Agenda 12/01/2009 Item #16K11
Agenda Item No. 16K11
December 1, 2009
Page 1 of 5
EXECUTIVE SUMMARY
Recommendation to review and approve a policy relating to proclamations awarded by the
Board of County Commissioners.
OBJECTIVE: That the Board of County Commissioners (Board) reviews and approves the
attached Policy on Proclamations,
CONSIDERATIONS: At its October 27, 2009 regular meeting, Commissioner Fiala
commented on the increasing number of proclamations conferred by the Board and suggested
setting parameters as to the type of occasion eligible for this special recognition. Accordingly,
the Board directed the County Attorney and the Supervisor of BCC Office Operations to develop
guidelines for Board consideration that will ensure future proclamations acknowledge those
persons and events that contribute to and enhance the quality of life in Collier County.
The attached Policy on Proclamations incorporates current practices and specifies topics
ineligible for a proclamation (e.g. matters of political controversy, campaigns or events contrary
to County policies, birthdays, etc.)
FISCAL IMPACT: None.
CONSISTENCY WITH GROWTH MANAGEMENT PLAN: None.
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LEGAL CONSIDERATIONS: The proposed Policy on Proclamalions was drafted by the
County Attorney and is legally sufficient for Board action. - JAK
RECOMMENDATION: Review and approve the proposed Policy on Proclamations.
PREPARED BY: Jeffrey A. Klatzkow, County Attorney
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Agenda Item No. 16K11
December 1 , 2009
Page 2 of 5
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Meeting Date:
16K11
Recommendation to review and approve a policy relating to proclamations awarded by the
Board of County Commissioners,
12/1/20099:00:00 AM
Item Number:
Item Summary:
Prepared By
Jeff Klatzkow County Attorney Date
11/17/200912:11:47 PM
Approved By
Jeff Klatzkow County Attorney Date
11/17/20091:48 PM
Approved By
OMS Coordinator Date
County Attorney County Attorney 11/18/20099:49 AM
Approved By
..'-" John A. Yonkosky Director ~ Management and Budget Date
Offfce of Management &
Budget Office of Management & Budget 11/19/2009 1 :40 PM
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Agenda Item No. 16K11
December 1, 2009
Page 3 of 5
POLICY ON PROCLAMATIONS
The Board of County Commissioners enjoys acknowledging those who contribute to and enhance
the quality of life in Collier County. As such, the Board invites citizens to nominate exceptional members
of the community who deserve special recognition through the issuance ofa proclamation.
A proclamation is a an official written decree given by the Board of County Commissioners to formally
recognize individuals, organizations, special events, achievements, or causes, and typically designates a
day, week, month or year in recognition of a particular person, cause, organization or event. Proclamations
will be presented by the Board during its regularly scheduled public meetings to the person or group being
recognized. Proclamations are ceremonial documents, signed by the Chairman and issued for:
. public awareness campaigns
. public service
. acts of heroism
. charitable fundraising campaigns
. arts and cultural celebrations
. special honors (on the recommendation of the County Commissioners)
Proclamations will not be issued for:
. matters of political controversy, ideological or religious beliefs, or individual conviction
. events or organizations with no direct relationship to Collier County
. campaigns or events contrary to County policies
. Non-US National, Independence or Republic Days
. commercial purposes, such as the opening of a new business, a new service, a new product, or a
new professional service. This also includes business anniversaries that are less than 25 years.
. In addition, proclamations will not be issued for birthdays, weddings, or family reunions.
Other:
. The proclamation must be sponsored by at least one Commissioner.
. An organization may request only one proclamation annually.
. At the discretion of the Chairman, a congratulatory letter may be offered as an alternative where the
proclamation criteria are not met.
. An organization does not have exclusive rights to thc day, week or month of their proclamation.
. Proclamations are not read out in full unless so designated by the Chairman.
. There is no charge or fee associated with the issuance of a proclamation.
. One copy of the proclamation will be issued to the requesting organization.
Proclamation requests must be submitted in writing to the Board of County Commissioners' Office
a minimum of 13 days before the meeting, and include a standard form application prepared by the Board of
County Commissioners' Office. A proposal of the draft proclamation must be included as part of the
application. Both forms can be found on the Collier Government web site.
Proclamations are issued at the discretion of the County, which reserves the right to modify
or deny any proclamation request.
Agenda Item No. 16Kll
December 1 , 2009
Page 4 of 5
October 27,2009
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people back to work, and they're going to be the -- they're going to
have the dollars that will start breathing some new life into our funds,
and we have to remember to treat them respectfully and let them know
that we welcome them.
And I say that, yesterday as I was pulling out of here, guys
beeping on their horn, our own people, you know, and really making a
nuisance of themselves.
COMMISSIONER HALAS: Sure it wasn't from New York?
CHAIRMAN FIALA: No, it wasn't. And, you know, we have to
remember to let them know that we're glad that they're here because
they're going to make our economy, and with all of the extra dollars
we're putting into tourism advertising, hopefully we get a lot more
people here, let them know that we appreciate them.
Second thing I wanted to talk to you about is proclamations. In
the last few years we've seen a number of proclamations steadily
increasing. And in fiscal 2006, we awarded 57 proclamations. In 2009,
we awarded 113. The number seems to be increasing, and so I've
asked -- I wanted to ask if the board would allow me to direct the
county attorney and Ian Mitchell to draw up a document giving
guidance and giving us parameters to be met as to how we will issue
proclamations in the future.
COMMISSIONER HALAS: Sure.
CHAIRMAN FIALA: I just had somebody call me yesterday and
ask if -- there's a really nice lady who's been very generous, and they
asked ifI -- if we could have a proclamation to celebrate her birthday.
Well, that's nice and she's a wonderful lady, but, you know, we
just have to draw some lines someplace.
I know with the business, when the Big Cypress came in, I had a
couple people say, you know, I've got a business that's hurting, too.
Why can't we have proclamations? We have to be really careful about
that.
So I'm asking for your agreement that we have the county
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Agenda Item No. 16Kll
December 1, 2009
Page 5 of 5
October 27,2009
attorney and Ian Mitchell produce a document for discussion and
approval.
COMMISSIONER COYLE: You've got my support.
COMMISSIONER HALAS: Yes.
CHAIRMAN FIALA: Okay. I see a lot of nods.
COMMISSIONER COLETTA: Sure.
CHAIRMAN FIALA: Thank you very much. That's it for me,
folks.
COMMISSIONER HENNING: Motion to adjourn.
. COMMISSIONER COLETTA: Second.
CHAIRMAN FIALA: I have a motion and a second for
adjournment. All those in favor, signify by saying aye.
COMMISSIONER COYLE: Aye.
COMMISSIONER HALAS: Aye.
CHAIRMAN FIALA: Aye.
COMMISSIONER COLETTA: Aye.
COMMISSIONER HENNING: Aye.
CHAIRMAN FIALA: Opposed, like sign?
(No response.)
CHAIRMAN FIALA: Good night.
****Commissioner Halas moved, seconded by Commissioner Coyle
and carried unanimously that the following items under the Consent
and Summary Agendas be approved and/or adopted ****
Item #16Al
FINAL ACCEPTANCE OF THE WATER UTILITY FACILITY
FOR TURNER WATER MAIN - WITH A RELEASE OF ANY
UTILITIES PERFORMANCE SECURITY (UPS)
Item #16A2
Page 279