Backup Documents 10/13/2009 Item #16E 216E2
MEMORANDUM
Date: November 10, 2009
To: Lyn Wood, Contract Specialist
Purchasing Department
From: Ann Jennejohn, Deputy Clerk
Minutes and Records Department
Re: Change Order #1 (Contract #08 -5009) with
Sire Technologies to extend the County's
Electronic Content Management System
implementation of an agenda automation application
Attached is an original change order, referenced above (Item #16E2)
approved by the Board of County Commissioners on October 13, 2009.
The second original document will be held in the Minutes and Records
Department with the Official Records of the Board.
If you should have any questions please contact me at 252 -8406.
Thank you.
Attachment
16E2
ITEM NC � — C� (� � a DATE RECEIVED: _
FILE NO.: ✓
ROUTED TO:
J
DO NOT WRITE ABOVE THIS LINE
REQUEST FOR LEGAL SERVICES
Date: October 23, 2009
To: Jeff Klatzkow / S
Office of the Count Attorney
v
From: Lyn M. Wood, C.P.M., Contract Specialist
Purchasing Department, Extension 2667
Re: Contract: 08 -5009 Enterprise Content Management
Contractor: SIRE Technolo ies Inc
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BACKGROUND OF REQUEST:
This change order was approved by the BCC on October 13, 20094,'
Agenda Item 16.E.2.
This item has not been previously submitted. o
ACTION REQUESTED:
Change order review and approval.
OTHER COMMENTS:
Please forward to BCC for signature after approval. If there are any
questions concerning the document, please contact me. Purchasing would
appreciate notification when the documents exit your office. Thank you.
j
16F2
SIRE.
To: Collier County
This letter is to provide Collier County with the written notification that David Reeder
was authorized to sign change order number 1 for contract number 08 -5009 dated
October 2, 2009 for the project Agenda Plus Meeting Automation Management System.
Sincerely,
49�'I'L // - -Z -zca 9
Kris Painter Date
President
SIRE Technologies Inc.
All- purpose Acknowledgment
STATE OF
On AhfurjY1d_ 21 Zpa?
in and for said State, personally appeared
COUNTYOr_S41-7- CAKE
before me, the undersigned,a Notary Public
personally known tome -OR- >Cproved tome on the basis of satisfactory evidence/ to be the persons)
whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they
executed the same in his /her /their authorized capacity(ies), and that by his /her/their signature(s) on the
instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
WITNESS my hand and official seal.
sI a
Name or pnntedl
u,P ffelwef14119�
My commission expires:
f-r6 20 20 /7'
r -- L .......
1 Agnsh NOTARYPUBUC 1
NO q*M t
FEBRUARY A IIIHf t
1 STATE OF MAN I
.111. Ia. 1)1161
(Seal)
16E2
CHANGE ORDER
CHANGE ORDER NO. 1 CONTRACT NO. 08 -5009
TO: SIRE Technologies, Inc.
3676 W. California Avenue, Unit 13100
Salt Lake City, Utah 84104
DATE: October 2, 2009
BCC Date: July 22, 2008_
Agenda Item: 16 E 4
16E2
PROJECT NAME: Agenda Plus Meeting Automation Management System
PROJECT NO.: N/A
Under our AGREEMENT dated July 22, 2008.
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement: See attached Exhibit A.
FOR THE (Additive) Sum of: one hundred eighty nine thousand five hundred seventy five dollars
($189,575.00).
Original Agreement Amount $232,727.00
Sum of Previous Changes $0
This Change Order Add $189,575.00
Present Agreement Amount $422,302.00
The time for completion shall be (increased) by 0 calendar days due to this Change Order.
Accordingly, the Contract Time is now N/A ( ) calendar days. The substantial completion
date is N/A and the final completion date is _N /A Your acceptance of this Change
Order shall constitute a modification to our Agreement and will be performed subject to all the same terms and
conditions as contained in our Agreement indicated above, as fully as if the same were repeated in this
acceptance. The adjustment, if any, to the Agreement shall constitute a full and final settlement of any and all
claims of the Contractor arising out of or related to the change set forth herein, including claims for impact and
delay costs.
Accepted: October 2, 2009
CONTRACTOR:
SIRE Technologies, Inc.
M
David Reeder
OWNER:
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLOR
By: 1 'a i
Cynt a Muckel, Project Manager
Date: ) 1 -10 — W
ATTEST:
Dwight E Bak Ckerk �n
BY: Q
A �
Z
Approve t,y�
and Legal Sufficie'i'6jii{'j"sF�
Print Name: " ) ?�, L
Assistant County Attorney
16E2
DEP RTMENT D CTOR
By: T7�
Barry el6d
DIVISION ADMINISTRATOR
By:/
Len Golds rice
CONTRACT SPECIALIST
By: C. 'I
L ood
BOARD OF COUNTY COMMISSIONERS OF
COLLIER C90TY FLORIDA
i
BY: r
Donna Fiala, Chairman
!tem# 1taGC1
Agenda
Date
Dale
Rid
De7puty Clerk
T E C H N O L O g 1 E S
a Y A L P H A C O A Po
3676 W California Ave, B100, Salt Lake City Utah 84104
Phone: 801- 977 -8608, Fax: 801 - 977 -8775
The following number must appear on all related
correspondence, Purchase Order:
QUOTE NUMBER: 09072000L -APLS
To: Collier County IT Department
3301 Tamiami Trail East, Naples, FL 34112
Attn: Barry Axelrod, rr Director
Fax:
Lill
16E2
Agenda Item No. 16E2
October 13, 2009
Page 7 of 8
0 D @ Q
QUOTE DATE
PROPOSER
SHIP VIA
F.O.B. POINT
PAYMENT TERMS
October 2, 2009
David Reeder
Best
Destination
In accordance with Contract 08 -5009.
QTY
UNIT
DESCRIPTION
UNIT PRICE
TOTAL
ANNUAL
MAINTENANCE
Agenda Plus Meeting Automation -
Management System
300 User
Unlimited
Unit pricing for Agenda Workstation Licenses
$125,000.00
($25,000.00,
beginning after
first year of
implementation)
Concurrent Enterprise Wide Site License for
Agenda Plus
Pricing for Services to implement SIRE Agenda
Plus — (pricing the same for any amount of
licenses purchased)
SIRE Services
8 days
15 days
2 days
2 days
Project Management for Agenda Plus
Workflow Definition and Configuration for
Agenda approval processes
Agenda Template Configuration
Website Customization and Configuration
$1,520.
$1,376.
$1,376.
$1,376.
$12,160.00
$20,640.00
$2,752.00
$2,752.00
SIRE Onsite Training and Education
1 day
1day
SIRE Agenda Plus Submitter Training
SIRE Agenda Plus Reviewer Training
$1,376.
$1,376,
$1,376.00
$1,376.00
2 days
$189,575
SIRE Agenda Plus Clerk Training
2 days
Agenda Item No. 16E2
SIRE Agenda Plus System Admin. Training
Octob
r 13, 2009
SIRE Expenses
5
age 8 of 8
Airfare, Round Trip
20
Per Diem: Daily Expenses
$3,000.00
Note: All days quoted are estimates. If days
$4,000.00
quoted are not used, only days used will be
$178,560.00
charged.
Allowance for other implementation services as
needed, including, but not limited to: training,
implementation services, customization,
configuration, integration, travel, per diem
expenses, and /or other reimbursable items,.
$11,015.00
TOTAL
$189,575
16E2
Exempt
Agenda Item No. 16E2
N/A
Octob
r 13, 2009
$1,376.
$2,752.00
age 8 of 8
$1,376.
$2,752.00
$600.
$3,000.00
$200.
$4,000.00
Subtotal
$178,560.00
$11,015.00
TOTAL
$189,575
SALES TAX
Exempt
SHIPPING & HANDLING Prepay & Add
N/A
MAINTENANCE
N/A
TOTAL Not to
$189,575
Exceed
Pricing valid for 90 days Note: Annual Maintenance amount of
Delivery: As mutually agreed upon in writing by $x,xxx.00 is due 90 days after Acceptance
County Project Manager or his designee and SIRE. Milestone.
David Reeder - SIRE Technologies
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SIRE TECHNOLOGIES, INC
Filing Information
Document Number F08000001098
FEI /EIN Number 870508307
Date Filed 03/10/2008
State UT
Status ACTIVE
Principal Address
3676 WEST CALIFORNIA AVE UNIT B 100
SALT LAKE CITY UT 84104
Mailing Address
3676 WEST CALIFORNIA AVE UNIT B 100
SALT LAKE CITY UT 84104
Reaistered Aaent Name & Address
NRAI SERVICES, INC.
2731 EXECUTIVE PARK DRIVE SUITE 4
WESTON FL 33331 US
Officer /Director Detail
Name & Address
Title P
PAINTER, KRIS
1168 WEST 13200 SOUTH
RIVERTON UT 84065
Title VP
PAINTER, MIKE
1182 WEST 13200 SOUTH
RIVERTON UT 84065
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