of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may be available to an
indemnified party or person described in this paragraph. This section does not pertain to any
incident arising from the sole negligence of Collier County. The foregoing indemnification shall
not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28,
~loriara Statutes.
G. GRANTEE RECOGNITION
All facilities purchased or constructed pursuant to this Agreement shall be clearly
identified as to funding source. The SUBRECIPIENT will include a reference to the financial
support herein provided by HHS III all publications and publicity. In addition, the
SUBRECIPIENT will make a good faith effort to recognize HHS' support for all activities made
possible with funds made available under this Agreement. The SUBRECIPIENT will mount a
temporary construction sign for projects funded by HHS. This design concept is intended to
disseminate key information regarding the development team as well as Equal Housing
Opportunity to the general public. The construction sign shall comply with applicable County
codes.
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITlES OF COLLIER COUNTY
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H. TERMINATION
In event of termination for any of the reasons identified in sub-sections 1-3 as follows, all
finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs,
reports prepared, and capital equipment secured by the SUBRECIPIENT with funds under this
Agreement shall be returned to HHS or the COUNTY. In the event of termination, the
SUBRECIPIENT shall not be relieved of liability to the COUNTY for damages sustained by the
COUNTY by virtue of any breach of the Contract by the SUBRECIPIENT, and the COUNTY
may withhold any payment to the SUBRECIPIENT for set-off purposes until such time as the
exact amount of damages due to the COUNTY from the SUBRECIPIENT is determined.
1. TERMINATION FOR CAUSE
If through any cause either party shall fail to fulfill in timely and proper manner its
obligations under this Agreement, or if either party shall violate any of the covenants,
agreements, or stipulations of this Agreement, either party shall thereupon have the right to
terminate this Agreement in whole or part by giving written notice of such termination to the
other party and specifying therein the effective date of termination. (See 24 CFR 85.43.)
2. TERMINATION FOR CONVENIENCE
At any time during the term of this Agreement, either party may, at its option and for any
reason, terminate this Agreement upon ten (10) working days written notice to the other party.
Upon termination, the COUNTY shall pay the SUBRECIPIENT for services rendered pursuant
to this Agreement through and including the date of termination. (See 24 CFR 85.44.)
3. TERMINATION DUE TO CESSATION
In the event the grant to the COUNTY under Title I of the Housing and Community
Development Act of 1974 (as amended) is suspended or terminated, this Agreement shall be
suspended or terminated effective on the date that HUD specifies.
I. INSURANCE
SUBRECIPIENT shall obtain and carry, at all times during its performance under the
Contract Documents, insurance of the types and in the amounts described herein and further set
forth in Exhibit "B" to this Agreement.
J. SUB RECIPIENT LIABILITY OBLIGATION
Compliance with the insurance requirements in Exhibit "B" shall not relieve the
SUBRECIPIENT of its liability and obligation under this subsection or under any subsection of
2009 -20\0 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
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this contract. The contract is contingent upon receipt of the insurance documents within fifteen
(15) calendar days after the Board of County Commissioners' approval. If the Insurance
certificate is received within the specified period, but not in the manner prescribed in these
requirements, the SUBRECIPIENT shall be verbally notified of the deficiency and shall have an
additional five (5) calendar days to submit a corrected Certificate to the County.
If the SUBRECIPIENT fails to submit the required insurance documents in the manner
prescribed in these requirements within twenty (20) calendar days after the Board of County
Commissioners' approval, the SUBRECIPIENT shall be in default of the terms and conditions of
the contract.
K. INDEPENDENT AGENT AND EMPLOYEES
The SUBRECIPIENT agrees that it will be acting as an independent agent and that its
employees are not Collier County employees and are not subject to the County provisions of law
applicable to County employees relative to employments, hours of work, and rates of
compensation, leave, unemployment and employee benefits.
VII. ADMINISTRATIVE REQUIREMENTS
A. FINANCIAL MANAGEMENT
The SUBRECIPIENT agrees to comply with OMB Circular A-II 0 (Uniform
Administrative Requirements for Grants and Agreements with Institutions of Higher Education,
Hospitals and other Non-Profit Organizations) and agrees to adhere to the accounting principles
and procedures required therein, utilize adequate internal controls, and maintain necessary source
documentation for all costs incurred.
B. DOCUMENT A nON AND RECORDKEEPING
1. The SUBRECIPIENT shall maintain all records required by ARRA and HPRP.
2. The SUBRECIPIENT shall submit detailed monthly progress reports to HHS
outlining the status of specific activities under the project. Each report must account for the total
activity for which the SUBRECIPIENT is paid with HPRP funds, in part or in whole, and which
is required in fulfillment of their obligations regarding the Project. The progress reports shall be
submitted on the form Exhibit "0," Schedule "0-2."
3. The SUBRECIPIENT is required to provide a quarterly report to HHS detailing
compliance with the ARRA and HPRP.
4. All reports, plans, surveys, information, documents, maps, and other data
procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the
purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at
any time upon request by the COUNTY or HHS. Upon completion of all work contemplated
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 8 of28
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16D19
under this Agreement copies of all documents and records relating to this Agreement shall be
surrendered to HHS if requested. In any event the SUBRECIPIENT shall keep all documents and
records for three (3) years after expiration of this Agreement.
5. The SUBRECIPIENT shall submit reports as required to assist the COUNTY in
the preparation of HUD Labor Relations, WBE/MBE, Equal Opportunity Employment, and
HUD Section 3 reports, pursuant to 24 CFR 570.502, 507, and 92 (3)(vi).
6. The SUBRECIPIENT shall maintain records showing compliance with the Davis-
Bacon Law, including files containing contractor payrolls, employee interviews, Davis-Bacon
wage rates, and administrative cross-referencing. SUBRECIPIENT shall maintain records
showing contractor compliance with the Contract Work Hours and Work Safety Law. Similarly,
the SUBRECIPIENT shall maintain records showing compliance with federal purchasing
requirements and with other federal requirements for grant implementation.
7. If indirect costs are charged, the SUBRECIPIENT will develop an indirect cost
allocation plan for determining the appropriate SUBRECIPIENTS share of administrative costs
and shall submit such plan to the COUNTY for approval, in a form specified by the COUNTY.
8. The SUBRECIPIENT will be responsible for the creation and maintenance of
income eligible files on clients served and documentation that all households are eligible under
HUD Income Guidelines.
9. The SUBRECIPIENT further agrees that HHS shall be the final arbiter on the
SUBRECIPIENTs compliance with the above.
C. REPORTS, AUDITS. AND EV ALUA TIONS
Reimbursement will be contingent on the timely receipt of complete and accurate reports
required by this Agreement, and on the resolution of monitoring or audit findings identified
pursuant to this Agreement.
The SUBRECIPIENT agrees that HHS will carry out periodic monitoring and evaluation
activities as determined necessary. The continuation of this Agreement is dependent upon
satisfactory evaluations. The SUBRECIPIENT shall, upon the request of HHS, submit
information and status reports required by HHS or HUD to enable HHS to evaluate said progress
and to allow for completion of reports required. The SUBRECIPIENT shall allow HHS or HUD
to monitor the SUBRECIPIENT on site. Such site visits may be scheduled or unscheduled as
determined by HHS or HUD.
D. ADDITIONAL HOUSING & HUMAN SERVICES, COUNTY, AND HUD
REQUIREMENTS
The SUBRECIPIENT agrees to utilize funds available under this Agreement to
supplement rather than supplant funds otherwise available for specified activities.
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
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E. PRIOR WRITTEN APPROVALS
(1) All subcontracts and agreements proposed to be entered into by the
SUBRECIPIENT pursuant to this Agreement;
(2) All capital equipment expenditures of $1 ,000 or more;
(3) All out-of-town travel (travel shall be reimbursed in accordance with
Chapter 112, Fla. Stat. unless otherwise required by HPRP);
(4) All change orders;
(5) All requests to utilize uncommitted funds after the expiration of this
agreement for programs described in Exhibit" A"; and
(6) All rates of pay and pay increases paid out of HPRP funds, whether for
merit or cost ofliving.
F. PURCHASING
All purchasing for services and goods, including capital equipment, shall be made by
purchase order or by a written contract and in conformity with the procedures prescribed by the
Federal Management Circulars A-IIO, A-122, 24 CFR Part 84, and 24 CFR Part 85.
G. AUDITS AND INSPECTIONS
1. Non-profit organizations that expend $500,000 or more annually in federal
awards shall have a single or program-specific audit conducted for that year in accordance with
OMB A-133. Non-profit organizations expending federal awards of $500,000 or more under
only one federal program may elect to have a program-specific audit performed in accordance
with OMB A-133.
2. Non-profit organizations that expend less than $500,000 annually in
federal awards shall be exempt from an audit conducted in accordance with OMB A-I33,
although their records must be available for review (e.g., inspections, evaluations). These
agencies are required by HHS to submit "Reduced Scope" audits (e.g., financial audit,
performance audits). They may choose, instead of a Reduced Scope Audit, to have a program
audit conducted for each federal award in accordance with federal laws and regulations
governing the program in which they participate.
3. When the requirements of OMB A-133 apply, or when the
SUBRECIPIENT elects to comply with OMB A-133, an audit shall be conducted for each fiscal
year for which federal awards attributable to this contract have been received by the
SUBRECIPIENT. A copy of the audit report must be received by HHS no later than six months
following the end of the SUBRECIPIENT's fiscal year.
4. If an audit is required by Section G of this contract, but the requirements
of OMB A-133 do not apply or are not elected, the SUBRECIPIENT may choose to have an
audit performed either on the basis of the SUBRECIPIENT's fiscal year or on the basis of the
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 10 of28
~-~...,. - -~",_",-". -- """"~'"''""''~~''' , ,.....~<o
16D 19
period during which HHS-federal assistance has been received, In either case, each audit shall
cover a time period of not more than twelve months and an audit shall be submitted covering
each assisted period until all the assistance received from this contract has been reported. Each
audit shall adhere to all other audit standards of OMB A-133, as these may be limited to cover
only those services undertaken pursuant to the terms of this contract. A copy of the audit report
must be received by HHS no later than six months following each audit period.
5. The SUBRECIPIENT shall maintain all contract records in accordance
with generally accepted accounting principles, procedures, and practices which shall sufficiently
and properly reflect all revenues and expenditures of funds provided directly or indirectly by the
County pursuant to the terms of this Agreement.
6. The SUBRECIPIENT shall include in all HHS approved subcontracts
each of the record-keeping and audit requirements detailed in this contract.
H. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout
requirements are completed. Activities during this closeout period shall include, but not be
limited to: making final payments, disposing of program assets (including the return of all
unused materials, equipment, unspent cash advances, program income balances, and receivable
accounts to the COUNTY), and determining the custodianship of records.
VIII. OTHER PROGRAM REOUIREMENTS
A. OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE
The SUBRECIPIENT agrees that no person shall be excluded from the benefits of, or be
subjected to, discrimination under any activity carried out by the performance of this Agreement
on the basis of race, color, disability, national origin, religion, age, familial status, or sex. Upon
receipt of evidence of such discrimination, the COUNTY shall have the right to terminate this
Agreement.
To the greatest extent feasible, lower-income residents of the project areas shall be given
opportunities for training and employment; and to the greatest feasible extent eligible business
concerns located in or owned in substantial part by persons residing in the project areas shall be
awarded contracts in connection with the project. The SUBRECIPIENT shall comply with
Section 3 of the Housing and Community Development Act of 1968.
B. OPPORTUNITIES FOR SMALL AND MINORITY/WOMEN-OWNED
BUSINESS ENTERPRISES
In the procurement of supplies, equipment, construction, or servIces, the
SUBRECIPIENT shall make a positive effort to utilize small business and minority/women-
owned business enterprises of supplies and services. and provide these sources the maximum
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page II of28
-- -".'"" "--~--, _.,.,~.".
16D19
feasible opportunity to compete for contracts to be performed pursuant to this Agreement. To
the maximum extent feasible, these small business and minority/women-owned business
enterprises shall be located in or owned by residents of the CDBG areas designated by Collier
County in the Annual Consolidated Plan approved by HUD.
C. PROGRAM BENEFICIARIES
Beneficiaries of a project funded through this Agreement must be at risk of homelessness.
If the project is located in an entitlement city, as defined by HUD. or serves beneficiaries
countywide, more than thirty percent (30%) of the beneficiaries directly assisted under this
Agreement must reside in unincorporated Collier County or in municipalities participating in the
County's Urban County Qualification Pro!,'Tam. The project shall assist beneficiaries as defined
above for the time period designated in Exhibit '"A" of this Agreement.
D. CONFLICT OF INTEREST
The SUBRECIPIENT covenants that no person who presently exercises any functions or
responsibilities in connection with the Project, has any personal financial interest. direct or
indirect, in the target areas or any parcels therein. which would conflict in any manner or degree
with the performance of this Agreement and that no person having any conflict of interest shall
be employed by or subcontracted by the SUBRECIPIENT. Any possible conflict of interest on
the part of the SUBRECIPIENT or its employees shall be disclosed in writing to HHS provided,
however, that this paragraph shall be interpreted in such a manner so as not to unreasonably
impede the statutory requirement that maximum opportunity be provided for employment of and
participation oflow and moderate-income residents of the project target area.
E. PUBLIC ENTITY CRIMES
As provided in S 287.133, Fla. Stat. by entering into this Agreement or performing any
work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers,
subcontractors and consultants who will perform hereunder, have not been placed on the
convicted vendor list maintained by the State of Florida Department of Management Services
within the 36 months immediately preceding the date hereof. This notice is required by S
287.133 (3)(a), Fla. Stat.
F. DRUG-FREE WORKPLACE REQUIREMENTS
The SUB RECIPIENT must certify that it will provide drug-free workplaces in
accordance with the Drug- Free Workplace Act of 1988 (41 USC 701).
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 12 of28
_M,,,,,,,, ''''',-..-_-,..,,_.. ~'-'_____..-_.,,__.,.w..,..., ,~. ".'~""'-,,, , "_.-'- '.-........'....---
16D 19
G. CERTIFICATION REGARDING LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of
any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all sub-awards at all tiers (including subcontracts, sub-
grants, contracts under grants, loans, and cooperative agreements) and that all SUBRECIPIENTS
shall certify and disclose accordingly.
X. CONDITIONS FOR RELIGIOUS ORGANIZATIONS
ARRA funds may not be used for religious activities or provided to primarily religious
organizations. Section 14004 of the ARRA specifies the limitations on ARRA funds.
XI. REVERSION OF ASSETS
Upon expiration of the Agreement, the SUBRECIPIENT shall transfer to the COUNTY
any HPRP funds on hand at the time of expiration, any accounts receivable attributable to the use
of HPRP funds, and any non-expendable personal property that was purchased with HPRP funds.
XII. SEVERABILITY
Should any provision of the Agreement be determined to be unenforceable or invalid,
such a determination shall not affect the validity or enforceability of any other section or part
thereof.
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 13 of28
".........'- -P'",' ..---- .._",....~, '. .--."',"."......... -~,.-<
16D 19
XIII. COUNTERPARTS OF THE AGREEMENT
This Agreement, consisting of twentv-ehzht (28) enumerated pages, which include the
exhibits referenced herein, shall be executed in two (2) counterparts, each of which shall be
deemed to be an original, and such counterparts will constitute one and the same instrument.
XIV. ENTIRE UNDERSTANDING
This Agreement and its provisions merge any prior agreements, if any, between the
parties and constitutes the entire understanding. The parties hereby acknowledge that there have
been and are no representations, warranties, covenants, or undertakings other than those
expressly set forth herein.
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 14 of28
'"'-~"~- -- _'_H.~. '"~"-_...~ -.".'""" - --".,-.
,--------------------- -,-----
I 16D19
IN WITNESS WHEREOF, the Subrecipient and the County, have each. respectively,
by an authorized person or agent, hereunder set their hands and seals on this 15th day of
September, 2009
A TTE~T:' " , TY COMMISSIONERS OF
~~~u~ By: =RIDd{ -
, ' '. . FIALA, CHAIRMAN
~:' btJlgk7
il&..t {BI\lL.. ~ ·
i ~'~Jt~" ()fII.
First Witness Catholic Charities of Collier County
" All, ~ ~.
/~ By:J"" I ,~
,/ S L . (\./ S' , j /I IJ / Subrecipient Signature , cf(Ld
'. I VI", VI11L~2-- ~.~ ~
Type/print witness name }.y'r~ J>j/y-'JO'->''-:' - - . .
{fiTHt'L1 C {li,A. /2.1 n 13.5 I D/lJ ( e-s ~ 0 y.:
v&r01 ( .e:.
CJ-f"'JA BE 'r J1 /J t" ~rSA-
Type/print witness name Approved as to form and legal sufficiency:
C~m~
Colleen M. Greenev
Assistant County Attorney
2009 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page IS of28
.""".~,.._..,." -_.~.-'--'" --
16D19
EXHIBIT" A"
Catholic Charities of Collier County/ S09-UY-12-0024-2009-01
HPRP Short Term Direct Rental and Utility Assistance Program
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
The Catholic Charities Family Resource Center (FRC) in East Naples and Guadalupe
Social Services (GSS) Center in Immokalee proposes to provide utility and/or rental
assistance to approximately 110 income qualified families/individuals in Collier County
who are at risk of becoming homeless. Clients will receive up to three (3) months of
rental assistance with a maximum of $1,200 per client. Clients receiving more than one
month of assistance will be referred to a budget education program for either classroom
or at home instruction. All services performed and assistance payments dispersed must
conform to the policies and procedures outlined in the HPRP Administrative Plan.
Collier County Department of Housing and Human Services (HHS) is using Department
of Housing and Urban Development (HUD) Homelessness Prevention and Rapid Re-
Housing Program (HPRP) funds in the amount of One Hundred and Thirty Thousand
Dollars and No Cents (5130.000) to fund the Catholic Charities Short Term Direct
Rental and Utility Assistance Project.
Catholic Charities HPRP Short Term Direct Rental and Utility Assistance
B.
BUDGET:
Line Item: HPRP Funds
Direct Client Assistance $130,000
Utility and/or Rental Assistance
Total Funds: $130.000
Clarifications to the quantity and types of work to be conducted under Exhibit A will be
processed by a Change by Letter, Exhibit A-I, and made an integral component of this
Agreement.
2009 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 16 of28
r",."'~"r,.,_._. ".__..-._<.-.....~."".'"--~ "' ... ....'"'~-,.,.._~."-..~.-_..~..>,."',,.._-"'- -~,-_.__.._-_..,_..._-"-,~"~.,.~~,,.,_. '~"'.'---
16D 19
c. PROJECT MILESTONE SCHEDULE
The time frame for completion of the outlined activities shall be:
MILESTONE/TASK START DATE END DATE
Train staff and volunteers on
parameters of grant program,
HMIS and award reporting. 09/01/2009 09/30/2009
Initiate a fiscal reporting and
accountability process in
conjunction with the Collier
County Finance Department and
HHS Fiscal Staff 09/15/2009 10/15/2009
HMIS reporting system
implementation and training 09/15/2009 09/15/2009
Subrecipient must expend at least
60% of award amount. 09/1512009 07/15/2011
Provide approximately 110 clients
with short term assistance for rent
and/or utilities. Subrecipient must
expend 100% of award by End
Date. 10/1/2009 07/15/2012
NOTE: Peiformance milestones are in effect for program monitoring requirements
only, and as such, are used by HUD and other grantor agencies as general target goals
rather than strict peiformance requirements.
This agreement shall allow reimbursement of expenses for all eligible costs associated
with the agreement and does not require the completion of all agreement milestones for
reimbursement to be paid.
Please note that if any of these activities exceed the timelines by two months a revised
work schedule must be submitted to HHS.
D. OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE OUTCOMES ACTIVITY INDICA TORS
Prevent approximately Across the FRC and Provide I to 3 months Through the funding period -
110 individuals/families ass programs, 100% of rental and/or utility 110 clients assisted with rent or
from becoming homeless of clients will have assistance; or refer utility assistance
by providing short term basic needs met and/or client for medium term
rent and utility assistance appropriate referrals assistance as warranted.
made at the time of
contact for legal and
budget counseling.
2009 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 17 of28
,,",",-, .~w~_._~.,_,,_,..~." , .....,.....""-"..;..0<-.-- ,-, ...-_........_.__._... _.__ iii "'.._.,-~.,_..,..,-" -'-
160 19
EXHIBIT "A-I"
CHANGE BY LETTER
~ COLLIER COUNTY GOVERNMENT
Collier County Housi~~!!ll_".lll_Il~~rvices
Public Services Division Address
NAPLES, FLORIDA Zip code
PHONE: (239) Phone #
Date FAX (239) Fax #
Contact Name
Name of Firm
Address
RE: Zero Dollar Contract Change Notification
Re: Contract # and Title of Contract
Project #
Purchase Order #
Dear Contact Name:
By copy of this letter, the above referenced contract is being issued a zero dollar ($0.00) change as indicated below:
r The above referenced contract time is hereby extended by Number of days calendar days. The new completion
date shall be on or before month and date, Year,
By extending this contract, the County is not relieving your firm of its obligations to perform work in a timely and
satisfactory manner or any consequences resulting from failing to do so. Collier County hereby reserves all legal
rights, including, but not limited to, rights to terminate, suspend or elect any other appropriate course(s) of action
should circumstances warrant with regard to the referenced contract.
r
Additional Staffing Categories Professional Position( s) Hourly Rate(s)
r Draw against Allowance (specify allowance item and identify specific items and quantities)
r Other: Scope Clarifications as indentified in Schedule B-1, "Clarifications in Scope", (attached),
Sincerely,
Y our name
Title
cc: Contract Specialist Name Contract Specialist, Purchasing Department
Suzanne Boothby, Clerk's Grants Department
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 18 of2X
. ".~~- 'r~ ."....'. '^'~"' > ..-."'-.....,-
16D 19
EXHIBIT "B"
INSURANCE REQUIREMENTS
The SUBRECIPIENT shall furnish to Collier County, c/o Housing and Human Services
Department, 330 I E. Tamiami Trail, Bldg H, Suite 211, Naples, FL 34112, Certificate(s) of
Insurance evidencing insurance coverage that meets the requirements as outlined below:
1. Workers' Compensation as required by Chapter 440, Florida Statutes.
2. Public Liability Insurance on a comprehensive basis in an amount no less than
$300,000 per occurrence for combined Bodily Injury and Property Damage. Collier County must
be shown as an additional insured with respect to this coverage.
3. Automobile Liability Insurance covering all owned, non-owned and hired
vehicles used in connection with this contract in an amount not less than $300,000 per
occurrence for combined Bodily Injury and Property Damage.
DESIGN STAGE (IF APPLICABLE)
In addition to the insurance required in I - 3 above, a Certificate of Insurance must be
provided as follows:
4. Professional Liability Insurance in the name of the SUBRECIPIENT or the
licensed design professional employed by the SUBRECIPIENT in an amount not less than
$300,000 per occurrence providing for all sums which the SUBRECIPIENT and/or the design
professional shall become legally obligated to pay as damages for claims arising out of the
services performed by the SUBRECIPIENT or any person employed by the SUBRECIPIENT in
connection with this contract. This insurance shall be maintained for a period of two (2) years
after the certificate of Occupancy is issued.
CONSTRUCTION PHASE (IF APPLICABLE)
In addition to the insurance required in I - 4 above, the SUBRECIPEINT shall provide or
cause its Subcontractors to provide original policies indicating the following types of insurance
coverage prior to any construction:
5. Completed Value Builder's Risk Insurance on an "All Risk" basis in an amount
not less than one hundred (100%) percent of the insurable value of the building(s) or structure(s).
The policy shall be in the name of Collier County and the SUBRECIPIENT.
6. Flood Insurance shall be provided for those properties found to be within a flood
hazard zone. in an amount not less than the full replace values of the completed structure(s) or
the maximum amount of coverage available through the National Flood Insurance Program
(NFIP), whichever is greater. The policy will show Collier County as a Loss Payee A.T.I.M.A.
This policy will be provided as such time that he buildings' walls and roof exist.
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 19 of28
- '~~, '~"----'."-~ 'X_""'~_" -- "_~~'''"__'_'~~'.W_''' ~"~'__,"_" .
16D 19
OPERATION/MANAGEMENT PHASE (IF APPLICABLE)
After the Construction Phase is completed and occupancy begins, the following insurance
must be kept in force throughout the duration of the loan and/or Contract:
7. Public Liability coverage in an amount not less than $1,000,000 per occurrence
for combined Bodily Injury and Property damage. Collier County must be shown as an
additional insured with respect to this coverage.
8. Property Insurance coverage on an "All Risk" basis in an amount not less than
one hundred (100%) of the replacement cost ofthe property. Collier County must be shown as a
Loss payee with respect to this coverage A.T.I.M.A.
9. Flood Insurance coverage for those properties found to be within a flood hazard
zone for the full replacement values of the structure(s) or the maximum amount of coverage
available through the National Flood Insurance Program (NFIP). The policy must show Collier
County as a Loss Payee A.T.I.M.A.
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 20 of 28
~,...-, ~ .-,..--.-.'"
16D 19
EXHIBIT "e"
ADDITIONAL HPRP GRANT REQUIREMENTS
Please see recovery.gov website for additional guidance.
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 21 of2R
-- "-
16D 19
EXHIBIT "D"
REQUIRED SUBMITTALS
D-l Request for Payment
D-la Release and Affidavit Form
D-2 HPRP Monthly Progress Report
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 22 of2~
~."",-- ,~"""..,,.. . 'w...,"
16D 19
SCHEDULE "0-1"
COLLIER COUNTY HOUSING AND HUMAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REOUEST FOR PAYMENT
Subrecipient Name: Catholic Charities of Collier County
Subrecipient Address: 2210 Santa Barbara Blvd, Naples, FL 34116
Project Name: Catholic Charities of Collier County HPRP Short Term Rental & Utility
Assistance Program
Project No: S09-UY -12-0024-2009-01 Payment Request #
Dollar Amount Requested: $
SECTION II: STATUS OF FUNDS
1. Grant Amount A warded
$ 130,000.00
2. Sum of Past Claims Paid on this Account
$
3. Total Grant Amount Awarded Less Sum
Of Past Claims Paid on this Account $
4. Amount of Previous Unpaid Requests
$
5. Amount of Today' s Request
$
6. Current Grant Balance (Initial Grant Amount
Awarded Less Sum of all requests) $
I certify that this request for payment has been drawn in accordance with the terms and
conditions of the Agreement between the COUNTY and us, as the SUBRECIPIENT. I also
certify that the amount of the Request for Payment is not in excess of current needs.
Signature Date
Title
Authorizing Grant Coordinator
Supervisor (approval authority under $14,999)
Dept Director (approval required $15,000 and above)
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 23 of 2l:;
_.. ."o._'____,,';"'"",.'.., <~'--
16D 19
SCHEDULE "D-la"
RELEASE AND AFFIDAVIT FORM
The SUBRECIPIENT certifies for itself and its subcontractors, material-men, successors
and assigns, that all charges for labor, materials, supplies, lands, licenses and other expenses for
which COUNTY might be sued or for which a lien or a demand against any payment bond might
be filed, have been satisfied and paid.
This Release and Affidavit is given in connection with the SUBRECIPIENT's
(monthly/final) Request for Payment.
SUBRECIPIENT
Witness: BY:
BY: fTS: President
DATE:
Print name and title
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this day of
-
, 2008, by , as
of A Choose Not-For-Profit,
or Corporation or Municipality on behalf of Choose Not-For-Profit, Corporation or
Municipality He/She IS personally known to me OR has produced
as identification and who did (did not) take an oath.
My Commission Expires:
(Signature)
Name:
(Legibly Printed)
(AFFIX OFFICIAL SEAL) Notary Public, State of:
Commission No.:
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 24 of 28
.-...- ,,',O'c_ -,~ -.,-..
16D 19
SCHEDULE "D-2"
HPRP MONTHLY PROGRESS REPORT
Complete form for past month and submit to Housing &Human Service's staffby the
1 fI" of the following month.
Status Report for Month of Submittal Date:
Project Name: Catholic Charities of Collier County HPRP Short Term Rental & Utility
Assistance Proe:ram
Project Number S09-UY -12-0024-2009-12 Activity Number
Subrecipient: Catholic Charities of Collier County
Contact Person Robert Saunders. District Director
Telephone: 239-455-2655 ext 101 Fax:239-455-7235
E-mail: bo b(iil,ca tholicchari tiescc. 0 rg:
1. Activity Status/Milestones (describe any action taken, relating to this project,
during the past month):
2. What events/actions are scheduled for the next two months?
3. Describe any affirmative marketing you have implemented regarding this
project. Please list and attach any recent media coverage of your organization relating to
this project.
4. List any additional data relevant to the outcome measures listed on the
application for this project.
5. Identify any potential issues that may cause delay.
2009 -2010 ARRA- HPRP AGREEMENT
CA THOLlC CHARITIES OF COLLIER COUNTY
Page 25 of 28
4"'_" .-"~ ,-_. - ,,-,_._~." "--~'-'-
16D 19
New contracts executed this month (if applicable):
Name of Contractor or Amount of Contractor Race Ethnicity
Subcontractor, Address & Phone Contract Federal ID (see definitions (see definitions
Number Number on following on following
page) page)
For projects that serve a particular clientele, please complete the following
information by entering the appropriate number in the blank spaces and in the chart below.
Complete the below chart for NEW clients served this month. DO NOT DUPLICATE clients
served in previous months. You may provide data by either households or persons served.
However, if one person received TWO services this counts as TWO SERVICE UNITS:
TOT AL BENEFICIARIES
This project benefits households or persons. Please circle one category (either
"households" or "persons"). Enter the number of beneficiaries in the blank space and in Box
"1. "
INCOME
Of the households or persons assisted, are extremely low-income income (0-30%)
of the current Median Family Income (MFI). Enter this number in Box "2, "
Of the households or persons assisted, are very low-income (31-50%) of the current
Median Family Income (MF!). Enter this number in Box "3. "
Of these households or persons assisted. are low-income (51-80%) of the current
Median Family Income (MFI). Enter this number in Box "4. "
NOTE: The total of Boxes 2, 3 and 4 should equal the number in Box 1.
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 26 of 28
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16D 19
FEMALE HEAD OF HOUSEHOLD
This project assisted Female Head of Households REGARDLESS of income. Enter
this number in box "5" below.
BOX I BOX2 BOX 3 BOX4 BOX 5
Total Number of Extremely Very Low Income Female Head of
Households or Low Income Low Income (51-80%) Household
Persons Assisted (0-30%) (31-50%)
Subrecipient's must indicate total beneficiaries for Race AND Ethnicitv
Definitions of Race:
White: A person having origins in any of the original peoples of Europe, the Middle East, or
North Africa.
Black or African-American: A person having origins in any ofthe black racial groups of
Africa.
Asian: A person having origins in any ofthe original peoples ofthe Far East, Southeast
Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan,
Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
American Indian or Alaska Native: A person having origins in any of the original peoples of
North and South America (including Central America), and who maintains tribal affiliation
or community attachment.
Native Hawaiian or Other Pacific Islander: A person having origins in any of the original
people of Hawaii, Guam, Samoa, or other Pacific Islands.
Definitions of Ethnicity:
Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American,
or other Spanish culture or origin, regardless of race.
2009 -20\ 0 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 27 of 28
-'- , -;""~,--" "._--"_",._->>.",_.,-,..,--- -"~-", ._._~-~--
16D 19
Tabulation Table of Race and Ethnicitv Beneficiaries
Race # Total # Hispanic
White
Black or African American
Asian
American Indian or Alaskan Native
Native Hawaiian or Other Pacific Islander
American [ndian!Alaska Native and White
Asian and White
Black! African American and White
American Indian! Alaskan Native and Black! African American
Other Multi-Racial
TOTAL:
08-PRC-O 1 009;
2009 -2010 ARRA- HPRP AGREEMENT
CATHOLIC CHARITIES OF COLLIER COUNTY
Page 28 of 28
'--"""',-'- --~..._" ,,-~ -"'-'^ .' ._....~~- ~--_. ~ .. -- .- -,,'..
- ~.~,----'
16D19
AGREEMENT BETWEEN COLLIER COUNTY
AND
THE SALVATION ARMY, A GEORGIA CORPORATION FOR THE SALVATION
ARMY OF NAPLES
HPRP SHORT TERM DIRECT RENTAL AND UTILITY ASSISTANCE PROGRAM
Catalog of Federal Domestic Assistance # 14.257
HUD HPRP Grant # S09-UY-12-0024-2009-02
THIS AGREEMENT is made and entered into by and between Collier County, a
political subdivision of the State of Florida, ("COUNTY"), and "The Salvation Army, a
Georgia Corporation, for the Salvation Army of Naples," a private not for profit corporation
existing under the laws of the State of Georgia, having its principal office at 3180 Estey Ave.,
Naples, FL 34104, and its Federal Tax Identification number as 58-0660607
("SUBRECIPIENT").
WHEREAS, the COUNTY has entered. into an agreement with the United States
Department of Housing and Urban Development (HUD) pursuant to the "Homelessness
Prevention and Rapid Re-Housing Program (HPRP), under Title XII of the American Recovery
and Reinvestment Act of 2009 ("Recovery Act"); and
WHEREAS, Congress has designated $1.5 billion for communities to provide financial
assistance and services to either prevent individuals and families from becoming homeless or
help those who are experiencing homelessness to be quickly re-housed and stabilized; and
WHEREAS, the Board of County Commissioners approved the Department of Housing
and Human Services substantial amendment to the 2008-2009 Action Plan on May 12, 2009 to
include this activity; and
WHEREAS, the COUNTY and the SUBRECIPIENT desire to provide the activities
specified in Exhibit "A" ofthis Agreement, in accord with the HPRP.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
I. DEFINITIONS
(A) "COUNTY" means Collier County, and where applicable, it's authorized
representati ve( s).
(B) "ARRA" means the American Recovery and Reinvestment Act of2009.
(B) "HPRP" means the Homelessness Prevention and Rapid Re-housing Program.
(C) "HHS" means Collier County Department of Housing and Human Services.
(D) "HHS's Approval" means the written approval of the Department of Housing and
Human Services or designee.
(E) "SUBRECIPIENT" means The Salvation Army, a Georgia Corporation, for the
Salvation Army of Naples.
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(F) "HUD" means the U.S. Department of Housing and Urban Development or a
person authorized to act on its behalf.
(G) Beneficiaries include individuals and families who are currently in housing but
are at risk of becoming homeless, and individuals and families who are
experiencing homelessness and need temporary assistance in order to obtain
housing and retain it.
(H) Homeless means the term as defined by section 103 of the McKinney-Vento
Homeless Assistance Act (42 USC 11302).
(I) Eligible activities include financial assistance, housing relocation and stabilization
services, data collection and evaluation, and administrative costs. Specific
program guidelines may be found on the HUD website at www.HUD.gov.
(1) "Project" means the work to be performed as set forth in Exhibit "A."
II. SCOPE OF SERVICES
The SUBRECIPIENT shall, in a satisfactory and proper manner, as determined by HHS,
perform the tasks necessary to conduct the project outlined in Exhibit "A."
III. TIME OF PERFORMANCE
The effective date of the Agreement between HUD and Collier County shall be Julv 15.
2009. The services of the SUBRECIPIENT shall be undertaken and completed in light of the
purposes of this Agreement. SUBRECIPIENT is authorized to incur eligible expenses after that
date and prior to execution of this Agreement subject to HHS prior written approval. In any
event, all services required hereunder shall be completed by the SUBRECIPIENT prior to July
15, 2012. Any funds not obligated by the expiration date of this Agreement shall automatically
revert to the COUNTY, as set forth in Section XI.
IV. CONSIDERATION AND LIMITATION OF COSTS
The SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funding for
allowable costs, determined by COUNTY, in an amount not to exceed One Hundred and
Thirty Thousand dollars ($130.000) for the services described in Exhibit "A."
All improvements specified in Exhibit "A" shall be performed by SUBRECIPIENT
employees, or shall be put out to competitive bidding under a procedure acceptable to the
COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contract for
improvements with the lowest responsive and qualified bidder. Contract administration shall be
handled by the SUB RECIPIENT and monitored by HHS, which shall have access to all records
and documents related to the project.
The County shall reimburse the SUBRECIPIENT for the performance of this Agreement
upon completion or partial completion of the work tasks as accepted and approved by HHS
pursuant to the submittal of monthly progress reports. Payments shall be made to the
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SUBRECIPIENT when requested as work progresses but not more frequently than once per
month. Payment will be made upon receipt of a proper invoice and in compliance with ~ 218.70,
Fla. Stat., otherwise known as the "Local Government Prompt Payment Act." No payment will
be made until approved by HHS.
V. NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered
to HHS at its office, presently located at 3301 E. Tamiami Trail, Bldg H, Suite 211, Naples,
Florida 34112, and to the SUBRECIPIENT when delivered to its office at the address listed on
page one (1) of this Agreement.
VI. GENERAL CONDITIONS
A. IMPLEMENT A TION OF PROJECT
The SUBRECIPIENT shall implement this Agreement in accordance with applicable
Federal, State, and County laws, ordinances and codes and with the procedures outlined in HHS'
Policies and Procedures memoranda.
Should a project receive additional funding after the commencement of this Agreement,
the SUBRECIPIENT shall notify HHS in writing within thirty (30) days of receiving notification
from the funding source and submit a cost allocation plan for approval by HHS or its designee
within forty-five (45) days of said official notification.
B. DEBARMENT
The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal Department or agency; and, that the
SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered
transaction, with a person who is similarly debarred or suspended from participating in this
covered transaction.
C. LOCAL AND FEDERAL RULES. REGULATIONS AND LAWS
The SUBRECIPIENT agrees to comply with any applicable laws, ordinances, regulations
and orders of the State, local and Federal governments, including, but not limited to:
1. Public Law 111-5, the American Recovery and Reinvestment Act (ARRA) of
2009 (2/17/09).
2. 24 CFR 35, parts a, b, m, and r - Lead-Based Paint Poisoning Prevention in
certain residential structures.
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3. 24 CFR 58 - The regulations prescribing the Environmental Review procedure.
4. Title VI of the 1984 Civil Rights Act, 42 USC S 2000d, et. seq.
5. 24 CFR 107 - The regulations issued pursuant to Executive Order 11063 which
prohibits discrimination and promotes equal opportunity in housing.
6. Executive Order 11246 ("Equal Employment Opportunity"), as amended by
Executive Orders 11375 and 12086 - which establishes hiring goals for minorities and women on
projects assisted with federal funds.
7. Title VII of the 1968 Civil Rights Act as amended by the Equal Employment
Opportunity Act of 1972, 42 USC S 2000e, et. seq.
8. 24 CFR 135 - Regulations outlining requirements of Section 3 of the Housing and
Urban Development Act of 1968, as amended.
9. Age Discrimination Act of 1975.
10. Contract Work Hours and Safety Standards Act, 40 USC 327-332.
11. Section 504 of the Rehabilitation Act of 1973,29 USC 776(b) (5).
12. Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, as amended.
13. 29 CFR Parts 3 and 5 - Regulations which prescribe the payment of prevailing
wages and the use of apprentices and trainees on federally assisted projects as mandated by the
Davis-Bacon Act.
14. Executive Order 11914 - Prohibits discrimination with respect to the handicapped
in federally assisted projects.
15. Public Law 100-430 - the Fair Housing Amendments Act of 1988.
16. OMB Circular A-133 - concerning annual audits.
17. OMB Circular A-122 - which identifies cost principles.
18. 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements
with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations.
19. 24 CFR 85 - Uniform Administrative Requirements for Grants and Agreements to
State and Local Governments.
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20. Immigration Reform and Control Act of 1986 as located at 8 USC 1324, et seq.
and regulations relating thereto. Failure by the SUBRECIPIENT to comply with the laws
referenced herein shall constitute a breach of this agreement, and the County shall have the
discretion to unilaterally terminate this agreement immediately.
21. Chapter 112, Florida Statutes.
22. Prohibition Of Gifts To County Employees - No organization or individual shall
offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value
to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County
Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311.
23. Order of Precedence - In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the Agreement shall take precedence over the terms
of all other Contract Documents, except the terms of any Supplemental Conditions shall take
precedence over the Agreement. To the extent any conflict in the terms of the Contract
Documents cannot be resolved by application of the Supplemental Conditions, if any, or the
Agreement, the conflict shall be resolved by imposing the more strict or costly obligation under
the Contract Documents upon the Contractor at Owner's discretion.
24. Venue - Any suit or action brought by either party to this Agreement against the
other party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all
such matters.
25. Dispute Resolution - Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a good faith
effort to resolve any such disputes by negotiation. The negotiation shall be attended by
representatives of SUBRECIPIENT with full decision-making authority and by COUNTY'S
staff person who would make the presentation of any settlement reached during negotiations to
COUNTY for approval. Failing resolution, and prior to the commencement of depositions in any
litigation between the parties arising out of this Agreement, the parties shall attempt to resolve
the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the
State of Florida. The mediation shall be attended by representatives of SUBRECIPIENT with
full decision-making authority and by COUNTY'S staff person who would make the
presentation of any settlement reached at mediation to COUNTY'S board for approval. Should
either party fail to submit to mediation as required hereunder, the other party may obtain a court
order requiring mediation under S 44.102, Fla. Stat.
D. SUBCONTRACTS
Any work or services subcontracted by the SUBRECIPIENT shall be specifically by
written contract or agreement, and such subcontracts shall be subject to each provision of this
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Agreement and applicable County, State, and Federal guidelines and regulations. Prior to
execution by the SUBRECIPIENT of any subcontract hereunder, such subcontracts must be
submitted by the SUBRECIPIENT to HHS for its review and approval, which will specifically
include a determination of compliance with the terms of the attached Scope of Services set forth
in Exhibit "A."
This review also includes ensuring that all consultant contracts and fee schedules meet
the minimum standards as established by the Collier County Purchasing Department, Florida
Statutes and HUD. Reimbursements for such services will be made at SUBRECIPIENT cost.
None of the work or services covered by this Agreement, including but not limited to consultant
work or services, shall be subcontracted by the SUBRECIPIENT or reimbursed by the COUNTY
without prior written approval of the HHS or its designee.
E. AMENDMENTS
This Agreement, and any exhibit or attachment, may be amended only by written
agreement executed by the governing boards of both parties, except that County representative(s)
may approve adjustments between line item amounts, scope clarifications, or an extension of
time and schedule that do not change the project, or exceed the amount funded by the County, as
stated herein. Any modifications to this contract shall be in compliance with the County
Purchasing Policy and Administrative Procedures in effect at the time such modifications are
authorized.
F. INDEMNIFICATION
To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify
and hold harmless Collier County, its officers and employees from any and all liabilities,
damages, losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the SUBRECIPIENT or anyone employed or utilized by the SUBRECIPIENT in the
performance of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may be available to an
indemnified party or person described in this paragraph. This section does not pertain to any
incident arising from the sole negligence of Collier County. The foregoing indemnification shall
not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28,
Florida Statutes.
G. GRANTEE RECOGNITION
All facilities purchased or constructed pursuant to this Agreement shall be clearly
identified as to funding source. The SUBRECIPIENT will include a reference to the financial
support herein provided by HHS In all publications and publicity. In addition, the
SUBRECIPIENT will make a good faith effort to recognize HHS' support for all activities made
possible with funds made available under this Agreement. The SUBRECIPIENT will mount a
temporary construction sign for projects funded by HHS. This design concept is intended to
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disseminate key information regarding the development team as well as Equal Housing
Opportunity to the general public. The construction sign shall comply with applicable County
codes.
H. TERMINATION
In event of termination for any of the reasons identified in sub-sections 1-3 as follows, all
finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs,
reports prepared, and capital equipment secured by the SUBRECIPIENT with funds under this
Agreement shall be returned to HHS or the COUNTY. In the event of termination, the
SUBRECIPIENT shall not be relieved of liability to the COUNTY for damages sustained by the
COUNTY by virtue of any breach of the Contract by the SUBRECIPIENT, and the COUNTY
may withhold any payment to the SUBRECIPIENT for set-off purposes until such time as the
exact amount of damages due to the COUNTY from the SUBRECIPIENT is determined.
1. TERMINA nON FOR CAUSE
If through any cause either party shall fail to fulfill in timely and proper manner its
obligations under this Agreement, or if either party shall violate any of the covenants,
agreements, or stipulations of this Agreement, either party shall thereupon have the right to
terminate this Agreement in whole or part by giving written notice of such termination to the
other party and specifying therein the effective date of termination. (See 24 CFR 85.43.)
2. TERMINATION FOR CONVENIENCE
At any time during the term of this Agreement, either party may, at its option and for any
reason, terminate this Agreement upon ten (10) working days written notice to the other party.
Upon termination, the COUNTY shall pay the SUBRECIPIENT for services rendered pursuant
to this Agreement through and including the date of termination. (See 24 CFR 85.44.)
3. TERMINA nON DUE TO CESSA nON
In the event the grant to the COUNTY under Title I of the Housing and Community
Development Act of 1974 (as amended) is suspended or terminated, this Agreement shall be
suspended or terminated effective on the date that HUD specifies.
I. INSURANCE
SUBRECIPIENT shall obtain and carry, at all times during its performance under the
Contract Documents, insurance of the types and in the amounts described herein and further set
forth in Exhibit "B" to this Agreement.
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J. SUB RECIPIENT LIABILITY OBLIGA nON
Compliance with the insurance requirements in Exhibit "B" shall not relieve the
SUBRECIPIENT of its liability and obligation under this subsection or under any subsection of
this contract. The contract is contingent upon receipt of the insurance documents within fifteen
(15) calendar days after the Board of County Commissioners' approval. If the Insurance
certificate is received within the specified period, but not in the manner prescribed in these
requirements, the SUBRECIPIENT shall be verbally notified of the deficiency and shall have an
additional five (5) calendar days to submit a corrected Certificate to the County.
If the SUBRECIPIENT fails to submit the required insurance documents in the manner
prescribed in these requirements within twenty (20) calendar days after the Board of County
Commissioners' approval, the SUBRECIPIENT shall be in default of the terms and conditions of
the contract.
K. INDEPENDENT AGENT AND EMPLOYEES
The SUBRECIPIENT agrees that it will be acting as an independent agent and that its
employees are not Collier County employees and are not subject to the County provisions of law
applicable to County employees relative to employments, hours of work, and rates of
compensation, leave, unemployment and employee benefits.
VII. ADMINISTRATIVE REQUIREMENTS
A. FINANCIAL MANAGEMENT
The SUBRECIPIENT agrees to comply with OMB Circular A-II 0 (Uniform
Administrative Requirements for Grants and Agreements with Institutions of Higher Education,
Hospitals and other Non-Profit Organizations) and agrees to adhere to the accounting principles
and procedures required therein, utilize adequate internal controls, and maintain necessary source
documentation for all costs incurred.
B. DOCUMENTATION AND RECORDKEEPING
1. The SUBRECIPIENT shall maintain all records required by ARRA and HPRP.
2. The SUBRECIPIENT shall submit detailed monthly progress reports to HHS
outlining the status of specific activities under the project. Each report must account for the total
activity for which the SUBRECIPIENT is paid with HPRP funds, in part or in whole, and which
is required in fulfillment of their obligations regarding the Project. The progress reports shall be
submitted on the form Exhibit "0," Schedule"D-2."
3. The SUBRECIPIENT is required to provide a quarterly report to HHS detailing
compliance with the ARRA and HPRP.
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4. All reports, plans, surveys, information, documents, maps, and other data
procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the
purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at
any time upon request by the COUNTY or HHS. Upon completion of all work contemplated
under this Agreement copies of all documents and records relating to this Agreement shall be
surrendered to HHS if requested. In any event the SUBRECIPIENT shall keep all documents and
records for three (3) years after expiration of this Agreement.
5. The SUBRECIPIENT shall submit reports as required to assist the COUNTY in
the preparation of HUD Labor Relations, WBE/MBE, Equal Opportunity Employment, and
HUD Section 3 reports, pursuant to 24 CFR 570.502, 507, and 92 (3)(vi).
6. The SUBRECIPIENT shall maintain records showing compliance with the Davis-
Bacon Law, including files containing contractor payrolls, employee interviews, Davis-Bacon
wage rates, and administrative cross-referencing, SUBRECIPIENT shall maintain records
showing contractor compliance with the Contract Work Hours and Work Safety Law. Similarly,
the SUBRECIPIENT shall maintain records showing compliance with federal purchasing
requirements and with other federal requirements for grant implementation.
7. If indirect costs are charged, the SUBRECIPIENT will develop an indirect cost
allocation plan for determining the appropriate SUBRECIPIENTS share of administrative costs
and shall submit such plan to the COUNTY for approval, in a form specified by the COUNTY.
8. The SUBRECIPIENT will be responsible for the creation and maintenance of
income eligible files on clients served and documentation that all households are eligible under
HUD Income Guidelines.
9. The SUBRECIPIENT further agrees that HHS shall be the final arbiter on the
SUBRECIPIENT's compliance with the above.
C. REPORTS. AUDITS. AND EV ALUA TIONS
Reimbursement will be contingent on the timely receipt of complete and accurate reports
required by this Agreement, and on the resolution of monitoring or audit findings identified
pursuant to this Agreement.
The SUBRECIPIENT agrees that HHS will carry out periodic monitoring and evaluation
activities as determined necessary. The continuation of this Agreement is dependent upon
satisfactory evaluations. The SUBRECIPIENT shall, upon the request of HHS, submit
information and status reports required by HHS or HUD to enable HHS to evaluate said progress
and to allow for completion of reports required. The SUBRECIPIENT shall allow HHS or HUD
to monitor the SUBRECIPIENT on site. Such site visits may be scheduled or unscheduled as
determined by HHS or HUD.
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D. ADDITIONAL HOUSING & HUMAN SERVICES. COUNTY. AND HUD
REQUIREMENTS
The SUBRECIPIENT agrees to utilize funds available under this Agreement to
supplement rather than supplant funds otherwise available for specified activities.
E. PRIOR WRITTEN APPROVALS
(1) All subcontracts and agreements proposed to be entered into by the
SUSRECIPIENT pursuant to this Agreement;
(2) All capital equipment expenditures of $1 ,000 or more;
(3) All out-of-town travel (travel shall be reimbursed in accordance with
Chapter 112, Fla. Stat. unless otherwise required by HPRP);
(4) All change orders;
(5) All requests to utilize uncommitted funds after the expiration of this
agreement for programs described in Exhibit '"A"; and
(6) All rates of pay and pay increases paid out of HPRP funds, whether for
merit or cost of living.
F. PURCHASING
All purchasing for services and goods, including capital equipment, shall be made by
purchase order or by a written contract and in conformity with the procedures prescribed by the
Federal Management Circulars A-IIO, A-122, 24 CFR Part 84, and 24 CFR Part 85.
G. AUDITS AND INSPECTIONS
1. Non-profit organizations that expend $500,000 or more annually in federal
awards shall have a single or program-specific audit conducted for that year in accordance with
OMS A-B3. Non-profit organizations expending federal awards of $500,000 or more under
only one federal program may elect to have a program-specific audit performed in accordance
with OMS A-l33.
2. Non-profit organizations that expend less than $500,000 annually in
federal awards shall be exempt from an audit conducted in accordance with OMS A-B3,
although their records must be available for review (e.g., inspections, evaluations). These
agencies are required by HHS to submit '"Reduced Scope" audits (e.g., financial audit,
performance audits). They may choose, instead of a Reduced Scope Audit, to have a program
audit conducted for each federal award in accordance with federal laws and regulations
governing the program in which they participate.
3. When the requirements of OMS A-B3 apply, or when the
SUSRECIPIENT elects to comply with OMS A-I33, an audit shall be conducted for each fiscal
year for which federal awards attributable to this contract have been received by the
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SUBRECIPIENT. A copy of the audit report must be received by HHS no later than six months
following the end of the SUB RECIPIENT's fiscal year.
4. If an audit is required by Section G of this contract, but the requirements
of OMB A-133 do not apply or are not elected, the SUBRECIPIENT may choose to have an
audit performed either on the basis of the SUBRECIPIENT's fiscal year or on the basis of the
period during which HHS-federal assistance has been received. In either case, each audit shall
cover a time period of not more than twelve months and an audit shall be submitted covering
each assisted period until all the assistance received from this contract has been reported. Each
audit shall adhere to all other audit standards of OMB A-133, as these may be limited to cover
only those services undertaken pursuant to the terms of this contract. A copy of the audit report
must be received by HHS no later than six months following each audit period.
5. The SUBRECIPIENT shall maintain all contract records in accordance
with generally accepted accounting principles, procedures, and practices which shall sufficiently
and properly reflect all revenues and expenditures of funds provided directly or indirectly by the
County pursuant to the terms of this Agreement.
6. The SUBRECIPIENT shall include in all HHS approved subcontracts
each of the record-keeping and audit requirements detailed in this contract.
H. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout
requirements are completed. Activities during this closeout period shall include, but not be
limited to: making final payments, disposing of program assets (including the return of all
unused materials, equipment, unspent cash advances, program income balances, and receivable
accounts to the COUNTY), and determining the custodianship of records.
VIII. OTHER PROGRAM REOUIREMENTS
A. OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE
The SUBRECIPIENT agrees that no person shall be excluded from the benefits of, or be
subjected to, discrimination under any activity carried out by the performance of this Agreement
on the basis of race, color, disability, national origin, religion, age, familial status, or sex. Upon
receipt of evidence of such discrimination, the COUNTY shall have the right to terminate this
Agreement.
To the greatest extent feasible, lower-income residents of the project areas shall be given
opportunities for training and employment; and to the greatest feasible extent eligible business
concerns located in or owned in substantial part by persons residing in the project areas shall be
awarded contracts in connection with the project. The SUBRECIPIENT shall comply with
Section 3 ofthe Housing and Community Development Act of 1968.
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B. OPPORTUNITIES FOR SMALL AND MINORITY/WOMEN-OWNED
BUSINESS ENTERPRISES
In the procurement of supplies, equipment, construction, or servIces, the
SUBRECIPIENT shall make a positive effort to utilize small business and minority/women-
owned business enterprises of supplies and services, and provide these sources the maximum
feasible opportunity to compete for contracts to be performed pursuant to this Agreement. To
the maximum extent feasible, these small business and minority/women-owned business
enterprises shall be located in or owned by residents of the CDBG areas designated by Collier
County in the Annual Consolidated Plan approved by HUD.
C. PROGRAM BENEFICIARIES
Beneficiaries of a project funded through this Agreement must be at risk ofhomelessness.
If the project is located in an entitlement city, as defined by HUD, or serves beneficiaries
countywide, more than thirty percent (30%) of the beneficiaries directly assisted under this
Agreement must reside in unincorporated Collier County or in municipalities participating in the
County's Urban County Qualification Program. The project shall assist beneficiaries as defined
above for the time period designated in Exhibit "A" of this Agreement.
D. CONFLICT OF INTEREST
The SUBRECIPIENT covenants that no person who presently exercises any functions or
responsibilities in connection with the Project, has any personal financial interest, direct or
indirect, in the target areas or any parcels therein, which would conflict in any manner or degree
with the performance of this Agreement and that no person having any conflict of interest shall
be employed by or subcontracted by the SUBRECIPIENT. Any possible conflict of interest on
the part of the SUBRECIPIENT or its employees shall be disclosed in writing to HHS provided,
however, that this paragraph shall be interpreted in such a manner so as not to unreasonably
impede the statutory requirement that maximum opportunity be provided for employment of and
participation of low and moderate-income residents ofthe project target area.
E. PUBLIC ENTITY CRIMES
As provided in S 287.133, Fla. Stat. by entering into this Agreement or performing any
work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers,
subcontractors and consultants who will perform hereunder, have not been placed on the
convicted vendor list maintained by the State of Florida Department of Management Services
within the 36 months immediately preceding the date hereof. This notice is required by S
287.133 (3)(a), Fla. Stat.
F. DRUG-FREE WORKPLACE REQUIREMENTS
The SUBRECIPIENT must certify that it will provide drug-free workplaces in
accordance with the Drug-Free Workplace Act of 1988 (41 USC 701).
2009 -2010 ARRA- HPRP AGREEMENT
THE SALVATION ARMY, A GEORG[A CORP, FOR THE SALVAT[ON ARMY OF NAPLES
Page [2 of29
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16D19
G. CERTIFICATION REGARDING LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of
any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, lIDisclosure Form to
Report Lobbying,lI in accordance with its instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all sub-awards at all tiers (including subcontracts, sub-
grants, contracts under grants, loans, and cooperative agreements) and that all SUBRECIPIENTS
shall certify and disclose accordingly.
X. CONDITIONS FOR RELIGIOUS ORGANIZATIONS
ARRA funds may not be used for religious activities or provided to primarily religious
organizations. Section 14004 of the ARRA specifies the limitations on ARRA funds.
XI. REVERSION OF ASSETS
Upon expiration of the Agreement, the SUBRECIPIENT shall transfer to the COUNTY
any HPRP funds on hand at the time of expiration, any accounts receivable attributable to the use
ofHPRP funds, and any non-expendable personal property that was purchased with HPRP funds.
XII. SEVERABILITY
Should any provision of the Agreement be determined to be unenforceable or invalid,
such a determination shall not affect the validity or enforceability of any other section or part
thereof.
2009 -2010 ARRA- HPRP AGREEMENT
THE SALVATION ARMY, A GEORGIA CORP, FOR THE SALVATION ARMY OF NAPLES
Page 13 of29
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XIII. COUNTERPARTS OF THE AGREEMENT
This Agreement, consisting of twenty-nine (29) enumerated pages, which include the
exhibits referenced herein, shall be executed in two (2) counterparts, each of which shall be
deemed to be an original, and such counterparts will constitute one and the same instrument.
XIV. ENTIRE UNDERSTANDING
This Agreement and its provisions merge any prior agreements, if any, between the
parties and constitutes the entire understanding. The parties hereby acknowledge that there have
been and are no representations, warranties, covenants, or undertakings other than those
expressly set forth herein.
2009 -2010 ARRA- HPRP AGREEMENT
THE SALV ATION ARMY, A GEORGIA CORP. FOR THE SALV ATION ARMY OF NAPLES
Page 14 of29
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IN WITNESS WHEREOF, the Subrecipient and the County, have each, :~~IY~ 9
by an authorized person or agent, hereunder set their hands and seals on this 15th day of
September, 2009
BOARD OF CO TY COMMISSIONERS OF
COLLIER CO Y, FLORIDA /
-
; I -r~
By: ~, .;;,;~
FIALA, CHAIRMAN
VICE PRESIDENT
Approved as to form and legal sufficiency:
C~(!jb(lt17n !dwQtZ
Colleen M. Greene
Assistant County Attorney
2009 -2010 ARRA- HPRP AGREEMENT
THE SALVATION ARMY, A GEORGIA CORP, FOR THE SALVATION ARMY OF NAPLES
Page 15 of29
U"H_ ,~'.'..'. ".......--.......111
16D 19
EXHIBIT "A"
The Salvation Army, a Georgia Corporation for the Salvation Army of Naples
S09-UY-12-0024-2009-02
HPRP Short Term Direct Rental and Utility Assistance Program
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
The Salvation Army, a Georgia Corporation, for the Salvation Army of Naples proposes
to provide utility and/or rental assistance to approximately 110 income qualified
residents/families in Collier County who are at risk of becoming homeless. Clients will
receive up to three (3) months of rental assistance with a maximum of $1,200 per client.
Clients receiving more than one month of assistance will be referred to a budget
education program for either classroom or at home instruction. All services performed
and assistance payments dispersed must conform to the policies and procedures outlined
in the HPRP Administrative Plan.
Collier County Department of Housing and Human Services (HHS) is using Department
of Housing and Urban Development (HUD) Homelessness Prevention and Rapid Re-
Housing Program (HPRP) funds in the amount of One Hundred and Thirty Thousand
Dollars and No Cents ($130.000) to fund the Salvation Army, Naples Corps Short Term
Direct Rental and Utility Assistance Project.
Salvation Army, Naples Corps
HPRP Short Term Direct Rental and Utility Assistance
B.
BUDGET:
Line Item: HPRP Funds
Direct Client Assistance $130,000
Utility and/or Rental Assistance
Total Funds: $130.000
Clarifications to the quantity and types of work to be conducted under Exhibit A will be
processed by a Change by Letter, Exhibit A-I, and made an integral component of this
Agreement.
2009 -2010 ARRA- HPRP AGREEMENT
THE SALV ATION ARMY, A GEORGIA CORP, FOR THE SALVATION ARMY OF NAPLES
Pa\!e 16 of29
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16D 19
c. PROJECT MILESTONE SCHEDULE
The time frame for completion of the outlined activities shall be:
MILESTONE/T ASK START DATE END DATE
Train staff and volunteers on
parameters of grant program,
HMIS and award reporting. 09/01/2009 09/30/2009
Initiate a fiscal reporting and
accountability process in
conjunction with the Collier
County Finance Department and
HHS Fiscal Staff 09/1512009 10/1512009
HMIS reporting system
implementation and training 09/15/2009 10/1/2009
Subrecipient must expend at least
60% of award amount. 09/1512009 07/15/2011
Provide approximately 110 clients
with short term assistance for rent
and/or utilities. Subrecipient must
expend 100% of award by End
Date. 10/1/2009 07/15/2012
NOTE: Performance milestones are in effect for program monitoring requirements
only, and as such, are used by HUD and other grantor agencies as general target goals
rather than strict performance requirements.
This agreement shall allow reimbursement of expenses for all eligible costs associated
with the agreement and does not require the completion of all agreement milestones for
reimbursement to be paid.
Please note that if any of these activities exceed the timelines by two months a revised
work schedule must be submitted to HHS.
2009 -2010 ARRA- HPRP AGREEMENT
THE SA LV ATION ARMY, A GEORGIA CORP. FOR THE SALV ATION ARMY OF NAPLES
Page 17 of29
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16D 19
D. OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE OUTCOMES ACTIVITY INDICATORS
Prevent approximately 100% of clients will Provide I to 3 months Through the funding period -
110 individuals/families have basic needs met of rental and/or utility 110 clients assisted with rent or
from becoming homeless and/or appropriate assistance; or refer utility assistance
by providing short term referrals made at the client for medium term
rent and utility assistance time of contact for legal assistance as warranted.
and budget counseling.
2009 -2010 ARRA- HPRP AGREEMENT
THE SALVATION ARMY, A GEORGIA CORP. FOR THE SALVATION ARMY OF NAPLES
Page 18 of29
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16D 19
EXHIBIT "A-I"
CHANGE BY LETTER
COLLIER COUNTY GOVERNMENT
Collier County Housing & Human Services
Public Services Division Address
NAPLES, FWRIDA Zip code
PHONE: (239) Phone #
Date FAX (239) Fax #
Contact Name
Name of Firm
Address
RE: Zero Dollar Contract Change Notification
Re: Contract # and Title of Contract
Project #
Purchase Order #
Dear Contact Name:
By copy of this letter, the above referenced contract is being issued a zero dollar ($0.00) change as indicated below:
r The above referenced contract time is hereby extended by Number of days calendar days. The new completion
date shall be on or before month and date, Year.
By extending this contract, the County is not relieving your firm of its obligations to perfonn work in a timely and
satisfactory manner or any consequences resulting from failing to do so. Collier County hereby reserves aU legal
rights, including, but not limited. to, rights to terminate, suspend or elect any other appropriate course(s) of action
should circumstances warrant with regard to the referenced contract.
r
Additional Staffmg Categories Professional Position(s) Hourly Rate(s)
r Draw against Allowance (specify allowance item and identify specific items and quantities)
r Other: Scope Clarifications as indentified in Schedule B-1, "Clarifications in Scope", (attached).
Sincerely,
Your name
Title
cc: Contract Specialist Name Contract Specialist, Purchasing Department
Suzanne Boothby, Clerk's Grants Department
2009 -2010 ARRA- HPRP AGREEMENT
THE SALVATION ARMY, A GEORGIA CORP. FOR THE SALVATION ARMY OF NAPLES
Page 19 of29
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EXHIBIT "B"
INSURANCE REQUIREMENTS
The SUBRECIPIENT shall furnish to Collier County, c/o Housing and Human Services
Department, 3301 E. Tamiami Trail, Bldg H, Suite 211, Naples, FL 34112, Certificate(s) of
Insurance evidencing insurance coverage that meets the requirements as outlined below:
1. Workers' Compensation as required by Chapter 440, Florida Statutes.
2. Public Liability Insurance on a comprehensive basis in an amount no less than
$300,000 per occurrence for combined Bodily Injury and Property Damage. Collier County must
be shown as an additional insured with respect to this coverage.
3. Automobile Liability Insurance covering all owned, non-owned and hired
vehicles used in connection with this contract in an amount not less than $300,000 per
occurrence for combined Bodily Injury and Property Damage.
DESIGN STAGE (IF APPLICABLE)
In addition to the insurance required in 1 - 3 above, a Certificate of Insurance must be
provided as follows:
4. Professional Liability Insurance in the name of the SUBRECIPIENT or the
licensed design professional employed by the SUBRECIPIENT in an amount not less than
$300,000 per occurrence providing for all sums which the SUBRECIPIENT and/or the design
professional shall become legally obligated to pay as damages from claims arising out of the
services performed by the SUB RECIPIENT or any person employed by the SUB RECIPIENT in
connection with this contract. This insurance shall be maintained for a period of two (2) years
after the certificate of Occupancy is issued.
CONSTRUCTION PHASE (IF APPLICABLE)
In addition to the insurance required in 1 - 4 above, the SUBRECIPEINT shall provide or
cause its Subcontractors to provide original policies indicating the following types of insurance
coverage prior to any construction:
5. Completed Value Builder's Risk Insurance on an "All Risk" basis in an amount
not less than one hundred (100%) percent of the insurable value of the building(s) or structure(s).
The policy shall be in the name of Collier County and the SUB RECIPIENT.
6. Flood Insurance shall be provided for those properties found to be within a flood
hazard zone, in an amount not less than the full replace values of the completed structure(s) or
the maximum amount of coverage available through the National Flood Insurance Program
(NFIP), whichever is greater. The policy will show Collier County as a Loss Payee A. T.I.M.A.
This policy will be provided as such time that he buildings' walls and roof exist.
2009 -2010 ARRA- HPRP AGREEMENT
THE SALVATION ARMY, A GEORGIA CORP. FOR THE SALVATION ARMY OF NAPLES
Page 20 of29
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16D 19
OPERATIONIMANAGEMENT PHASE (IF APPLICABLE)
After the Construction Phase is completed and occupancy begins, the following insurance
must be kept in force throughout the duration of the loan and/or Contract:
7. Public Liability coverage in an amount not less than $1,000,000 per occurrence
for combined Bodily Injury and Property damage. Collier County must be shown as an
additional insured with respect to this coverage.
8. Property Insurance coverage on an "All Risk" basis in an amount not less than
one hundred (100%) of the replacement cost of the property. Collier County must be shown as a
Loss payee with respect to this coverage A. T .I.M.A.
9. Flood Insurance coverage- for those properties found to be within a flood hazard
zone for the full replacement values of the structure(s) or the maximum amount of coverage
available through the National Flood Insurance Program (NFIP). The policy must show Collier
County as a Loss Payee A.T.I.M.A.
2009 -2010 ARRA- HPRP AGREEMENT
THE SALVATION ARMY, A GEORGIA CORP. FOR THE SALVATION ARMY OF NAPLES
Page 21 of29
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EXIDBIT "C" 160 19
ADDITIONAL HPRP GRANT REQUIREMENTS
Please see recovery .gov website for additional guidance.
2009 -2010 ARRA- HPRP AGREEMENT
THE SALVATION ARMY, A GEORGIA CORP. FOR THE SALVATION ARMY OF NAPLES
Page 22 of 29
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16D 19
EXHIBIT "D"
REQUIRED SUBMITTALS
D-l Request for Payment
D-la Release and Affidavit Form
D-2 HPRP Monthly Progress Report
2009-2010 ARRA- HPRP AGREEMENT
THE SALVATION ARMY, A GEORGIA CORP, FOR THE SALVATION ARMY OF NAPLES
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160 19
SCHEDULE "D-l"
COLLIER COUNTY HOUSING AND HUMAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Subrecipient Name: The Salvation Army. a Georgia Corporation for the Salvation Army
Of Naples
Subrecipient Address: 3180 Estev Ave.. Naples. FL 34104
Project Name: Salvation Army. Naples Corps HPRP Short Term Rental & Utility
Assistance Program
Project No: S09-UY -12-0024-2009-02 Payment Request #
Dollar Amount Requested: $
SECTION II: STATUS OF FUNDS
1. Grant Amount Awarded
$ 130,000.00
2. Sum of Past Claims Paid on this Account
$
3. Total Grant Amount Awarded Less Sum
Of Past Claims Paid on this Account $
4. Amount of Previous Unpaid Requests
$
5. Amount of Today's Request
$
6. Current Grant Balance (Initial Grant Amount
Awarded Less Sum of all requests) $
I certify that this request for payment has been drawn in accordance with the terms and
conditions of the Agreement between the COUNTY and us, as the SUBRECIPIENT. I also
certify that the amount of the Request for Payment is not in excess of current needs.
Signature Date
Title
Authorizing Grant Coordinator
Supervisor (approval authority under $14,999)
Dept Director (approval required $15,000 and above)
2009 -2010 ARRA- HPRP AGREEMENT
THE SALV ATION ARMY, A GEORGIA CORP, FOR THE SALV ATION ARMY OF NAPLES
P"P'P 7,4 of29
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SCHEDULE "D-la" 160 19
RELEASE AND AFFIDAVIT FORM
The SUBRECIPIENT certifies for itself and its subcontractors, material-men, successors
and assigns, that all charges for labor, materials, supplies, lands, licenses and other expenses for
which COUNTY might be sued or for which a lien or a demand against any payment bond might
be filed, have been satisfied and paid.
This Release and Affidavit is given in connection with the SUBRECIPIENT's
(monthly/final) Request for Payment.
SUBRECIPIENT
Witness: BY:
BY: ITS: President
DATE:
Print name and title
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this day of
-
, 2008, by , as
of , a Corporation. He/She is
personally known to me OR has produced as identification and
who did (did not) take an oath.
My Commission Expires:
(Signature)
Name:
(Legibly Printed)
(AFFIX OFFICIAL SEAL) Notary Public, State of:
Commission No.:
2009 -2010 ARRA- HPRP AGREEMENT
THE SALV ATION ARMY, A GEORGIA CORP, FOR THE SALV ATION ARMY OF NAPLES
p""" 7 ~ of 7Q
,,--,-~-"_.~ "!JI._ . . ~--",.""~'-'.,,-'~- '--~---""'"-""'-" ,-,-,......_.._"-"
lt~ 19
, . " U
SCHEDULE "D-2"
HPRP MONTHLY PROGRESS REPORT
Complete form for past month and submit to Housing &Human Service's staff by the
1 dh of the following month.
Status Report for Month of Submittal Date:
Project Name: The Salvation Armv. Naples Corp HPRP Short Term Rental & Utility
Assistance Pro2ram
Project Number S09-UY -12-0024-2009-02 Activity Number
Subrecipient: The Salvation Armv. a Geor2ia Corporation for the Salvation Armv of
Naples
Contact Person Christopher Nind
Telephone: 239-775-9447 Fax:239-775-9732
E-mail: chris nind@uss.salvationarmv.or2
1. Activity StatuslMilestones (describe any action taken, relating to this project,
during the past month):
2. What events/actions are scheduled for the next two months?
3. Describe any affirmative marketing you have implemented regarding this
project. Please list and attach any recent media coverage of your organization relating to
this project.
4. List any additional data relevant to the outcome measures listed on the
application for this project.
2009 -2010 ARRA- HPRP AGREEMENT
THE SALVATION ARMY, A GEORGIA CORP. FOR THE SALVATION ARMY OF NAPLES
Page 26 of29
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16D 19
5. Identify any potential issues that may cause delay.
New contracts executed this month (if applicable):
Name of Contractor or Amount of Contractor Race Ethnicity
Subcontractor, Address & Phone Contract Federal ID (see defmitions (see definitions
Number Number on following on following
page) page)
For projects that serve a particular clientele, please complete the following
information by entering the appropriate number in the blank spaces and in the chart below.
Complete the below chart for NEW clients served this month. DO NOT DUPLICATE clients
served in previous months. You may provide data by either households or persons served.
However, if one person received TWO services this counts as TWO SERVICE UNITS:
TOT AL BENEFICIARIES
This project benefits households or persons. Please circle one category (either
"households" or "persons"). Enter the number of beneficiaries in the blank space and in Box
HI."
INCOME
Of the households or persons assisted, are extremely low-income income (0-30%)
of the current Median Family Income (MFI). Enter this number in Box "2. "
Of the households or persons assisted, are very low-income (31-50%) ofthe current
Median Family Income (MFI). Enter this number in Box "3. "
Of these households or persons assisted, are low-income (51-80%) of the current
Median Family Income (MFI). Enter this number in Box "4. "
NOTE: The total of Boxes 2, 3 and 4 should equal the number in Box 1.
2009 -2010 ARRA- HPRP AGREEMENT
THE SALVATION ARMY, A GEORGIA CORP. FOR THE SALVATION ARMY OF NAPLES
Page 27 of29
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'160 19
THE SALVATION ARMY POLICY STATEMENT
ON RELATIONSHIPS WITH OTHER GROUPS AND ORGANIZATIONS
The Salvation Army in the United States works cooperatively with many groups -
governmental, social service, civic, religious, business, humanitarian, educational,
health, character building, and other groups - in the pursuit of its mission to preach the
Christian Gospel and meet human need.
Any agency, governmental or private, which enters into a contractual or cooperative
relationship with The Salvation Army should be advised that:
1. The Salvation Army is an international religious and charitable movement,
organized and operated on a quasi-military pattern, and is a branch of the
Christian church.
2. All programs of The Salvation Army are administered by Salvation Army
Officers, who are ministers of the Gospel.
3. The motivation of the organization is love of God and a practical concern
for the needs of humanity.
4. The Salvation Army's provision offood, shelter, health services, counseling,
and other physical, social, emotional, psychological and spiritual aid, is
given on the basis of need, available resources and established program
policies.
Organizations contracting and/or cooperating with The Salvation Army may be assured
that because The Salvation Army is rooted in Christian compassion and is governed by
Judeo-Christian ethics, The Salvation Army will strictly observe all provisions of its
contracts and agreements.
Commissioners Conference:
May-96
....t ...... ...w. ,."_...."..",..~,____..w.""";= _qN'.' ."",,~"..~-----
16D 19
AGREEMENT BETWEEN COLLIER COUNTY
AND
COLLIER COUNTY HOUSING AUTHORITY
EVERYONE HOME PROGRAM
Catalog of Federal Domestic Assistance # 14.257
HUD HPRP Grant # S09-UY-12-0024-2009-03
THIS AGREEMENT is made and entered into by and between Collier County, a
political subdivision of the State of Florida, ("COUNTY"), and "Collier County Housing
Authority," a state agency existing under the laws of the State of Florida, having its principal
office at 1800 Farm Worker Way, Immokalee, FL 34142, and its Federal Tax Identification
number as 59-1490555 ("SUBRECIPIENT").
WHEREAS, the COUNTY has entered into an agreement with the United States
Department of Housing and Urban Development (HUD) pursuant to the "Homelessness
Prevention and Rapid Re-Housing Program (HPRP), under Title XII of the American Recovery
and Reinvestment Act of 2009 ("Recovery Act"); and
WHEREAS, Congress has designated $1.5 billion for communities to provide financial
assistance and services to either prevent individuals and families from becoming homeless or
help those who are experiencing homelessness to be quickly re-housed and stabilized; and
WHEREAS, the Board of County Commissioners approved the Department of Housing
and Human Services substantial amendment to the 2008-2009 Action Plan on May 12. 2009 to
include this activity; and
WHEREAS, the COUNTY and the SUBRECIPIENT desire to provide the activities
specified in Exhibit "A" of this Agreement, in accord with the HPRP.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
I. DEFINITIONS
(A) "COUNTY" means Collier County, and where applicable, it's authorized
representative(s).
(B) "ARRA" means the American Recovery and Reinvestment Act of2009.
(B) "HPRP" means the Homelessness Prevention and Rapid Re-housing Program.
(C) "HHS" means Collier County Department of Housing and Human Services.
(D) "HHS's Approval" means the written approval of the Department of Housing and
Human Services or designee.
(E) "SUBRECIPIENT" means Collier County Housing Authority.
(F) "HUD" means the U.S. Department of Housing and Urban Development or a
person authorized to act on its behalf.
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page I of 29
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16D 19
(G) Beneficiaries include individuals and families who are experiencing homelessness
and need temporary assistance in order to obtain housing and retain it.
(H) Homeless means the term as defined by section 103 of the McKinney-Vento
Homeless Assistance Act (42 USC 11302).
(I) Eligible activities include financial assistance, housing relocation and stabilization
services, data collection and evaluation, and administrative costs. Specific
program guidelines may be found on the HUD website at www.HUD.gov.
(1) "Project" means the work to be performed as set forth in Exhibit "A."
II. SCOPE OF SERVICES
The SUBRECIPIENT shall, in a satisfactory and proper manner, as determined by HHS,
perform the tasks necessary to conduct the project outlined in Exhibit "A."
III. TIME OF PERFORMANCE
The effective date of the Agreement between HUD and Collier County shall be Julv 15.
2009. The services of the SUBRECIPIENT shall be undertaken and completed in light of the
purposes of this Agreement. SUBRECIPIENT is authorized to incur eligible expenses after that
date and prior to execution of this Agreement subject to HHS prior written approval. In any
event, all services required hereunder shall be completed by the SUBRECIPIENT prior to July
15, 2012. Any funds not obligated by the expiration date of this Agreement shall automatically
revert to the COUNTY, as set forth in Section XI.
IV. CONSIDERATION AND LIMITATION OF COSTS
The SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funding for
allowable costs, determined by COUNTY, in an amount not to exceed Two Hundred and Fortv
Ei2ht Thousand dollars ($248.000) for the services described in Exhibit "A."
All improvements specified in Exhibit "A" shall be performed by SUBRECIPIENT
employees, or shall be put out to competitive bidding under a procedure acceptable to the
COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contract for
improvements with the lowest responsive and qualified bidder. Contract administration shall be
handled by the SUBRECIPIENT and monitored by HHS, which shall have access to all records
and documents related to the project.
The County shall reimburse the SUBRECIPIENT for the performance of this Agreement
upon completion or partial completion of the work tasks as accepted and approved by HHS
pursuant to the submittal of monthly progress reports. Payments shall be made to the
SUBRECIPIENT when requested as work progresses but not more frequently than once per
month. Payment will be made upon receipt ofa proper invoice and in compliance with S 218.70,
Fla. Stat., otherwise known as the "Local Government Prompt Payment Act." No payment will
be made until approved by HHS.
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 2 of 29
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160 19
V. NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered
to HHS at its office, presently located at 3301 E. Tamiami Trail, Bldg H, Suite 211, Naples,
Florida 34112, and to the SUBREClPIENT when delivered to its office at the address listed on
page one ( 1) of this Agreement.
VI. GENERAL CONDITIONS
A. IMPLEMENT A nON OF PROJECT
The SUBRECIPIENT shall implement this Agreement in accordance with applicable
Federal, State, and County laws, ordinances and codes and with the procedures outlined in HHS'
Policies and Procedures memoranda.
Should a project receive additional funding after the commencement of this Agreement,
the SUBRECIPIENT shall notify HHS in writing within thirty (30) days of receiving notification
from the funding source and submit a cost allocation plan for approval by HHS or its designee
within forty-five (45) days of said official notification.
S. DEBARMENT
The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal Department or agency; and, that the
SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered
transaction, with a person who is similarly debarred or suspended from participating in this
covered transaction.
C. LOCAL AND FEDERAL RULES. REGULA nONS AND LAWS
The SUBRECIPIENT agrees to comply with any applicable laws, ordinances, regulations
and orders of the State, local and Federal governments, including, but not limited to:
1. Public Law 111-5, the American Recovery and Reinvestment Act (ARRA) of
2009 (2/17/09).
2. 24 CFR 35, parts a, b, m, and r - Lead-Based Paint Poisoning Prevention in
certain residential structures.
3. 24 CFR 58 - The regulations prescribing the Environmental Review procedure.
4. Title VI of the 1984 Civil Rights Act, 42 USC * 2000d, et. seq.
2009 -2010 ARRA- HPRP AGREEMENT
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16D19
5. 24 CFR 107 - The regulations issued pursuant to Executive Order 11063 which
prohibits discrimination and promotes equal opportunity in housing.
6. Executive Order 11246 ("'Equal Employment Opportunity"), as amended by
Executive Orders 11375 and 12086 - which establishes hiring goals for minorities and women on
projects assisted with federal funds.
7. Title VII of the 1968 Civil Rights Act as amended by the Equal Employment
Opportunity Act of 1972, 42 USC S 2000e, et. seq.
8. 24 CFR 135 - Regulations outlining requirements of Section 3 of the Housing and
Urban Development Act of 1968, as amended.
9. Age Discrimination Act of 1975.
10. Contract Work Hours and Safety Standards Act, 40 USC 327-332.
11. Section 504 of the Rehabilitation Act of 1973,29 USC 776(b) (5).
12. Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, as amended.
13. 29 CFR Parts 3 and 5 - Regulations which prescribe the payment of prevailing
wages and the use of apprentices and trainees on federally assisted projects as mandated by the
Davis-Bacon Act.
14. Executive Order 11914 - Prohibits discrimination with respect to the handicapped
in federally assisted projects.
15. Public Law 100-430 - the Fair Housing Amendments Act of 1988.
16. OMB Circular A-133 - concerning annual audits.
17. OMB Circular A-122 - which identifies cost principles.
18. 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements
with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations.
19, 24 CFR 85- Uniform Administrative Requirements for Grants and Agreements to
State and Local Governments.
20. Immigration Reform and Control Act of 1986 as located at 8 USC 1324, et seq.
and regulations relating thereto. Failure by the SUBRECIPIENT to comply with the laws
referenced herein shall constitute a breach of this agreement, and the County shall have the
discretion to unilaterally terminate this agreement immediately.
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 4 of 29
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160 IS
21. Chapter 112, Florida Statutes.
22. Prohibition Of Gifts To County Employees - No organization or individual shall
offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value
to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County
Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311.
23. Order of Precedence - In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the Agreement shall take precedence over the terms
of all other Contract Documents, except the terms of any Supplemental Conditions shall take
precedence over the Agreement. To the extent any conflict in the terms of the Contract
Documents cannot be resolved by application of the Supplemental Conditions, if any, or the
Agreement, the conflict shall be resolved by imposing the more strict or costly obligation under
the Contract Documents upon the Contractor at Owner's discretion.
24. Venue - Any suit or action brought by either party to this Agreement against the
other party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all
such matters.
25. Dispute Resolution - Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a good faith
effort to resolve any such disputes by negotiation. The negotiation shall be attended by
representatives of SUBRECIPIENT with full decision-making authority and by COUNTY'S
staff person who would make the presentation of any settlement reached during negotiations to
COUNTY for approval. Failing resolution, and prior to the commencement of depositions in any
litigation between the parties arising out of this Agreement, the parties shall attempt to resolve
the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the
State of Florida. The mediation shall be attended by representatives of SUBRECIPIENT with
full decision-making authority and by COUNTY'S staff person who would make the
presentation of any settlement reached at mediation to COUNTY'S board for approval. Should
either party fail to submit to mediation as required hereunder, the other party may obtain a court
order requiring mediation under * 44.102, Fla. Stat.
D. SUBCONTRACTS
Any work or services subcontracted by the SUBRECIPIENT shall be specifically by
written contract or agreement, and such subcontracts shall be subject to each provision of this
Agreement and applicable County, State, and Federal guidelines and reb'1llations. Prior to
execution by the SUBRECIPIENT of any subcontract hereunder, such subcontracts must be
submitted by the SUBRECIPIENT to HHS for its review and approval, which will specifically
include a determination of compliance with the terms of the attached Scope of Services set forth
in Exhibit "A."
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
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16D 19
This review also includes ensuring that all consultant contracts and fee schedules meet
the minimum standards as established by the Collier County Purchasing Department, Florida
Statutes and HUD. Reimbursements for such services will be made at SUBRECIPIENT cost.
None of the work or services covered by this Agreement, including but not limited to consultant
work or services, shall be subcontracted by the SUBRECIPIENT or reimbursed by the COUNTY
without prior written approval of the HHS or its designee.
E. AMENDMENTS
This Agreement, and any exhibit or attachment, may be amended only by written
agreement executed by the governing boards of both parties, except that County representative(s)
may approve adjustments between line item amounts, scope clarifications, or an extension of
time and schedule that do not change the project, or exceed the amount funded by the County, as
stated herein. Any modifications to this contract shall be in compliance with the County
Purchasing Policy and Administrative Procedures in effect at the time such modifications are
authorized.
F. INDEMNIFICATION
To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify
and hold harmless Collier County, its officers and employees from any and all liabilities,
damages, losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the SUBRECIPIENT or anyone employed or utilized by the SUBRECIPIENT in the
performance of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may be available to an
indemnified party or person described in this paragraph. This section does not pertain to any
incident arising from the sole negligence of Collier County. The foregoing indemnification shall
not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28,
Florida Statutes.
G. GRANTEE RECOGNITION
All facilities purchased or constructed pursuant to this Agreement shall be clearly
identified as to funding source. The SUB RECIPIENT will include a reference to the financial
support herein provided by HHS III all publications and publicity. In addition, the
SUBRECIPIENT will make a good faith effort to recognize HHS' support for all activities made
possible with funds made available under this Agreement. The SUBRECIPIENT will mount a
temporary construction sign for projects funded by HHS. This design concept is intended to
disseminate key information regarding the development team as well as Equal Housing
Opportunity to the general public. The construction sign shall comply with applicable County
codes.
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 6 of29
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160 19
H. TERMINATION
In event of termination for any of the reasons identified in sub-sections 1-3 as follows, all
finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs,
reports prepared, and capital equipment secured by the SUBRECIPIENT with funds under this
Agreement shall be returned to HHS or the COUNTY. In the event of termination, the
SUBRECIPIENT shall not be relieved of liability to the COUNTY for damages sustained by the
COUNTY by virtue of any breach of the Contract by the SUBRECIPIENT, and the COUNTY
may withhold any payment to the SUBRECIPIENT for set-off purposes until such time as the
exact amount of damages due to the COUNTY from the SUBRECIPIENT is determined.
1. TERMINATION FOR CAUSE
If through any cause either party shall fail to fulfill in timely and proper manner its
obligations under this Agreement, or if either party shall violate any of the covenants,
agreements, or stipulations of this Agreement, either party shall thereupon have the right to
terminate this Agreement in whole or part by giving written notice of such termination to the
other party and specifying therein the effective date of termination. (See 24 CFR 85.43.)
2. TERMINA TION FOR CONVENIENCE
At any time during the term of this Agreement, either party may, at its option and for any
reason, terminate this Agreement upon ten (10) working days written notice to the other party.
Upon termination, the COUNTY shall pay the SUBRECIPIENT for services rendered pursuant
to this Agreement through and including the date of termination. (See 24 CFR 85.44.)
3. TERMINATION DUE TO CESSATION
In the event the grant to the COUNTY under Title I of the Housing and Community
Development Act of 1974 (as amended) is suspended or terminated, this Agreement shall be
suspended or terminated effective on the date that HUD specifies.
1. INSURANCE
SUBRECIPIENT shall obtain and carry, at all times during its performance under the
Contract Documents, insurance of the types and in the amounts described herein and further set
forth in Exhibit "B" to this Agreement.
J. SUBRECIPIENT LIABILITY OBLIGATION
Compliance with the insurance requirements in Exhibit "B" shall not relieve the
SUBRECIPIENT of its liability and obligation under this subsection or under any subsection of
this contract. The contract is contingent upon receipt of the insurance documents within fifteen
2009 -2010 ARRA- HPRP AGREEMENT
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160 19
(15) calendar days after the Board of County Commissioners' approval. If the Insurance
certificate is received within the specified period, but not in the manner prescribed in these
requirements, the SUBRECIPIENT shall be verbally notified of the deficiency and shall have an
additional five (5) calendar days to submit a corrected Certificate to the County.
If the SUBRECIPIENT fails to submit the required insurance documents in the manner
prescribed in these requirements within twenty (20) calendar days after the Board of County
Commissioners' approval, the SUBRECIPIENT shall be in default of the terms and conditions of
the contract.
K. INDEPENDENT AGENT AND EMPLOYEES
The SUBRECIPIENT agrees that it will be acting as an independent agent and that its
employees are not Collier County employees and are not subject to the County provisions of law
applicable to County employees relative to employments, hours of work, and rates of
compensation, leave, unemployment and employee benefits.
VII. ADMINISTRATIVE REQUIREMENTS
A. FINANCIAL MANAGEMENT
The SUBRECIPIENT agrees to comply with OMB Circular A -110 (Uniform
Administrative Requirements for Grants and Agreements with Institutions of Higher Education,
Hospitals and other Non-Profit Organizations) and ab'Tees to adhere to the accounting principles
and procedures required therein, utilize adequate internal controls, and maintain necessary source
documentation for all costs incurred.
B. DOCUMENT A TION AND RECORDKEEPING
1. The SUBRECIPIENT shall maintain all records required by ARRA and HPRP.
2. The SUBRECIPIENT shall submit detailed monthly progress reports to HHS
outlining the status of specific activities under the project. Each report must account for the total
activity for which the SUBRECIPIENT is paid with HPRP funds, in part or in whole, and which
is required in fulfillment of their obligations regarding the Project. The progress reports shall be
submitted on the form Exhibit "'D," Schedule"D-2."
3. The SUBRECIPIENT is required to provide a quarterly report to HHS detailing
compliance with the ARRA and HPRP.
4. All reports, plans, surveys, information, documents, maps, and other data
procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the
purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at
any time upon request by the COUNTY or HHS. Upon completion of all work contemplated
under this Agreement copies of all documents and records relating to this Agreement shall be
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
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16D 19
surrendered to HHS if requested. In any event the SUBRECIPIENT shall keep all documents and
records for three (3) years after expiration of this Agreement.
5. The SUBRECIPIENT shall submit reports as required to assist the COUNTY in
the preparation of HUD Labor Relations, WBE/MBE, Equal Opportunity Employment, and
HUD Section 3 reports, pursuant to 24 CFR 570.502, 507, and 92 (3)(vi).
6. The SUBRECIPIENT shall maintain records showing compliance with the Davis-
Bacon Law, including files containing contractor payrolls, employee interviews, Davis-Bacon
wage rates, and administrative cross-referencing. SUBRECIPIENT shall maintain records
showing contractor compliance with the Contract Work Hours and Work Safety Law. Similarly,
the SUBRECIPIENT shall maintain records showing compliance with federal purchasing
requirements and with other federal requirements for grant implementation.
7. If indirect costs are charged, the SUBRECIPIENT will develop an indirect cost
allocation plan for determining the appropriate SUBRECIPIENT'S share of administrative costs
and shall submit such plan to the COUNTY for approval, in a form specified by the COUNTY.
8. The SUBRECIPIENT will be responsible for the creation and maintenance of
income eligible files on clients served and documentation that all households are eligible under
HUD Income Guidelines.
9. The SUBRECIPIENT further agrees that HHS shall be the final arbiter on the
SUBRECIPIENT's compliance with the above.
C. REPORTS, AUDITS, AND EV ALUA nONS
Reimbursement will be contingent on the timely receipt of complete and accurate reports
required by this Agreement, and on the resolution of monitoring or audit findings identified
pursuant to this Agreement.
The SUBRECIPIENT agrees that HHS will carry out periodic monitoring and evaluation
activities as determined necessary. The continuation of this Agreement is dependent upon
satisfactory evaluations. The SUBRECIPIENT shall, upon the request of HHS, submit
information and status reports required by HHS or HUD to enable HHS to evaluate said progress
and to allow for completion of reports required. The SUBRECIPIENT shall allow HHS or HUD
to monitor the SUBRECIPIENT on site. Such site visits may be scheduled or unscheduled as
determined by HHS or HUD.
D. ADDITIONAL HOUSING & HUMAN SERVICES. COUNTY, AND HUD
REQUIREMENTS
The SUBRECIPIENT agrees to utilize funds available under this Agreement to
supplement rather than supplant funds otherwise available for specified activities.
2009 -2010 ARRA- HPRP AGREEMENT
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16D 19
E. PRIOR WRITTEN APPROVALS
(1) All subcontracts and agreements proposed to be entered into by the
SUBRECIPIENT pursuant to this Agreement;
(2) All capital equipment expenditures of $1 ,000 or more;
(3) All out-of-town travel (travel shall be reimbursed in accordance with
Chapter 112, Fla. Stat. unless otherwise required by HPRP);
(4) All change orders;
(5) All requests to utilize uncommitted funds after the expiration of this
agreement for programs described in Exhibit "A"; and
(6) All rates of pay and pay increases paid out of HPRP funds, whether for
merit or cost ofliving.
F. PURCHASING
All purchasing for services and goods, including capital equipment, shall be made by
purchase order or by a written contract and in conformity with the procedures prescribed by the
Federal Management Circulars A-II 0, A-122, 24 CFR Part 84, and 24 CFR Part 85.
G. AUDITS AND INSPECTIONS
1. Non-profit organizations that expend $500,000 or more annually in federal
awards shall have a single or program-specific audit conducted for that year in accordance with
OMB A-l33. Non-profit organizations expending federal awards of $500,000 or more under
only one federal program may elect to have a program-specific audit performed in accordance
with OMB A-I33.
2. Non-profit organizations that expend less than $500,000 annually in
federal awards shall be exempt from an audit conducted in accordance with OMB A-133,
although their records must be available for review (e.g., inspections, evaluations). These
agencies are required by HHS to submit "Reduced Scope" audits (e.g., financial audit,
performance audits). They may choose, instead of a Reduced Scope Audit, to have a program
audit conducted for each federal award in accordance with federal laws and regulations
governing the program in which they participate.
3. When the requirements of OMB A-133 apply, or when the
SUBRECIPIENT elects to comply with OMB A-133, an audit shall be conducted for each fiscal
year for which federal awards attributable to this contract have been received by the
SUBRECIPIENT. A copy of the audit report must be received by HHS no later than six months
following the end of the SUBRECIPIENT's fiscal year.
4. If an audit is required by Section G of this contract, but the requirements
of OMB A-I33 do not apply or are not elected, the SUBRECIPIENT may choose to have an
audit performed either on the basis of the SUBRECIPIENT's fiscal year or on the basis of the
period during which HHS-federal assistance has been received. In either case, each audit shall
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 10 of29
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16D 19
cover a time period of not more than twelve months and an audit shall be submitted covering
each assisted period until all the assistance received from this contract has been reported. Each
audit shall adhere to all other audit standards of OMB A-133, as these may be limited to cover
only those services undertaken pursuant to the terms of this contract. A copy of the audit report
must be received by HHS no later than six months following each audit period.
5. The SUBRECIPIENT shall maintain all contract records in accordance
with generally accepted accounting principles, procedures, and practices which shall sufficiently
and properly reflect all revenues and expenditures of funds provided directly or indirectly by the
County pursuant to the terms of this Agreement.
6. The SUBRECIPIENT shall include in all HHS approved subcontracts
each of the record-keeping and audit requirements detailed in this contract.
H. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout
requirements are completed. Activities during this closeout period shall include, but not be
limited to: making final payments, disposing of program assets (including the return of all
unused materials, equipment, unspent cash advances, program income balances, and receivable
accounts to the COUNTY), and determining the custodianship of records.
VIII. OTHER PROGRAM REQUIREMENTS
A. OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE
The SUBRECIPIENT agrees that no person shall be excluded from the benefits ot: or be
subjected to, discrimination under any activity carried out by the performance of this Agreement
on the basis of race, color, disability, national origin, religion, age, familial status, or sex. Upon
receipt of evidence of such discrimination, the COUNTY shall have the right to terminate this
Agreement.
To the greatest extent feasible, lower-income residents of the project areas shall be given
opportunities for training and employment; and to the greatest feasible extent eligible business
concerns located in or owned in substantial part by persons residing in the project areas shall be
awarded contracts in connection with the project. The SUBRECIPIENT shall comply with
Section 3 of the Housing and Community Development Act of 1968.
B. OPPORTUNITIES FOR SMALL AND MINORITY/WOMEN-OWNED
BUSINESS ENTERPRISES
In the procurement of supplies, equipment, construction, or servIces, the
SUBRECIPIENT shall make a positive effort to utilize small business and minority/women-
owned business enterprises of supplies and services, and provide these sources the maximum
feasible opportunity to compete for contracts to be performed pursuant to this Agreement. To
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page II of29
",_.- ..."~,~ -------"'.---- ~ -~~-- .. ~"".,-" ---,~ ,---
16D 19
the maximum extent feasible, these small business and minority/women-owned business
enterprises shall be located in or owned by residents of the COBG areas designated by Collier
County in the Annual Consolidated Plan approved by HUO.
C. PROGRAM BENEFICIARIES
Beneficiaries of a project funded through this Agreement must be at risk of homelessness.
If the project is located in an entitlement city, as defined by HUO, or serves beneficiaries
countywide, more than thirty percent (30%) of the beneficiaries directly assisted under this
Agreement must reside in unincorporated Collier County or in municipalities participating in the
County's Urban County Qualification Pro!:,rram. The project shall assist beneficiaries as defined
above for the time period designated in Exhibit "A" of this Agreement.
O. CONFLICT OF INTEREST
The SUBRECIPIENT covenants that no person who presently exercises any functions or
responsibilities in connection with the Project, has any personal financial interest, direct or
indirect, in the target areas or any parcels therein, which would conflict in any manner or degree
with the performance of this Agreement and that no person having any conflict of interest shall
be employed by or subcontracted by the SUBRECIPIENT. Any possible conflict of interest on
the part of the SUBRECIPIENT or its employees shall be disclosed in writing to HHS provided,
however, that this paragraph shall be interpreted in such a manner so as not to unreasonably
impede the statutory requirement that maximum opportunity be provided for employment of and
participation of low and moderate-income residents of the project target area.
E. PUBLIC ENTITY CRIMES
As provided in S 287.133, Fla. Stat. by entering into this A!:,rreement or performing any
work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers,
subcontractors and consultants who will perform hereunder, have not been placed on the
convicted vendor list maintained by the State of Florida Department of Management Services
within the 36 months immediately preceding the date hereof. This notice is required by S
287.133 (3)(a), Fla. Stat.
F. DRUG-FREE WORKPLACE REQUIREMENTS
The SUBRECIPIENT must certify that it will provide drug-free workplaces in
accordance with the Orug- Free Workplace Act of 1988 (41 USC 701).
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 12 of29
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G. CERTIFICA nON REGARDING LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of
any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying, II in accordance with its instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all sub-awards at all tiers (including subcontracts, sub-
grants, contracts under grants, loans, and cooperative agreements) and that all SUBRECIPIENTS
shall certify and disclose accordingly.
X. CONDITIONS FOR RELIGIOUS ORGANIZATIONS
ARRA funds may not be used for religious activities or provided to primarily religious
organizations. Section 14004 ofthe ARRA specifies the limitations on ARRA funds.
XI. REVERSION OF ASSETS
Upon expiration of the Agreement, the SUBRECIPIENT shall transfer to the COUNTY
any HPRP funds on hand at the time of expiration, any accounts receivable attributable to the use
ofHPRP funds, and any non-expendable personal property that was purchased with HPRP funds.
XII. SEVERABILITY
Should any provision of the Agreement be determined to be unenforceable or invalid,
such a determination shall not affect the validity or enforceability of any other section or part
thereof.
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XIII. COUNTERPARTS OF THE AGREEMENT
This Agreement, consisting of twenty-nine (29) enumerated pages, which include the
exhibits referenced herein, shall be executed in two (2) counterparts, each of which shall be
deemed to be an original, and such counterparts will constitute one and the same instrument.
XIV. ENTIRE UNDERSTANDING
This Agreement and its provisions merge any prior agreements, if any, between the
parties and constitutes the entire understanding. The parties hereby acknowledge that there have
been and are no representations, warranties, covenants, or undertakings other than those
expressly set forth herein.
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 14 of29
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16D19
IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively,
by an authorized person or agent, hereunder set their hands and seals on this 15th day of
September, 2009
r <"'( ..
t \ '.
..'c<
" TY COMMISSIONERS OF
Y, FLORIDA J
By: "'-'?"-rw(_'"' d~
DONNA FIALA, CHAIRMAN
Dated:
Atttst (jt:J\i,)
"9flaty,.. Qt.-
Fi~t Witness
l_~ j~ By:
.~ It" S brecipient Signature
\:::-'J' (,( K ( V f~ (i\
Type/print witness name Esmeralda Serrata
Sec~~itness_ . / ~
" ~l,'ili ,Wu
li:e-fj&Il\rS~' Approved as to form and legal sufficiency:
Type/print witnes n e
~1t1 ~
,
Colleen M. Greene
Assistant County Attorney
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 15 of29
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EXHIBIT" A" 11)019
SCOPE OF SERVICES
Collier County Housing Authority/ S09-UY-12-0024-2009-03
HPRP EveryOne Home Program-
Assisting Persons Experiencing Homelessness To Be Rapidly Re-Housed
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
The Collier County Housing Authority (CCHA) will provide rapid re-housing and case
management for approximately 42 homeless individuals and families. After an intake
assessment, CCHA may provide the following services: locating and conducting
habitability inspections, providing rental assistance, security and utility deposits, and
other costs such as moving, storage, hotel/motel vouchers. The Case Manager will
develop a stabilization plan for each client and may refer to other agencies that provide
additional services such as job training, employment, legal services, credit counseling,
addiction and mental health services, child care, health issues or other types of financial
assistance. Clients receiving more than one month of assistance will be referred to a
budget education program for either classroom or at home instruction.
CCHA will ensure re-certification of eligibility for all clients receiving medium term
assistance every three (3) months. Rental assistance will not exceed 18 months. All
services provided and assistance to clients will be in accordance with the HPRP
administrative plan.
Collier County Department of Housing and Human Services is using HPRP funds in the
amount of TWO HUNDRED AND FORTY EIGHT THOUSAND DOLLARS
($248,000) for this EveryOne Home project.
Collier County Housing Authority HPRP EveryOne Home Program
B. BUDGET:
Line Item: HPRP Funds
Direct Assistance $208,000
(rent assistance, utility assistance,
rent and utility security deposit assistance,
hotel/motel vouchers, moving/storage
costs)
Salary and Benefits for Case Manager $ 40,000
and/or Housing Inspector
Total Funds: $248.000
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 16 of 29
~ '__e"~" .' ~'_'''_'"___'.e__~,....~ ,'.",-"",-
16D19
Clarifications to the quantity and types of work to be conducted under Exhibit "A" will be
processed by a Change by Letter, Exhibit "A-I", and made an integral component of this
Agreement.
C. PROJECT MILESTONE SCHEDULE
The time frame for completion of the outlined activities shall be:
MILESTONE/TASK START DATE END DATE
Train staff on parameters of the
grant program, HMIS and award
reporting. 09/15/2009 10/1/2009
HMIS reporting system
implementation and training 09/15/2009 10/1/2009
Clients receiving medium term
assistance will be referred to
budget counseling.
Documentation of participation 09/15/2009 07/15/2012
will be maintained.
Subrecipient must expend at least
60% of award. 09/15//2009 07/15/2011
Provide re-housing assistance to
approximately 42 clients.
Subrecipient must expend 100%
of award by End Date. 10/1/2009 07/15/2012
NOTE: Peiformance milestones are in effect for program monitoring requirements
only, and as such, are used by Hun and other grantor agencies as general target goals
rather than strict peiformance requirements.
This agreement shall allow reimbursement of expenses for all eligible costs associated
with the agreement and does not require the completion of all agreement milestones for
reimbursement to be paid.
Please note that if any of these activities exceed the timelines by two months a revised
work schedule must be submitted to HHS.
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 17 of29
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16D 19
D. OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE OUTCOMES ACTIVITY INDICA TORS
Rapid Re-housing and Approximately 42 Stabilization and re- Homeless families/ individuals
stabilization for 42 home- homeless families/ housing of 42 homeless are income qualified, and re-
less families/individuals. individuals are families/individuals housed and stabilized.
stabilized and re- through rent &
housed stabilization assistance.
Housing search and Approximately 42 Case managers ensure At a minimum 50 landlords are
placement servIces homeless families/ housing unit used to in made aware of the HPRP
system in place. individuals are re- re-housing meet program and habitability
housed in safe and habitability standards standards.
decent housing. as outlined in the HPRP
notice. Marketing tools
are developed to attract
prospective landlords
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 18 of29
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EXHIBIT "A-I" l~n 19
CHANGE BY LETTER
~ COLLIER COUNTY GOVERNMENT
~~llier ~..c.>>.!':nty H~l!s.!~g~_!!':ll!l~!l_~~.t:vices
Public Services Division Address
NAPLES, FLORIDA Zip code
PHONE: (239) Phone #
Date FAX (239) Fax #
Contact Name
Name of Firm
Address
RE: Zero Dollar Contract Change Notification
Re: Contract # and Title of Contract
Project #
Purchase Order #
Dear Contact Name:
By copy of this letter, the above referenced contract is being issued a zero dollar ($0.00) change as indicated below:
r The above referenced contract time is hereby extended by Number of days calendar days, The new completion
date shall be on or before month and date, Year,
By extending this contract, the County is not relieving your firm of its obligations to perform work in a timely and
satisfactory manner or any consequences resulting from failing to do so, Collier County hereby reserves all legal
rights, including, but not limited to, rights to terminate, suspend or elect any other appropriate course(s) of action
should circumstances warrant with regard to the referenced contract.
r
Additional Staffing Categories Professional Position(s) Hourly Rate(s)
r Draw against Allowance (specify allowance item and identify specific items and quantities)
r Other: Scope Clarifications as indentitied in Schedule B-1, "Clarifications in Scope", (attached).
Sincerely,
Your name
Title
cc: Contract Specialist Name Contract Specialist, Purchasing Department
Suzanne Boothby, Clerk's Grants Department
2009 -20\0 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 19 of 29
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16D 19
EXHIBIT "B"
INSURANCE REQUIREMENTS
The SUBRECIPIENT shall furnish to Collier County, c/o Housing and Human Services
Department, 3301 E. Tamiami Trail, Bldg H, Suite 211, Naples, FL 34112, Certificate(s) of
Insurance evidencing insurance coverage that meets the requirements as outlined below:
1. Workers' Compensation as required by Chapter 440, Florida Statutes.
2. Public Liability Insurance on a comprehensive basis in an amount no less than
$300,000 per occurrence for combined Bodily Injury and Property Damage. Collier County must
be shown as an additional insured with respect to this coverage.
3. Automobile Liability Insurance covering all owned, non-owned and hired
vehicles used in connection with this contract in an amount not less than $300,000 per
occurrence for combined Bodily Injury and Property Damage.
DESIGN STAGE (IF APPLICABLE)
In addition to the insurance required in 1 - 3 above, a Certificate of Insurance must be
provided as follows:
4. Professional Liability Insurance in the name of the SUBRECIPIENT or the
licensed design professional employed by the SUBRECIPIENT in an amount not less than
$300,000 per occurrence providing for all sums which the SUBRECIPIENT and/or the design
professional shall become legally obligated to pay as damages for claims arising out of the
services performed by the SUBRECIPIENT or any person employed by the SUBRECIPIENT in
connection with this contract. This insurance shall be maintained for a period of two (2) years
after the certificate of Occupancy is issued.
CONSTRUCTION PHASE (IF APPLICABLE)
In addition to the insurance required in 1 - 4 above, the SUBRECIPEINT shall provide or
cause its Subcontractors to provide original policies indicating the following types of insurance
coverage prior to any construction:
5. Completed Value Builder's Risk Insurance on an nAIl Risk" basis in an amount
not less than one hundred (100%) percent of the insurable value of the building(s) or structure(s).
The policy shall be in the name of Collier County and the SUBRECIPIENT.
6. Flood Insurance shall be provided for those properties found to be within a flood
hazard zone, in an amount not less than the full replace values of the completed structure(s) or
the maximum amount of coverage available through the National Flood Insurance Program
(NFIP), whichever is greater. The policy will show Collier County as a Loss Payee A.T.I.M.A.
This policy will be provided as such time that he buildings' walls and roof exist.
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHOR[TY
Page 20 of29
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16D 19
OPERA nON/MANAGEMENT PHASE (IF APPLICABLE)
After the Construction Phase is completed and occupancy begins, the following insurance
must be kept in force throughout the duration of the loan and/or Contract:
7. Public Liability coverage in an amount not less than $1.000,000 per occurrence
for combined Bodily Injury and Property damage. Collier County must be shown as an
additional insured with respect to this coverage.
8. Property Insurance coverage on an "All Risk" basis in an amount not less than
one hundred (100%) of the replacement cost of the property. Collier County must be shown as a
Loss payee with respect to this coverage A.T.I.M.A.
9. Flood Insurance coverage for those properties found to be within a flood hazard
zone for the full replacement values of the structure(s) or the maximum amount of coverage
available through the National Flood Insurance Program (NFIP). The policy must show Collier
County as a Loss Payee A.T.I.M.A.
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 21 of 29
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16D 19
EXHIBIT "C"
ADDITIONAL HPRP GRANT REQUIREMENTS
Please see recovery.gov website for additional guidance.
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 22 of 29
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1hn 19
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EXHIBIT "D"
REQUIRED SUBMITTALS
0-1 Request for Payment
0-la Release and Affidavit Form
0-2 HPRP Monthly Progress Report
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 23 of 29
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16D 19
SCHEDULE "0-1"
COLLIER COUNTY HOUSING AND HUMAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Subrecipient Name: Collier County Housing Authority
Subrecipient Address: 1800 Farm Worker Way, Immokalee. FL 34142
Project Name: Collier County Housing Authority HPRP EveryOne Home Program
Project No: S09-UY -12-0024-2009-03 Payment Request #
Dollar Amount Requested: $
SECTION II: STATUS OF FUNDS
1. Grant Amount A warded
$ 248,000.00
2. Sum of Past Claims Paid on this Account
$
3. Total Grant Amount Awarded Less Sum
Of Past Claims Paid on this Account $
4. Amount of Previous Unpaid Requests
$
5. Amount of Today' s Request
$
6. Current Grant Balance (Initial Grant Amount
Awarded Less Sum of all requests) $
I certify that this request for payment has been drawn in accordance with the terms and
conditions of the Agreement between the COUNTY and us, as the SUBRECIPIENT. I also
certify that the amount of the Request for Payment is not in excess of current needs.
Signature Date
Title
Authorizing Grant Coordinator
Supervisor (approval authority under $14,999)
Dept Director (approval required $15,000 and above)
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 24 of29
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16n q9
,I I \il
~,~ il..) 1 ~
SCHEDULE "D-la"
RELEASE AND AFFIDAVIT FORM
The SUBRECIPIENT certifies for itself and its subcontractors, material-men, successors
and assigns, that all charges for labor, materials, supplies, lands, licenses and other expenses for
which COUNTY might be sued or for which a lien or a demand against any payment bond might
be filed, have been satisfied and paid.
This Release and Affidavit is given in connection with the SUBRECIPIENT's
(monthly/final) Request for Payment.
SUBRECIPIENT
Witness: BY:
BY: ITS: Director
DATE:
Print name and title
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this day of
-
, 2009, by , as
of A state agency. He/She is
personally known to me OR has produced as identification and
who did (did not) take an oath.
My Commission Expires:
(Signature)
Name:
(Legibly Printed)
(AFFIX OFFICIAL SEAL) Notary Public, State of:
Commission No.:
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 25 of 29
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16D 19
SCHEDULE "D-2"
HPRP MONTHLY PROGRESS REPORT
Complete/ormfor past month and submit to Housing &Human Service's staffby the
1 fi" of the following month.
Status Report for Month of Submittal Date:
Project Name: Collier County Housine: Authoritv HPRP EvervOne Home Proe:ram
Project Number S09-UY -12-0024-2009-03 Activity Number
Subrecipient: Collier County Housing: Authority
Contact Person Essie Serrata. Executive Director
Telephone: 239-657-3649 Fax:239-657-7232
E-mail: ESe rrata(ii)cchafl.o re:
1. Activity Status/Milestones (describe any action taken, relating to this project,
during the past month):
2. What events/actions are scheduled for the next two months?
3. Describe any affirmative marketing you have implemented regarding this
project. Please list and attach any recent media coverage of your organization relating to
this project.
4. List any additional data relevant to the outcome measures listed on the
application for this project.
5. Identify any potential issues that may cause delay.
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 26 of29
""''' _~H,'''~'' "" ~_.., .. .-,. ... I' ~ '''-''"--~""",,--,,,,^'''''~,''''''''''-"'~''- ",--,,",",-,,--,;.-''''''''- ~""~ ~"'-""",",,"'---
16D 19
New contracts executed this month (if applicable):
Name of Contractor or Amount of Contractor Race Ethnicity
Subcontractor, Address & Phone Contract Federal ID (see definitions (see definitions
Number Number on following on following
page) page)
For projects that serve a particular clientele, please complete the following
information by entering the appropriate number in the blank spaces and in the chart below.
Complete the below chart for NEW clients served this month. DO NOT DUPLICATE clients
served in previous months. You may provide data by either households or persons served.
However, if one person received TWO services this counts as TWO SERVICE UNITS:
TOT AL BENEFICIARIES
This project benefits households or persons. Please circle one category (either
"households" or "persons"). Enter the number of beneficiaries in the blank space and in Box
"1. "
INCOME
Of the households or persons assisted, are extremely low-income income (0-30%)
of the current Median Family Income (MFI). Enter this number in Box "2. "
Of the households or persons assisted, are very low-income (3 1-50%) of the current
Median Family Income (MFI). Enter this number in Box "3. "
Of these households or persons assisted, are low-income (51-80%) of the current
Median Family Income (MFI). Enter this number in Box "4. "
NOTE: The total of Boxes 2, 3 and 4 should equal the number in Box I.
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 27 of29
-~""'--'-'--","~---,."",,,~-,- _"'0 .",~,,"""-,-"'_..',""'-" '....._--"'.;"~,"""",,..."-. ,---'",-= 'H____
16D 19
FEMALE HEAD OF HOUSEHOLD
This project assisted Female Head of Households REGARDLESS of income. Enter
this number in box "5" below.
BOX 1 BOX2 BOX3 BOX4 BOX5
Total Number of Extremely Very Low Income Female Head of
Households or Low Income Low Income (51-80%) Household
Persons Assisted (0-30%) (31-50%)
I I
,
,
Subrecipient's must indicate total beneficiaries for Race AND Ethnicitv
Definitions of Race:
White: A person having origins in any of the original peoples of Europe, the Middle East, or
North Africa.
Black or African-American: A person having origins in any of the black racial groups of
Africa.
Asian: A person having origins in any of the original peoples of the Far East, Southeast
Asia, or the Indian subcontinent including, for example, Cambodia. China, India, Japan,
Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
American Indian or Alaska Native: A person having origins in any of the original peoples of
North and South America (including Central America), and who maintains tribal affiliation
or community attachment.
Native Hawaiian or Other Pacific Islander: A person having origins in any ofthe original
people of Hawaii, Guam, Samoa, or other Pacific Islands.
Definitions of Ethnicity:
Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American,
or other Spanish culture or origin, regardless of race.
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 28 of 29
,."._."'----'"""'''',.._..~~... ..., " '0".__,"--;--...".",. -..,-.___.c_....'" .. '.~ ~~~-"",....-
16D 19
Tabulation Table of Race and Ethnicity Beneficiaries
Race # Total # Hispanic
White
Black or African American
Asian
American Indian or Alaskan Native
Native Hawaiian or Other Pacific Islander
American Indian/Alaska Native and White
Asian and White
Black! African American and White
American Indian/Alaskan Native and Black! African American
Other Multi-Racial
TOTAL:
08-PRC-OIOO9
2009 -2010 ARRA- HPRP AGREEMENT
COLLIER COUNTY HOUSING AUTHORITY
Page 29 of 29
..._~-,- ""~""_lI""Q_ --....... ----'~-.-.- ~._.,..,~ ...."
16D 19
AGREEMENT BETWEEN COLLIER COUNTY
AND
LEGAL AID OF COLLIER COUNTY
Catalog of Federal Domestic Assistance # 14.257
HUD HPRP Grant # S09-UY -12-0024-2009-07
THIS AGREEMENT is made and entered into by and between Collier County, a
political subdivision of the State of Florida, ("COUNTY"), and "Legal Aid of Collier County, a
division of Legal Aid of Broward County," a not for profit agency existing under the laws of
the State of Florida, having its principal office at 4125 East Tamiami Trail, Naples, FL 34112,
and its Federal Tax Identification number as 59-1547191 ("SUBRECIPIENT").
WHEREAS. the COUNTY has entered into an agreement with the United States
Department of Housing and Urban Development (HUD) pursuant to the "Homelessness
Prevention and Rapid Re-Housing Program (HPRP), under Title XII of the American Recovery
and Reinvestment Act of 2009 ("Recovery Act"); and
WHEREAS, Congress has designated $1.5 billion for communities to provide financial
assistance and services to either prevent individuals and families from becoming homeless or
help those who are experiencing homelessness to be quickly re-housed and stabilized; and
WHEREAS, the Board of County Commissioners approved the Department of Housing
and Human Services substantial amendment to the 2008-2009 Action Plan on May 12, 2009 to
include this activity; and
WHEREAS, the COUNTY and the SUBRECIPIENT desire to provide the activities
specified in Exhibit "A" of this Agreement, in accord with the HPRP.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
I. DEFINITIONS
(A) "COUNTY" means Collier County, and where applicable, it's authorized
representati ve( s).
(B) "ARRA" means the American Recovery and Reinvestment Act of2009.
(B) "HPRP" means the Homelessness Prevention and Rapid Re-housing Program.
(C) "HHS" means Collier County Department of Housing and Human Services.
(D) "HHS's Approval" means the written approval of the Department of Housing and
Human Services or designee.
(E) "SUBRECIPIENT" means Legal Aid of Collier County.
(F) "HUD" means the U.S. Department of Housing and Urban Development or a
person authorized to act on its behalf.
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page 1 of 29
lJ .J. -._,.....,...."._.,..~.. .,~-"".'<-"'" ..."""".----
161] 19
(0) Beneficiaries include individuals and families who are at risk of becoming
homeless or experiencing homelessness and need legal information regarding
tenants' rights.
(H) Homeless means the term as defined by section 103 of the McKinney-Vento
Homeless Assistance Act (42 USC 11302).
(I) Eligible activities include financial assistance, housing relocation and stabilization
services, data collection and evaluation, and administrative costs. Specific
program guidelines may be found on the HUD website at www.HUD.gov.
(1) "Project" means the work to be performed as set forth in Exhibit "A."
II. SCOPE OF SERVICES
The SUBRECIPIENT shall, in a satisfactory and proper manner, as determined by HHS,
perform the tasks necessary to conduct the project outlined in Exhibit "A."
III. TIME OF PERFORMANCE
The effective date of the Agreement between HUD and Collier County shall be Julv 15.
2009. The services of the SUBRECIPIENT shall be undertaken and completed in light of the
purposes of this Agreement. SUBRECIPIENT is authorized to incur eligible expenses after that
date and prior to execution of this Agreement subject to HHS prior written approval. In any
event, all services required hereunder shall be completed by the SUBRECIPIENT prior to July
15,2012. Any funds not obligated by the expiration date of this Agreement shall automatically
revert to the COUNTY, as set forth in Section XI.
IV. CONSIDERATION AND LIMITATION OF COSTS
The SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funding for
allowable costs, determined by COUNTY, in an amount not to exceed Thirty Three Thousand
and Two Hundred dollars ($33.200) for the services described in Exhibit "A."
All improvements specified in Exhibit "A" shall be performed by SUBRECIPIENT
employees, or shall be put out to competitive bidding under a procedure acceptable to the
COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contract for
improvements with the lowest responsive and qualified bidder. Contract administration shall be
handled by the SUBRECIPIENT and monitored by HHS, which shall have access to all records
and documents related to the project.
The County shall reimburse the SUBRECIPIENT for the performance of this Agreement
upon completion or partial completion of the work tasks as accepted and approved by HHS
pursuant to the submittal of monthly progress reports. Payments shall be made to the
SUBRECIPIENT when requested as work progresses but not more frequently than once per
month. Payment will be made upon receipt of a proper invoice and in compliance with S 218.70,
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page 2 of 29
~" -.-. T A' d._L~__.. 1 R' ,.,__.~~ - "~"-"''''''.--'''''''_'''_____'''4''"~_W"~''''''"_' -..-....
16D 19
Fla. Stat., otherwise known as the "Local Government Prompt Payment Act." No payment will
be made until approved by HHS.
V. NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered
to HHS at its office, presently located at 3301 E. Tamiami Trail, Bldg H, Suite 211, Naples,
Florida 34112, and to the SUBRECIPIENT when delivered to its office at the address listed on
page one (1) of this Agreement.
VI. GENERAL CONDITIONS
A. IMPLEMENT A TION OF PROJECT
The SUBRECIPIENT shall implement this Agreement in accordance with applicable
Federal, State, and County laws, ordinances and codes and with the procedures outlined in HHS'
Policies and Procedures memoranda.
Should a project receive additional funding after the commencement of this Agreement,
the SUBRECIPIENT shall notify HHS in writing within thirty (30) days of receiving notification
from the funding source and submit a cost allocation plan for approval by HHS or its designee
within forty-five (45) days of said official notification.
B. DEBARMENT
The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal Department or agency; and, that the
SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered
transaction, with a person who is similarly debarred or suspended from participating in this
covered transaction.
C. LOCAL AND FEDERAL RULES, REGULATIONS AND LAWS
The SUBRECIPIENT agrees to comply with any applicable laws, ordinances, regulations
and orders of the State, local and Federal governments, including, but not limited to:
1. Public Law 111-5, the American Recovery and Reinvestment Act (ARRA) of
2009 (2/17/09).
2. 24 CFR 35, parts a, b, m, and r - Lead-Based Paint Poisoning Prevention in
certain residential structures.
3. 24 CFR 58 - The regulations prescribing the Environmental Review procedure.
2009 -2010 ARRA- HPRP AGREEMENT
lEGAL AID OF COLLIER COUNTY
Page 3 of29
<
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16D19
4. Title VI of the 1984 Civil Rights Act, 42 USC S 2000d, et. seq.
5. 24 CFR 107 - The regulations issued pursuant to Executive Order 11063 which
prohibits discrimination and promotes equal opportunity in housing.
6. Executive Order 11246 ("Equal Employment Opportunity"), as amended by
Executive Orders 11375 and 12086 - which establishes hiring goals for minorities and women on
projects assisted with federal funds.
7. Title VII of the 1968 Civil Rights Act as amended by the Equal Employment
Opportunity Act of 1972, 42 USC ~ 2000e, et. seq,
8. 24 CFR 135 - Regulations outlining requirements of Section 3 of the Housing and
Urban Development Act of 1968, as amended.
9. Age Discrimination Act of 1975.
10. Contract Work Hours and Safety Standards Act, 40 USC 327-332.
11. Section 504 of the Rehabilitation Act of 1973,29 USC 776(b) (5).
12. Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, as amended.
13. 29 CFR Parts 3 and 5 - Regulations which prescribe the payment of prevailing
wages and the use of apprentices and trainees on federally assisted projects as mandated by the
Davis-Bacon Act.
14. Executive Order 11914 - Prohibits discrimination with respect to the handicapped
in federally assisted projects.
15. Public Law 100-430 - the Fair Housing Amendments Act of 1988.
16. OMB Circular A-l33 - concerning annual audits.
17. OMB Circular A-122 - which identifies cost principles.
18. 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements
with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations.
19. 24 CFR 85- Uniform Administrative Requirements for Grants and Agreements to
State and Local Governments.
20. Immigration Reform and Control Act of 1986 as located at 8 USC 1324, et seq.
and regulations relating thereto. Failure by the SUB RECIPIENT to comply with the laws
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AlD OF COLLIER COUNTY
Page 4 of29
.. . """"lIP'! T "1.._._..... ,\;1l' n','_"__"._"."",,. ~""-'~'."~""-""""----""-",,,,, . . 'M -
16D 19
referenced herein shall constitute a breach of this agreement, and the County shall have the
discretion to unilaterally terminate this agreement immediately.
21. Chapter 112, Florida Statutes.
22. Prohibition Of Gifts To County Employees - No organization or individual shall
offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value
to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County
Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311.
23, Order of Precedence - In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the Agreement shall take precedence over the terms
of all other Contract Documents, except the terms of any Supplemental Conditions shall take
precedence over the Agreement. To the extent any contlict in the terms of the Contract
Documents cannot be resolved by application of the Supplemental Conditions, if any, or the
Agreement, the conflict shall be resolved by imposing the more strict or costly obligation under
the Contract Documents upon the Contractor at Owner's discretion.
24. Venue - Any suit or action brought by either party to this Agreement against the
other party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all
such matters.
25. Dispute Resolution - Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a good faith
effort to resolve any such disputes by negotiation. The negotiation shall be attended by
representatives of SUBRECIPIENT with full decision-making authority and by COUNTY'S
staff person who would make the presentation of any settlement reached during negotiations to
COUNTY for approval. Failing resolution, and prior to the commencement of depositions in any
litigation between the parties arising out of this Agreement, the parties shall attempt to resolve
the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the
State of Florida. The mediation shall be attended by representatives of SUBRECIPIENT with
full decision-making authority and by COUNTY'S staff person who would make the
presentation of any settlement reached at mediation to COUNTY'S board for approval. Should
either party fail to submit to mediation as required hereunder, the other party may obtain a court
order requiring mediation under S 44.102, Fla. Stat,
D. SUBCONTRACTS
Any work or services subcontracted by the SUBRECIPIENT shall be specifically by
written contract or agreement, and such subcontracts shall be subject to each provision of this
Agreement and applicable County, State, and Federal guidelines and regulations. Prior to
execution by the SUBRECIPIENT of any subcontract hereunder, such subcontracts must be
submitted by the SUBRECIPIENT to HHS for its review and approval, which will specifically
2009 -2010 ARRA- HPRP AGREEMENT
lEGAL AID OF COLLIER COUNTY
Page 5 of 29
-- ....... ~ - r'..."_',""_"'"-,,.~~, ,,~.._.,..,,~.O"~'"''''''''''"___"'__''' .,_
16D 19
...J.. ..
include a determination of compliance with the terms of the attached Scope of Services set forth
in Exhibit "A."
This review also includes ensuring that all consultant contracts and fee schedules meet
the minimum standards as established by the Collier County Purchasing Department, Florida
Statutes and HUD, Reimbursements for such services will be made at SUBRECIPIENT cost.
None of the work or services covered by this Agreement, including but not limited to consultant
work or services, shall be subcontracted by the SUBRECIPIENT or reimbursed by the COUNTY
without prior written approval of the HHS or its designee.
E. AMENDMENTS
This Agreement, and any exhibit or attachment, may be amended only by written
agreement executed by the governing boards of both parties, except that County representative(s)
may approve adjustments between line item amounts, scope clarifications, or an extension of
time and schedule that do not change the project, or exceed the amount funded by the County, as
stated herein. Any modifications to this contract shall be in compliance with the County
Purchasing Policy and Administrative Procedures in effect at the time such modifications are
authorized.
F. INDEMNIFICATION
To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify
and hold harmless Collier County, its officers and employees from any and all liabilities,
damages, losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the SUB RECIPIENT or anyone employed or utilized by the SUB RECIPIENT in the
performance of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may be available to an
indemnified party or person described in this paragraph. This section does not pertain to any
incident arising from the sole negligence of Collier County. The foregoing indemnification shall
not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28,
Florida Statutes.
G. GRANTEE RECOGNITION
All facilities purchased or constructed pursuant to this Agreement shall be clearly
identified as to funding source. The SUBRECIPIENT will include a reference to the financial
support herein provided by HHS III all publications and publicity. In addition, the
SUBRECIPIENT will make a good faith effort to recognize HHS' support for all activities made
possible with funds made available under this Agreement. The SUBRECIPIENT will mount a
temporary construction sign for projects funded by HHS. This design concept is intended to
disseminate key information regarding the development team as well as Equal Housing
Opportunity to the general public. The construction sign shall comply with applicable County
codes.
2009 -2010 ARRA- HPRP AGREEMENT
lEGAL AID OF COLLIER COUNTY
Page 6 of 29
..."_".,,..._.,.""eo '.'''-~'''"--''"-'';--'''''_.~
16D19
H. TERMINATION
In event of tennination for any of the reasons identified in sub-sections 1-3 as follows, all
finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs,
reports prepared, and capital equipment secured by the SUBRECIPIENT with funds under this
Agreement shall be returned to HHS or the COUNTY. In the event of termination, the
SUBRECIPIENT shall not be relieved of liability to the COUNTY for damages sustained by the
COUNTY by virtue of any breach of the Contract by the SUBRECIPIENT, and the COUNTY
may withhold any payment to the SUBRECIPIENT for set-off purposes until such time as the
exact amount of damages due to the COUNTY from the SUBRECIPIENT is determined.
1. TERMINATION FOR CAUSE
If through any cause either party shall fail to fulfill in timely and proper manner its
obligations under this Agreement, or if either party shall violate any of the covenants,
agreements, or stipulations of this Agreement. either party shall thereupon have the right to
terminate this Agreement in whole or part by giving written notice of such termination to the
other party and specifying therein the effective date of termination. (See 24 CFR 85.43.)
2. TERMINA TION FOR CONVENIENCE
At any time during the term of this Agreement, either party may, at its option and for any
reason, terminate this Agreement upon ten (10) working days written notice to the other party.
Upon termination, the COUNTY shall pay the SUBRECIPIENT for services rendered pursuant
to this Agreement through and including the date oftermination. (See 24 CFR 85.44.)
3. TERMINA TION DUE TO CESSATION
In the event the grant to the COUNTY under Title I of the Housing and Community
Development Act of 1974 (as amended) is suspended or terminated, this Agreement shall be
suspended or terminated effective on the date that HUD specifies.
1. INSURANCE
SUBRECIPIENT shall obtain and carry, at all times during its performance under the
Contract Documents, insurance of the types and in the amounts described herein and further set
forth in Exhibit "B" to this Agreement.
J. SUBRECIPIENT LIABILITY OBLIGATION
Compliance with the insurance requirements in Exhibit "B" shall not relieve the
SUBRECIPIENT of its liability and obligation under this subsection or under any subsection of
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page70f29
. " ~ -..'"-'''' -''''''.'''''- 1"'""""
1 t, 1'1 'ii q,
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this contract. The contract is contingent upon receipt of the insurance documents within fifteen
(15) calendar days after the Board of County Commissioners' approval. I f the Insurance
certificate is received within the specified period, but not in the manner prescribed in these
requirements, the SUBRECIPIENT shall be verbally notified of the deficiency and shall have an
additional five (5) calendar days to submit a corrected Certificate to the County.
If the SUBRECIPIENT fails to submit the required insurance documents in the manner
prescribed in these requirements within twenty (20) calendar days after the Board of County
Commissioners' approval, the SUBRECIPIENT shall be in default of the terms and conditions of
the contract.
K. INDEPENDENT AGENT AND EMPLOYEES
The SUBRECIPIENT agrees that it will be acting as an independent agent and that its
employees are not Collier County employees and are not subject to the County provisions of law
applicable to County employees relative to employments, hours of work, and rates of
compensation, leave, unemployment and employee benefits.
VII. ADMINISTRATIVE REQUIREMENTS
A. FINANCIAL MANAGEMENT
The SUBRECIPIENT agrees to comply with OMB Circular A - 110 (Uniform
Administrative Requirements for Grants and Agreements with Institutions of Higher Education,
Hospitals and other Non-Profit Organizations) and agrees to adhere to the accounting principles
and procedures required therein, utilize adequate internal controls, and maintain necessary source
documentation for all costs incurred.
8. DOCUMENT A TION AND RECORDKEEPING
1. The SUBRECIPIENT shall maintain all records required by ARRA and HPRP.
2. The SUBRECIPIENT shall submit detailed monthly progress reports to HHS
outlining the status of specific activities under the project. Each report must account for the total
activity for which the SUBRECIPIENT is paid with HPRP funds, in part or in whole. and which
is required in fulfillment of their obligations regarding the Project. The progress reports shall be
submitted on the form Exhibit "0;' Schedule"0-2."
3. The SUBRECIPIENT is required to provide a quarterly report to HHS detailing
compliance with the ARRA and HPRP.
4. All reports, plans, surveys, information, documents, maps, and other data
procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the
purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at
any time upon request by the COUNTY or HHS. Upon completion of all work contemplated
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page 8 of29
,- .... "",..,....._.~..-..._".--- - " , ,-.,. '" ,".,,,..,""-"""'~ -....,,"""'..., ._~.
16D19
under this Agreement copies of all documents and records relating to this Agreement shall be
surrendered to HHS if requested. In any event the SUBRECIPIENT shall keep all documents and
records for three (3) years after expiration of this Agreement.
5. The SUBRECIPIENT shall submit reports as required to assist the COUNTY in
the preparation of HUD Labor Relations, WBE/MBE, Equal Opportunity Employment, and
HUD Section 3 reports, pursuant to 24 CFR 570.502, 507, and 92 (3)(vi).
6. The SUBRECIPIENT shall maintain records showing compliance with the Davis-
Bacon Law, including files containing contractor payrolls, employee interviews, Davis-Bacon
wage rates, and administrative cross-referencing. SUBRECIPIENT shall maintain records
showing contractor compliance with the Contract Work Hours and Work Safety Law. Similarly,
the SUB RECIPIENT shall maintain records showing compliance with federal purchasing
requirements and with other federal requirements for grant implementation.
7. If indirect costs are charged, the SUBRECIPIENT will develop an indirect cost
allocation plan for determining the appropriate SUBRECIPIENT'S share of administrative costs
and shall submit such plan to the COUNTY for approval, in a form specified by the COUNTY.
8. The SUBRECIPIENT will be responsible for the creation and maintenance of
income eligible files on clients served and documentation that all households are eligible under
HUD Income Guidelines.
9. The SUBRECIPIENT further agrees that HHS shall be the final arbiter on the
SUBRECIPIENT's compliance with the above.
C. REPORTS. AUDITS, AND EVALUATIONS
Reimbursement will be contingent on the timely receipt of complete and accurate reports
required by this Agreement, and on the resolution of monitoring or audit findings identified
pursuant to this Agreement.
The SUBRECIPIENT agrees that HHS will carry out periodic monitoring and evaluation
activities as determined necessary. The continuation of this Agreement is dependent upon
satisfactory evaluations. The SUBRECIPIENT shall, upon the request of HHS, submit
information and status reports required by HHS or HUD to enable HHS to evaluate said progress
and to allow for completion of reports required. The SUBRECIPIENT shall allow HHS or HUD
to monitor the SUBREClPIENT on site. Such site visits may be scheduled or unscheduled as
determined by HHS or HUD.
D. ADDITIONAL HOUSING & HUMAN SERVICES. COUNTY, AND HUD
REQUIREMENTS
The SUBREClPIENT agrees to utilize funds available under this Agreement to
supplement rather than supplant funds otherwise available for specified activities.
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page 9 of 29
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16D 19
E. PRIOR WRITTEN APPROV ALS
(1) All subcontracts and agreements proposed to be entered into by the
SUBRECIPIENT pursuant to this Agreement;
(2) All capital equipment expenditures of $1,000 or more;
(3) All out-of-town travel (travel shall be reimbursed in accordance with
Chapter 112, Fla. Stat. unless otherwise required by HPRP);
(4) All change orders;
(5) All requests to utilize uncommitted funds after the expiration of this
agreement for programs described in Exhibit "A"; and
(6) All rates of pay and pay increases paid out of HPRP funds, whether for
merit or cost of living.
F. PURCHASING
All purchasing for services and goods, including capital equipment, shall be made by
purchase order or by a written contract and in conformity with the procedures prescribed by the
Federal Management Circulars A-II 0, A-I22, 24 CFR Part 84, and 24 CFR Part 85.
G. AUDITS AND INSPECTIONS
l. Non-profit organizations that expend $500,000 or more annually in federal
awards shall have a single or program-specific audit conducted for that year in accordance with
OMB A-I33. Non-profit organizations expending federal awards of $500,000 or more under
only one federal program may elect to have a program-specific audit performed in accordance
with OMB A-I33.
2. Non-profit organizations that expend less than $500,000 annually in
federal awards shall be exempt from an audit conducted in accordance with OMB A-133,
although their records must be available for review (e.g., inspections, evaluations). These
agencies are required by HHS to submit "Reduced Scope" audits (e.g., financial audit,
performance audits). They may choose, instead of a Reduced Scope Audit, to have a program
audit conducted for each federal award in accordance with federal laws and regulations
governing the program in which they participate.
3. When the requirements of OMB A-I33 apply, or when the
SUBRECIPIENT elects to comply with OMB A-133, an audit shall be conducted for each fiscal
year for which federal awards attributable to this contract have been received by the
SUBRECIPIENT. A copy of the audit report must be received by HHS no later than six months
following the end of the SUBRECIPIENT's fiscal year.
4. If an audit is required by Section G of this contract, but the requirements
of OMB A-l33 do not apply or are not elected, the SUBRECIPIENT may choose to have an
audit performed either on the basis of the SUBRECIPIENT's fiscal year or on the basis of the
2009 -2010 ARRA- HPRP AGREEMENT
lEGAL AID OF COLLIER COUNTY
Page 100f29
"..,._~ ~ _.",-"..,,,,,,~..",,~~ ~..,~,-~,-,..",--
16D19
period during which HHS-federal assistance has been received. In either case, each audit shall
cover a time period of not more than twelve months and an audit shall be submitted covering
each assisted period until all the assistance received from this contract has been reported. Each
audit shall adhere to all other audit standards of OMB A-133, as these may be limited to cover
only those services undertaken pursuant to the terms of this contract. A copy of the audit report
must be received by HHS no later than six months following each audit period.
5. The SUBRECIPIENT shall maintain all contract records in accordance
with generally accepted accounting principles, procedures, and practices which shall sufficiently
and properly reflect all revenues and expenditures of funds provided directly or indirectly by the
County pursuant to the terms of this Agreement.
6. The SUBRECIPIENT shall include in all HHS approved subcontracts
each of the record-keeping and audit requirements detailed in this contract.
H. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout
requirements are completed. Activities during this closeout period shall include, but not be
limited to: making final payments, disposing of program assets (including the return of all
unused materials, equipment, unspent cash advances, program income balances, and receivable
accounts to the COUNTY), and determining the custodianship of records.
VIII. OTHER PROGRAM REQUIREMENTS
A. OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE
The SUBRECIPIENT agrees that no person shall be excluded from the benefits of, or be
subjected to, discrimination under any activity carried out by the performance of this Agreement
on the basis of race, color, disability, national origin, religion, age, familial status, or sex. Upon
receipt of evidence of such discrimination, the COUNTY shall have the right to terminate this
Agreement.
To the greatest extent feasible, lower-income residents of the project areas shall be given
opportunities for training and employment; and to the greatest feasible extent eligible business
concerns located in or owned in substantial part by persons residing in the project areas shall be
awarded contracts in connection with the project. The SUBRECIPIENT shall comply with
Section 3 of the Housing and Community Development Act of 1968.
B. OPPORTUNITIES FOR SMALL AND MINORITY/WOMEN-OWNED
BUSINESS ENTERPRISES
In the procurement of supplies, equipment, construction, or servl ces, the
SUBRECIPIENT shall make a positive effort to utilize small business and minority/women-
owned business enterprises of supplies and services, and provide these sources the maximum
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page 11 of29
-.....- lI!>'l'VI7_.__"''''''''''''' ^.'_"."o_"....,,_. . r
16D19
feasible opportunity to compete for contracts to be performed pursuant to this Agreement. To
the maximum extent feasible, these small business and minority/women-owned business
enterprises shall be located in or owned by residents of the CDBG areas designated by Collier
County in the Annual Consolidated Plan approved by HUD.
C. PROGRAM BENEFICIARIES
Beneficiaries of a project funded through this Agreement must be at risk ofhomelessness.
If the project is located in an entitlement city, as defined by HUD, or serves beneficiaries
countywide, more than thirty percent (30%) of the beneficiaries directly assisted under this
Agreement must reside in unincorporated Collier County or in municipalities participating in the
County's Urban County Qualification Program. The project shall assist beneficiaries as defined
above for the time period designated in Exhibit "A" of this Agreement.
D. CONFLICT OF INTEREST
The SUBRECIPIENT covenants that no person who presently exercises any functions or
responsibilities in connection with the Project, has any personal financial interest, direct or
indirect, in the target areas or any parcels therein, which would conflict in any manner or degree
with the performance of this Agreement and that no person having any conflict of interest shall
be employed by or subcontracted by the SUBRECIPIENT. Any possible conflict of interest on
the part of the SUBRECIPIENT or its employees shall be disclosed in writing to HHS provided,
however, that this paragraph shall be interpreted in such a manner so as not to unreasonably
impede the statutory requirement that maximum opportunity be provided for employment of and
participation oflow and moderate-income residents of the project target area.
E. PUBLIC ENTITY CRIMES
As provided in 9 287.133, Fla. Stat. by entering into this Agreement or performing any
work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers,
subcontractors and consultants who will perform hereunder, have not been placed on the
convicted vendor list maintained by the State of Florida Department of Management Services
within the 36 months immediately preceding the date hereof. This notice is required by 9
287.133 (3) (a), Fla. Stat.
F. DRUG-FREE WORKPLACE REQUIREMENTS
The SUBRECIPIENT must certify that it will provide drug-free workplaces in
accordance with the Drug-Free Workplace Act of 1988 (41 USC 701).
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page 12 of29
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16D c19
G. CERTIFICATION REGARDING LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of
any Federal contract, grant. loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, !:,Tfant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all sub-awards at all tiers (including subcontracts, sub-
grants, contracts under grants, loans, and cooperative agreements) and that all SUBREClPIENTS
shall certify and disclose accordingly.
X. CONDITIONS FOR RELIGIOUS ORGANIZATIONS
ARRA funds may not be used for religious activities or provided to primarily religious
organizations. Section 14004 of the ARRA specifies the limitations on ARRA funds.
XI. REVERSION OF ASSETS
Upon expiration of the Agreement, the SUBRECIPIENT shall transfer to the COUNTY
any HPRP funds on hand at the time of expiration, any accounts receivable attributable to the use
of HPRP funds, and any non-expendable personal property that was purchased with HPRP funds.
XII. SEVERABILITY
Should any provision of the Agreement be determined to be unenforceable or invalid,
such a determination shall not affect the validity or enforceability of any other section or part
thereof.
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page 13 of29
. .-..", _ ....__.."_w.., _.~.""-,_..~_.,,_.." U
16D 19
XIII. COUNTERPARTS OF THE AGREEMENT
This Agreement, consisting of twenty-nine (29) enumerated pages, which include the
exhibits referenced herein, shall be executed in two (2) counterparts, each of which shall be
deemed to be an original, and such counterparts will constitute one and the same instrument.
XIV. ENTIRE UNDERSTANDING
This Agreement and its provisions merge any prior agreements, if any, between the
parties and constitutes the entire understanding. The parties hereby acknowledge that there have
been and are no representations, warranties, covenants, or undertakings other than those
expressly set forth herein.
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page 14 of29
"'-_..""._~- . lIfllll,"1ilI ._"._--,.""" ,. -'-'~_.",
16D19
IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively,
by an authorized person or agent, hereunder set their hands and seals on this 15th day of
September, 2009
ATTEST: . <" BOARD OF CO~TY COMMISSIONERS OF
DWr'GHT E: BRd'eK, CLERK COLLIER C~! ! Y, FLORID~~ / _
~~
By: \fJ,h-rrv..."" ~:::t.~
DONNA FIALA, CHAIRMAN
.. .~
Dated: . ,', .' -: .' D9
. . J W te 0..,"-" ,
., ~,IItW'9 OfIr. Legal Aid of Collier County, A Division of
itness
Legal Aid of Broward County
--.,
Type/print witness name
Anthony 1. Karrat, Esq, Executive Director
itness Print Name and Title
tL tI.- L t....J..:.. ('~-4-C 'J-.
\ {- E Urt e,y;:
"'-... It 1,- (.C i\
Type/print witness name Approved as to form and legal sufficiency:
~~~ -
Colleen M. Greene
Assistant County Attorney
2009 ~2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page] 5 of 30
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EXHIBIT" A" 16D19
SCOPE OF SERVICES
Legal Aid Service of Collier County, A Division of Legal Aid of Broward County
HPRP Legal Assistancefor Tenants Program /S09-UY-12-0024-2009-07
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
The Legal Aid Service of Collier County (LASCC) will provide legal services to low-income
clients who are rental tenants located within Collier County and are at-risk of eviction. LASCC
will also engage in community outreach efforts through free legal seminars open to the public,
furnishing information and education on the legal rights of tenants. Services provided will be
based on a per hour rate. All services performed must conform to the policies and procedures
outlined in the HPRP Administrative Plan.
Collier County Housing and Human Services (HHS) is using Department of Housing and
Urban Development (HUD) Homelessness Prevention and Rapid-Re-Housing (HPRP) funds in
the amount of Thirtv Three Thousand Two Hundred Dollars ($33.2000) for this LASCC
HPRP Legal Assistance for Tenants Program.
B. BUDGET: LASCC HPRP Legal Assistance for Tenants Program
Line Item: HPRP Funds
Tenant Advice and Counsel $15,000
$300 per case - 50 cases
(2 hours x $150/hr)
More Extensive Legal Services $16,200
$900 per case - 18 cases
(6 hours x $150/hr)
Seminars
$400 per seminar $ 2,000
5 seminars over 15 months
Total Funds: $33.200
2009-2010 ARRA -HPRP AGREEMENT
LEGAL AID SERVICES OF COLLIER COUNTY
-''''<-.-.-.""""...."" ..-..~-_._--"._."..,,,...~.,.,,."',,.,,.""'".-...--...-"._., '1l "" ~._ '1 >--.,- "~_._~_...~,.,-;--- .. - . - -",-- ~..
l'6'D 19
Clarifications to the quantity and types of work to be conducted under Exhibit "A" will be processed
by a Change by Letter, Exhibit "A-I", and made an integral component of this Agreement.
C. PROJECT MILESTONE SCHEDULE
The time frame for completion of the outlined activities shall be:
MILESTONE/TASK START DATE END DATE
Train staff on parameters of grant
program, HMIS and award
reporting, 09/01/2009 09/30/2009
Initiate a fiscal reporting and
accountability process in
conjunction with the Collier County
Finance Department and HHS
Fiscal Staff 09/15/2009 10/15/2009
HMIS reporting system
implementation and training 09/15/2009 09/15/2009
Subrecipient must expend at least
60% of award amount. 09/15/2009 07/15/2011
Provide legal services to 68 at-risk
of eviction clients referred by
participating HPRP agencies 09/30/2009 09/30/2012
Provide 5 landlord - tenant seminars
open to the public 09/30/2009 07/15/2012
Develop and distribute 1,000 pieces
of literature on landlord-tenant law
to the public. Subrecipient must
expend 100% of award by End
Date. 10/1/2009 07/15/2012
NOTE: Performance milestones are in effect for program monitoring requirements only,
and as such, are used by HUD and other grantor agencies as general target goals rather
than strict peiformance requirements.
This agreement shall allow reimbursement of expenses for all eligible costs associated with
the agreement and does not require the completion of all agreement milestones for
reimbursement to be paid.
Please note that if any of these activities exceed the timelines by two months a revised work
schedule must be submitted to HHS.
2009-2010 ARRA -HPRP AGREEMENT
LEGAL AID SERVICES OF COLLIER COUNTY
--"",.- ""., ... _"..,_._.__....c__... ,- ~
16D 19
D. OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE OUTCOMES ACTIVITY INDICA TORS
Provide legal counsel to Number of tenant- Legal advice and 50 clients
referred cI ients and clients receiving direct counsel
provide free legal legal services
information through legal More extensive legal 18 clients
seminars and representation
informational pamphlets
to tenants at-risk of Provide legal seminars Provide 5 informational 5 seminars with 125 attendees
eviction in Collier on landlord-tenant law seminars with
County approximately 25
attendees each
Provide informational 1000 pieces of literature
pamphlets and/or
written materials
regarding tenant rights
throughout the grant
period
2009-2010 ARRA -HPRP AGREEMENT
LEGAL AID SERVICES OF COLLIER COUNTY
. JlI --.- <."".~'-"--"......_"---
16D 19
EXHIBIT" A-I"
CHANGE BY LETTER
~ COLLIER COUNTY GOYERNMENT
Collier County Housing & Human Services
Public Services Division Address
NAPLES, FLORIDA Zip code
PHONE: (239) Phone #
Date FAX (239) Fax #
Contact Name
Name of Firm
Address
RE: Zero Dollar Contract Change Notification
Re: Contract # and Title of Contract
Project #
Purchase Order #
Dear Contact Name:
By copy of this letter, the above referenced contract is being issued a zero dollar ($0,00) change as indicated below:
r The above referenced contract time is hereby extended by Number of days calendar days, The new completion
date shall be on or before month and date, Year.
By extending this contract, the County is not relieving your firm of its obligations to perform work in a timely and
satisfactory manner or any consequences resulting from failing to do so. Collier County hereby reserves all legal
rights, including, but not limited to, rights to terminate, suspend or elect any other appropriate course(s) of action
should circumstances warrant with regard to the referenced contract.
r
Additional Staffing Categories Professional Position(s) Hourly Rate(s)
r Draw against Allowance (specify allowance item and identify specific items and quantities)
r Other: Scope Clarifications as indentified in Schedule B-1, "Clarifications in Scope", (attached),
Sincerely,
Your name
Title
cc: Contract Specialist Name Contract Specialist, Purchasing Department
Suzanne Boothby, Clerk's Grants Department
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page 19 of29
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16D 19
EXHIBIT "B"
INSURANCE REQUIREMENTS
The SUBRECIPIENT shall furnish to Collier County, c/o Housing and Human Services
Department, 3301 E. Tamiami Trail, Bldg H, Suite 211, Naples, FL 34112, Certificate(s) of
Insurance evidencing insurance coverage that meets the requirements as outlined below:
1. Workers' Compensation as required by Chapter 440, Florida Statutes.
2. Public Liability Insurance on a comprehensive basis in an amount no less than
$300,000 per occurrence for combined Bodily Injury and Property Damage. Collier County must
be shown as an additional insured with respect to this coverage.
3. Automobile Liability Insurance covering all owned, non-owned and hired
vehicles used in connection with this contract in an amount not less than $300,000 per
occurrence for combined Bodily Injury and Property Damage.
DESIGN STAGE (IF APPLICABLE)
In addition to the insurance required in 1 - 3 above, a Certificate of Insurance must be
provided as follows:
4. Professional Liability Insurance in the name of the SUBRECIPIENT or the
licensed design professional employed by the SUBRECIPIENT in an amount not less than
$300,000 per occurrence providing for all sums which the SUBRECIPIENT and/or the design
professional shall become legally obligated to pay as damages for claims arising out of the
services performed by the SUBRECIPIENT or any person employed by the SUBRECIPIENT in
connection with this contract. This insurance shall be maintained for a period of two (2) years
after the certificate of Occupancy is issued,
CONSTRUCTION PHASE (IF APPLICABLE)
In addition to the insurance required in 1 - 4 above, the SUBRECIPEINT shall provide or
cause its Subcontractors to provide original policies indicating the following types of insurance
coverage prior to any construction:
5. Completed Value Builder's Risk Insurance on an "All Risk" basis in an amount
not less than one hundred (100%) percent of the insurable value of the building(s) or structure(s).
The policy shall be in the name of Collier County and the SUBRECIPIENT.
6. Flood Insurance shall be provided for those properties found to be within a flood
hazard zone, in an amount not less than the full replace values of the completed structure(s) or
the maximum amount of coverage available through the National Flood Insurance Program
(NFIP), whichever is greater. The policy will show Collier County as a Loss Payee A.T.I.M.A,
This policy will be provided as such time that he buildings' walls and roof exist.
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page 20 of 29
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16D 19
OPERATION/MANAGEMENT PHASE (IF APPLICABLE)
After the Construction Phase is completed and occupancy begins, the following insurance
must be kept in force throughout the duration of the loan and/or Contract:
7. Public Liability coverage in an amount not less than $1,000,000 per occurrence
for combined Bodily Injury and Property damage. Collier County must be shown as an
additional insured with respect to this coverage.
8. Property Insurance coverage on an "All Risk" basis in an amount not less than
one hundred (100%) of the replacement cost of the property. Collier County must be shown as a
Loss payee with respect to this coverage A.T.I.M.A.
9. Flood Insurance coverage for those properties found to be within a flood hazard
zone for the full replacement values of the structure(s) or the maximum amount of coverage
available through the National Flood Insurance Program (NFIP). The policy must show Collier
County as a Loss Payee A.T.I.M.A.
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
rage 21 of 29
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16S ~9
~
../0.,
EXHIBIT he"
ADDITIONAL HPRP GRANT REQUIREMENTS
Please see recovery.gov website for additional guidance.
2009 -20 I 0 ARRA- HPRP AGREEM ENT
LEGAL AID OF COLLIER COUNTY
Page 22 of29
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16D19
EXHIBIT "D"
REQUIRED SUBMITTALS
D-l Request for Payment
D-la Release and Affidavit Form
D-2 HPRP Monthly Progress Report
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page 23 of 29
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1~ 11 19
.u
SCHEDULE "D-l"
COLLIER COUNTY HOUSING AND HUMAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Subrecipient Name: Legal Aid of Collier County
Subrecipient Address: 4125 East Tamiami Trail, Naples, FL 34112
Project Name: Legal Aid of Collier County HPRP Legal Assistance for Tenants Program
Project No: S09-UY -12-0024-2009-07 Payment Request #
Dollar Amount Requested: $
SECTION II: STATUS OF FUNDS
1. Grant Amount A warded
$ 33,200.00
2. Sum of Past Claims Paid on this Account
$
3. Total Grant Amount Awarded Less Sum
Of Past Claims Paid on this Account $
4. Amount of Previous Unpaid Requests
$
5. Amount of Today' s Request
$
6. Current Grant Balance (Initial Grant Amount
Awarded Less Sum of all requests) $
I certify that this request for payment has been drawn in accordance with the terms and
conditions of the Agreement between the COUNTY and us, as the SUBRECIPIENT. I also
certify that the amount of the Request for Payment is not in excess of current needs.
Signature Date
Title
Authorizing Grant Coordinator
Supervisor (approval authority under $14,999)
Dept Director (approval required $15,000 and above)
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page 24 of 29
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16D 19
SCHEDULE "D-la"
RELEASE AND AFFIDAVIT FORM
The SUBRECIPIENT certifies for itself and its subcontractors, material-men, successors
and assigns, that all charges for labor, materials, supplies, lands, licenses and other expenses for
which COUNTY might be sued or for which a lien or a demand against any payment bond might
be filed, have been satisfied and paid.
This Release and Affidavit is given in connection with the SUBRECIPIENT's
(monthly/final) Request for Payment.
SUBRECIPIENT
Witness: BY:
BY: ITS: Director
DATE:
Print name and title
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this day of
-
, 2009, by , as
of A state agency. He/She is
personally known to me OR has produced as identification and
who did (did not) take an oath.
My Commission Expires:
(Signature)
Name:
(Legibly Printed)
(AFFIX OFFICIAL SEAL) Notary Public, State of:
Commission No.:
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page 25 of29
~rlll\l'~~_~.__ ._...~ ......l_ Illlloi
16D 19
SCHEDULE "0-2"
HPRP MONTHLY PROGRESS REPORT
Complete form for past month and submit to Housing &Human Service's staff by the
1 ri'l of the following month.
Status Report for Month of Submittal Date:
Project Name: Leeal Aid of Collier County HPRP Leeal Assistance for Tenants Proeram
Project Number S09-UY -12-0024-2009-07 Activity Number
Subrecipient: Leeal Aid of Collier County
Contact Person Jeffrev Ahren. Esq.
Telephone: 239-298-8130 Fax: 239-775-3887
E-mail: j ahren({iJ,leealaid.ore
1. Activity Status/Milestones (describe any action taken, relating to this project,
during the past month):
2. What events/actions are scheduled for the next two months?
3. Describe any affirmative marketing you have implemented regarding this
project. Please list and attach any recent media coverage of your organization relating to
this project.
4. List any additional data relevant to the outcome measures listed on the
application for this project.
5. Identify any potential issues that may cause delay.
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page 26 of29
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16D19
New contracts executed this month (if applicable):
Name of Contractor or Amount of Contractor Race Ethnicity
Subcontractor, Address & Phone Contract Federal ID (see definitions (see definitions
Number Number on following on following
page) page)
For projects that serve a particular clientele, please complete the following
information by entering the appropriate number in the blank spaces and in the chart below.
Complete the below chart for NEW clients served this month. DO NOT DUPLICATE clients
served in previous months. You may provide data by either households or persons served.
However, if one person received TWO services this counts as TWO SERVICE UNITS:
TOT AL BENEFICIARIES
This project benefits households or persons. Please circle one category (either
"households" or "persons"). Enter the number of beneficiaries in the blank space and in Box
"I. "
INCOME
Of the households or persons assisted, are extremely low-income income (0-30%)
ofthe current Median Family Income (MFI). Enter this number in Box "2. "
Of the households or persons assisted, are very low-income (31-50%) of the current
Median Family Income (MFI). Enter this number in Box "3. "
Of these households or persons assisted, are low-income (51-80%) of the current
Median Family Income (MFI). Enter this number in Box "4, "
NOTE: The total of Boxes 2, 3 and 4 should equal the number in Box 1.
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page 27 of 29
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16D 19
FEMALE HEAD OF HOUSEHOLD
This project assisted Female Head of Households REGARDLESS of income. Enter
this number in box "5" below.
BOX 1 BOX2 BOX3 BOX4 BOX 5
Total Number of Extremely Very Low Income Female Head of
Households or Low Income Low Income (51-80%) Household
Persons Assisted (0-30%) (31-50%)
Subrecipient's must indicate total beneficiaries for Race AND Ethnicitv
Definitions of Race:
White: A person having origins in any of the original peoples of Europe, the Middle East, or
North Africa.
Black or African-American: A person having origins in any of the black racial groups of
Africa,
Asian: A person having origins in any of the original peoples of the Far East, Southeast
Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan,
Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
American Indian or Alaska Native: A person having origins in any of the original peoples of
North and South America (including Central America), and who maintains tribal affiliation
or community attachment.
Native Hawaiian or Other Pacific Islander: A person having origins in any of the original
people of Hawaii, Guam, Samoa, or other Pacific Islands.
Definitions of Ethnicity:
Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American,
or other Spanish culture or origin, regardless of race.
2009 -2010 ARRA- HPRP AGREEMENT
lEGAL AID OF COLLIER COUNTY
Page 28 of 29
M>... -------
16D 19
Tabulation Table of Race and Ethnicitv Beneficiaries
Race # Total # Hispanic
White
Black or African American
Asian
American Indian or Alaskan Native
Native Hawaiian or Other Pacific Islander
American Indian! Alaska Native and White
Asian and White
Black! African American and White
American Indian! Alaskan Native and Black! African American
Other Multi-Racial
TOTAL:
08-PRC-0 I 009/
2009 -2010 ARRA- HPRP AGREEMENT
LEGAL AID OF COLLIER COUNTY
Page 29 of 29
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16019
AGREEMENT BETWEEN COLLIER COUNTY
AND
Housing Development Corporation of Southwest Florida
HPRP CREDIT REPAIR AND BUDGET COUNSELING PROGRAM
Catalog of Federal Domestic Assistance # 14.257
HUn HPRP Grant # S09-UY-12-0024-2009-04
THIS AGREEMENT is made and entered into by and between Collier County, a
political subdivision of the State of Florida, ("COUNTY"), and "Housing Development
Corporation of Southwest Florida," a private not for profit corporation existing under the laws
of the State of Florida, having its principal office at 4779 Enterprise Avenue, Naples, FL
34104, and its Federal Tax Identification number as 38-3695928 (ltSUBRECIPIENT").
WHEREAS, the COUNTY has entered into an agreement with the United States
Department of Housing and Urban Development (HUD) pursuant to the "Homelessness
Prevention and Rapid Re-Housing Program (HPRP), under Title XII of the American Recovery
and Reinvestment Act of 2009 ("'Recovery Act"); and
WHEREAS, Congress has designated $1.5 billion for communities to provide financial
assistance and services to either prevent individuals and families from becoming homeless or
help those who are experiencing homelessness to be quickly re-housed and stabilized; and
WHEREAS, the Board of County Commissioners approved the Department of Housing
and Human Services substantial amendment to the 2008-2009 Action Plan on May 12, 2009 to
include this activity; and
WHEREAS, the COUNTY and the SUBRECIPIENT desire to provide the activities
specified in Exhibit "A" of this Agreement, in accord with the HPRP.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
I. DEFINITIONS
(A) "COUNTY" means Collier County, and where applicable, it's authorized
representative( s).
(B) "ARRA" means the American Recovery and Reinvestment Act of 2009.
(B) "HPRP" means the Homelessness Prevention and Rapid Re-housing Program.
(C) "HHS" means Collier County Department of Housing and Human Services.
(D) "HHS's Approval" means the written approval of the Department of Housing and
Human Services or designee.
(E) "SUBRECIPIENT" means Housing Development Corporation of SW Florida.
(F) "HUD" means the U.S. Department of Housing and Urban Development or a
person authorized to act on its behalf.
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page I of 29
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I6D 19
(G) Beneficiaries include individuals and families who are currently in housing but
are at risk of becoming homeless, and individuals and families who are
experiencing homelessness and need temporary assistance in order to obtain
housing and retain it.
(H) Homeless means the term as defined by section 103 of the McKinney-Vento
Homeless Assistance Act (42 USC 11302).
(I) Eligible activities include financial assistance, housing relocation and stabilization
services, data collection and evaluation, and administrative costs. Specific
program guidelines may be found on the HUD website at www.HUD.gov.
(1) "Project" means the work to be performed as set forth in Exhibit "A."
II. SCOPE OF SERVICES
The SUBRECIPIENT shall, in a satisfactory and proper manner, as determined by HHS,
perform the tasks necessary to conduct the project outlined in Exhibit "A."
III. TIME OF PERFORMANCE
The effective date of the Agreement between HUD and Collier County shall be Julv 15.
2009. The services of the SUBRECIPIENT shall be undertaken and completed in light of the
purposes of this Agreement. SUB RECIPIENT is authorized to incur eligible expenses after that
date and prior to execution of this Agreement subject to HHS prior written approval. In any
event, all services required hereunder shall be completed by the SUBRECIPIENT prior to July
15, 2012. Any funds not obligated by the expiration date of this Agreement shall automatically
revert to the COUNTY, as set forth in Section XI.
IV. CONSIDERATION AND LIMITATION OF COSTS
The SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funding for
allowable costs, determined by COUNTY, in an amount not to exceed Twentv-two Thousand
One Hundred and Ninetv Ei!!ht dollars ($22.198) for the services described in Exhibit "A."
All improvements specified in Exhibit "A" shall be performed by SUBRECIPIENT
employees, or shall be put out to competitive bidding under a procedure acceptable to the
COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contract for
improvements with the lowest responsive and qualified bidder. Contract administration shall be
handled by the SUB RECIPIENT and monitored by HHS, which shall have access to all records
and documents related to the project.
The County shall reimburse the SUBRECIPIENT for the performance of this Agreement
upon completion or partial completion of the work tasks as accepted and approved by HHS
pursuant to the submittal of monthly progress reports. Payments shall be made to the
SUBRECIPIENT when requested as work progresses but not more frequently than once per
month. Payment will be made upon receipt of a proper invoice and in compliance with ~ 218.70,
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 2 of29
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16D19
Fla. Stat., otherwise known as the "Local Government Prompt Payment Act." No payment will
be made until approved by HHS.
V. NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered
to HHS at its office, presently located at 3301 E. Tamiami Trail, Bldg H, Suite 211, Naples,
Florida 34112, and to the SUBRECIPIENT when delivered to its office at the address listed on
page one (1) of this Agreement.
VI. GENERAL CONDITIONS
A. IMPLEMENT A nON OF PROJECT
The SUBRECIPIENT shall implement this Agreement in accordance with applicable
Federal, State, and County laws, ordinances and codes and with the procedures outlined in HHS'
Policies and Procedures memoranda.
Should a project receive additional funding after the commencement of this Agreement,
the SUBRECIPIENT shall notify HHS in writing within thirty (30) days of receiving notification
from the funding source and submit a cost allocation plan for approval by HHS or its designee
within forty-five (45) days of said official notification.
B. DEBARMENT
The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal Department or agency; and, that the
SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered
transaction, with a person who is similarly debarred or suspended from participating in this
covered transaction.
C. LOCAL AND FEDERAL RULES. REGULATIONS AND LAWS
The SUBRECIPIENT agrees to comply with any applicable laws, ordinances, regulations
and orders of the State, local and Federal governments, including, but not limited to:
1. Public Law 111-5, the American Recovery and Reinvestment Act (ARRA) of
2009 (2/17/09).
2. 24 CFR 35, parts a, b, m, and r - Lead-Based Paint Poisoning Prevention in
certain residential structures.
3. 24 CFR 58 - The regulations prescribing the Environmental Review procedure.
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 3 of 29
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16DI9
4. Title VI of the 1984 Civil Rights Act, 42 USC ~ 2000d, et. seq.
5. 24 CFR 107 - The regulations issued pursuant to Executive Order 11063 which
prohibits discrimination and promotes equal opportunity in housing.
6. Executive Order 11246 ('"Equal Employment Opportunity"), as amended by
Executive Orders 11375 and 12086 - which establishes hiring goals for minorities and women on
projects assisted with federal funds.
7. Title VII of the 1968 Civil Rights Act as amended by the Equal Employment
Opportunity Act of 1972, 42 USC ~ 2000e, et. seq.
8. 24 CFR 135 - Regulations outlining requirements of Section 3 of the Housing and
Urban Development Act of 1968, as amended.
9. Age Discrimination Act of 1975.
10. Contract Work Hours and Safety Standards Act, 40 USC 327-332.
II. Section 504 of the Rehabilitation Act of 1973,29 USC 776(b) (5).
12. Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, as amended.
13. 29 CFR Parts 3 and 5 - Regulations which prescribe the payment of prevailing
wages and the use of apprentices and trainees on federally assisted projects as mandated by the
Davis- Bacon Act.
14. Executive Order 11914 - Prohibits discrimination with respect to the handicapped
in federally assisted projects.
15. Public Law 100-430 - the Fair Housing Amendments Act of 1988.
16. OMB Circular A-133 - concerning annual audits.
17. OMB Circular A-122 - which identifies cost principles.
18. 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements
with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations.
19. 24 CFR 85- Uniform Administrative Requirements for Grants and Agreements to
State and Local Governments.
20. Immigration Reform and Control Act of 1986 as located at 8 USC 1324, et seq.
and regulations relating thereto. Failure by the SUBRECIPIENT to comply with the laws
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 4 of 29
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][ (S 1J 19
referenced herein shall constitute a breach of this agreement, and the County shall have the
discretion to unilaterally terminate this agreement immediately.
21. Chapter 112, Florida Statutes.
22. Prohibition Of Gifts To County Employees - No organization or individual shall
offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value
to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County
Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311.
23. Order of Precedence - In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the Agreement shall take precedence over the terms
of all other Contract Documents, except the terms of any Supplemental Conditions shall take
precedence over the Agreement. To the extent any conflict in the terms of the Contract
Documents cannot be resolved by application of the Supplemental Conditions, if any, or the
Agreement, the conflict shall be resolved by imposing the more strict or costly obligation under
the Contract Documents upon the Contractor at Owner's discretion.
24. Venue - Any suit or action brought by either party to this Agreement against the
other party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all
such matters.
25. Dispute Resolution - Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a good faith
effort to resolve any such disputes by negotiation. The negotiation shall be attended by
representatives of SUBRECIPIENT with full decision-making authority and by COUNTY'S
staff person who would make the presentation of any settlement reached during negotiations to
COUNTY for approval. Failing resolution, and prior to the commencement of depositions in any
litigation between the parties arising out of this Agreement, the parties shall attempt to resolve
the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the
State of Florida. The mediation shall be attended by representatives of SUB RECIPIENT with
full decision-making authority and by COUNTY'S staff person who would make the
presentation of any settlement reached at mediation to COUNTY'S board for approval. Should
either party fail to submit to mediation as required hereunder, the other party may obtain a court
order requiring mediation under ~ 44.102, Fla. Stat.
D. SUBCONTRACTS
Any work or services subcontracted by the SUBRECIPIENT shall be specifically by
written contract or agreement, and such subcontracts shall be subject to each provision of this
Agreement and applicable County, State, and Federal guidelines and regulations. Prior to
execution by the SUBRECIPIENT of any subcontract hereunder, such subcontracts must be
submitted by the SUBRECIPIENT to IDIS for its review and approval, which will specifically
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 5 of 29
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include a determination of compliance with the terms of the attached Scope of Services set forth
in Exhibit "A."
This review also includes ensuring that all consultant contracts and fee schedules meet
the minimum standards as established by the Collier County Purchasing Department, Florida
Statutes and HUD. Reimbursements for such services will be made at SUBRECIPIENT cost.
None of the work or services covered by this Agreement, including but not limited to consultant
work or services, shall be subcontracted by the SUBRECIPIENT or reimbursed by the COUNTY
without prior written approval of the HHS or its designee.
E. AMENDMENTS
This Agreement, and any exhibit or attachment, may be amended only by written
agreement executed by the governing boards of both parties, except that County representative(s)
may approve adjustments between line item amounts, scope clarifications, or an extension of
time and schedule that do not change the project, or exceed the amount funded by the County, as
stated herein. Any modifications to this contract shall be in compliance with the County
Purchasing Policy and Administrative Procedures in effect at the time such modifications are
authorized.
F. INDEMNIFICATION
To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify
and hold harmless Collier County, its officers and employees from any and all liabilities,
damages, losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the SUB RECIPIENT or anyone employed or utilized by the SUBRECIPIENT in the
performance of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may be available to an
indemnified party or person described in this paragraph. This section does not pertain to any
incident arising from the sole negligence of Collier County. The foregoing indemnification shall
not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28,
Florida Statutes.
G. GRANTEE RECOGNITION
All facilities purchased or constructed pursuant to this Agreement shall be clearly
identified as to funding source. The SUB RECIPIENT will include a reference to the financial
support herein provided by HHS In all publications and publicity. In addition, the
SUBRECIPIENT will make a good faith effort to recognize HHS' support for all activities made
possible with funds made available under this Agreement. The SUBRECIPIENT will mount a
temporary construction sign for projects funded by HHS. This design concept is intended to
disseminate key information regarding the development team as well as Equal Housing
Opportunity to the general public. The construction sign shall comply with applicable County
codes.
2009 -2010 ARRA- HPRP AGREEMENf
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 6 of 29
, -"""~'-"~"'" - -.._<~....<.".;~-".._-
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H. TERMINATION
In event of termination for any of the reasons identified in sub-sections 1-3 as follows, all
finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs,
reports prepared, and capital equipment secured by the SUBRECIPIENT with funds under this
Agreement shall be returned to HHS or the COUNTY. In the event of termination, the
SUBRECIPIENT shall not be relieved of liability to the COUNTY for damages sustained by the
COUNTY by virtue of any breach of the Contract by the SUBRECIPIENT, and the COUNTY
may withhold any payment to the SUBRECIPIENT for set-off purposes until such time as the
exact amount of damages due to the COUNTY from the SUBRECIPIENT is determined.
1. TERMINATION FOR CAUSE
If through any cause either party shall fail to fulfill in timely and proper manner its
obligations under this Agreement, or if either party shall violate any of the covenants,
agreements, or stipulations of this Agreement, either party shall thereupon have the right to
terminate this Agreement in whole or part by giving written notice of such termination to the
other party and specifying therein the effective date of termination. (See 24 CFR 85.43.)
2. TERMINATION FOR CONVENIENCE
At any time during the term of this Agreement, either party may, at its option and for any
reason, terminate this Agreement upon ten (10) working days written notice to the other party.
Upon termination, the COUNTY shall pay the SUBRECIPIENT for services rendered pursuant
to this Agreement through and including the date of termination. (See 24 CFR 85.44.)
3. TERMINATION DUE TO CESSATION
In the event the grant to the COUNTY under Title I of the Housing and Community
Development Act of 1974 (as amended) is suspended or terminated, this Agreement shall be
suspended or terminated effective on the date that HUD specifies.
1. INSURANCE
SUBRECIPIENT shall obtain and carry, at all times during its performance under the
Contract Documents, insurance of the types and in the amounts described herein and further set
forth in Exhibit "B" to this Agreement.
J. SUBRECIPIENT LIABILITY OBLIGATION
Compliance with the insurance requirements in Exhibit "B" shall not relieve the
SUBRECIPIENT of its liability and obligation under this subsection or under any subsection of
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORA nON OF SW FLORIDA
Page 7 of 29
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16D 19
this contract. The contract is contingent upon receipt of the insurance documents within fifteen
(15) calendar days after the Board of County Commissioners' approval. If the Insurance
certificate is received within the specified period, but not in the manner prescribed in these
requirements, the SUB RECIPIENT shall be verbally notified of the deficiency and shall have an
additional five (5) calendar days to submit a corrected Certificate to the County.
If the SUB RECIPIENT fails to submit the required insurance documents in the manner
prescribed in these requirements within twenty (20) calendar days after the Board of County
Commissioners' approval, the SUBRECIPIENT shall be in default of the terms and conditions of
the contract.
K. INDEPENDENT AGENT AND EMPLOYEES
The SUBRECIPIENT agrees that it will be acting as an independent agent and that its
employees are not Collier County employees and are not subject to the County provisions of law
applicable to County employees relative to employments, hours of work, and rates of
compensation, leave, unemployment and employee benefits.
VII. ADMINISTRATIVE REQUIREMENTS
A. FINANCIAL MANAGEMENT
The SUBRECIPIENT agrees to comply with OMB Circular A -110 (Uniform
Administrative Requirements for Grants and Agreements with Institutions of Higher Education,
Hospitals and other Non-Profit Organizations) and agrees to adhere to the accounting principles
and procedures required therein, utilize adequate internal controls, and maintain necessary source
documentation for all costs incurred.
B. DOCUMENT A TION AND RECORDKEEPING
1. The SUBRECIPIENT shall maintain all records required by ARRA and HPRP.
2. The SUBRECIPIENT shall submit detailed monthly progress reports to HHS
outlining the status of specific activities under the project. Each report must account for the total
activity for which the SUBRECIPIENT is paid with HPRP funds, in part or in whole, and which
is required in fulfillment of their obligations regarding the Project. The progress reports shall be
submitted on the form Exhibit "D," Schedule"D-2."
3. The SUBRECIPIENT is required to provide a quarterly report to HHS detailing
compliance with the ARRA and HPRP.
4. All reports, plans, surveys, information, documents, maps, and other data
procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the
purpose of this Agreement shall be made available to the COUNTY by the SUB RECIPIENT at
any time upon request by the COUNTY or HHS. Upon completion of all work contemplated
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 8 of 29
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16D 19
under this Agreement copies of all documents and records relating to this Agreement shall be
surrendered to HHS if requested. In any event the SUBRECIPIENT shall keep all documents and
records for three (3) years after expiration of this Agreement.
5. The SUBRECIPIENT shall submit reports as required to assist the COUNTY in
the preparation of HUD Labor Relations, WBE/MBE, Equal Opportunity Employment, and
HUD Section 3 reports, pursuant to 24 CFR 570.502,507, and 92 (3)(vi).
6. The SUBRECIPIENT shall maintain records showing compliance with the Davis-
Bacon Law, including files containing contractor payrolls, employee interviews, Davis-Bacon
wage rates, and administrative cross-referencing. SUBRECIPIENT shall maintain records
showing contractor compliance with the Contract Work Hours and Work Safety Law. Similarly,
the SUBRECIPIENT shall maintain records showing compliance with federal purchasing
requirements and with other federal requirements for grant implementation.
7. If indirect costs are charged, the SUBRECIPIENT will develop an indirect cost
allocation plan for determining the appropriate SUBRECIPIENT'S share of administrative costs
and shall submit such plan to the COUNTY for approval, in a form specified by the COUNTY.
8. The SUBRECIPIENT will be responsible for the creation and maintenance of
income eligible files on clients served and documentation that all households are eligible under
HUD Income Guidelines.
9. The SUBRECIPIENT further agrees that HHS shall be the final arbiter on the
SUBRECIPIENT's compliance with the above.
C. REPORTS. AUDITS. AND EVALUATIONS
Reimbursement will be contingent on the timely receipt of complete and accurate reports
required by this Agreement, and on the resolution of monitoring or audit findings identified
pursuant to this Agreement.
The SUBRECIPIENT agrees that HHS will carry out periodic monitoring and evaluation
activities as determined necessary. The continuation of this Agreement is dependent upon
satisfactory evaluations. The SUBRECIPIENT shall, upon the request of HHS, submit
information and status reports required by HHS or HUD to enable HHS to evaluate said progress
and to allow for completion of reports required. The SUBRECIPIENT shall allow HHS or HUD
to monitor the SUB RECIPIENT on site. Such site visits may be scheduled or unscheduled as
determined by HHS or HUD.
D. ADDITIONAL HOUSING & HUMAN SERVICES. COUNTY. AND HUD
REQUIREMENTS
The SUB RECIPIENT agrees to utilize funds available under this Agreement to
supplement rather than supplant funds otherwise available for specified activities.
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 9 of 29
, ~ iTl n _.~ ---...--.'---...' ". _ _____"",_'mo,W.,,_,,_... "'"'---
16D r~
E. PRIOR WRITTEN APPROVALS
(1) All subcontracts and agreements proposed to be entered into by the
SUBRECIPIENT pursuant to this Agreement;
(2) All capital equipment expenditures of $1 ,000 or more;
(3) All out-of-town travel (travel shall be reimbursed in accordance with
Chapter 112, Fla. Stat. unless otherwise required by HPRP);
(4) All change orders;
(5) All requests to utilize uncommitted funds after the expiration of this
agreement for programs described in Exhibit "A"; and
(6) All rates of pay and pay increases paid out of HPRP funds, whether for
merit or cost of living.
F. PURCHASING
All purchasing for services and goods, including capital equipment, shall be made by
purchase order or by a written contract and in conformity with the procedures prescribed by the
Federal Management Circulars A-IlO, A-I22, 24 CFR Part 84, and 24 CFR Part 85.
G. AUDITS AND INSPECTIONS
1. Non-profit organizations that expend $500,000 or more annually in federal
awards shall have a single or program-specific audit conducted for that year in accordance with
OMB A-133. Non-profit organizations expending federal awards of $500,000 or more under
only one federal program may elect to have a program-specific audit performed in accordance
with OMB A-133.
2. Non-profit organizations that expend less than $500,000 annually in
federal awards shall be exempt from an audit conducted in accordance with OMB A-133,
although their records must be available for review (e.g., inspections, evaluations). These
agencies are required by HHS to submit "Reduced Scope" audits (e.g., financial audit,
performance audits). They may choose, instead of a Reduced Scope Audit, to have a program
audit conducted for each federal award in accordance with federal laws and regulations
governing the program in which they participate.
3. When the requirements of OMB A-133 apply, or when the
SUBRECIPIENT elects to comply with OMB A-I33, an audit shall be conducted for each fiscal
year for which federal awards attributable to this contract have been received by the
SUBRECIPIENT. A copy of the audit report must be received by HHS no later than six months
following the end of the SUBRECIPIENT's fiscal year.
4. If an audit is required by Section G of this contract, but the requirements
of OMB A-133 do not apply or are not elected, the SUBRECIPIENT may choose to have an
audit performed either on the basis of the SUBRECIPIENT's fiscal year or on the basis of the
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 10 of29
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16L119
period during which HHS-federal assistance has been received. In either case, each audit shall
cover a time period of not more than twelve months and an audit shall be submitted covering
each assisted period until all the assistance received from this contract has been reported. Each
audit shall adhere to all other audit standards of OMB A-133, as these may be limited to cover
only those services undertaken pursuant to the terms of this contract. A copy of the audit report
must be received by HHS no later than six months following each audit period.
5. The SUBRECIPIENT shall maintain all contract records in accordance
with generally accepted accounting principles, procedures, and practices which shall sufficiently
and properly reflect all revenues and expenditures of funds provided directly or indirectly by the
County pursuant to the terms of this Agreement.
6. The SUBRECIPIENT shall include in all HHS approved subcontracts
each of the record-keeping and audit requirements detailed in this contract.
H. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout
requirements are completed. Activities during this closeout period shall include, but not be
limited to: making final payments, disposing of program assets (including the return of all
unused materials, equipment, unspent cash advances, program income balances, and receivable
accounts to the COUNTY), and determining the custodianship of records.
YDI. OTHER PROGRAM REQmREMENTS
A. OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE
The SUBRECIPIENT agrees that no person shall be excluded from the benefits of, or be
subjected to, discrimination under any activity carried out by the performance of this Agreement
on the basis of race, color, disability, national origin, religion, age, familial status, or sex. Upon
receipt of evidence of such discrimination, the COUNTY shall have the right to terminate this
Agreement.
To the greatest extent feasible, lower-income residents of the project areas shall be given
opportunities for training and employment; and to the greatest feasible extent eligible business
concerns located in or owned in substantial part by persons residing in the project areas shall be
awarded contracts in connection with the project. The SUBRECIPIENT shall comply with
Section 3 of the Housing and Community Development Act of 1968.
B. OPPORTUNITIES FOR SMALL AND MINORITYIWOMEN-OWNED
BUSINESS ENTERPRISES
In the procurement of supplies, equipment, construction, or servIces, the
SUBRECIPIENT shall make a positive effort to utilize small business and minority/women-
owned business enterprises of supplies and services, and provide these sources the maximum
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 11 of29
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160 19
feasible opportunity to compete for contracts to be performed pursuant to this Agreement. To
the maximum extent feasible, these small business and minority/women-owned business
enterprises shall be located in or owned by residents of the CDBG areas designated by Collier
County in the Annual Consolidated Plan approved by HUD.
C. PROGRAM BENEFICIARIES
Beneficiaries of a project funded through this Agreement must be at risk ofhomelessness.
If the project is located in an entitlement city, as defined by HUD, or serves beneficiaries
countywide, more than thirty percent (30%) of the beneficiaries directly assisted under this
Agreement must reside in unincorporated Collier County or in municipalities participating in the
County's Urban County Qualification Program. The project shall assist beneficiaries as defined
above for the time period designated in Exhibit "A" of this Agreement.
D. CONFLICT OF INTEREST
The SUBRECIPIENT covenants that no person who presently exercises any functions or
responsibilities in connection with the Project, has any personal financial interest, direct or
indirect, in the target areas or any parcels therein, which would conflict in any manner or degree
with the performance of this Agreement and that no person having any conflict of interest shall
be employed by or subcontracted by the SUBRECIPIENT. Any possible conflict of interest on
the part of the SUBRECIPIENT or its employees shall be disclosed in writing to HHS provided,
however, that this paragraph shall be interpreted in such a manner so as not to unreasonably
impede the statutory requirement that maximum opportunity be provided for employment of and
participation oflow and moderate-income residents of the project target area.
E. PUBLIC ENTITY CRIMES
As provided in ~ 287.133, Fla. Stat. by entering into this Agreement or performing any
work in furtherance hereof, the SUB RECIPIENT certifies that it, its affiliates, suppliers,
subcontractors and consultants who will perform hereunder, have not been placed on the
convicted vendor list maintained by the State of Florida Department of Management Services
within the 36 months immediately preceding the date hereof. This notice is required by ~
287.133 (3)(a), Fla. Stat.
F. DRUG-FREE WORKPLACE REQUIREMENTS
The SUBRECIPIENT must certify that it will provide drug-free workplaces in
accordance with the Drug-Free Workplace Act of 1988 (41 USC 701).
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 12 of29
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160 1~
G. CERTIFICATION REGARDING LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of
any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all sub-awards at all tiers (including subcontracts, sub-
grants, contracts under grants, loans, and cooperative agreements) and that all SUB RECIPIENTS
shall certify and disclose accordingly.
X. CONDITIONS FOR RELIGIOUS ORGANIZATIONS
ARRA funds may not be used for religious activities or provided to primarily religious
organizations. Section 14004 of the ARRA specifies the limitations on ARRA funds.
XI. REVERSION OF ASSETS
Upon expiration of the Agreement, the SUBRECIPIENT shall transfer to the COUNTY
any HPRP funds on hand at the time of expiration, any accounts receivable attributable to the use
of HPRP funds, and any non-expendable personal property that was purchased with HPRP funds.
XII. SEVERABILITY
Should any provision of the Agreement be determined to be unenforceable or invalid,
such a determination shall not affect the validity or enforceability of any other section or part
thereof.
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 13 of 29
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1
XIII. COUNTERPARTS OF THE AGREEMENT
This Agreement, consisting of twenty-nine (29) enumerated pages, which include the
exhibits referenced herein, shall be executed in two (2) counterparts, each of which shall be
deemed tobe an original, and such counterparts will constitute one and the same instrument.
XIV. ENTIRE UNDERSTANDING
This Agreement and its provisions merge any prior agreements, if any, between the
parties and constitutes the entire understanding. The parties hereby acknowledge that there have
been and are no representations, warranties, covenants, or undertakings other than those
expressly set forth herein.
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORA nON OF SW FLORIDA
Page 14 of29
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16DI9
IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively,
by an authorized person or agent. hereunder set their hands and seals on this 15th day of
September, 2009
BOARD OF ~ COMMISSIONERS OF
, CLERK \- COLLIER CO , FLORIDA /
I f _
Al ;:t t!.
By: I .~ '( ,',..ld:.... 4(,
DONN FIALA, CHAIRMAN
- u~
Da;ed:
>'~C't:t,.t; <. r\l,) C?l4i 'r"~""l" fl
~ r;). .~ t ",,'. {)fl i .
First Witness Housing Development Corporation of
Southwest Florida
ek(~~AJ Gn BY~ t&~..-
J~ATHLEaJ GU6VftM- SU ipien SIgnature
~ -t.,,,, 'e ~""'''
Type/print witness name
Second Witness
Colic C&ll flaw'L
I
..t6'-t '.:;,'1 r )G~h
Type/prmt witness name Approved as to form and legal sufficiency:
C@fflAAlir1 ~ "-
Colleen M. Greene /
Assistant County Attorney
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FWRIDA
Page ]5 of29
i
I
I
~-~", .,', .>....~"'......"""'- .-~_.,...,,".~~,..,. ",'." .,,","'"
16D 19
EXHIBIT "A"
SCOPE OF SERVICES
Housing Development Corporation of SW Florida/S09-UY-12-0024-2009-04
HPRP Credit Repair and Budget Counseling Program
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
The Housing Development Corporation of SW Florida will provide credit and budget
education and one-on-one credit repair and financial literacy for families and individuals
facing homelessness or those who are homeless and need to be rapidly re-housed. Clients
will be referred by the participating HPRP agencies and will receive services based upon
the recommendation of the referring HPRP case manager. All classes and counseling
session will adhere to the policies and procedures as outlined in the HPRP administrative
plan. Education will include one of the following:
Short Term Assistance (1-3 months): A handout with quiz, or a three (3) hour class.
Medium Term Assistance (4-18 months): Three (3) one-on-one budget counseling
seSSIOns.
The Collier County Department of Housing and Human Services (HHS) is using HPRP
funds in the amount of TWENTY TWO THOUSAND ONE HUNDRED AND
NINETY EIGHT DOLLARS ($22. 198) to fund the Housing Development Corporation
ofSW Florida's HPRP Credit Repair and Budget Counseling Program.
Housing Development of SW Florida's Credit Repair and Budget Counseling
Program
B. BUDGET
Line Item: HPRP Funds
Money Management and $ 2,698
Credit Handout and Quiz
for approximately 71 households
Twelve (12) Managing Your Money $18,000
Workshops: 3 each in
English &Spanish per year for 2 years
Ten (10) One-on-One Budget Counseling $ 1,500
3 sessions per household for Medium Term
Clients
Total Funding: $22.198
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORA nON OF SW FLORIDA
Page 16 of29
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16D19
Clarifications to the quantity and types of work to be conducted under Exhibit A will be
processed by a Change by Letter, Exhibit A-I, and made an integral component of this
Agreement.
C. PROJECT MILESTONE SCHEDULE
The time frame for completion of the outlined activities shall be:
MILESTONE/TASK START DATE END DATE
Develop budget handout and quiz 09/01/2009 1 % 1 /2009
Train staff and volunteers on
parameters of grant program,
HMIS and award reporting. 09/01/2009 09/30/2009
Develop 3 hour money
management course 09/01/2009 10/15/2009
HMIS reporting system
implementation and training 09/15/2009 10/1 /2009
Subrecipient must expend 60% of
award amount. 09/15/2009 07/15/2011
Provide (3) each English/Spanish
budget classes for 2 years 10/15/2009 09/30/2011
Provide one-on-one counseling
for referred medium term clients 10/15/2009 09/30/2011
NOTE: Pelj'ormance milestones are in effect for program monitoring requirements
only, and as such, are used by HUD and other grantor agencies as general target goals
rather than strict pelj'ormance requirements.
This agreement shall allow reimbursement of expenses for all eligible costs associated
with the agreement and does not require the completion of all agreement milestones for
reimbursement to be paid.
Please note that if any of these activities exceed the timelines by two months a revised
work schedule must be submitted to HHS.
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 17 of29
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16D 19
D. OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE OUTCOMES ACTIVITY INDICA TORS
Prevent individuals from Clients improve ability Develop budget Approximately 85% of clients
becoming homeless and to manage finances and handout and quiz & who receive handout and quiz
stabilize the homeless remain housed. administer to Short score satisfactory.
who have been recently term clients. Develop 95% of attendees complete
re-housed by budgeting budget education class and receive certificate.
education. classes for medium 10 clients receive counseling.
term clients and
provide One-on-one
budget counseling for
10 clients.
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 18 of29
<..,-~_. ." ,.~-~,,---~.- v_.__.. , AI .,',.,-". -~----.~
16D 19
EXHIBIT "A-I"
CHANGE BY LETTER
~ COLLIER COUNTY GOVERNMENT
Collier County Housi!!K~ Hl!!!1an~~!yices
Public Services Division Address
NAPLES, FLORIDA Zip code
PHONE: (239) Phone #
Date FAX (239) Fax #
Contact Name
Name of Firm
Address
RE: Zero Dollar Contract Change Notification
Re: Contract # and Title of Contract
Project #
Purchase Order #
Dear Contact Name:
By copy of this letter, the above referenced contract is being issued a zero dollar ($0.00) change as indicated below:
r The above referenced contract time is hereby extended by Number of days calendar days. The new completion
date shall be on or before month and date, Year.
By extending this contract, the County is not relieving your firm of its obligations to perform work in a timely and
satisfactory manner or any consequences resulting from failing to do so. Collier County hereby reserves all legal
rights, including, but not limited to, rights to terminate, suspend or elect any other appropriate course(s) of action
should circumstances warrant with regard to the referenced contract.
r
Additional Staffing Categories Professional Position(s) Hourly Rate(s)
r Draw against Allowance (specify allowance item and identify specific items and quantities)
r Other: Scope Clarifications as indentified in Schedule B-1, "Clarifications in Scope", (attached).
Sincerely,
Your name
Title
cc: Contract Specialist Name Contract Specialist, Purchasing Department
Suzanne Boothby, Clerk's Grants Department
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 19 of29
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~ I
16D 19
EXHIBIT "B"
INSURANCE REQUIREMENTS
The SUBRECIPIENT shall furnish to Collier County, c/o Housing and Human Services
Department, 3301 E. Tamiami Trail, Bldg H, Suite 211, Naples, FL 34112, Certificate(s) of
Insurance evidencing insurance coverage that meets the requirements as outlined below:
1. Workers' Compensation as required by Chapter 440, Florida Statutes.
2. Public Liability Insurance on a comprehensive basis in an amount no less than
$300,000 per occurrence for combined Bodily Injury and Property Damage. Collier County must
be shown as an additional insured with respect to this coverage.
3. Automobile Liability Insurance covering all owned, non-owned and hired
vehicles used in connection with this contract in an amount not less than $300,000 per
occurrence for combined Bodily Injury and Property Damage.
DESIGN STAGE (IF APPLICABLE)
In addition to the insurance required in 1 - 3 above, a Certificate of Insurance must be
provided as follows:
4. Professional Liability Insurance in the name of the SUB RECIPIENT or the
licensed design professional employed by the SUBRECIPIENT in an amount not less than
$300,000 per occurrence providing for all sums which the SUBRECIPIENT and/or the design
professional shall become legally obligated to pay as damages for claims arising out of the
services performed by the SUBRECIPIENT or any person employed by the SUBRECIPIENT in
connection with this contract. This insurance shall be maintained for a period of two (2) years
after the certificate of Occupancy is issued.
CONSTRUCTION PHASE (IF APPLICABLE)
In addition to the insurance required in 1 - 4 above, the SUBRECIPEINT shall provide or
cause its Subcontractors to provide original policies indicating the following types of insurance
coverage prior to any construction:
5. Completed Value Builder's Risk Insurance on an "All Risk" basis in an amount
not less than one hundred (100%) percent of the insurable value of the building(s) or structure(s).
The policy shall be in the name of Collier County and the SUBRECIPIENT.
6. Flood Insurance shall be provided for those properties found to be within a flood
hazard zone, in an amount not less than the full replace values of the completed structure(s) or
the maximum amount of coverage available through the National Flood Insurance Program
(NFIP), whichever is greater. The policy will show Collier County as a Loss Payee A.T.I.M.A.
This policy will be provided as such time that he buildings' walls and roof exist.
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 20 of 29
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16D 19
OPERA TIONIMANAGEMENT PHASE (IF APPLICABLE)
After the Construction Phase is completed and occupancy begins, the following insurance
must be kept in force throughout the duration of the loan and/or Contract:
7. Public Liability coverage in an amount not less than $1,000,000 per occurrence
for combined Bodily Injury and Property damage. Collier County must be shown as an
additional insured with respect to this coverage.
8. Property Insurance coverage on an "All Risk" basis in an amount not less than
one hundred (100%) of the replacement cost of the property. Collier County must be shown as a
Loss payee with respect to this coverage A.T.I.M.A.
9. Flood Insurance coverage for those properties found to be within a flood hazard
zone for the full replacement values of the structure(s) or the maximum amount of coverage
available through the National Flood Insurance Program (NFIP). The policy must show Collier
County as a Loss Payee A. T .LM.A.
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 21 of29
.. '" ilr"ll .,
16D IS
EXHIBIT "C"
ADDITIONAL HPRP GRANT REQillREMENTS
Please see recovery.gov website for additional guidance.
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 22 of 29
~,_,_ "0"" ,.._'" _'."17.1 .".'\1,1 .......1I U.b>.. --~-- ."._~
16D 19
EXHIBIT "D"
REQUIRED SUB MITT ALS
D-l Request for Payment
D-la Release and Affidavit Form
D-2 HPRP Monthly Progress Report
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORA nON OF SW FLORIDA
Page 23 of 29
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16D 19
SCHEDULE "D-l"
CQLLIER CQUNTY HQUSING AND HUMAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Subrecipient Name: Housing Development Corporation of SW Florida
Subrecipient Address: 4779 Enterprise Avenue. Naples. FL 34104
Project Name: HDCSWF HPRP Credit Repair and Budget Counseling Program
Project No: S09-UY -12-0024-2009-04 Payment Request #
Dollar Amount Requested: $
SECTION II: STATUS OF FUNDS
1. Grant Amount Awarded
$ 22,198.00
2. Sum of Past Claims Paid on this Account
$
3. Total Grant Amount A warded Less Sum
Of Past Claims Paid on this Account $
4. Amount of Previous Unpaid Requests
$
5. Amount of Today's Request
$
6. Current Grant Balance (Initial Grant Amount
Awarded Less Sum of all requests) $
I certify that this request for payment has been drawn in accordance with the terms and
conditions of the Agreement between the COUNTY and us, as the SUBRECIPIENT. I also
certify that the amount of the Request for Payment is not in excess of current needs.
Signature Date
Title
Authorizing Grant Coordinator
Supervisor (approval authority under $14,999)
Dept Director (approval required $15,000 and above)
2009 -20]0 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 24 of 29
_u,,_,~_.., - ", '-'~-".""'~"--~-_~~IllI~ ----
SCHEDULE "D-la" 16D 19
RELEASE AND AFFIDAVIT FORM
The SUB RECIPIENT certifies for itself and its subcontractors, material-men, successors
and assigns, that all charges for labor, materials, supplies, lands, licenses and other expenses for
which COUNTY might be sued or for which a lien or a demand against any payment bond might
be filed, have been satisfied and paid.
This Release and Affidavit is given in connection with the SUBRECIPIENT's
(monthly/final) Request for Payment.
SUBRECIPIENT
Witness: BY:
BY: ITS: President
DATE:
Print name and title
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this day of
-
, 2009, by , as
of A Choose Not-For-Profit,
or Corporation or Municipality on behalf of Choose Not-For-Profit, Corporation or
Municipality He/She IS personally known to me OR has produced
as identification and who did (did not) take an oath.
My Commission Expires:
(Signature)
Name:
(Legibly Printed)
(AFFIX OFFICIAL SEAL) Notary Public, State of:
Commission No.:
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 25 of 29
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16D 19
SCHEDULE "D-2"
HPRP MONTHLY PROGRESS REPORT
Completeformfor past month and submit to Housing &Human Service's staffby the
1 rlh of the following month.
Status Report for Month of Submittal Date:
Project Name: HDCSWFL HPRP Credit Repair and Bude:et Counseline: Proe:ram
Project Number S09- UY -12-0024-2009-04 Activity Number
Subrecipient: Housine: Development Corporation of SW Florida
Contact Person Kathv Patterson. Executive Director
Telephone: 239-434-2397 Ext 101 Fax: 239-430-2387
E-mail: kpattersonltVcollierchdc.org
1. Activity StatuslMilestones (describe any action taken, relating to this project,
during the past month):
2. What events/actions are scheduled for the next two months?
3. Describe any affirmative marketing you have implemented regarding this
project. Please list and attach any recent media coverage of your organization relating to
this project.
4. List any additional data relevant to the outcome measures listed on the
application for this project.
5. Identify any potential issues that may cause delay.
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 26 of29
---'*',...~ .---...-..--..-""----- .-
16 r: lQ
'U
New contracts executed this month (if applicable):
Name of Contractor or Amount of Contractor Race Ethnicity
Subcontractor, Address & Phone Contract F ederallD (see definitions (see definitions
Number Number on following on following
page) page)
For projects that serve a particular clientele, please complete the following
information by entering the appropriate number in the blank spaces and in the chart below.
Complete the below chart for NEW clients served this month. DO NOT DUPLICATE clients
served in previous months. You may provide data by either households or persons served.
However, if one person received TWO services this counts as TWO SERVICE UNITS:
TOTAL BENEFICIARIES
This project benefits households or persons. Please circle one category (either
"households" or "persons"). Enter the number of beneficiaries in the blank space and in Box
"1. "
INCOME
Of the households or persons assisted, are extremely low-income income (0-30%)
of the current Median Family Income (MFI). Enter this number in Box "2. "
Of the households or persons assisted, are very low-income (31-50%) ofthe current
Median Family Income (MFI). Enter this number in Box "3. "
Of these households or persons assisted, are low-income (51-80%) of the current
Median Family Income (MF!). Enter this number in Box "4. "
NOTE: The total of Boxes 2, 3 and 4 should equal the number in Box 1.
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 27 of29
"'-~.- ----"", ~ "1M! "",.."",- -"".'."~"'-> ,~--_.._..-_...-
16D 19
FEMALE HEAD OF HOUSEHOLD
This project assisted Female Head of Households REGARDLESS of income. Enter
this number in box H 5" below.
BOX 1 BOX 2 BOX 3 BOX 4 BOX 5
Total Number of Extremely Very Low Income Female Head of
Households or Low Income Low Income (51-80%) Household
Persons Assisted (0-30%) (31-50%)
Subrecipient's must indicate total beneficiaries for Race AND Ethnicitv
Definitions of Race:
White: A person having origins in any of the original peoples of Europe, the Middle East, or
North Africa.
Black or African-American: A person having origins in any of the black racial groups of
Africa.
Asian: A person having origins in any of the original peoples of the Far East, Southeast
Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan,
Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
American Indian or Alaska Native: A person having origins in any of the original peoples of
North and South America (including Central America), and who maintains tribal affiliation
or community attachment.
Native Hawaiian or Other Pacific Islander: A person having origins in any of the original
people of Hawaii, Guam, Samoa, or other Pacific Islands.
Definitions of Ethnicity:
Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American,
or other Spanish culture or origin, regardless of race.
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 28 of29
. _n_ . _......._-~_... . J.
16.D 19
..,
Tabulation Table of Race and Ethnicitv Beneficiaries ,.
Race # Total # Hispanic
White
Black or African American
Asian
American Indian or Alaskan Native
Native Hawaiian or Other Pacific Islander
American Indian! Alaska Native and White
Asian and White
Black! African American and White
American Indian! Alaskan Native and Black! African American
Other Multi-Racial
TOT AL:
08- PRC-O 1009/
2009 -2010 ARRA- HPRP AGREEMENT
HOUSING DEVELOPMENT CORPORATION OF SW FLORIDA
Page 29 of 29
, ^'_"~.H"" ..,....---"
16D19
AGREEMENT BETWEEN COLL[E~-CObNTY
AND
YOUTH HA VEN
CARING FOR FAMILIES
Catalog of Federal Domestic Assistance # 14.257
HUD HPRP Grant # S09-UY-12-0024-2009-05
THIS AGREEMENT is made and entered into by and between Collier County, a
political subdivision of the State of Florida, ("COUNTY"), and "Youth Haven," a private not
for profit corporation existing under the laws of the State of Florida, having its principal office at
5867 Whitaker Rd., Naples, FL 34112, and its Federal Tax Identification number as 23-
7065187 ("SUBRECIPIENT").
WHEREAS, the COUNTY has entered into an agreement with the United States
Department of Housing and Urban Development (HUD) pursuant to the "Homelessness
Prevention and Rapid Re-Housing Program (HPRP), under Title XII of the American Recovery
and Reinvestment Act of 2009 ("Recovery Act"); and
WHEREAS, Congress has designated $1.5 billion for communities to provide financial
assistance and services to either prevent individuals and families from becoming homeless or
help those who are experiencing homelessness to be quickly re-housed and stabilized; and
WHEREAS, the Board of County Commissioners approved the Department of Housing
and Human Services substantial amendment to the 2008-2009 Action Plan on May 12, 2009 to
include this activity; and
WHEREAS, the COUNTY and the SUBRECIPIENT desire to provide the activities
specified in Exhibit "A" of this Agreement, in accord with the HPRP.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
I. DEFINITIONS
(A) "COUNTY" means Collier County, and where applicable, it's authorized
representative(s).
(B) "ARRA" means the American Recovery and Reinvestment Act of2009.
(B) "HPRP" means the Homelessness Prevention and Rapid Re-housing Program.
(C) "HHS" means Collier County Department of Housing and Human Services.
(D) "HHS's Approval" means the written approval of the Department of Housing and
Human Services or designee.
(E) "SUBRECIPIENT" means Youth Haven. Inc.
(F) "HUD" means the U.S. Department of Housing and Urban Development or a
person authorized to act on its behalf.
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page I 01'29
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7 ~9
J.. l
(G) Beneficiaries include individuals and families who are currently in housing but
are at risk of becoming homeless, and individuals and families who are
experiencing homelessness and need temporary assistance in order to obtain
housing and retain it.
(H) Homeless means the term as defined by section 103 of the McKinney-Vento
Homeless Assistance Act (42 USC 11302).
(I) Eligible activities include financial assistance, housing relocation and stabilization
services, data collection and evaluation, and administrative costs. Specific
program guidelines may be found on the HUD website at www.HUD.gov.
(1) "Project" means the work to be performed as set forth in Exhibit "A."
II. SCOPE OF SERVICES
The SUBRECIPIENT shall, in a satisfactory and proper manner, as determined by HHS,
perform the tasks necessary to conduct the project outlined in Exhibit "A."
III. TIME OF PERFORMANCE
The effective date of the Agreement between HUD and Collier County shall be Julv 15.
2009. The services of the SUBRECIPIENT shall be undertaken and completed in light of the
purposes of this Agreement. SUBRECIPIENT is authorized to incur eligible expenses after that
date and prior to execution of this Agreement subject to HHS prior written approval. In any
event, all services required hereunder shall be completed by the SUB RECIPIENT prior to July
15, 2012. Any funds not obligated by the expiration date of this Agreement shall automatically
revert to the COUNTY, as set forth in Section XI.
IV. CONSIDERA TION AND LIMIT A TION OF COSTS
The SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funding for
alI~\V~ble. ~?~ts,de~e~ined byC()UNTY, in an amount not to exceed 1WO!jiBb.~.i'"~
EldiI'lhou.aad;DoUlnlf2S8tO<<*ottl for the services described in Exhibit "A."
All improvements specified in Exhibit "A" shall be performed by SUB RECIPIENT
employees, or shall be put out to competitive bidding under a procedure acceptable to the
COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contract for
improvements with the lowest responsive and qualified bidder. Contract administration shall be
handled by the SUB RECIPIENT and monitored by HHS, which shall have access to all records
and documents related to the project.
The County shall reimburse the SUB RECIPIENT for the performance of this Agreement
upon completion or partial completion of the work tasks as accepted and approved by HHS
pursuant to the submittal of monthly progress reports. Payments shall be made to the
SUB RECIPIENT when requested as work progresses but not more frequently than once per
month. Payment will be made upon receipt ofa proper invoice and in compliance with 9 218.70,
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 2 of 29
"",,~.,~,.,.., -~-"- .11 .m_
16D 19
Fla. Stat., otherwise known as the "Local Government Prompt Payment Act." No payment will
be made until approved by HHS.
V. NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered
to HHS at its office, presently located at 3301 E. Tamiami Trail, Bldg. H, Suite 211, Naples,
Florida 34112, and to the SUBRECIPIENT when delivered to its office at the address listed on
page one (1) of this Agreement.
VI. GENERAL CONDITIONS
A. IMPLEMENT A TION OF PROJECT
The SUBRECIPIENT shall implement this Agreement in accordance with applicable
Federal, State, and County laws, ordinances and codes and with the procedures outlined in HHS'
Policies and Procedures memoranda.
Should a project receive additional funding after the commencement of this Agreement,
the SUBRECIPIENT shall notify HHS in writing within thirty (30) days of receiving notification
from the funding source and submit a cost allocation plan for approval by HHS or its designee
within forty-five (45) days of said official notification.
B. DEBARMENT
The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal Department or agency; and, that the
SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered
transaction, with a person who is similarly debarred or suspended from participating in this
covered transaction.
C. LOCAL AND FEDERAL RULES, REGULATIONS AND LAWS
The SUBRECIPIENT agrees to comply with any applicable laws, ordinances, regulations
and orders of the State, local and Federal governments, including, but not limited to:
1. Public Law 111-5, the American Recovery and Reinvestment Act CARRA) of
2009 (2/17/09).
2. 24 CFR 35, parts a, b, m, and r - Lead-Based Paint Poisoning Prevention in
certain residential structures.
3. 24 CFR 58 - The regulations prescribing the Environmental Review procedure.
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 3 of 29
.- _ m_...w_..."'_'_~' ~...<- ,~._~_. "-~,~._~-,-.,-,-
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4. Title VI of the 1984 Civil Rights Act, 42 USC S 2000d, et, seq.
5. 24 CFR 107 - The regulations issued pursuant to Executive Order 11063 which
prohibits discrimination and promotes equal opportunity in housing.
6. Executive Order 11246 ("Equal Employment Opportunity"), as amended by
Executive Orders 11375 and 12086 - which establishes hiring goals for minorities and women on
projects assisted with federal funds,
7. Title VII of the 1968 Civil Rights Act as amended by the Equal Employment
Opportunity Act of 1972, 42 USC S 2000e, et. seq.
8. 24 CFR 135 - Regulations outlining requirements of Section 3 of the Housing and
Urban Development Act of 1968, as amended.
9. Age Discrimination Act of 1975.
10. Contract Work Hours and Safety Standards Act, 40 USC 327-332.
11. Section 504 of the Rehabilitation Act of 1973,29 USC 776(b) (5).
12. Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, as amended.
13. 29 CFR Parts 3 and 5 - Regulations which prescribe the payment of prevailing
wages and the use of apprentices and trainees on federally assisted projects as mandated by the
Davis- Bacon Act.
14. Executive Order 11914 - Prohibits discrimination with respect to the handicapped
in federally assisted projects.
15. Public Law 100-430 - the Fair Housing Amendments Act of 1988.
16. OMB Circular A-133 - concerning annual audits.
17. OMB Circular A-122 - which identifies cost principles.
18. 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements
with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations.
19. 24 CFR 85 - Uniform Administrative Requirements for Grants and Agreements to
State and Local Governments.
20. Immigration Reform and Control Act of 1986 as located at 8 USC 1324, et seq.
and regulations relating thereto. Failure by the SUBRECIPIENT to comply with the laws
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 4 of29
" --~>,...", ___""",__J ~.,,_. ._-,-'_.,~._.,~~..._-"...._"._~~~-,-
16D 19
referenced herein shall constitute a breach of this agreement, and the County shall have the
discretion to unilaterally terminate this agreement immediately,
21. Chapter 112, Florida Statutes.
22. Prohibition Of Gifts To County Employees - No organization or individual shall
offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value
to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County
Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311.
23. Order of Precedence - In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the Agreement shall take precedence over the terms
of all other Contract Documents, except the terms of any Supplemental Conditions shall take
precedence over the Agreement. To the extent any conflict in the terms of the Contract
Documents cannot be resolved by application of the Supplemental Conditions, if any, or the
Agreement, the conflict shall be resolved by imposing the more strict or costly obligation under
the Contract Documents upon the Contractor at Owner's discretion.
24. Venue - Any suit or action brought by either party to this Agreement against the
other party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all
such matters.
25. Dispute Resolution - Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a good faith
effort to resolve any such disputes by negotiation. The negotiation shall be attended by
representatives of SUBRECIPIENT with full decision-making authority and by COUNTY'S
staff person who would make the presentation of any settlement reached during negotiations to
COUNTY for approval. Failing resolution, and prior to the commencement of depositions in any
litigation between the parties arising out of this Agreement, the parties shall attempt to resolve
the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the
State of Florida. The mediation shall be attended by representatives of SUBRECIPIENT with
full decision-making authority and by COUNTY'S staff person who would make the
presentation of any settlement reached at mediation to COUNTY'S board for approval. Should
either party fail to submit to mediation as required hereunder, the other party may obtain a court
order requiring mediation under 9 44.102, Fla. Stat,
D. SUBCONTRACTS
Any work or services subcontracted by the SUBRECIPIENT shall be specifically by
written contract or agreement, and such subcontracts shall be subject to each provision of this
Agreement and applicable County, State, and Federal guidelines and regulations. Prior to
execution by the SUBRECIPIENT of any subcontract hereunder, such subcontracts must be
submitted by the SUBRECIPIENT to HHS for its review and approval, which will specifically
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 5 of29
--,-_., ....-,... ""~..~" "--~"..,.
16~ 19
/ I
. LJ
include a determination of compliance with the terms of the attached Scope of Services set forth
in Exhibit "A."
This review also includes ensuring that all consultant contracts and fee schedules meet
the minimum standards as established by the Collier County Purchasing Department, Florida
Statutes and HUD. Reimbursements for such services will be made at SUB RECIPIENT cost.
None of the work or services covered by this Agreement, including but not limited to consultant
work or services, shall be subcontracted by the SUBRECIPIENT or reimbursed by the COUNTY
without prior written approval of the HHS or its designee.
E. AMENDMENTS
This Agreement, and any exhibit or attachment, may be amended only by written
agreement executed by the governing boards of both parties, except that County representative(s)
may approve adjustments between line item amounts, scope clarifications, or an extension of
time and schedule that do not change the project, or exceed the amount funded by the County, as
stated herein. Any modifications to this contract shall be in compliance with the County
Purchasing Policy and Administrative Procedures in effect at the time such modifications are
authorized.
F. INDEMNIFICA TION
To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify
and hold harmless Collier County, its officers and employees from any and all liabilities,
damages, losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the SUBRECIPIENT or anyone employed or utilized by the SUBRECIPIENT in the
performance of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may be available to an
indemnified party or person described in this paragraph. This section does not pertain to any
incident arising from the sole negligence of Collier County. The foregoing indemnification shall
not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28,
Florida Statutes.
G. GRANTEE RECOGNITION
All facilities purchased or constructed pursuant to this Agreement shall be clearly
identified as to funding source. The SUB RECIPIENT will include a reference to the financial
support herein provided by HHS In all publications and publicity. In addition, the
SUBRECIPIENT will make a good faith effort to recognize HHS' support for all activities made
possible with funds made available under this Agreement. The SUBRECIPIENT will mount a
temporary construction sign for projects funded by HHS. This design concept is intended to
disseminate key information regarding the development team as well as Equal Housing
Opportunity to the general public. The construction sign shall comply with applicable County
codes.
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAYEN
Page 6 of29
"' "-~.,_._._.~ .",.~",.,,,,.,, -'-"'=""""""'~--"""""""",","~"'^' ..... ...~.._. ", ...",~",,"~-~-~,-,~,.,,-
16D 19
H. TERMINATION
In event of termination for any of the reasons identified in sub-sections 1-3 as follows, all
finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs,
reports prepared, and capital equipment secured by the SUBRECIPIENT with funds under this
Agreement shall be returned to HHS or the COUNTY. In the event of termination, the
SUBRECIPIENT shall not be relieved of liability to the COUNTY for damages sustained by the
COUNTY by virtue of any breach of the Contract by the SUBRECIPIENT, and the COUNTY
may withhold any payment to the SUBRECIPIENT for set-off purposes until such time as the
exact amount of damages due to the COUNTY from the SUBRECIPIENT is determined.
1. TERMINA TION FOR CAUSE
If through any cause either party shall fail to fulfill in timely and proper manner its
obligations under this Agreement, or if either party shall violate any of the covenants,
agreements, or stipulations of this Agreement, either party shall thereupon have the right to
terminate this Agreement in whole or part by giving written notice of such termination to the
other party and specifying therein the effective date of termination. (See 24 CFR 85.43.)
2. TERMINATION FOR CONVENIENCE
At any time during the term of this Agreement, either party may, at its option and for any
reason, terminate this Agreement upon ten (l0) working days written notice to the other party.
Upon termination, the COUNTY shall pay the SUBRECIPIENT for services rendered pursuant
to this Agreement through and including the date of termination. (See 24 CFR 85.44.)
3. TERMINATION DUE TO CESSA nON
In the event the grant to the COUNTY under Title I of the Housing and Community
Development Act of 1974 (as amended) is suspended or terminated, this Agreement shall be
suspended or terminated effective on the date that HUD specifies.
I. INSURANCE
SUBRECIPIENT shall obtain and carry, at all times during its performance under the
Contract Documents, insurance of the types and in the amounts described herein and further set
forth in Exhibit "B" to this Agreement.
J. SUBRECIPIENT LIABILITY OBLIGA nON
Compliance with the insurance requirements in Exhibit "B" shall not relieve the
SUBRECIPIENT of its liability and obligation under this subsection or under any subsection of
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 70f29
"'~'--- --",.~~,,~." '.., ~....-....~ u_----.q ""~_..r_'" ---,-,.... _.
16D19
this contract. The contract is contingent upon receipt of the insurance documents within fifteen
(15) calendar days after the Board of County Commissioners' approval. If the Insurance
certificate is received within the specified period, but not in the manner prescribed in these
requirements, the SUBRECIPIENT shall be verbally notified of the deficiency and shall have an
additional five (5) calendar days to submit a corrected Certificate to the County.
If the SUBRECIPIENT fails to submit the required insurance documents in the manner
prescribed in these requirements within twenty (20) calendar days after the Board of County
Commissioners' approval, the SUBRECIPIENT shall be in default of the terms and conditions of
the contract.
K. INDEPENDENT AGENT AND EMPLOYEES
The SUBRECIPIENT agrees that it will be acting as an independent agent and that its
employees are not Collier County employees and are not subject to the County provisions of law
applicable to County employees relative to employments, hours of work, and rates of
compensation, leave, unemployment and employee benefits.
VII. ADMINISTRATIVE REQUIREMENTS
A. FINANCIAL MANAGEMENT
The SUB RECIPIENT agrees to comply with OMB Circular A-II 0 (Uniform
Administrative Requirements for Grants and Agreements with Institutions of Higher Education,
Hospitals and other Non-Profit Organizations) and agrees to adhere to the accounting principles
and procedures required therein, utilize adequate internal controls, and maintain necessary source
documentation for all costs incurred.
B. DOCUMENT A TION AND RECORD KEEPING
1. The SUBRECIPIENT shall maintain all records required by ARRA and HPRP.
2. The SUBRECIPIENT shall submit detailed monthly progress reports to HHS
outlining the status of specific activities under the project. Each report must account for the total
activity for which the SUBRECIPIENT is paid with HPRP funds, in part or in whole, and which
is required in fulfillment of their obligations regarding the Project. The progress reports shall be
submitted on the form Exhibit "D," Schedule "D-2."
3. The SUBRECIPIENT is required to provide a quarterly report to HHS detailing
compliance with the ARRA and HPRP.
4. All reports, plans, surveys, information, documents, maps, and other data
procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the
purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at
any time upon request by the COUNTY or HHS. Upon completion of all work contemplated
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 8 of 29
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l~n 19
' '1
. ....., '-.'
-, "
under this Agreement copies of all documents and records relating to this Agreement shall be
surrendered to HHS if requested. In any event the SUBRECIPIENT shall keep all documents and
records for three (3) years after expiration of this Agreement.
5. The SUBRECIPIENT shall submit reports as required to assist the COUNTY in
the preparation of HUD Labor Relations, WBE/MBE, Equal Opportunity Employment, and
HUD Section 3 reports, pursuant to 24 CFR 570.502,507, and 92 (3)(vi).
6. The SUBRECIPIENT shall maintain records showing compliance with the Davis-
Bacon Law, including files containing contractor payrolls, employee interviews, Davis-Bacon
wage rates, and administrative cross-referencing. SUBRECIPIENT shall maintain records
showing contractor compliance with the Contract Work Hours and Work Safety Law. Similarly,
the SUBRECIPIENT shall maintain records showing compliance with federal purchasing
requirements and with other federal requirements for grant implementation.
7. If indirect costs are charged, the SUBRECIPIENT will develop an indirect cost
allocation plan for determining the appropriate SUBRECIPIENT'S share of administrative costs
and shall submit such plan to the COUNTY for approval, in a form specified by the COUNTY.
8. The SUBRECIPIENT will be responsible for the creation and maintenance of
income eligible files on clients served and documentation that all households are eligible under
HUD Income Guidelines.
9. The SUBRECIPIENT further agrees that HHS shall be the final arbiter on the
SUBRECIPIENT's compliance with the above.
C. REPORTS, AUDITS, AND EV ALUA TIONS
Reimbursement will be contingent on the timely receipt of complete and accurate reports
required by this Agreement, and on the resolution of monitoring or audit findings identified
pursuant to this Agreement.
The SUBRECIPIENT agrees that HHS will carry out periodic monitoring and evaluation
activities as determined necessary. The continuation of this Agreement is dependent upon
satisfactory evaluations. The SUBRECIPIENT shall, upon the request of HHS, submit
information and status reports required by HHS or HUD to enable HHS to evaluate said progress
and to allow for completion of reports required. The SUBRECIPIENT shall allow HHS or HUD
to monitor the SUBRECIPIENT on site. Such site visits may be scheduled or unscheduled as
determined by HHS or HUD.
D. ADDITIONAL HOUSING & HUMAN SERVICES, COUNTY, AND HUD
REQUIREMENTS
The SUBRECIPIENT agrees to utilize funds available under this Agreement to
supplement rather than supplant funds otherwise available for specified activities.
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 9 of 29
-.-- .-'.-- ~ -'.'~"'-"'- ~.~...
16D 19
E. PRIOR WRITTEN APPROVALS
(1) All subcontracts and agreements proposed to be entered into by the
SUBRECIPIENT pursuant to this Agreement;
(2) All capital equipment expenditures of $1 ,000 or more;
(3) All out-of-town travel (travel shall be reimbursed in accordance with
Chapter 112, Fla. Stat, unless otherwise required by HPRP);
(4) All change orders;
(5) All requests to utilize uncommitted funds after the expiration of this
agreement for programs described in Exhibit "A"; and
(6) All rates of pay and pay increases paid out of HPRP funds, whether for
merit or cost of living.
F. PURCHASING
All purchasing for services and goods, including capital equipment, shall be made by
purchase order or by a written contract and in conformity with the procedures prescribed by the
Federal Management Circulars A-I 10, A-122, 24 CFR Part 84, and 24 CFR Part 85.
G. AUDITS AND INSPECTIONS
1. Non-profit organizations that expend $500,000 or more annually in federal
awards shall have a single or program-specific audit conducted for that year in accordance with
OMB A-133. Non-profit organizations expending federal awards of $500,000 or more under
only one federal program may elect to have a program-specific audit performed in accordance
with OMB A-133.
2. Non-profit organizations that expend less than $500,000 annually in
federal awards shall be exempt from an audit conducted in accordance with OMB A-133,
although their records must be available for review (e.g., inspections, evaluations). These
agencies are required by HHS to submit "Reduced Scope" audits (e.g., financial audit,
performance audits). They may choose, instead of a Reduced Scope Audit, to have a program
audit conducted for each federal award in accordance with federal laws and regulations
governing the program in which they participate.
3. When the requirements of OMB A-l33 apply, or when the
SUBRECIPIENT elects to comply with OMB A-133, an audit shall be conducted for each fiscal
year for which federal awards attributable to this contract have been received by the
SUBRECIPIENT. A copy of the audit report must be received by HHS no later than six months
following the end of the SUBRECIPIENT's fiscal year.
4. If an audit is required by Section G of this contract, but the requirements
of OMB A-133 do not apply or are not elected, the SUBRECIPIENT may choose to have an
audit performed either on the basis of the SUBRECIPIENT's fiscal year or on the basis of the
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 10 of29
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16019
period during which HHS-federal assistance has been received. In either case, each audit shall
cover a time period of not more than twelve months and an audit shall be submitted covering
each assisted period until all the assistance received from this contract has been reported. Each
audit shall adhere to all other audit standards of OMB A-133, as these may be limited to cover
only those services undertaken pursuant to the terms of this contract. A copy of the audit report
must be received by HHS no later than six months following each audit period.
5. The SUBRECIPIENT shall maintain all contract records in accordance
with generally accepted accounting principles, procedures, and practices which shall sufficiently
and properly reflect all revenues and expenditures of funds provided directly or indirectly by the
County pursuant to the terms of this Agreement.
6. The SUBRECIPIENT shall include in all HHS approved subcontracts
each of the record-keeping and audit requirements detailed in this contract.
H. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout
requirements are completed. Activities during this closeout period shall include, but not be
limited to: making final payments, disposing of program assets (including the return of all
unused materials, equipment, unspent cash advances, program income balances, and receivable
accounts to the COUNTY), and determining the custodianship of records.
VIII. OTHER PROGRAM REQUIREMENTS
A. OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE
The SUBRECIPIENT agrees that no person shall be excluded from the benefits of, or be
subjected to, discrimination under any activity carried out by the performance of this Agreement
on the basis of race, color, disability, national origin, religion, age, familial status, or sex. Upon
receipt of evidence of such discrimination, the COUNTY shall have the right to terminate this
Agreement.
To the greatest extent feasible, lower-income residents of the project areas shall be given
opportunities for training and employment; and to the greatest feasible extent eligible business
concerns located in or owned in substantial part by persons residing in the project areas shall be
awarded contracts in connection with the project. The SUBRECIPIENT shall comply with
Section 3 of the Housing and Community Development Act of 1968.
B. OPPORTUNITIES FOR SMALL AND MINORITY/WOMEN-OWNED
BUSINESS ENTERPRISES
In the procurement of supplies, equipment, construction, or serVIces, the
SUBRECIPIENT shall make a positive effort to utilize small business and minority/women-
owned business enterprises of supplies and services, and provide these sources the maximum
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page II of29
---.- _._-- v .II!' ,___....,"^ ""-""'- W"'''~__
16D 19
feasible opportunity to compete for contracts to be performed pursuant to this Agreement. To
the maximum extent feasible, these small business and minority/women-owned business
enterprises shall be located in or owned by residents of the CDBG areas designated by Collier
County in the Annual Consolidated Plan approved by HUD.
C. PROGRAM BENEFICIARIES
Beneficiaries of a project funded through this Agreement must be at risk of homelessness.
If the project is located in an entitlement city, as defined by HUD, or serves beneficiaries
countywide, more than thirty percent (30%) of the beneficiaries directly assisted under this
Agreement must reside in unincorporated Collier County or in municipalities participating in the
County's Urban County Qualification Program. The project shall assist beneficiaries as defined
above for the time period designated in Exhibit "A" of this Agreement.
D. CONFLICT OF INTEREST
The SUB RECIPIENT covenants that no person who presently exercises any functions or
responsibilities in connection with the Project, has any personal financial interest, direct or
indirect, in the target areas or any parcels therein, which would conflict in any manner or degree
with the performance of this Agreement and that no person having any conflict of interest shall
be employed by or subcontracted by the SUBRECIPIENT. Any possible conflict of interest on
the part of the SUBRECIPIENT or its employees shall be disclosed in writing to HHS provided,
however, that this paragraph shall be interpreted in such a manner so as not to unreasonably
impede the statutory requirement that maximum opportunity be provided for employment of and
participation of low and moderate-income residents of the project target area.
E. PUBLIC ENTITY CRIMES
As provided in ~ 287.133, Fla. Stat. by entering into this Agreement or performing any
work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers,
subcontractors and consultants who will perform hereunder, have not been placed on the
convicted vendor list maintained by the State of Florida Department of Management Services
within the 36 months immediately preceding the date hereof. This notice is required by S
287.133 (3)(a), Fla. Stat.
F. DRUG-FREE WORKPLACE REQUIREMENTS
The SUBRECIPIENT must certify that it will provide drug-free workplaces in
accordance with the Drug-Free Workplace Act of 1988 (41 USC 701).
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 12 of29
"^-.~. _....,~. ".'---~ ~ ,""".~,,-,._.,-~,- . .------
16D 19
G. CERTIFICA nON REGARDING LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any
cooperative agreement, and the extension, continuation, renewal, amendment, or modification of
any Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all sub-awards at all tiers (including subcontracts, sub-
grants, contracts under grants, loans, and cooperative agreements) and that all SUBRECIPIENTS
shall certify and disclose accordingly.
X. CONDITIONS FOR RELIGIOUS ORGANIZATIONS
ARRA funds may not be used for religious activities or provided to primarily religious
organizations. Section 14004 of the ARRA specifies the limitations on ARRA funds.
XI. REVERSION OF ASSETS
Upon expiration of the Agreement, the SUBRECIPIENT shall transfer to the COUNTY
any HPRP funds on hand at the time of expiration, any accounts receivable attributable to the use
of HPRP funds, and any non-expendable personal property that was purchased with HPRP funds.
XII. SEVERABILITY
Should any provision of the Agreement be determined to be unenforceable or invalid,
such a determination shall not affect the validity or enforceability of any other section or part
thereof.
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 13 of29
,..._.....,,~ -~'''-''',~.- +'__N 1_.'."" , -~..,.'~..,," . . -~,.._. ~-_.^'.
16D19
XIII. COUNTERPARTS OF THE AGREEMENT
This Agreement, consisting of twenty nine (29) enumerated pages, which include the
exhibits referenced herein, shall be executed in two (2) counterparts, each of which shall be
deemed to be an original, and such counterparts will constitute one and the same instrument.
XIV. ENTIRE UNDERSTANDING
This Agreement and its provisions merge any prior agreements, if any, between the
parties and constitutes the entire understanding. The parties hereby acknowledge that there have
been and are no representations, warranties, covenants, or undertakings other than those
expressly set forth herein.
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAYEN
Page 14 of29
_.^~-,-,,,,",.,,~. .. ..... -,"- _"...-.,..,."....,AO -~'"~". ___rl'~__~'-"""'""''''''''''''''''~'"''''''''''''~~'"''~"'''','." _,__~,__,.o_
16D19
IN WITNESS WHEREOF, the Subrecipient and the County, have each, respectively,
by an authorized person or agent, hereunder set their hands and seals on this 15th day of
September, 2009
BOARD OF COUNTY COMMISSIONERS OF
/1
COLLIER COUNtJi, FLORIDA i
, i f I
, " j (~~d-,4,
1'\ I,
" By: 'f' (.r",'r~
",," DONNA' FIALA, CHAIRMAN
',"
I.,f \'; ';<" .
Dated:, ' . ,
"
t)f\ i "
First Witness Youth Haven, Inc.
~~
A/I /i By: .c ~ 11 n.~ h1.~
) / ------- ,
I ,,{, '-- -"/
- ~.I'
~j . Subrecipient Signature
c~ I "1 J( CC' , Ch'e.j ~td-,;,,, o/f~
Type/print witness name
seco~:s f ~~
IS I~ '1 A.I\J L€'~
Type/print witness name Approved as to form and legal sufficiency:
it 'f'to' 'Tfl Au// ,-.
({, / I (!{ ,(,{ -{,'-(;'_.
Colleen M. Greene
Assistant County Attorney
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 15 of29
-- ...-.,..,.... IlII A --_.',-- .._.....~.
EXHIBIT" A" 16D19
SCOPE OF SERVICES
Youth HavenlS09-UY-12-0024-2009-05
Youth Haven HPRP Caring for Families
Short & Medium Term Homelessness Assistance and Rapid Re-Housing Program
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
Youth Haven's Caring for Families will assist families and individuals who are seriously
at-risk of becoming homeless with both short and medium term rental assistance and
utility payments. Youth Haven will also provide relocation services, moving costs,
hotel/motel vouchers and security and utility deposits for families and individuals who
are experiencing homelessness. All clients receiving more than one month of assistance
will be referred for a budget education program for either classroom or at home
instructions.
In addition to the direct services provided above, Youth Haven will provide mobile case
management services, outreach and engagement services, crisis counseling, budget and
financial training, and referral to landlord/tenant mediation and other referrals to help
participants achieve self sufficiency and stable housing.
Youth Haven will also coordinate training for participating case managers and provide
follow up case management to participants receiving short term HPRP assistance through
Catholic Charities and the Salvation Army. All services performed and assistance
payments dispersed must conform to the policies and procedures outlined in the HPRP
Administrative Plan.
Collier County Housing and Human Services is using Department of Housing and Urban
Development (HUD) Homelessness Prevention and Rapid Re-Housing (HPRP) funds in
the amount of Two Hundred and Fifty Eh!ht Thousand Dollars ($258.000) for Youth
Haven's HPRP Caring for Families program.
B. BUDGET: Youth Haven HPRP Caring for Families
Line Item: HPRP Funds
Short Term Homelessness Prevention
Follow Up Assistance:
(1-3 months) 20,000
Medium Term Homelessness Prevention
Direct Assistance:
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 16 of29
,- ,_"~",,"'m "'" ~.>'~u . .~~ -". ;..'.-."".-.~."".'"'''''''''' - .1 ._--. ,--
Utility and Rental Assistance 16D19
Utility deposits 196,000
(1-6 months) (60 families served with
a maximum of$3,266 per family)
Rapid Re-housing Assistance: 2,000
Motel/hotel vouchers, moving costs,
security deposits, utility deposits, rent,
and/or utility assistance
Case Management: 40,000
Salary, benefits, mileage
Total Funds: $258.000
Clarifications to the quantity and types of work to be conducted under "Exhibit A" will be
processed by a Change by Letter, "Exhibit A-I", and made an integral component of this
Agreement.
C. PROJECT MILESTONE SCHEDULE
The time frame for completion of the outlined activities shall be:
MILESTONE/TASK START DATE END DATE
Train staff and on parameters of
grant program, HMlS and award
reporting. 09/01/2009 09/30/2009
Initiate a fiscal reporting and I
accountability process in I
conjunction with the Collier I
County Finance Department and
HHS Fiscal Staff 09/15/2009 10/15/2009
HMIS reporting system
implementation and training 09/15/2009 09115/2009
Subrecipient must expend at least
60% of award amount. 09/15/2009 07/15/2011
Provide direct assistance and case
management to approximately 60
medium term clients. Provide
follow up services for approx-
imately 220 short term referrals
from Catholic Charities and
Salvation Army. Sub- recipient
must expend 100% of award by 10/1/2009 07/15/2012
End Date.
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 17 of29
o,~_ ~ ..._,"w....""_.,,..",..., ~ '-. - 'Ir" _"'.""-..-- ,--_.__._, .. "'.'-
16D 19
NOTE: Performance milestones are in effect for program monitoring requirements
only, and as such, are used by HUD and other grantor agencies as general target goals
rather than strict performance requirements.
This agreement shall allow reimbursement of expenses for all eligible costs associated
with the agreement and does not require the completion of all agreement milestones for
reimbursement to be paid.
Please note that if any of these activities exceed the timelines by two months a revised
work schedule must be submitted to HHS.
D. OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE OUTCOMES ACTIVITY INDICA TORS
Provide follow up case 100% of clients will Provide appropriate Approximately 220 individuals
management to ensure have had either basic follow up and referral and/or families are assisted and
approximately 220 needs met or received servIces to remain housed.
referral clients remam appropriate referral approximately 220
housed. servIces. referral clients.
Prevent approximately 60 Approximately 60 Provide case Approximately 60 individuals
individuals or families individuals or families management, referral or families at risk of homeless-
from becoming homeless will remain housed. servIces and direct ness remain housed.
by providing medium assistance for
term direct assistance for individuals and
rent and utility assistance, families at risk of
homelessness.
Provide direct assistance Approximately 2 Provide direct Approximately 2 individuals or
to approximately 2 individual or families assistance, referral families are re-housed and
individuals or families will receIve direct servIces, case stabilized.
who have become assistance to ensure management, and
homeless. they are rapidly re- relocation services for
housed and stabilized. approximately 2
individuals or families
to rapidly re-house and
stabilize them.
Provide follow up case Approximately 100% Case managers will Approximately 60 individuals
management to ensure of direct assistance track clients who are/or families receive case
client remain housed. clients, and referral received servIces to management and referral
clients are contacted ensure servIces.
and follow up referrals
are provided to ensure
clients remain housed.
I
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 180f29
-". ---~ ,.~"~ w "~ po-. ~._,
EXHIBIT" A-I" 16D 19
CHANGE BY LETTER
~
':" COLLIER COUNTY GOVERNMENT
Collier County Housing & Human Services
Public Services Division Address
NAPLES, FLORIDA Zip code
PHONE: (239) Phone #
Date FAX (239) Fax #
Contact Name
Name of Firm
Address
RE: Zero Dollar Contract Change Notification
Re: Contract # and Title of Contract
Project #
Purchase Order #
Dear Contact Name:
By copy of this letter, the above referenced contract is being issued a zero dollar ($0.00) change as indicated below:
r The above referenced contract time is hereby extended by Number of days calendar days. The new completion
date shall be on or before month and date, Year.
By extending this contract, the County is not relieving your firm of its obligations to perform work in a timely and
satisfactory manner or any consequences resulting from failing to do so, Collier County hereby reserves all legal
rights, including, but not limited to, rights to terminate, suspend or elect any other appropriate course(s) of action
should circumstances warrant with regard to the referenced contract.
r
Additional Staffing Categories Professional Position(s) Hourly Rate(s)
r Draw against Allowance (specify allowance item and identify specific items and quantities)
r Other: Scope Clarifications as indentified in Schedule B-1, "Clarifications in Scope", (attached).
Sincerely,
Your name
Title
cc: Contract Specialist Name Contract Specialist, Purchasing Department
Suzanne Boothby, Clerk's Grants Department
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 19 of29
,._-.-,~._~, - .'.'-'--'" ------ ...~_o.,_ ".'-'"
16D 19
EXHIBIT "B"
INSURANCE REQUIREMENTS
The SUBRECIPIENT shall furnish to Collier County, c/o Housing and Human Services
Department, 3301 E. Tamiami Trail, Bldg H, Suite 211, Naples, FL 34112, Certificate(s) of
Insurance evidencing insurance coverage that meets the requirements as outlined below:
1. Workers' Compensation as required by Chapter 440, Florida Statutes.
2. Public Liability Insurance on a comprehensive basis in an amount no less than
$300,000 per occurrence for combined Bodily Injury and Property Damage. Collier County must
be shown as an additional insured with respect to this coverage.
3. Automobile Liability Insurance covering all owned, non-owned and hired
vehicles used in connection with this contract in an amount not less than $300,000 per
occurrence for combined Bodily Injury and Property Damage.
DESIGN STAGE (IF APPLICABLE)
In addition to the insurance required in 1 - 3 above, a Certificate of Insurance must be
provided as follows:
4. Professional Liability Insurance in the name of the SUBRECIPIENT or the
licensed design professional employed by the SUBRECIPIENT in an amount not less than
$300,000 per occurrence providing for all sums which the SUB RECIPIENT and/or the design
professional shall become legally obligated to pay as damages for claims arising out of the
services performed by the SUBRECIPIENT or any person employed by the SUBRECIPIENT in
connection with this contract. This insurance shall be maintained for a period of two (2) years
after the certificate of Occupancy is issued.
CONSTRUCTION PHASE (IF APPLICABLE)
In addition to the insurance required in 1 - 4 above, the SUBRECIPEINT shall provide or
cause its Subcontractors to provide original policies indicating the following types of insurance
coverage prior to any construction:
5. Completed Value Builder's Risk Insurance on an "All Risk" basis in an amount
not less than one hundred (100%) percent of the insurable value of the building(s) or structure(s).
The policy shall be in the name of Collier County and the SUBRECIPIENT.
6. Flood Insurance shall be provided for those properties found to be within a flood
hazard zone, in an amount not less than the full replace values of the completed structure(s) or
the maximum amount of coverage available through the National Flood Insurance Program
(NFIP), whichever is greater. The policy will show Collier County as a Loss Payee A.T.I.M.A.
This policy will be provided as such time that he buildings' walls and roof exist.
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 20 of 29
, . -,.~^,.. ..,-"-~-~- .----
16D '"'1
f ~
,L
OPERA nON/MANAGEMENT PHASE (IF APPLICABLE)
After the Construction Phase is completed and occupancy begins, the following insurance
must be kept in force throughout the duration of the loan and/or Contract:
7. Public Liability coverage in an amount not less than $1,000,000 per occurrence
for combined Bodily Injury and Property damage. Collier County must be shown as an
additional insured with respect to this coverage.
8. Property Insurance coverage on an "All Risk" basis in an amount not less than
one hundred (100%) of the replacement cost of the property. Collier County must be shown as a
Loss payee with respect to this coverage A.T.I.M.A.
9. Flood Insurance coverage for those properties found to be within a flood hazard
zone for the full replacement values of the structure(s) or the maximum amount of coverage
available through the National Flood Insurance Program (NFIP). The policy must show Collier
County as a Loss Payee A.T.I.M.A.
2009 -2010 ARRA- I-IPRP AGREEMENT
YOUTH HAVEN
Page 21 of29
. -~ 4_ --.."..----... .
EXHIBIT "e" 16019
ADDITIONAL HPRP GRANT REQUIREMENTS
Please see recovery.gov website for additional guidance.
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 22 of29
"".~-~ --,,- ~._"."~~-_.... ... ..........-.....-.'< .._~,,-
16D19
EXHIBIT "D"
REQUIRED SUBMITTALS
D-l Request for Payment
D-la Release and Affidavit Form
D-2 HPRP Monthly Progress Report
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 23 of29
_....,~,-_._, -".,.,,~ ,..,~,...._-~ ;-. ~~~.~, -
16D19
SCHEDULE "0-1"
COLLIER COUNTY HOUSING AND HUMAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Subrecipient Name: Youth Haven
Subrecipient Address: 5867 Whitaker Road Naples, FL 34112
Project Name: Youth Haven HPRP CARING FOR FAMILIES
Project No: S09-UY -12-0024-2009-05 Payment Request #
Dollar Amount Requested: $
SECTION II: STATUS OF FUNDS
1. Grant Amount A warded
$ 258,000.00
2. Sum of Past Claims Paid on this Account
$
3. Total Grant Amount Awarded Less Sum
Of Past Claims Paid on this Account $
4. Amount of Previous Unpaid Requests
$
5. Amount of Today's Request
$
6. Current Grant Balance (Initial Grant Amount
Awarded Less Sum of all requests) $
I certify that this request for payment has been drawn in accordance with the terms and
conditions of the Agreement between the COUNTY and us, as the SUBRECIPIENT. I also
certify that the amount of the Request for Payment is not in excess of current needs.
Signature Date
Title
Authorizing Grant Coordinator
Supervisor (approval authority under $14,999)
Dept Director (approval required $15,000 and above)
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 24 of 29
w ___...... --<1 _..-.--. -."-;''''- <.---.
16D19
SCHEDULE "D-la"
RELEASE AND AFFIDAVIT FORM
The SUBRECIPIENT certifies for itself and its subcontractors, material-men, successors
and assigns, that all charges for labor, materials, supplies, lands, licenses and other expenses for
which COUNTY might be sued or for which a lien or a demand against any payment bond might
be filed, have been satisfied and paid.
This Release and Affidavit is given in connection with the SUBRECIPIENT's
(monthly/final) Request for Payment.
SUBRECIPIENT
Witness: BY:
BY: ITS: President
DATE:
Print name and title
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this day of
-
, 2009, by , as
of A Choose Not-For-Profit,
or Corporation or Municipality on behalf of Choose Not-For-Profit, Corporation or
Municipality He/She is personally known to me OR has produced
as identification and who did (did not) take an oath.
My Commission Expires:
(Signature)
Name:
(Legibly Printed)
(AFFIX OFFICIAL SEAL) Notary Public, State of:
Commission No.:
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 25 of29
-0._-- -~,-"..., .. ....,_." ~..~.~'~---~~--'" --~- ,-
1,f'D 19
SCHEDULE "0-2"
HPRP MONTHLY PROGRESS REPORT
Completeformfor past month and submit to Housing &Human Service's staffby the
1 (/h of the following month.
Status Report for Month of Submittal Date:
Project Name: Youth Haven HPRP CARING FOR FAMILLIES
Project Number S09-UY -12-0024-2009-05 Activity Number
Subrecipient: Youth Haven
Contact Person
Telephone: 239-774-2904 ext 2002 Fax: 239-774-0801
E-mail: .-bIYE.n.l~~@u,youthha Yep. net
1. Activity Status/Milestones (describe any action taken, relating to this project,
during the past month):
2. What events/actions are scheduled for the next two months?
3. Describe any affirmative marketing you have implemented regarding this
project. Please list and attach any recent media coverage of your organization relating to
this project.
4. List any additional data relevant to the outcome measures listed on the
application for this project.
5. Identify any potential issues that may cause delay.
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 26 of29
......_".....--.-. ..~_... w~_ .._ ~"",_u -....---.--,,- -.-.- w,__
16D 19
New contracts executed this month (if applicable):
Name of Contractor or Amount of Contractor Race Ethnicity
Subcontractor, Address & Phone Contract Federal ID (see definitions (see definitions
Number Number on following on following
page) page)
For projects that serve a particular clientele, please complete the following
information by entering the appropriate number in the blank spaces and in the chart below.
Complete the below chart for NEW clients served this month. DO NOT DUPLICATE clients
served in previous months. You may provide data by either households or persons served.
However, if one person received TWO services this counts as TWO SERVICE UNITS:
TOT AL BENEFICIARIES
This project benefits households or persons. Please circle one category (either
"households" or "persons"). Enter the number of beneficiaries in the blank space and in Box
"1. "
INCOME
Of the households or persons assisted, are extremely low-income income (0-30%)
of the current Median Family Income (MFl). Enter this number in Box "2. "
Of the households or persons assisted, are very low-income (31-50%) ofthe current
Median Family Income (MFI). Enter this number in Box "3. "
Of these households or persons assisted, are low-income (51-80%) of the current
Median Family Income (MFI). Enter this number in Box "4. "
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 27 of 29
---".. , -_._~"., .. "_.~ _ __.'M~ ~1r _l Jl
1 r "", ~
6 "
"\. 1 1 l.
'W ,ft..
NOTE: The total of Boxes 2, 3 and 4 should equal the number in Box 1.
FEMALE HEAD OF HOUSEHOLD
This project assisted Female Head of Households REGARDLESS of income. Enter
this number in box "5" below,
BOX 1 BOX 2 BOX 3 BOX 4 BOX 5
Total Number of Extremely Very Low Income Female Head of
Households or Low Income Low Income (51-80%) Household
Persons Assisted (0-30%) (31-50%)
I
I
I
Subrecipient's must indicate total beneficiaries for Race AND Ethnicitv
Definitions of Race:
White: A person having origins in any of the original peoples of Europe, the Middle East, or
North Africa.
Black or African-American: A person having origins in any of the black racial groups of
Africa.
Asian: A person having origins in any of the original peoples of the Far East, Southeast
Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan,
Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
American Indian or Alaska Native: A person having origins in any of the original peoples of
North and South America (including Central America), and who maintains tribal affiliation
or community attachment.
Native Hawaiian or Other Pacific Islander: A person having origins in any of the original
people of Hawaii, Guam, Samoa, or other Pacific Islands.
Definitions of Ethnicity:
Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American,
or other Spanish culture or origin, regardless of race.
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAVEN
Page 28 of 29
-- -- .--.-..- "- '.~~, ---".,~~ ' __o~_",,'" .u ....._.w'",...
16D 19
Tabulation Table of Race and Ethnicitv Beneficiaries
Race # Total # Hispanic
White
Black or African American
Asian
American Indian or Alaskan Native
Native Hawaiian or Other Pacific Islander
American Indian! Alaska Native and White
Asian and White
Black/African American and White
American Indian/Alaskan Native and Black/African American---l-.
Other Multi-Racial I
!
TOT AL:
08-PRC-0 I 009/
2009 -2010 ARRA- HPRP AGREEMENT
YOUTH HAYEN
Page 29 of29
""",,-- - ." ..~"." .--".,'~-^ .."._.~.","-",,"~ ...-......".,."." -"'-.--""-"
16D 19
AGREEMENT BETWEEN COLLIER COUNTY
AND
COLLIER COUNTY HUNGER & HOMELESS COALITION
HPRP HMIS & ADMINISTRATIVE COORDINATION
Catalog of Federal Domestic Assistance # 14.257
HUD HPRP Grant # S09-UY-12-0024-2009-06
THIS AGREEMENT is made and entered into by and between Collier County, a
political subdivision of the State of Florida, ("COUNTY"), and "Collier County Hunger &
Homeless Coalition," a private not for profit corporation existing under the laws of the State of
Florida, having its principal office at 1044 6th Avenue N, Naples, FL 34102, and its Federal
Tax Identification number as 04-3610154 ("SUBRECIPIENT").
WHEREAS, the COUNTY has entered into an agreement with the United States
Department of Housing and Urban Development (HUD) pursuant to the "Homelessness
Prevention and Rapid Re-Housing Program (HPRP), under Title XII of the American Recovery
and Reinvestment Act of 2009 ("Recovery AcC); and
WHEREAS, Congress has designated $1.5 billion for communities to provide financial
assistance and services to either prevent individuals and families from becoming homeless or
help those who are experiencing homelessness to be quickly re-housed and stabilized; and
WHEREAS, the Board of County Commissioners approved the Department of Housing
and Human Services substantial amendment to the 2008-2009 Action Plan on May 12, 2009 to
include this activity; and
WHEREAS, the COUNTY and the SUBRECIPIENT desire to provide the activities
specified in Exhibit "A" of this Agreement, in accord with the HPRP.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the Parties as follows:
I. DEFINITIONS
(A) "COUNTY" means Collier County, and where applicable, it's authorized
representati ve( s).
(B) "ARRA" means the American Recovery and Reinvestment Act of 2009.
(B) "HPRP" means the Homelessness Prevention and Rapid Re-housing Program.
(C) "HHS" means Collier County Department of Housing and Human Services.
(D) "HHS's Approval" means the written approval of the Department of Housing and
Human Services or designee.
(E) '.SUBRECIPIENT" means Collier Countv Hune:er & Homeless Coalition.
(F) "HUD" means the U.S. Department of Housing and Urban Development or a
person authorized to act on its behalf.
(G) Beneficiaries include individuals and families who are currently in housing but
2009 -2010 ARRA- HPRP AGREEMENT
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are at risk of becoming homeless, and individuals and families who are
experiencing homelessness and need temporary assistance in order to obtain
housing and retain it.
(H) Homeless means the term as defined by section 103 of the McKinney-Vento
Homeless Assistance Act (42 USC 11302).
(I) Eligible activities include financial assistance, housing relocation and stabilization
services, data collection and evaluation, and administrative costs. Specific
program guidelines may be found on the HUD website at www.HUD.gov.
(J) "Project" means the work to be performed as set forth in Exhibit "A."
II. SCOPE OF SERVICES
The SUBRECIPIENT shall, in a satisfactory and proper manner, as determined by HHS,
perform the tasks necessary to conduct the project outlined in Exhibit "A."
III. TIME OF PERFORMANCE
The effective date of the Agreement between HUD and Collier County shall be Julv 15.
2009. The services of the SUBRECIPIENT shall be undertaken and completed in light of the
purposes of this Agreement. SUBRECIPIENT is authorized to incur eligible expenses after that
date and prior to execution of this Agreement subject to HHS prior written approval. In any
event, all services required hereunder shall be completed by the SUB RECIPIENT prior to July
15,2012. Any funds not obligated by the expiration date of this Agreement shall automatically
revert to the COUNTY, as set forth in Section XI.
IV. CONSIDERATION AND LIMITATION OF COSTS
The SUBRECIPIENT shall be reimbursed by the COUNTY using HUD funding for
allowable costs, determined by COUNTY, in an amount not to exceed Fol1VSevenThollsand
'tit'UUJidtedT",entvOne DOUatrs ($47.221.001 for the services described in Exhibit" A."
All improvements specified in Exhibit "A" shall be performed by SUBRECIPIENT
employees, or shall be put out to competitive bidding under a procedure acceptable to the
COUNTY and Federal requirements. The SUBRECIPIENT shall enter into contract for
improvements with the lowest responsive and qualified bidder. Contract administration shall be
handled by the SUBRECIPIENT and monitored by HHS, which shall have access to all records
and documents related to the project.
The County shall reimburse the SUBRECIPIENT for the performance of this Agreement
upon completion or partial completion of the work tasks as accepted and approved by HHS
pursuant to the submittal of monthly progress reports. Payments shall be made to the
SUBRECIPIENT when requested as work progresses but not more frequently than once per
month. Payment will be made upon receipt of a proper invoice and in compliance with * 218.70,
Fla. Stat., otherwise known as the "Local Government Prompt Payment Act." No payment will
be made until approved by HHS,
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V. NOTICES
All notices required to be given under this Agreement shall be sufficient when delivered
to HHS at its office, presently located at 3301 E. Tamiami Trail, Bldg H, Suite 211, Naples,
Florida 34112, and to the SUBRECIPIENT when delivered to its office at the address listed on
page one (1) of this Agreement.
VI. GENERAL CONDITIONS
A. IMPLEMENT A TION OF PROJECT
The SUBRECIPIENT shall implement this Agreement in accordance with applicable
Federal, State, and County laws, ordinances and codes and with the procedures outlined in HHS'
Policies and Procedures memoranda.
Should a project receive additional funding after the commencement of this Agreement,
the SUBRECIPIENT shall notify HHS in writing within thirty (30) days of receiving notification
from the funding source and submit a cost allocation plan for approval by HHS or its designee
within forty-five (45) days of said official notification.
B. DEBARMENT
The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal Department or agency; and, that the
SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered
transaction, with a person who is similarly debarred or suspended from participating in this
covered transaction.
C. LOCAL AND FEDERAL RULES, REGULATIONS AND LAWS
The SUBRECIPIENT agrees to comply with any applicable laws, ordinances, regulations
and orders of the State, local and Federal governments, including, but not limited to:
1. Public Law 111-5, the American Recovery and Reinvestment Act (ARRA) of
2009 (2/17/09).
2. 24 CFR 35, parts a, b, m, and r - Lead-Based Paint Poisoning Prevention in
certain residential structures.
3. 24 CFR 58 - The re6'1l1ations prescribing the Environmental Review procedure.
4. Title VI of the 1984 Civil Rights Act, 42 USC 9 2000d, et. seq.
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5. 24 CFR 107 - The regulations issued pursuant to Executive Order 11063 which
prohibits discrimination and promotes equal opportunity in housing.
6. Executive Order 11246 ("'Equal Employment Opportunity"), as amended by
Executive Orders 11375 and 12086 - which establishes hiring goals for minorities and women on
projects assisted with federal funds.
7. Title VII of the 1968 Civil Rights Act as amended by the Equal Employment
Opportunity Act of 1972, 42 USC S 2000e, et. seq,
8. 24 CFR 135 - Regulations outlining requirements of Section 3 ofthe Housing and
Urban Development Act of 1968, as amended.
9. Age Discrimination Act of 1975.
10. Contract Work Hours and Safety Standards Act, 40 USC 327-332.
11. Section 504 of the Rehabilitation Act of 1973,29 USC 776(b) (5).
12. Uniform Relocation Assistance and Real Property Acquisition Policies Act of
1970, as amended.
13. 29 CFR Parts 3 and 5 - Regulations which prescribe the payment of prevailing
wages and the use of apprentices and trainees on federally assisted projects as mandated by the
Davis-Bacon Act.
14. Executive Order 11914 - Prohibits discrimination with respect to the handicapped
in federally assisted projects.
15. Public Law 100-430 - the Fair Housing Amendments Act of 1988.
16. OMB Circular A-133 - concerning annual audits.
17. OMB Circular A-I22 - which identifies cost principles.
18. 24 CFR 84 - Uniform Administrative Requirements for Grants and Agreements
with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations.
19. 24 CFR 85 - Uniform Administrative Requirements for Grants and Agreements to
State and Local Governments.
20. Immigration Reform and Control Act of 1986 as located at 8 USC 1324, et seq,
and regulations relating thereto. Failure by the SUBRECIPIENT to comply with the laws
referenced herein shall constitute a breach of this agreement, and the County shall have the
discretion to unilaterally terminate this agreement immediately.
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21. Chapter 112, Florida Statutes.
22. Prohibition Of Gifts To County Employees - No organization or individual shall
offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value
to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County
Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311.
23. Order of Precedence - In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the Agreement shall take precedence over the terms
of all other Contract Documents, except the terms of any Supplemental Conditions shall take
precedence over the Agreement. To the extent any conflict in the terms of the Contract
Documents cannot be resolved by application of the Supplemental Conditions, if any, or the
Agreement, the conflict shall be resolved by imposing the more strict or costly obligation under
the Contract Documents upon the Contractor at Owner's discretion.
24. Venue - Any suit or action brought by either party to this Agreement against the
other party relating to or arising out of this Agreement must be brought in the appropriate federal
or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all
such matters.
25. Dispute Resolution - Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a good faith
effort to resolve any such disputes by negotiation. The negotiation shall be attended by
representatives of SUBRECIPIENT with full decision-making authority and by COUNTY'S
staff person who would make the presentation of any settlement reached during negotiations to
COUNTY for approval. Failing resolution, and prior to the commencement of depositions in any
litigation between the parties arising out of this Agreement, the parties shall attempt to resolve
the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the
State of Florida. The mediation shall be attended by representatives of SUBRECIPIENT with
full decision-making authority and by COUNTY'S staff person who would make the
presentation of any settlement reached at mediation to COUNTY'S board for approval. Should
either party fail to submit to mediation as required hereunder, the other party may obtain a court
order requiring mediation under 9 44.102, Fla. Stat.
D. SUBCONTRACTS
Any work or services subcontracted by the SUBRECIPIENT shall be specifically by
written contract or agreement, and such subcontracts shall be subject to each provision of this
Agreement and applicable County, State, and Federal guidelines and regulations. Prior to
execution by the SUBRECIPIENT of any subcontract hereunder, such subcontracts must be
submitted by the SUBRECIPIENT to HHS for its review and approval, which will specifically
include a determination of compliance with the terms of the attached Scope of Services set forth
in Exhibit "A."
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This review also includes ensuring that all consultant contracts and fee schedules meet
the minimum standards as established by the Collier County Purchasing Department, Florida
Statutes and HUD. Reimbursements for such services will be made at SUBRECIPIENT cost.
None of the work or services covered by this Agreement, including but not limited to consultant
work or services, shall be subcontracted by the SUBRECIPIENT or reimbursed by the COUNTY
without prior written approval of the HHS or its designee.
E. AMENDMENTS
This Agreement, and any exhibit or attachment, may be amended only by written
agreement executed by the governing boards of both parties, except that County representative(s)
may approve adjustments between line item amounts, scope clarifications, or an extension of
time and schedule that do not change the project, or exceed the amount funded by the County, as
stated herein. Any modifications to this contract shall be in compliance with the County
Purchasing Policy and Administrative Procedures in effect at the time such modifications are
authorized.
F. INDEMNIFICATION
To the maximum extent permitted by Florida law, the SUBRECIPIENT shall indemnify
and hold harmless Collier County, its officers and employees from any and all liabilities,
damages, losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or intentionally wrongful
conduct of the SUBRECIPIENT or anyone employed or utilized by the SUBRECIPIENT in the
performance of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may be available to an
indemnified party or person described in this paragraph. This section does not pertain to any
incident arising from the sole negligence of Collier County. The foregoing indemnification shall
not constitute a waiver of sovereign immunity beyond the limits set forth in Section 768.28,
Florida Statutes.
G. GRANTEE RECOGNITION
All facilities purchased or constructed pursuant to this Agreement shall be clearly
identified as to funding source. The S UBRECIPIENT will include a reference to the financial
support herein provided by HHS In all publications and publicity. In addition, the
SUBRECIPIENT will make a good faith effort to recognize HHS' support for all activities made
possible with funds made available under this Agreement. The SUBRECIPIENT will mount a
temporary construction sign for projects funded by HHS. This design concept is intended to
disseminate key information regarding the development team as well as Equal Housing
Opportunity to the general public. The construction sign shall comply with applicable County
codes.
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H. TERMINATION
In event of termination for any of the reasons identified in sub-sections 1-3 as follows, all
finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs,
reports prepared, and capital equipment secured by the SUBRECIPIENT with funds under this
Agreement shall be returned to HHS or the COUNTY. In the event of termination, the
SUBRECIPIENT shall not be relieved of liability to the COUNTY for damages sustained by the
COUNTY by virtue of any breach of the Contract by the SUBRECIPIENT, and the COUNTY
may withhold any payment to the SUBRECIPIENT for set-off purposes until such time as the
exact amount of damages due to the COUNTY from the SUBRECIPIENT is determined.
1. TERMINATION FOR CAUSE
If through any cause either party shall fail to fulfill in timely and proper manner its
obligations under this Agreement, or if either party shall violate any of the covenants,
agreements, or stipulations of this AbTfeement, either party shall thereupon have the right to
terminate this Agreement in whole or part by giving written notice of such termination to the
other party and specifying therein the effective date of termination. (See 24 CFR 85.43.)
2. TERMINATION FOR CONVENIENCE
At any time during the term of this Agreement, either party may, at its option and for any
reason, terminate this Agreement upon ten (10) working days written notice to the other party.
Upon termination, the COUNTY shall pay the SUBRECIPIENT for services rendered pursuant
to this Agreement through and including the date oftermination. (See 24 CFR 85.44.)
3. TERMINATION DUE TO CESSATION
In the event the grant to the COUNTY under Title I of the Housing and Community
Development Act of 1974 (as amended) is suspended or terminated, this Agreement shall be
suspended or terminated effective on the date that HUD specifies.
I. INSURANCE
SUBRECIPIENT shall obtain and carry, at all times during its performance under the
Contract Documents, insurance of the types and in the amounts described herein and further set
forth in Exhibit "B" to this Agreement.
J. SUBRECIPIENT LIABILITY OBLIGATION
Compliance with the insurance requirements in Exhibit "B" shall not relieve the
SUBRECIPIENT of its liability and obligation under this subsection or under any subsection of
this contract. The contract is contingent upon receipt of the insurance documents within fifteen
(15) calendar days after the Board of County Commissioners' approval. If the Insurance
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certificate is received within the specified period, but not in the manner prescribed in these
requirements, the SUBRECIPIENT shall be verbally notified of the deficiency and shall have an
additional five (5) calendar days to submit a corrected Certificate to the County.
If the SUBRECIPIENT fails to submit the required insurance documents in the manner
prescribed in these requirements within twenty (20) calendar days after the Board of County
Commissioners' approval, the SUBRECIPIENT shall be in default of the terms and conditions of
the contract.
K. INDEPENDENT AGENT AND EMPLOYEES
The SUBRECIPIENT agrees that it will be acting as an independent agent and that its
employees are not Collier County employees and are not subject to the County provisions of law
applicable to County employees relative to employments, hours of work, and rates of
compensation, leave, unemployment and employee benefits.
VII. ADMINISTRATIVE REQUIREMENTS
A. FINANCIAL MANAGEMENT
The SUBRECIPIENT agrees to comply with OMB Circular A - 110 (Uniform
Administrative Requirements for Grants and Agreements with Institutions of Higher Education,
Hospitals and other Non-Profit Organizations) and agrees to adhere to the accounting principles
and procedures required therein, utilize adequate internal controls, and maintain necessary source
documentation for all costs incurred.
B. DOCUMENT A TION AND RECORDKEEPING
1. The SUBRECIPIENT shall maintain all records required by ARRA and HPRP.
2. The SUBRECIPIENT shall submit detailed monthly progress reports to HHS
outlining the status of specific activities under the project. Each report must account for the total
activity for which the SUBRECIPIENT is paid with HPRP funds, in part or in whole, and which
is required in fulfillment of their obligations regarding the Project. The progress reports shall be
submitted on the form Exhibit "D," Schedule "D-2."
3. The SUBRECIPIENT is required to provide a quarterly report to HHS detailing
compliance with the ARRA and HPRP.
4. All reports, plans, surveys, information, documents, maps, and other data
procedures developed, prepared, assembled, or completed by the SUBRECIPIENT for the
purpose of this Agreement shall be made available to the COUNTY by the SUBRECIPIENT at
any time upon request by the COUNTY or HHS. Upon completion of all work contemplated
under this Agreement copies of all documents and records relating to this Agreement shall be
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surrendered to HHS if requested. In any event the SUBRECIPIENT shall keep all documents and
records for three (3) years after expiration of this Agreement.
5. The SUBRECIPIENT shall submit reports as required to assist the COUNTY in
the preparation of HUD Labor Relations, WBE/MBE, Equal Opportunity Employment, and
HUD Section 3 reports, pursuant to 24 CFR 570.502,507, and 92 (3)(vi).
6. The SUBRECIPIENT shall maintain records showing compliance with the Davis-
Bacon Law, including files containing contractor payrolls, employee interviews, Davis-Bacon
wage rates, and administrative cross-referencing. SUBRECIPIENT shall maintain records
showing contractor compliance with the Contract Work Hours and Work Safety Law. Similarly,
the SUBRECIPIENT shall maintain records showing compliance with federal purchasing
requirements and with other federal requirements for grant implementation.
7. If indirect costs are charged, the SUBRECIPIENT will develop an indirect cost
allocation plan for determining the appropriate SUBRECIPIENT'S share of administrative costs
and shall submit such plan to the COUNTY for approval, in a form specified by the COUNTY.
8. The SUBRECIPIENT will be responsible for the creation and maintenance of
income eligible files on clients served and documentation that all households are eligible under
HUD Income Guidelines.
9. The SUBRECIPIENT further agrees that HHS shall be the final arbiter on the
SUBRECIPIENT's compliance with the above.
C. REPORTS, AUDITS, AND EVALUATIONS
Reimbursement will be contingent on the timely receipt of complete and accurate reports
required by this Agreement, and on the resolution of monitoring or audit findings identified
pursuant to this Agreement.
The SUBRECIPIENT agrees that HHS will carry out periodic monitoring and evaluation
activities as determined necessary. The continuation of this Agreement is dependent upon
satisfactory evaluations. The SUBRECIPIENT shall, upon the request of HHS, submit
information and status reports required by HHS or HUD to enable HHS to evaluate said progress
and to allow for completion of reports required. The SUBRECIPIENT shall allow HHS or HUD
to monitor the SUBRECIPIENT on site, Such site visits may be scheduled or unscheduled as
determined by HHS or HUD.
D. ADDITIONAL HOUSING & HUMAN SERVICES, COUNTY, AND HUD
REQUIREMENTS
The SUBRECIPIENT agrees to utilize funds available under this Agreement to
supplement rather than supplant funds otherwise available for specified activities.
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E. PRIOR WRITTEN APPROVALS
(1) All subcontracts and agreements proposed to be entered into by the
SUBRECIPIENT pursuant to this Agreement;
(2) All capital equipment expenditures of $1 ,000 or more;
(3) All out-of-town travel (travel shall be reimbursed in accordance with
Chapter 112, Fla. Stat. unless otherwise required by HPRP);
(4) All change orders;
(5) All requests to utilize uncommitted funds after the expiration of this
agreement for programs described in Exhibit "A"; and
(6) All rates of pay and pay increases paid out of HPRP funds, whether for
merit or cost of living.
F. PURCHASING
All purchasing for services and goods, including capital equipment, shall be made by
purchase order or by a written contract and in conformity with the procedures prescribed by the
Federal Management Circulars A-IIO, A-122, 24 CFR Part 84, and 24 CFR Part 85.
G. AUDITS AND INSPECTIONS
1. Non-profit organizations that expend $500,000 or more annually in federal
awards shall have a single or program-specific audit conducted for that year in accordance with
OMB A-133. Non-profit organizations expending federal awards of $500,000 or more under
only one federal program may elect to have a program-specific audit performed in accordance
with OMB A-133.
2. Non-profit organizations that expend less than $500,000 annually in
federal awards shall be exempt from an audit conducted in accordance with OMB A-133,
although their records must be available for review (e.g., inspections, evaluations). These
agencies are required by HHS to submit "Reduced Scope" audits (e.g., financial audit,
performance audits). They may choose, instead of a Reduced Scope Audit, to have a program
audit conducted for each federal award in accordance with federal laws and regulations
governing the program in which they participate.
3. When the requirements of OMB A-B3 apply, or when the
SUBRECIPIENT elects to comply with OMB A-I33, an audit shall be conducted for each fiscal
year for which federal awards attributable to this contract have been received by the
SUBRECIPIENT. A copy of the audit report must be received by HHS no later than six months
following the end of the SUBRECIPIENT's fiscal year.
4. If an audit is required by Section G of this contract, but the requirements
of OMB A-I33 do not apply or are not elected, the SUBRECIPIENT may choose to have an
audit performed either on the basis of the SUBRECIPIENT's fiscal year or on the basis of the
period during which HHS-federal assistance has been received. In either case, each audit shall
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cover a time period of not more than twelve months and an audit shall be submitted covering
each assisted period until all the assistance received from this contract has been reported. Each
audit shall adhere to all other audit standards of OMB A-l33, as these may be limited to cover
only those services undertaken pursuant to the terms of this contract. A copy of the audit report
must be received by HHS no later than six months following each audit period.
5. The SUBRECIPIENT shall maintain all contract records in accordance
with generally accepted accounting principles, procedures, and practices which shall sufficiently
and properly reflect all revenues and expenditures of funds provided directly or indirectly by the
County pursuant to the terms of this Agreement.
6. The SUBRECIPIENT shall include in all HHS approved subcontracts
each of the record-keeping and audit requirements detailed in this contract.
H. GRANT CLOSEOUT PROCEDURES
SUBRECIPIENT's obligation to the COUNTY shall not end until all closeout
requirements are completed. Activities during this closeout period shall include, but not be
limited to: making final payments, disposing of program assets (including the return of all
unused materials, equipment, unspent cash advances, pro!:,'Tam income balances, and receivable
accounts to the COUNTY), and determining the custodianship of records.
VIII. OTHER PROGRAM REQUIREMENTS
A. OPPORTUNITIES FOR RESIDENTS AND CIVIL RIGHTS COMPLIANCE
The SUBRECIPIENT agrees that no person shall be excluded from the benefits of, or be
subjected to, discrimination under any activity carried out by the performance of this Agreement
on the basis of race, color, disability, national origin, religion, age, familial status, or sex. Upon
receipt of evidence of such discrimination, the COUNTY shall have the right to terminate this
Agreement.
To the greatest extent feasible, lower-income residents of the project areas shall be given
opportunities for training and employment; and to the greatest feasible extent eligible business
concerns located in or owned in substantial part by persons residing in the project areas shall be
awarded contracts in connection with the project. The SUBRECIPIENT shall comply with
Section 3 of the Housing and Community Development Act of 1968.
B. OPPORTUNITIES FOR SMALL AND MINORITY/WOMEN-OWNED
BUSINESS ENTERPRISES
In the procurement of supplies, equipment, construction, or servIces, the
SUBRECIPIENT shall make a positive effort to utilize small business and minority/women-
owned business enterprises of supplies and services, and provide these sources the maximum
feasible opportunity to compete for contracts to be perfonned pursuant to this Agreement. To
2009 -2010 ARRA- HPRP AGREEMENT
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the maximum extent feasible, these small business and minority/women-owned business
enterprises shall be located in or owned by residents of the CDBG areas designated by Collier
County in the Annual Consolidated Plan approved by HUD.
C. PROGRAM BENEFICIARIES
Beneficiaries of a project funded through this Agreement must be at a minimum at risk of
homelessness. If the project is located in an entitlement city, as defined by HUD, or serves
beneficiaries countywide, more than thirty percent (30%) of the beneficiaries directly assisted
under this Agreement must reside in unincorporated Collier County or in municipalities
participating in the County's Urban County Qualification Program. The project shall assist
beneficiaries as defined above for the time period designated in Exhibit "A" of this Agreement.
D. CONFLICT OF INTEREST
The SUBRECIPIENT covenants that no person who presently exercises any functions or
responsibilities in connection with the Project, has any personal financial interest, direct or
indirect, in the target areas or any parcels therein, which would conflict in any manner or degree
with the performance of this Agreement and that no person having any conflict of interest shall
be employed by or subcontracted by the SUBRECIPIENT. Any possible conflict of interest on
the part of the SUBRECIPIENT or its employees shall be disclosed in writing to HHS provided,
however, that this paragraph shall be interpreted in such a manner so as not to unreasonably
impede the statutory requirement that maximum opportunity be provided for employment of and
participation of low and moderate-income residents of the project target area.
E. PUBLIC ENTITY CRIMES
As provided in 9 287.133, Fla. Stat, by entering into this Agreement or performing any
work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers,
subcontractors and consultants who will perform hereunder, have not been placed on the
convicted vendor list maintained by the State of Florida Department of Management Services
within the 36 months immediately preceding the date hereof. This notice is required by 9
287.133 (3)(a), Fla, Stat.
F. DRUG-FREE WORKPLACE REQUIREMENTS
The SUBRECIPIENT must certify that it will provide drug-free workplaces in
accordance with the Drug-Free Workplace Act of 1988 (41 USC 701).
G. CERTIFICATION REGARDING LOBBYING
The undersigned certifies, to the best of his or her knowledge and belief, that:
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1. No Federal appropriated funds have been paid or will be paid, by or on
behalf of the undersigned, to any person for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the awarding of
any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
2. If any funds other than Federal appropriated funds have been paid or will
be paid to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal contract, grant, loan, or cooperative
agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to
Report Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be
included in the award documents for all sub-awards at all tiers (including subcontracts, sub-
grants, contracts under grants, loans, and cooperative agreements) and that all SUBRECIPIENTS
shall certify and disclose accordingly.
X. CONDITIONS FOR RELIGIOUS ORGANIZATIONS
ARRA funds may not be used for religious activities or provided to primarily religious
organizations. Section 14004 of the ARRA specifies the limitations on ARRA funds.
XI. REVERSION OF ASSETS
Upon expiration of the Agreement, the SUBRECIPIENT shall transfer to the COUNTY
any HPRP funds on hand at the time of expiration, any accounts receivable attributable to the use
of HPRP funds, and any non-expendable personal property that was purchased with HPRP funds.
XII. SEVERABILITY
Should any provision of the Agreement be determined to be unenforceable or invalid,
such a determination shall not affect the validity or enforceability of any other section or part
thereof.
XIII. COUNTERPARTS OF THE AGREEMENT
This Agreement, consisting of twenty nine (29) enumerated pages, which include the
exhibits referenced herein, shall be executed in two (2) counterparts, each of which shall be
deemed to be an original, and such counterparts will constitute one and the same instrument.
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COAUTION
Page 13 of29
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'I
16D 19
I
XIV. ENTIRE UNDERSTANDING I
This Agreement and its provisions merge any prior agreements, if any, between the
parties and constitutes the entire understanding. The parties hereby acknowledge that there have
been and are no representations, warranties, covenants, or undertakings other than those
expressly set forth herein.
IN WITNESS WHEREOF, the Sub recipient and the County, have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on this 15th day of September,
2009
(, . .
" l
ATTEST: BOARD OF mTY COMMISSIONERS OF
OW HT E. BROct<;, CLERK COLLIER CO " Y, FLORIDA /
"- :';'.;~~~~ I -
By: t~ ~~
"~ DONN FIALA, CHAIRMAN
"''^q '..
Dated, . ..' ;.. I fI'i
.ti.~t( Aft) -
S 1."\, _ ~ Ot. ~ ,
First Witness Collier County Hunger & Homeless Coalition
~~~ By: ~ %~
!3onl1(~~ ~Ea9E-d11+ Subrecipient Signature
Type/print witness name be.brc. ~\)('
Second Witness
~~~~
~~\D~Y ,--
Type/print tness ame Approved as to fOlm and legal sufficiency:
o ~7vJ J!ip~
v
Colleen M. Greene
Assistant County Attomey
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COALITION
Page 14 of 29
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1 '.. '''~ 19
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U
EXHIBIT "A"
SCOPE OF SERVICES
Collier County Hunger and Homeless Coalition/S09-UY-0024-2009-06
HPRP Program Coordination and HMIS Administration
THE SUBRECIPIENT AGREES TO:
A. PROJECT SCOPE:
The Hunger and Homeless Coalition (HHC) will provide overall program coordination
and HMIS support for the non-profit agencies participating in the Homeless Prevention
and Rapid Re-Housing Program (HPRP). In addition, the Coalition will perform public
outreach and coordinate engagements to publicize the availability of the HPRP program,
develop the HPRP administrative plan which outlines the program policies and
procedures for participating agencies; develop eligibility and reporting checklists,
organize training for participating agencies; and coordinate quarterly meetings and
monthly, quarterly and annual performance reporting for the participating grantees.
HHC will also ensure participating agencies are trained and functional in HMIS, and are
capable of providing HMIS performance reporting as outlined in the HUD Notice of
Funding dated March 19,2009.
Collier County Department of Housing and Human Services is using Department of
Housing and Urban Development (HUD) Homelessness Prevention and Rapid Re-
Housing (HPRP) funds in the amount of FORTY SEVEN THOUSAND TWO
HUNDRED AND TWENTY ONE DOLLARS ($47.221) to fund the Hunger and
Homeless Coalition's HPRP Program Coordination and HMIS Administration project.
Hunger and Homeless Coalition HPRP Program Coordination and HMIS
Administration
B. BUDGET:
Line Item: HPRP Funds
HMIS
HMIS Computers, Printers
and Peripherals $ 5,000
Customized HMIS Programming
by ClientTrack, Inc $ 14,000
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COALITION
Page 1501'29
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16D 19
Technical Assistance and Training
Travel and Training for HMIS
Administrator & Project
Coordinator
Travel & Expenses for
ClientTrack personnel to
provide HMIS technical
assistance and training $ 5,000
HMIS operational Costs
Office supplies, classroom
materials, printing, $ 1,000
Administration and Training
Case Management Training
2 sessions @ $500/each $ 1,000
Intake Specialist Training
2 sessions @ $400/each $ 800
Quarterly Meetings
8 @ $300/each $ 2,400
Produce Administrative
Manual, Checklists, &
Standard Documents
(for BCC Approval) $ 5,500
Reporting HPRP
Data collection, analysis for
quarterly and annual ARRA
reporting (September 2009
thru July 2012 $ 6,521
Outreach and Marketing
4 Speaking Engagements
@ $250 each $ 1,000
HPRP informational literature
minimum of 2,000 pieces distributed
(HHS approval required) $ 5,000
Total Funds: $47.221
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COALITION
Page 16 of29
-"_._.._~~---" ...,-_..""',,.., . ..~,._o~" .,..,----~--,._'-^-
16D 19
Clarifications to the quantity and types of work to be conducted under Exhibit "A" will be
processed by a Change by Letter, Exhibit "A-I", and made an integral component of this
Agreement.
C. PROJECT MILESTONE SCHEDULE
The time frame for completion of the outlined activities shall be:
MILESTONE/T ASK START DATE END DATE
Develop Administrative Manual,
Checklists, Standard Documents
(referral forms, stabilization 08/20/2009 09/30/2009
plans)
Train staff and on parameters of
grant program, HMIS and award
reporting. 09/01/2009 09/30/2009
Conduct Intake Specialist 09/01/2009 07/15/2012
Training
Conduct Case Management
Training 09/01/2009 07/15/2012
Initiate a fiscal reporting and
accountability process in
conjunction with the Collier
County Finance Department and 09/01/2009 10/15/2009
HHS Staff
Outreach and Marketing 09/01/2009 07/15/2012
Data collection and analysis for
HPRP reporting 09/15/2009 07/15/2012
HMIS reporting system
implementation and training 09/01/2009 07/15/2012
Subrecipient must expend at least
60% of award amount. 09/15/2009 07/15/2011
Subrecipient must expend 100%
of award by End Date. 1 % 1/2009 07/15/2012
Hold quarterly HPRP meetings 10/30/2009 07/15/2012
NOTE: Performance milestones are in effect for program monitoring requirements
only, and as such, are used by HUD and other grantor agencies as general target goals
rather than strict performance requirements.
This agreement shall allow reimbursement of expenses for all eligible cost!J' associated
with the agreement and does not require the completion of all agreement milestones for
reimbursement to be paid.
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COALITION
Page 17 of29
- ." .~.- ' ,- . "'''''' ",",--, ----,-
16D 19
Please note that if any of these activities exceed the timelines by two months a revised
work schedule must be submitted to HHS.
D. OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE OUTCOMES ACTIVITY INDICATORS
Functional HMIS HPRP agencies will Implementation, All HPRP agencies have had
reporting system have HMIS hardware installation, training, HMIS equipment installed, staff
and software in place and on-going technical is trained on HMIS protocols,
and are trained In support for HPRP are able to input HMIS data,
HMIS reporting agencies. Data and report outcomes as outlined
requirements. analysis/ collection and by HUD
Reporting as outlined
by HUD.
Case Managers and HPRP eligibility Development of Client eligibility, assistance and
intake personnel have requirements and administrative policies referral options are consistent
standardized checklists assistance levels will be and procedures. among participating HPRP
and forms and are trained standard among Development of agenCies.
to determine assistance participating agencies. standardized forms and
parameters and referral checklists. Staff Administrative policies and
options. HUD reporting is training for procedures are easily
standardized among participating agencles understood and participating
agencles and IS staff. Coordination via agencies are trained on policies,
consistent with HUD's quarterly meeting to procedures and documentation.
Notice of Funding dated ensure standardization
March 1 9, 2009 and continuity amongst Information and best practices
participating agencies. are communicated to
participating agencies via
quarterlv meetings,
HPRP program Collier County citizens Ensure speaking Collier County citizens are
information and are aware that HPRP engagements are aware of the HPRP program.
availability IS widely resources are available presented In diverse
disseminated throughout and individuals and locations within the Civic groups, churches and
Collier County to families who are county. Ensure news agencies are informed of
individuals and families homeless or at risk of informational materials the HPRP program target
who are homeless or at homelessness are are distributed through audience and know what
risk of homelessness stabilized and/or re- out the County and via agencies are participating
housed. multiple outlets,
Informational materials are
available at a variety of outlets
I and in English, Spanish and
Creole.
i
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COALITION
Page 18 of29
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It n 19
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EXHIBIT "A-I"
CHANGE BY LETTER
~ COLLIER COUNTY GOVERNMENT
f~!!!~!:_Q>u~t.y Hou~i!!K_~_!!~!!':~Il.Services
Public Services Division Address
NAPLES, FLORIDA Zip code
PHONE: (239) Phone #
Date FAX (239) Fax #
Contact Name
Name of Firm
Address
RE: Zero Dollar Contract Change Notification
Re: Contract # and Title of Contract
Project #
Purchase Order #
Dear Contact Name:
By copy of this letter, the above referenced contract is being issued a zero dollar ($0.00) change as
indicated below:
r The above referenced contract time is hereby extended by Number of days calendar days. The new
completion date shall be on or before month and date, Year.
By extending this contract, the County is not relieving your firm of its obligations to perform work in a
timely and satisfactory manner or any consequences resulting from failing to do so. Collier County hereby
reserves all legal rights, including, but not limited to, rights to terminate, suspend or elect any other
appropriate course(s) of action should circumstances warrant with regard to the referenced contract.
r
Additional Staffing Categories Professional Position(s) Hourly Rate(s)
r Draw against Allowance (specify allowance item and identify specific items and quantities)
r Other: Scope Clarifications as indentified in Schedule B-1, "Clarifications in Scope", (attached).
Sincerely,
Your name
Title
cc: Contract Specialist Name Contract Specialist, Purchasing Department
Suzanne Boothby, Clerk's Grants Department
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COALITION
Page 19 of29
^ ~*_____'.,_,,_-r""_"_ ..-_..~..^ .. "'"',"_...............,_'._'d~"~"' .... ....~.,..'-_.---==-~---
160 19
EXHIBIT "'B"
INSURANCE REQUIREMENTS
The SUBRECIPIENT shall furnish to Collier County, c/o Housing and Human Services
Department, 3301 E. Tamiami Trail, Bldg H, Suite 211, Naples, FL 34112, Certificate(s) of
Insurance evidencing insurance coverage that meets the requirements as outlined below:
1. Workers' Compensation as required by Chapter 440, Florida Statutes.
2. Public Liability Insurance on a comprehensive basis in an amount no less than
$300,000 per occurrence for combined Bodily Injury and Property Damage. Collier County must
be shown as an additional insured with respect to this coverage.
3. Automobile Liability Insurance covering all owned, non-owned and hired
vehicles used in connection with this contract in an amount not less than $300,000 per
occurrence for combined Bodily Injury and Property Damage.
DESIGN STAGE (IF APPLICABLE)
In addition to the insurance required in 1 - 3 above, a Certificate of Insurance must be
provided as follows:
4. Professional Liability Insurance in the name of the SUBRECIPIENT or the
licensed design professional employed by the SUBRECIPIENT in an amount not less than
$300,000 per occurrence providing for all sums which the SUBRECIPIENT and/or the design
professional shall become legally obligated to pay as damages for claims arising out of the
services performed by the SUBRECIPlENT or any person employed by the SUBRECIPIENT in
connection with this contract. This insurance shall be maintained for a period of two (2) years
after the certificate of Occupancy is issued.
CONSTRUCTION PHASE (IF APPLICABLE)
In addition to the insurance required in 1 - 4 above, the SUBRECIPEINT shall provide or
cause its Subcontractors to provide original policies indicating the following types of insurance
coverage prior to any construction:
5. Completed Value Builder's Risk [nsurance on an "All Risk" basis in an amount
not less than one hundred (100%) percent of the insurable value of the building(s) or structure(s).
The policy shall be in the name of Collier County and the SUBRECIPIENT.
6. Flood Insurance shall be provided for those properties found to be within a flood
hazard zone, in an amount not less than the full replace values of the completed structure(s) or
the maximum amount of coverage available through the National Flood Insurance Program
(NFIP), whichever is greater. The policy will show Collier County as a Loss Payee A.T.I.M.A.
This policy will be provided as such time that he buildings' walls and roof exist.
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COALITION
Page 20 of 29
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16D 19
OPERATION/MANAGEMENT PHASE (IF APPLICABLE)
After the Construction Phase is completed and occupancy begins, the following insurance
must be kept in force throughout the duration of the loan and/or Contract:
7. Public Liability coverage in an amount not less than $1,000,000 per occurrence
for combined Bodily Injury and Property damage. Collier County must be shown as an
additional insured with respect to this coverage.
8. Property Insurance coverage on an "All Risk" basis in an amount not less than
one hundred (100%) of the replacement cost of the property. Collier County must be shown as a
Loss payee with respect to this coverage A.T.I.M.A.
9. Flood Insurance coverage for those properties found to be within a flood hazard
zone for the full replacement values of the structure(s) or the maximum amount of coverage
available through the National Flood Insurance Program (NFIP). The policy must show Collier
County as a Loss Payee A.T.I.M.A.
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COALITION
Page 21 of 29
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1 t t, i:q
. . ..
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EXHIBIT "C"
ADDITIONAL HPRP GRANT REQUIREMENTS
Please see recovery.gov web site for additional guidance.
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COALITION
Page 22 of 29
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16D 19
EXHIBIT "D"
REQUIRED SUBMITTALS
D-l Request for Payment
D-la Release and Affidavit Form
D-2 HPRP Monthly Progress Report
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COALITION
Page 23 of 29
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'9
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SCHEDULE "D-l"
COLLIER COUNTY HOUSING AND HUMAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Subrecipient Name: Collier County Hunger & Homeless Coalition
Subrecipient Address: 1044 6th Avenue N, Naples, FL 34102
Project Name: Collier County Hunger & Homeless Coalition HMIS & Administrative
Coordination
Project No: S09-UY -12-0024-2009-06 Payment Request #
Dollar Amount Requested: $
SECTION II: STATUS OF FUNDS
1. Grant Amount A warded
$ 47,221.00
2. Sum of Past Claims Paid on this Account
$
3. Total Grant Amount Awarded Less Sum
Of Past Claims Paid on this Account $
4. Amount of Previous Unpaid Requests
$
5. Amount of To day's Request
$
6. Current Grant Balance (Initial Grant Amount
Awarded Less Sum of all requests) $
I certify that this request for payment has been drawn in accordance with the terms and
conditions of the Agreement between the COUNTY and us, as the SUBRECIPIENT. I also
certify that the amount of the Request for Payment is not in excess of current needs.
Signature Date
Title
Authorizing Grant Coordinator
Supervisor (approval authority under $14,999)
Dept Director (approval required $15,000 and above)
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COALITION
Page 24 of29
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160 19
SCHEDULE "D-la"
RELEASE AND AFFIDAVIT FORM
The SUBRECIPIENT certifies for itself and its subcontractors, material-men, successors
and assigns, that all charges for labor, materials, supplies, lands, licenses and other expenses for
which COUNTY might be sued or for which a lien or a demand against any payment bond might
be filed, have been satisfied and paid.
This Release and Affidavit is given in connection with the SUBRECIPIENT's
(monthly/final) Request for Payment.
SUBRECIPIENT
Witness: BY:
BY: ITS: President
DATE:
Print name and title
STATE OF
COUNTY OF
The foregoing instrument was acknowledged before me this day of
-
, 2009 by , as
of A Choose Not-For-Profit,
or Corporation or Municipality on behalf of Choose Not-For-Profit, Corporation or
Municipality He/She is personally known to me OR has prod uced
as identification and who did (did not) take an oath.
My Commission Expires:
(Signature)
Name:
(Legibly Printed)
(AFFIX OFFICIAL SEAL) Notary Public, State of:
Commission No.:
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COALITION
Page 25 of 29
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160 19
SCHEDULE "D-2"
HPRP MONTHL Y PROGRESS REPORT
Complete form for past month and submit to Housing &Human Service's staffby the
1 dh of the following month.
Status Report for Month of Submittal Date:
Project Name: Collier County Hunl!er & Homeless Coalition HPRP HMIS &
Administrative Coordination
Project Number S09-UY -12-0024-2009-06 Activity Number
Subrecipient: Collier County Hunl!er & Homeless Coalition
Contact Person Debra Mahr. Executive Director
Telephone: (239) 253-3449 Fax: (239) 263-6058
E-mail: executivedirector@collierhomelesscoalition.orl!
1. Activity Status/Milestones (describe any action taken, relating to this project,
during the past month):
2. What events/actions are scheduled for the next two months?
3. Describe any affirmative marketing you have implemented regarding this
project. Please list and attach any recent media coverage of your organization relating to
this project.
4. List any additional data relevant to the outcome measures listed on the
application for this project.
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COALITION
Page 26 of 29
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16D 19
5. Identify any potential issues that may cause delay.
New contracts executed this month (if applicable):
Name of Contractor or Amount of Contractor Race Ethnicity
Subcontractor, Address & Phone Contract Federal ID (see definitions (see definitions
Number Number on following on following
page) page)
For projects that serve a particular clientele, please complete the following
information by entering the appropriate number in the blank spaces and in the chart below.
Complete the below chart for NEW clients served this month. DO NOT DUPLICATE clients
served in previous months. You may provide data by either households or persons served.
However, if one person received TWO services this counts as TWO SERVICE UNITS:
TOT AL BENEFICIARIES
This project benefits households or persons. Please circle one category (either
"households" or "persons"). Enter the number of beneficiaries in the blank space and in Box
., 1. "
INCOME
Of the households or persons assisted, are extremely low-income income (0-30%)
of the current Median Family Income (MFr). Enter this number in Box "2. ..
Of the households or persons assisted, are very low-income (31-50%) of the current
Median Family Income (MFI). Enter this number in Box "3. ..
Of these households or persons assisted, are low-income (51-80%) of the current
Median Family Income (MFI). Enter this number in Box "4. ..
NOTE: The total of Boxes 2, 3 and 4 should equal the number in Box 1.
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COALITION
Page 27 of 29
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16D 19
FEMALE HEAD OF HOUSEHOLD
This project assisted Female Head of Households REGARDLESS of income. Enter
this number in box "5" below.
BOX 1 BOX2 BOX 3 BOX4 BOX 5
Total Number of Extremely Very Low Income Female Head of
Households or Low Income Low Income (51-80%) Household
Persons Assisted (0-30%) (31-50%)
I
Subrecipient's must indicate total beneficiaries for Race AND Ethnicitv
Definitions of Race:
White: A person having origins in any of the original peoples of Europe, the Middle East, or
North Africa.
Black or African-American: A person having origins in any of the black racial groups of
Africa.
Asian: A person having origins in any of the original peoples of the Far East, Southeast
Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan,
Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
American Indian or Alaska Native: A person having origins in any of the original peoples of
North and South America (including Central America), and who maintains tribal affiliation
or community attachment.
Native Hawaiian or Other Pacific [slander: A person having origins in any of the original
people of Hawaii, Guam, Samoa, or other Pacific Islands.
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COALITION
Page 28 of29
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16D19
Definitions of Ethnicity:
Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or Central American,
or other Spanish culture or origin, regardless of race.
Tabulation Table of Race and Ethnicitv Beneficiaries
Race # Total # Hispanic
White
Black or African American
Asian
American Indian or Alaskan Native
Native Hawaiian or Other Pacific Islander
American Indian/Alaska Native and White
Asian and White
Black! African American and White
American Indian/Alaskan Native and Black/African American
Other Multi-Racial
TOTAL:
08-PRC-0 1 009/
2009 -2010 ARRA- HPRP AGREEMENT
HUNGER AND HOMELESS COALITION
Page 29 of 29
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