Backup Documents 09/29/2009 Item #16C 3ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16C3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. Original documents should be hand delivered to the Board Office. The completed routing slip and original
documents are to be forwarded to the Board Office only gf er the Board has taken action on the item.)
ROUTING SLIP
Complete routing lines #1 through #4 as appropriate for additional signatures, dates, and/or information needed. If the document is already complete with the
exception of the Chairman's signature, draw a line through routing lines #1 through #4, complete the checklist, and forward to Sue Filson (line #5).
Route to Addressee(s)
List in routing order
Office
Initials
Date
1.
anpropriate.
(Initial)
Applicable)
Agenda Date Item was
September 29, 2009
Agenda Item Number
16C3
2.
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Inter -local agreement with North Naples
Number of Original
One (1)
3.
Fire Control and Rescue District
Documents Attached
contracts, agreements, etc. that have been fully executed by all parties except the BCC
4.
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
5. Ian Mitchell, Supervisor
Board of County Commissioners
h�nn
V"�f'
6. Minutes and Records
Clerk of Court's Office
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PRIMARY CONTACT INFORMATION
(The primary contact is the holder of the original document pending BCC approval. Normally the primary contact is the person who created/prepared the executive
summary. Primary contact information is needed in the event one of the addressees above, including Sue Filson, need to contact staff for additional or missing
information. All original documents needing the BCC Chairman's signature are to be delivered to the BCC office only after the BCC has acted to approve the
item.)
Name of Primary Staff
Margie Hapke, Ops Analyst, PUD
Phone Number
252 -2679
Contact
anpropriate.
(Initial)
Applicable)
Agenda Date Item was
September 29, 2009
Agenda Item Number
16C3
Approved by the BCC
signed by the Chairman, with the exception of most letters, must be reviewed and signed
Type of Document
Inter -local agreement with North Naples
Number of Original
One (1)
Attached
Fire Control and Rescue District
Documents Attached
INSTRUCTIONS & CHECKLIST
Please return to Margie Hapke, Ops Analyst, PUD when processed.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
04- COA- 01023/274
Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is
Yes
N/A (Not
anpropriate.
(Initial)
Applicable)
1.
Original document has been signed/initialed for legal sufficiency. (All documents to be
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signed by the Chairman, with the exception of most letters, must be reviewed and signed
by the Office of the County Attorney. This includes signature pages from ordinances,
resolutions, etc. signed by the County Attorney's Office and signature pages from
contracts, agreements, etc. that have been fully executed by all parties except the BCC
Chairman and Clerk to the Board and possibly State Officials.)
2.
All handwritten strike - through and revisions have been initialed by the County Attorney's
N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
3.
The Chairman's signature line date has been entered as the date of BCC approval of the
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document or the final negotiated contract date whichever is applicable.
4.
"Sign here" tabs are placed on the appropriate pages indicating where the Chairman's
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signature and initials are required.
5.
In most cases (some contracts are an exception), the original document and this routing slip
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should be provided to Sue Filson in the BCC office within 24 hours of BCC approval.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
6.
The document was approved by the BCC on 09/29/09 and all changes made during
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the meeting have been incorporated in the attached document. 'The County Attorney's
Office has reviewed the changes, if applicable.
Please return to Margie Hapke, Ops Analyst, PUD when processed.
I: Forms/ County Forms/ BCC Forms/ Original Documents Routing Slip WWS Original 9.03.04, Revised 1.26.05, Revised 2.24.05
04- COA- 01023/274
16C3
J. Christopher Lombardo, Chairman qk 1885 Veterans Park Drive
Margaret Hanson, Vice Chairman
Paul J. Moriarty, Sr. Treasurer Naples, FL 34109
James Burke, Commissioner (239) 597 -3222
John O. McGowan, Commissioner Fax (239) 597 -7082
North Naples Fire Control and Rescue District
September 14, 2009
Margie Hapke
Operations Analyst /Public Information Coordinator
Collier County Public Utilities Division
3301 Tamiami Trail E., Bldg. H
Naples, FL 34112
Re: Interlocal Agreement
Dear Margie,
Enclosed please find the original Interlocal Agreement between the District and Collier County
Water -Sewer District, which the Board approved and the Vice -Chair executed on September 10,
2009.
Once approved by the Board of County Commissioners, please send a fully executed copy to me.
Thank you for your assistance.
Very truly yours,
BECKY POGAN BRONSDON
Assistant Chief of Administrative Services
Enclosure
16C3
INTERLOCAL AGREEMENT FOR THE COLLIER COUNTY WATER -SEWER
DISTRICT TO ASSUME OWNERSHIP AND MAINTENANCE OF THE FIRE
HYDRANTS PREVIOUSLY HANDLED BY THE NORTH NAPLES FIRE DISTRICT
THAT ARE WITHIN THE CONFINES OF THE COLLIER COUNTY WATER -SEWER
DISTRICT SERVICE AREA.
This AGREEMENT is made and entered into effective this Z oil i_kday of
2009, by and between the Board of County Commissioners of Collier County, Florida, as ex-
officio governing board of the Collier County Water -Sewer District ( "CCWSD "), and the North
Naples Fire Control and Rescue District ( "District "), collectively ( "Parties ").
WHEREAS, the CCWSD currently has varying responsibilities with regard to the fire
hydrants within its service boundaries, dependent on the fire district in which the hydrants are
located. Common ownership of all fire hydrants by the CCWSD (excluding any fire hydrants
behind master meters), would provide a consistent replacement, repair and maintenance program
to ensure consistent water availability within required flow tolerances to each fire hydrant; and,
WHEREAS, the Parties agree that the CCWSD should be the legal owner of the fire
hydrants within the CCWSD service boundaries (excluding any fire hydrants behind master
meters) that are located within the District's service boundaries, and that the CCWSD should
take responsibility for the replacement, repair and maintenance of those fire hydrants; and,
WHEREAS, this formal interlocal agreement between the Parties will serve to deliver
the following outcomes:
• The conveyance of ownership to the CCWSD of all fire hydrants within the District's
service boundaries (excluding any fire hydrants behind master meters) that are also in the
CCWSD service boundaries. This will align fire hydrant ownership to the appropriate
water utility as is generally practiced throughout the nation. Should the District
consolidate with any other fire control and rescue district, ownership of all fire hydrants
(excluding any fire hydrants behind master meters) located within the service boundaries
of the consolidating district that are also in the CCWSD service boundaries will be
conveyed to the CCWSD. This agreement allows the CCWSD to assume ownership of
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Page 1 of 4 INSTR 4347219 OR 4496 PG 1590
RECORDED 10/2/2009 11'03 AM PAGES 4
DWIGHT E. BROCK
COLLIER COUNTY CLERK OF THE CIRCUIT COURT
REC $35.50
16C3
all new fire hydrants constructed as they are tied to the CCWSD potable water
distribution system (excluding any fire hydrants constructed behind master meters). The
conveyance of ownership of the fire hydrants does not preclude the District from full,
unrestricted access to the fire hydrants at no cost, fee or charge other than the initial
funding assistance described in paragraph (1) below. Water used for fire fighting will
not be charged to the District; however, water used for training and other ancilliary
purposes will continue to be a chargeable expense to the District. The District will
continue to practice water conservation efforts, including the reporting of water flushed
from the hydrants to facilitate the CCWSD's measures to account for system lost water.
• Allow the CCWSD to budget for a formal maintenance program for the identified fire
hydrants and develop a maintenance, repair and replacement program. The maintenance,
repair and replacement program will adhere to Section 633.025, Florida Statutes, as it
refers to the Florida Fire Prevention Code and the Life Safety Code, and national codes
developed by the National Fire Protection Association; NFPA 24, Standard for the
Installation of Private Fire Service Mains and their Appurtenances; and, NFPA 25,
Standard for the Inspection, Testing, and Maintenance of Water -Based Fire Protection
Systems.
• Control over contamination risks. Where fire districts own and maintain fire hydrants,
hydrant maintenance is done without the oversight of the CCWSD. The need for
bacteriological clearance of the hydrants prior to placing them back in service is difficult
to track given the large geographical area across which the hydrants are located.
Conveying ownership of the hydrants to the CCWSD will allow the Water Department
to coordinate with its internal laboratory to ensure the maintenance program includes the
required disinfection and testing procedures.
• Identification of all existing fire hydrants in the CCWSD within the Geographic
Information System (GIS) and the development of an ongoing process to include new
fire hydrants in GIS as they are connected to the system. Additionally, the CCWSD will
establish a program to provide the District with GIS updates to inform of hydrant
location and service availability. The proposed GIS layer program will require the
District to obtain ERSI software necessary to access GIS.
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• Assumption of the blue centerline street reflector program. The CCWSD's Water
Department installs blue curb markers to indicate the location of a valve some distance
off the roadway, with the distance marked on the curb marker. The Water Department
will continue that effort and will assume the District's program of installation of the blue
centerline street reflectors indicating the location of fire hydrants.
NOW, THEREFORE, based upon the above recitals which are incorporated herein and
are hereby agreed to by the Parties, and other good and valuable consideration, the receipt and
sufficiency of which are hereby acknowledged, the Parties covenant and agree, as follows:
(1) The District will pay the CCWSD as start up funding for CCWSD's assuming the
maintenance, repair and replacement (including CCWSD purchasing the required equipment,
supplies and parts, etc.) of the identified fire hydrants, the amount of a total of Two Hundred
Thousand( $200,000.00) Dollars over a three (3) year period, with payment due on the first day
of the applicable fiscal year (October 1). The three yearly payments, in the amount of
$66,667.00, are due to the CCWSD on the first day of each fiscal year (October 1) beginning in
fiscal year 2010( fiscal year 2010 commences on October 1, 2009 and ends on September 30,
2010) . Payment due dates are October 1, 2009; October 1, 2010; and, October 1, 2011.
(2) During the three year period described above, District shall have no responsibility for the
repair , maintenance or replacement of the identified fire hydrants ,other than providing the
initial funding assistance described in paragraph (1) above.
(3) Following the third payment on October 1, 2011, no future payments are due and the cost of
the maintenance, repair and replacement program of the identified fire hydrants will be rolled
into the CCWSD general water user rate structure and shall, in any event, be the sole
responsibility of CCWSD. The District shall thereupon have no further responsibility for
providing funding assistance for the above described fire hydrants, but shall continue to have
full access to the fire hydrants for District purposes at no cost, fee or charge.
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16C3
(4) Following the execution of this Agreement, District shall transfer ownership of the identified
fire hydrants to CCWSD by Bill of Sale in a form which is approved as to form and legal
sufficiency by the legal counsel for the District and the CCWSD.
IN WITNESS WHEREOF, the Parties have executed or have caused this Agreement
with any Exhibits attached, to be duly executed.
ATTEST;
DWic;fuf.E.BROCK, CLERK
,'" .
~~
.B ,<c'~ \C
:' . Attttt ;'IS to Ch. t',..... ,
':.,.i...~tYr. 00 J ·
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
,41~, ~~
DONNA FIALA, CHAIRMAN
BY:
\.)1. ;
Approval as to form and legal
Sufficiency:
\~13D~
[name] -:J/::-N l\) \ F[. iL B. L0+.l \ T'E
Assistant County Attorney
WITNESSES
NORTH NAPLES FIRE CONTROL
AND RESCUE DISTRICT
ATTES
NAME:~M~ ~
TITLE: Board of Fire Commissioners
On behalf of
North Naples Firc District
q -\O-oq
APPROVED AS TO FORM AND LEGAL SUFFICIENCY:
DATE:
David M. Wolpin, Esq.
Weiss Serota Helfman Pastoriza Cole & Boniske, P.L.
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