Agenda 12/01/2009 Item #16B 4
EXECUTIVE SUMMARY
Agenda Item No. 1684
December 1, 2009
Page 1 of 7
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Recommendation to approve a Change Order and authorize the County Manager, or his
designee, to sign Change Order #2 for Kelly Brothers, Inc. for the County Bridge Repair
and Restoration Program, Project #66066, Contract #08-5135 in the amount of $44,302.00
for additional repairs needed to both the Chokoloskee and Oil Well Road Bridges.
OBJECTIVE: Recommendation to approve Change Order #2 extending the construction
services that includes additional erosion control, adjusted quantities and additional contract time.
CONSIDERATIONS: On March 23, 2009, the Board of County Commissioners (BCC)
awarded Contract #08-5135 to Kelly Brothers, Inc. in the amount of $771,546.00 {Agenda Item
l6(B)(5)}. Notice to Proceed was given on May 11,2009. On July 7, 2009, Change Order #1 in
the amount of$57,720.00 was approved for repairs to seawall caps and the guardrail system.
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The contract plans are developed based on the visual inspection of the bridges by the designer
and the findings provided in the FDOT Inspection Reports. It is in the process of making the
repairs to the bridges during construction that the full extent of deficiencies become known. At
the Chokoloskee Bridge the competency of the concrete was worse than the visual inspection or
FDOT Inspection Reports indicated. The full extent of the repairs became apparent when the
jackhammer was put to the concrete. Additional cracking of the bridge was discovered requiring
the installation of a 4" thick layer of concrete to complete the repair. The undermining of the end
bents on the Oil Well Road Bridge was below the water surface and not apparent by inspection
or the FDOT Inspection Report. Pressure grouting underneath the bridge bents was needed to
repair the bridge.
Upon completion of this change order, staff will issue a substantial completion of this project.
The cumulative total of Change Orders #1 and #2 is $102,022.00, which is 13.2% above the
BCC approved contract amount. County purchasing policy requires that any change order
amount above 10% of the BCC approved contract amount must be approved by the Board of
County Commissioners.
FISCAL IMPACT: Funds in the amount of $44,302.00 are available trom gas taxes. Source of
funds are gas taxes.
LEGAL CONSIDERATIONS: This item bas been reviewed and approved by the County
Attorney's Office and is legally sufficient-SRT.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDA nON: Recommendation to approve a Change Order authorizing the County
Manager, or his designee, to sign Change Order #2 for Kelly Brothers, Inc. for the County
Bridge Repair and Restoration Program, Proj ect #66066, Contract #08-513 5 in the amount of
$44,302.00 for additional repairs needed to both the Chokoloskee and Oil Well Road Bridges.
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Prepared by: Eddie Martin, Project Manager, TECM
Attachments: (I) Change Order #2; (2) Contract Modification
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Agenda Item No. 1684
December 1, 2009
Page 2 of 7
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16B4
Meeting Date:
Recommendation to approve a Change Order and authorize the County Manager, or his
designee, to sign Change Order #2 for Kelly Brothers, Inc. for the County Bridge Repair and
Restoration Program, Project #66066, Contract #08-5135 in the amount of $44,302.00 for
additional repairs needed to both the Chokoloskee and Oil Well Road Bridges.
12/1/20099:00:00 AM
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Agenda 11em No. 1684
December 1, 2009
Page 3 of7
Pat Lehnhard
Ex.ecutlve Secretary
Date
Transportation Division
Transportation Administration
11/18/20091:21 PM
Approved By
OMS Coordinator
Date
County Attorney
County Attorney
11/19/20091:48 PM
Approved By
Susan Usher
ManagemenUBudget Analyst, Senior
Date
Office of Management &
Budget
Office of Management & Budget
11/19/2009 5:S2 PM
Approved By
Mark Isackson
Management/Budget Analyst, Senior
Date
Office of Management &
Budget
Office of Management & Budget
11/19/20095:58 PM
CONTRACT MODIFICATION
CHECKLIST FORM
Agenda Item No. 16B4
December 1, 2009
Page 4 of 7
PROJECT NAME: Bridge Repairs (Chokoloskee, Green Blvd. and Oilwell RoadO PROJECT #:66066
PROJECT MANAGER: Eddie Martin
BID/RFP #: 08.5135 MOD #: 2 PO#:4500106688
DEPARTMENT: TECM CONTRACTOR/FIRM NAME: Kelly Brothers Inc.
Original Contract Amount: $771,546.00
(Starting Point)
Current BeC Approved Amount: $771,546.00
(Last Total Amount Approved by the BCC)
Current Contract Amount: $829,266.00
(Including All Changes Prior To This Modification)
Change Amount: (add) $ 44,302.00
Revised Contract Amount: $873,568.00
(Including This Change Order)
Cumulative Dollar Value of Changes to $ 102,022.00
this Contract: (add)
Date of Last BCC Approval: March 24'" 2009
Agenda Item#'16. (B).5
Percentage of the change under current contract amount: 13.22%
", Formula: (Revised Amount I Last BCC approved amount).'
CURRENT COMPLETION DATE (S): ORIGINA(/",)!6RRENT: fa \ 'l ( 01
Describe the change(s): Chokoloskee Bridge (1) Correct the erosion that was discovered after the MAT
installation. (2) Additional crack repair was needed to complete the seawall repair.
Oil Well Road Bridge (1) Pressure grouting to fill in voids that were discovered after removal of the rubble was
remove under the bridge. (2) Extra turbidity barrier had to be added due to high water elevation at time of repair.
Specify the reasons for the change(s) 1. Planned or Elective 2.X Unforeseen Conditions 3.X Quantity
Adjustments r 4. Correction of Errors (Plans, Specifications or Scope of Work) r 5. Value Added
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: Bridge failure, Slope
pavement erosion, safety for the public and possible pollution fines from BCB (Okaloachoochee Slough) and the
National Park (Chokoloskee Bay).
This change was requested by: rlContractor/Consultant 171 Owner rI Using Department r CDES
X Design Professional r1Regulatory Agency (Specify)
r Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: P' Yes
r No
This form is to be signed and dated.
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.- APPROVED BY: ' ?', " /,,' //. ,. ;:,{..:_ Date:
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REVIEWED BY: '1 ~bu...) il (-i.{1l1'[v:f\ ~ Date:
JRhonda Cumrii1ngs, Contract 1?eCi~list
Revised 11.l9 .2007 ~,/
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Agenda Item No. 1684
December 1, 2009
Page 5 of 7
CHANGE ORDER
CHANGE ORDER NO.
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CONTRACT NO. 08-5135
BCC Date: 3/24/2009
Agenda Item: 16B5
TO:
Kellv Brother Ine,
15775 Pine Ridge Rd
Fl Mvers, FL 33908
DATE:
November 4th, 2009, .
PROJECT NAME: Bridge Repairs ((l1okol-""h.ec,.grecn,BouJg}'~[d. An.<1. Oil Wel!Jl.olld)
PROJECT NO. 66066
Under our AGREEMENT dated: April 13", 2009
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement:
Reference to the recommendations of Cardno TBE, Collier County Design Engineers and the Engineer
of Record on the project:
1.0 Install a 4"Thick layer of 4000 PSI concrete between the edge of asphalt and the ARM.
This layer of concrete should extend underneath the bridge between the abutment and the
ABM and round the area between where the water pipe penetration in the ground.
2.0 Place#57 stone in the space between blocks of the ABM to provide additional UV
protection to the filter fabric underneath the blocks.
3.0 Provide non-erodible backfill from the edge of pavement down to the end ofbulhead.
4.0 Additional Turbidity Barrier at Oilwell Road bridges.
5.0 Pressure grouting underneath the bents on Oilwellroad Bridge (Per EORMemo) includes
drilling on top of approach slab, arrange rubble riprap and patch drilled holes.
6.0 Additional crack repair of Chokoloskee Bridge.
400-135 Clean & repair cracks overruns.
FOR THE (Additive) (Deductive) Sum of:
Original Agreement Amount $ ------- __77L~_.~9-00 ____
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Sum of Previous Changes $ 57.720.00
This Change Order Add $ 44.302.00
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Present Agreement Amount $ ~._--_._--- 873,568.00
The time for completion shall be increase by 90_ calendar days due to this Chan~e Order. Accordingly,
the Contract Time is now December 7th, 2009 (21 []) calendar da) s. Tt,c substantial completion date is
November 22nd, 2009 and the final completion date isJ1ccenlber "lh.:C009. Your acceptance of this Change
Order shall constitute a modification to our Agreement and \"\I]J he pl,,;'rfnnneJ subject 10 all the same terms and
conditions as contained in our Agreement indicated ahove. as fully as if the same were repeated in this
acceptance. The adjustment, if any, to the Agreement shall constitute a futl and final settlement of any and all
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Agenda Item No. 1684
December 1, 2009
Page 6 of 7
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claims of the Contractor arising out of or related to the change set forth herein, including claims for impact and
delay costs.
Accepted:
,20
CONTRACTOR: Kelly Brothers, lnc
15775 Pine Ridge Road
Ft. Myers FI. 33908
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BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
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Chri;; Bautista
Authoril~d SiQ.nature
Eddie Martin, Project Manager
TEC'vl
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By: S./ -{ ,- (
Steve Ritter
Manat!er-Road Construction
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By: / _. /~-..::- p
, Jav AI\JTlad. T'I:CvllJirector
DEPARTMENT DIRECTOR
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By:
Norman Feder,
DN ION ADMINI
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Rho Ida Cummings
CONTRACT SPECL<\UST
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ATIllST:
Dwight E. Brock, CIezk
BY:
Appnwed As To Form
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Agenda Item No. 1684
December 1.2 q _._.
Page 7 of 7
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
BY:
D-..... Fiala, CbairmIIl
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