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Backup Documents 09/15/2009 Item #16B 4 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO B 4. THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office, The completed routing slip and original documents are to be forwarded to th~ Board Office only after the Board has taken action on the item,) ROUTING SLIP Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed, If the document is already complete with the exce tion of the Chairman's signature, draw a line through routing lines #1 through #4, complete the checklist, and forward to Ian Mitchell (line #5), Route to Addressee(s) Office Initials Date (List in routin order) 1. 2, 3. 4. 5. Ian Mitchell, BCC Supervisor Board of County Commissioners k- <Jh~/D3 6. Minutes and Records Clerk of Court's Office Do not record in Public Records PRIMARY CONTACT INFORMATION (The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive summary, Primary contact information is needed in the event one of the addressees above, inclLXling Sue Filson, need to cmtact statTfor additional or missing information, All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the item,) Name of Primary Staff Robert Bosch, ROW Coordinator, TECM Phone Number 252-5843 Contact Agenda Date Item was September 15, 2009 Agenda Item Number l6B4 Aoproved by the BCC Type of Document Resolution ~--cQ03 Number of Original One Attached Documents Attached INSTRUCTIONS & CHECKLIST Initial the Yes column or mark "N/A" in the Not Applicable column, whichever is Yes N/A (Not ap ro riate, (Initial) Applicable) 1. Original document has been signed/initialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed and signed by the Office of the County Attorney, This includes signature pages from ordinances, ~ resolutions, etc, signed by the County Attorney's Office and signature pages from contracts, agreements, etc, that have been fully executed by all parties except the BCC Chairman and Clerk to the Board and ossibl State Officials,) 2, All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other anies exce t the BCC Chairman and the Clerk to the Board 3. The Chairman's signature line date has been entered as the date of BCC approval of the ~ document or the final ne otiated contract date whichever is a licable. 4. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman's ~ si nature and initials are re uired. 5, In most cases (some contracts are an exception), the original document and this routing slip should be provided to Ian Mitchell in the BCC office within 24 hours of BCC approvaL 9> Some documents,are time sensitive and require fOlwarding to Tallahassee within a certain time frame or the BCC', actions are nullified, Be aware of our deadlines! 6, The document was approved by the BCC on 9/15/09 (enter date) and all changes )3 made during the meeting have been incorporated in the attached document. The Count Attorne 's Of1ice has reviewed the chan es, if a licable. I: Forms/ County Forms/ BCC Form,/ Original Documents Routing Slip WWS Original 9,03,04, Revised 1.26,05, Revised 2.24,05, Revised 7.31.09 1684- ~ MEMORANDUM Date: September 18, 2009 To: Robert Bosch Right-of-Way Coordinator Transportation Department From: Teresa Polaski, Deputy Clerk Minutes & Records Department Re: Resolution 2009-203 Per your request you will find enclosed a copy of the document referenced above (Agenda Item #16B4), adopted by the Board of County Commissioners on September 15, 2009. If you should have any questions, please call me at 252-8411. Thank you. Enclosures 1684 1 RESOLUTION NO. 2009- 203 A RESOLUTION AUTHORIZING THE ACQUISITION BY GIFT OR PURCHASE OF LAND AND EASEMENTS NECESSARY FOR THE CONSTRUCTION OF ROADWAY, DRAINAGE AND UTILITY IMPROVEMENTS REQUIRED FOR THE EXTENSION OF V ALEWOOD DRIVE FROM IMMOKALEE ROAD TO AUTUMN OAKS LANE. (NORTHBROOKE DRlVE/V ALEWOOD DRIVE EXTENSION PHASE 1, PROJECT NO. 60106.) WHEREAS, the acquisition of right-of-way for the extension of Valewood Drive from Immokalee Road to Autumn Oaks lane (Northbrooke Drive/Valewood Drive Extension Phase 1, Project No. 60106) (hereinafter referred to as "the Project"), is included in Collier County's Five Year Transportation Work Program; and WHEREAS, plans and specifications have been prepared for the construction of the Project; and WHEREAS, the extension of Valewood Drive from Immokalee Road to Autumn Oaks Lane, as depicted in' Exhibit "A" attached hereto and incorporated herein, is necessary in order to protect the health, safety and welfare of the citizens of Collier County, and will assist Collier County in meeting certain concurrency requirements of the County's Growth Management Plan. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: 1. The Board has determined that the extension of Valewood Drive from Immokalee Road to Autumn Oaks Lane (Northbrooke Drive/Valewood Drive Extension Phase 1, Project No. 60106) is necessary and in the public's best interest in order to protect the health, safety and welfare of the citizens of Collier County, 2. The acquisition of land and easements for construction of the Project is an integral part of the County's long range planning effort, and is included in the Capital Improvement Element of the Collier County Growth Management Plan, as approved by the Florida Department of Community Affairs. 3. It is necessary and in the best interest of Collier County for the Board to authorize the acquisition of land and easements necessary for the construction of roadway, drainage and utility improvements within the Project corridor identified on Exhibit "A" (attached hereto and by reference made a part hereof), and the County Manager or his designee is hereby authorized and directed to acquire said land and easements by either gift or purchase. 4. The Board hereby directs the County Manager or his designee to use either independent appraisal reports or "in-house" appraisals as the basis for making purchase offers to property owners. 5. In view of the differences of opinions between real estate appraisers regarding full compensation to property owners, and in view of the cost of condemnation, the Board hereby authorizes the County Manager or his designee to approve purchases of land and easements where the property owner has 1684 agreed to sell to the County at, or up to twenty five percent (25%) above the County's estimate of full compensation to the property owner, with the maximum approval authority not to exceed $50,000 over the County's appraiser's estimate of full compensation, and to approve and to execute Closing Statements on behalf of the County. Such purchase approvals are hereinafter referred to as "Administrative Settlements." Each and every proposed settlement over one hundred and twenty-five percent (125%) of, or over $50,000 above, the County's estimate of full compensation (whichever is less) shall require separate Board approval. 6. The Board hereby authorizes its Chairman, and any subsequent Chairman for the life of the Project, upon the approval of the Office of the County Attorney as to form and legal sufficiency, to execute easement agreements, purchase agreements, utility subordination and relocation agreements, and/or other documents approved by the Office of the County Attorney to close real estate transactions, where the property owner has agreed to sell to the County at appraised value, or within the Administrative Settlement provisions of Paragraph 5 (above). 7. Said Administrative Settlement authority is delegated by the Board to the extent that such delegation does not conflict with the provisions of Section 125.355, Florida Statutes. 8. The Board hereby authorizes the Finance Department to issue warrants, and/or to make wire transfers, payable to the property owner( s) of record, to title companies and attorneys closing real estate transactions, and to others who may possess an equitable interest in the subject real property parcels in those amounts as shall be specified on a Closing Statement. 9. All title to real property which has been acquired in the manner described above shall be deemed "accepted" by the Board of County Commissioners, as the governing body of Collier County, Florida, a political subdivision of the State of Florida, and as such, staff is hereby authorized to record in the Public Records of Collier County, Florida, deeds, easements, or other instruments as may be required to remove, release or subordinate the lien of any encumbrance, in order to effect constructive notice of the County's interest in real property. This Resolution, adopted on this (~TIf day of r;t.fJTf.M SEA. ,2009, after motion, second and rn.~)~ri~x.?te. "'~{\< ~". . '< -' <"" AttEST: '" ',,-, " "-.'.- ....'~- l~WIWTE. BiRO~ CLERK . ., _.:' " " ~ "f'" _ ~ . fd. ~k By: , , ''.::)~ ....4.. ,."::__,'-:_'-' ",I . al.f3.c~(~:~,~.~yji /ltl6 tf Item # --i)fO ~~:da q J I S1QS1 Assistant County Attorney -Page 2- 1684 EXHIBIT "A" VALEWOOD EXTENSION PROJECT CORRIDOR AND VICINITY MAP FLORENCE CIR Z c -1 W ~ U tIl i :r w h >- ~ :r ~ c arf c 0 ~ ~-~~J_____ _ __-Ji w '!'C _"m_m_u__~'m_....m<~u_'W__~__m_~,__.__ ...- ...- ""...1 ~ ;:, l) '_.,-~._..,_...~.--__< ,W<^-__..._____"~~'m'_.~_ - .__mm~'~_~__'''_ ~- ,-"~ -----""-'-~-~-~-- >< 1M OKALEE RD w -l i...~ .__ "'''''''T \ I I i I ! ~"'''' m.,.,,_ AU N I I i 01 ~ ~ C "" < ~ 1 al "'.___' ,"'.. "''''.. "'mm mtJ), W ~ 0( I 0 I, I !