Backup Documents 09/15/2009 Item #16B22
ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP] 6 B 2 ~
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO . .
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
(Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The
completed routing slip and original documents are to be forwarded to the Board Office only after the Board has taken action on
the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is
already complete with the exception of the Chairman's signature, draw a line through routing lines #1 through #4, complete the
checklist, and forward to Sue Filson (line #5).
Route to Addressee(s) Office Initials Date
(List in routin order)
I. -
2.
3. -----
--
4. Scott Teach County Attorney's Office S~
5. .~, Execu,rivt: Muuugt;r C;' Board of County Commissioners ~
~fl K c\n.t::' {l ..
6. Minutes and Records \ Clerk of Courts Office
PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approvaL Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff Brandy Otero Phone Number 252-5859
Contact
Agenda Date Item was 9/15/09 Agenda Item Number 16B22
Approved by the BCC
Type of Document Work Order Number of Original 2
Attached Documents Attached
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark "N/ A" in the Not Applicable column, whichever is Yes N/A (Not
a pro riate. (Initial) A licable)
I. Original document has been signed/initialed for legal sufficiency. (All documents to be BO
signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and ossibly State Officials.)
2. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other arties exce t the BCC Chairman and the Clerk to the Board
3. The Chairman's signature line date has been entered as the date of BCC approval of the N/A
document or the final negotiated contract date whichever is a licable.
4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's BO
si nature and initials are re uired.
5. In most cases (some contracts are an exception), the original document and this routing slip yJ I fl'
should be provided to Sue Filson in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. B aw e of our deadlines!
6. The document was approved by the BCC on c and all changes made during the BO
meeting have been incorporated in the attached ocu ent. The County Attorney's Office
has reviewed the chan es, if applicable.
I: Forms! County Forms! BCe Forms! Original Documents Routing Slip
WWS Original 9.03.04
16 B 22
MEMORANDUM
Date: September 21, 2009
To: Brandy Otero, Operations Analyst
Trans/Stormwater Management
From: Teresa Polaski, Deputy Clerk
Minutes & Records Department
Re: Work Order
Attached you will find one (1) original document, referenced above, (Agenda
Item #16B22), which was approved by the Board of County Commissioners on
Tuesday, September 15,2009.
The Minutes and Records Department has kept an original for part of the
Board's permanent record.
If you have any questions, please call me at 252-8411.
Thank you.
Attachment
WORK ORDER/PURCHASE ORDER # 16 B 22
Agreement for "Annual Contract for Roadway Contractors"
Dated: June 23, 2009 (RFPlBid 09-5197)
This Work Order is for professional roadway contracting services for work known as:
Project Name: Shell Island Road Paving Project
Project No: 51101
The work is specified in the proposal dated August 27,2009 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,
and in accordance with contract RM092 between Collier County and the Florida Department of
Environmental Protection, Work Order/Purchase Order # is assigned to:
Better Roads, Inc. This work will be completed in conjunction with the Florida Department of
Environmental Protection (FDEP). FDEP will be reimbursing Collier County for any funds expended
in accordance with this work order.
Scope of Work: As detailed in the attached proposal and the following:
Task Description Quantity Unit Unit Cost Total
Task I Mobilization 1 LS $3,000.00 $3,000.00
Task II Roadbed Grading 40,000 SY .11 $4,400.00
Task III 2"compacted 33,333 SY $ 6.10 $203,331.30
Class 1, S 1 asphalt
Task IV Speed Humps 15 EA $1,600.00 $24,000.00
Task V Sod 6,650 SY $4.50 $29,925.00
Task VI Contingency (upon project manager approval only) $26,465.63
Schedule of Work: Complete work within 30 days from receipt of the Notice to Proceed which is
accompanying this Work Order.
Compensation: In accordance with Article Five of the Agreement, the County will compensate the
Firm in accordance with following methodes): DNegotiated Lump Sum [8JLump Sum Plus Unit
Costs DTime & Material (established hourly rate - Schedule A) DCost Plus Fixed Fee, (define
which method will be used for which tasks) as provided in the attached proposal.
TOT AL FEE $ 291,121.93
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Any change made subsequent to final department approval will be considered an additional service
and charged according to Schedu "A" of the original Contract Agreement.
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ate
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Date
APPROVED BY: 1j;<io~
ate
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APPROVED BY: ~_ ~ .t) ~,1/F '1 /Jta/Ol
I
orman Feder; aministr~ W Date
ACCEPTED BY: Better Roads, Inc.
mpany Name)
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Signature of Authorized Company Officer Date
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Type or Print Name and Title
< . \ ,',~'ft i'
At~t. , Commissioners
D:o/ig~1, I;..Bl'bC~( crJ;,k lorida ~~
~.. ....~ k- By:
B:', r~::.: f).S)JA .
Attest ~.~:tt a.__~, Donna Fiala, Chairman
'1~at" 011-
A~ ~IO ?2l::gi:!fICiency
Scott R. Teach, Deputy County Attorney
Shell Island Road Paving 16822
Item _ _____. __ ~ .unlI Unit Price Tol,1I __'e__...._....._.,.,._..
1 n 1 LS t'l. nnn nn 3,000.00
._'^--- -.
.- ~- -" .. .-....._.._~....
IncIu<I~ MOT, Bond, end survey as--bulK drawings ...."._._~-_.,->..
SUBTOTAL 1 $ 3,000.00
- .- ... ._~...'.-....~..'" "-". _.....n__ __._.. - -'- __h" I
2 Ro 40,000 SY d._1U1 J 4,400.00
- L.____.__
.. .'^__M....'~_..
SUBTOTAL 2 f------ $ 4,400.00
--- ..- _ __n
r---- 2';"-- 1 Cia"" 1 S.1 asohalt 203,331:30' .
3 .... _ ~3.333 SY 1..6.10 $
Laid In placs; Includ~ priming --.--.--,.
..
$ 203,331.30 - . --_._~-
- ___ __ _____ __'_~________ n.__.'_. ..._ ~_._- SUBTOTAL3 --~_..
1---- d'_'" ._ ,,_._~-
4 16 Ea C:~ Ann.nn $ 24,000.00
_. ," .. _____H.._...._....._" .v__..~,.....,,___. _N...~._ "_OM
Include slgnage and marldng as per attached detail
_.__ ._.,,_.umn --..-..... -
SUBTOTAL 4 $ 24,000.00
. ~. -- -----.- --
n,. s.;d ISeashore Pur>aluml $4.50 - . 29~925.00
6 6,650 SY $
.'=-a.I~.In placs ~,."...~
-.
----- ---_._-~- - . .-........-. ----
__. "'.n__'"".__., ~\JI3TOIAh.L _ $ 29,925.00
f-- TOTAL BID (1lhru 6) -- ----------- I L.
$ 264,656.30
""...., ... -----
Alternate 1
6 Sod (Bahia) 6,660 SY . $" .-1.35 $ 8,977.50
--- -- .-.- _n_ ,....---
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____ _____ n m__ _uu___ n._._....._..____u .~___ ._____. __u ____u_n__ _____ f.-.---
1--- ~.
1)Q>\'I1er!ll.8.i'r_~~__t!l..!. quantity o.f~e<!!1!!.'!1P!.IQ~a1led. The ~Js -,-how for.bidJll!rJ~!-..__ r---------- _. ,-
2)OWner may reduce the quantity of asptlaK based on field conditJOflS'n .. ". 1---'
..... 3)Quantitles are based on roadway length of 15,000 ft. ..
-.... ._"~ -."
'n' ... --- ~ ---- ----.---- _n.___ -- ----
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