Agenda 06/25/2019 Item #16G 2 (#19-7558 Design Svcs fro Immokalee Runway Rehabilitation )06/25/2019
EXECUTIVE SUMMARY
Recommendation to approve the rankings of firms for Request for Professional Services (RPS) #
19-7558 for “Design Services for IMM Runway Rehabilitation and Taxiway Extension Projects”
and to direct staff to negotiate a contract with the top ranked firm, Hole Montes, Inc.
OBJECTIVE: To approve staff selection committee rankings for the referenced project and approve
negotiating a contract with the top ranked firm.
CONSIDERATIONS: On March 29, 2019, staff issued RPS # 19-7558 in accordance with Florida
Statute 287.055, the Consultant’s Competitive Negotiation Act, to select a firm to provide professional
design and permitting services for the rehabilitation of Runway 18/36 and the extension of Taxiway C at
the Immokalee Regional Airport.
The County sent email notices to 11,880 firms and eighty-six (86) firms downloaded the solicitation.
Staff received three (3) responses by the May 13, 2019 due date, and all three firms were found
responsive and responsible. The Selection Committee held a publicly noticed meeting on May 22, 2019,
and the Committee scored each of the proposals and shortlisted the following top three firms to move on
to step two:
1. Hole Montes Inc.
2. Atkins North America
3. Triskelion Engineering Company
On May 29, 2019, the Selection Committee reconvened for step two of the solicitation, where each firm
had an opportunity to make a presentation to the Selection Committee. Following the presentations, the
Selection Committee ranked the firms as follows:
1. Hole Montes Inc.
2. Atkins North America
3. Triskelion Engineering Company
Staff requests that the Board approve the Selection Committee’s ranking, direct staff to negotiate an
agreement with the top ranked firm and bring the proposed agreement back to the Board for approval at a
subsequent meeting. If an agreement with the top ranked firm cannot be reached, staff will commence
negotiations with the remaining firms in order of their ranking.
FISCAL IMPACT: Project funding sources will be a Federal Aviation Administration (FAA) Airport
Improvement Program (AIP) grant, a Florida Department of Transportation (FDOT) grant, and a local
match. Funds are available in Airport Grant Fund (498) and Airport Match Fund (499), project 33605.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.-SRT
GROWTH MANAGEMENT PLAN IMPACT: There is no impact to the Growth Management Plan
related to this action.
RECOMMENDATION: That the Board of County Commissioners approves the ranking of firms for #
RPS 19-7558 for “Design Services for IMM Runway Rehabilitation and Taxiway Extension Projects,”
and direct staff to negotiate an agreement with the top ranked firm to bring back to the Board at a
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06/25/2019
subsequent meeting.
Prepared by: Justin Lobb, Airports Manager, Airport Authority
ATTACHMENT(S)
1. 19-7558 NORA_Signed (PDF)
2. Hole Montes Proposal_19-7588 (PDF)
3. 19-7558 Solicitation (PDF)
4. 19-7558 Final Ranking Sheet (PDF)
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06/25/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.G.2
Doc ID: 9211
Item Summary: Recommendation to approve the rankings of firms for Request for Professional
Services (RPS) #19-7558 for “Design Services for IMM Runway Rehabilitation and Taxiway Extension
Projects” and to direct staff to negotiate a contract with the top ranked firm, Hole Montes, Inc.
Meeting Date: 06/25/2019
Prepared by:
Title: Operations Coordinator – Airport Authority
Name: Debra Brueggeman
06/05/2019 9:39 AM
Submitted by:
Title: Division Director - Operations Support – Growth Management Department
Name: Gene Shue
06/05/2019 9:39 AM
Approved By:
Review:
Growth Management Department Jeanne Marcella Level 1 Reviewer Completed 06/05/2019 10:03 AM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 06/05/2019 10:12 AM
Airport Authority Justin Lobb Additional Reviewer Completed 06/05/2019 10:16 AM
Growth Management Department Gene Shue Additional Reviewer Completed 06/05/2019 10:29 AM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 06/05/2019 10:58 AM
Procurement Services Swainson Hall Additional Reviewer Completed 06/05/2019 3:43 PM
Procurement Services Swainson Hall Additional Reviewer Completed 06/05/2019 3:43 PM
Procurement Services Geoff Thomas Additional Reviewer Completed 06/07/2019 4:29 PM
Grants Erica Robinson Level 2 Grants Review Completed 06/10/2019 1:47 PM
Grants Carrie Kurutz Additional Reviewer Completed 06/10/2019 5:32 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 06/14/2019 8:47 AM
Growth Management Department Jeanne Marcella Deputy Department Head Review Skipped 06/14/2019 11:19 AM
Growth Management Department Jeanne Marcella Department Head Review Completed 06/17/2019 7:32 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/17/2019 8:19 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/17/2019 8:47 AM
Grants Therese Stanley Additional Reviewer Completed 06/17/2019 11:04 AM
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06/25/2019
County Manager's Office Geoffrey Willig Level 4 County Manager Review Completed 06/17/2019 4:41 PM
Board of County Commissioners MaryJo Brock Meeting Pending 06/25/2019 9:00 AM
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16.G.2.aPacket Pg. 2530Attachment: 19-7558 NORA_Signed (9211 : Design Firm Rankings for IMM RW 18/36 & TW C)
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
REQUEST FOR PROFESSIONAL SERVICES (RPS)
In accordance with Florida Statute 287.055
Consultants’ Competitive Negotiation Act
FOR
Design Services for IMM Runway Rehabilitation & Taxiway
Extension Projects
RPS NO.: 19-7558
EVELYN COLON, PROCUREMENT STRATEGIST
PROCUREMENT SERVICES DIVISION
3295 TAMIAMI TRAIL EAST, BLDG C-2
NAPLES, FLORIDA 34112
TELEPHONE: (239) 252-2667
evelyn.colon@colliercountyfl.gov (Email)
This proposal solicitation document is prepared in a Microsoft Word format (rev 8/16/17). Any
alterations to this document made by the Consultant may be grounds for rejection of proposal,
cancellation of any subsequent award, or any other legal remedies available to the Collier County
Government.
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Packet Pg. 2531 Attachment: 19-7558 Solicitation (9211 : Design Firm Rankings for IMM RW 18/36 & TW C)
SOLICITATION PUBLIC NOTICE
REQUEST FOR PROFESSINAL
SERVICES (RPS) NUMBER:
19-7558
PROJECT TITLE: Design Services for IMM Runway Rehabilitation & Taxiway Extension Projects
S RPS OPENING DAY/DATE/TIME: APRIL 30, 2019 at 3:00PM
PLACE OF RPS OPENING: Procurement Services Division
3295 Tamiami Trail East, Bldg. C-2
Naples, FL 34112
All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System:
https://www.bidsync.com/bidsync-cas/
INTRODUCTION
As requested by the Collier County Airport Authority Division (hereinafter, the “Division”), the Collier County Board of County
Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Professional Services (hereinafter,
“RPS”) with the intent of obtaining proposals from interested and qualified Consultants in accordance with the terms, conditions and
specifications stated or attached. The Consultant, at a minimum, must achieve the requirements of the Specifications or Scope of
Work stated.
The Collier County Airport Authority is seeking proposals for professional design and construction phase engineering services for 1)
airfield pavement reconstruction of Runway 18-36 (see attached Exhibit “A”) and 2) Taxiway C extension project at the Immokalee
Regional Airport (see attached Exhibit “B”). This is expected to be a two (2) to four (4) year design and construction program due
to annual funding constraints and is dependent upon the level of grant funding available through FAA and FDOT. See attached
Exhibit “I”, Granting Agency Documents and Exhibit “I”, Granting Agency Forms, incorporated herein by reference.
BACKGROUND
The Immokalee Regional Airport is a large General Aviation Airport that has two (2) active runways and multiple taxiways that allow
for the safe passage of aircraft. Runway 18-36 is in poor to critical condition as rated in the most recent Pavement Inspection Report
that was completed through the Florida Department of Transportation in 2017, attached hereto as Exhibit “C”, and incorporated
herein by reference. All the pavement sections of Runway 18-36 at the Immokalee Regional Airport require continuous maintenance
in order to allow for the operations of aircraft and prevent the pavement from continuing to deteriorate to the point of failure. To
allow for the continued operations of aircraft at the airport, pavement restoration is necessary. Project will also include necessary
drainage, safety area, markings, airfield lighting/signage improvements, and pavement removal/additions.
In addition, Taxiway C is proposed to be extended for a 3,000-foot Taxiway Design Group (TDG) II, which will connect Taxiway B
and the Airport’s primary Runway 9-27 to the Terminal/Hangar Area to increase safety by reducing crossing of Runway 18-36, as
currently required by the airfield’s geometry. This project will also include necessary drainage, safety area, markings, airfield
lighting/signage improvements, and pavement removal/additions.
TERM OF CONTRACT
County reserves the right to modify this scope during negotiations for budgetary reasons.
The contract term, if an award is made, will commence on the date of the Notice to Proceed and end upon acceptance and approval
of the final payment.
Prices shall remain firm for the initial term of the awarded contract.
Surcharges will not be accepted in conjunction with this award, and such charges should be incorporated into the pricing structure.
DETAILED SCOPE OF WORK
The overall project will include two major components and associated breakdown of funding sources. It is anticipated that all design
and construction aspects associated with the Taxiway C Extension will be primarily funded with Federal (FAA) AIP dollars, while
all design and construction aspects associated with reconstruction of Runway 18-36 will be primarily funded with State (FDOT) and
local (County) dollars, as depicted in the concept drawings provided in separate attachment. Therefore, services associated with each
funding source shall be clearly identified and delineated throughout the life of the project.
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Packet Pg. 2532 Attachment: 19-7558 Solicitation (9211 : Design Firm Rankings for IMM RW 18/36 & TW C)
Phase I -- Design Phase Services:
The Runway 18-36 reconstruction and Taxiway C extension design shall include, but not be limited to all civil and electrical
engineering typically required for airfield pavement rehabilitation on active airports in accordance to FAA requirements and in
accordance to FAA Advisory Circulars 150/5300-13A, 16, 17 & 18 as well as all supporting services such as surveying (including
AGIS) and geotechnical services. The design must incorporate all utilities, site development, and drainage. Services shall consist of
all phases of design, including but not limited to: programming, schematic design, design development, construction documents, and
all permitting/ services during construction
The selected firm shall be responsible for knowledge of and compliance with all relative local, state and federal codes and regulations.
In addition, ability to provide affidavits of no conflict of interest or to provide services separate from private sector clients shall be
required. The consultant should be prepared to assist with grant preparation and may or may not be requested to perform
administration for FAA and FDOT grant programs. This project will be awarded in two phases as funding becomes available, one
for the Runway Rehabilitation and one for the Taxiway Extension. The Design Phase services will be negotiated first and if post bid
award and post design services are required, they will be negotiated prior to construction beginning.
Phase II -- Construction Phase services will be solicited separately at a future date.
The firm shall be required to provide complete services as outlined in the contract or assist the Airport Authority, as a minimum, with
the following tasks.
1. Provide final calculations, construction documents and specifications in consultation with the Owner.
2. Prepare and file all applications, data, and documents required to obtain approval of all authorities having jurisdiction over
the project.
3. Prepare the necessary bidding technical specifications and bid schedule(s).
4. Prepare a written cost estimate, engineering and functionality recommendations.
5. Additional services as may be necessary and appropriate.
RESPONSE FORMAT AND SCORING CRITERIA FOR DEVELOPMENT OF SHORTLIST:
Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or your proposal
may be deemed non-responsive
Evaluation Criteria Maximum Points
1. Ability of Professional Personnel 20 Points
2. Certified Minority Business Enterprise 5 Points
3. Past Performance 25 Points
4. Project Approach, Willingness to Meet Time and Budget Requirements 20 Points
5. Location 10 Points
6. Recent, Current, and Projected Workloads of the Firm 20 Points
TOTAL POSSIBLE POINTS 100 Points
For complete explanation of each evaluation criteria, please see the file titled “RPS Instructions” included with this
advertisement.
VENDOR CHECKLIST
Vendor should check off each of the following items as the necessary action is completed (please see, Form 2: Vendor
Check List):
The Solicitation Submittal has been signed.
All applicable forms have been signed and included, along with licenses to complete the requirements of the project.
Required Reference Questionnaires have been completed for previous projects and included with the proposal.
Any addenda have been signed and included.
All grant requirements have been reviewed and forms completed (if applicable).
Division of Corporations - Florida Department of State – http://dos.myflorida.com/sunbiz/ (If work performed in the State).
E-Verify/Immigration Affidavit (Memorandum of Understanding).
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Packet Pg. 2533 Attachment: 19-7558 Solicitation (9211 : Design Firm Rankings for IMM RW 18/36 & TW C)
16.G.2.dPacket Pg. 2534Attachment: 19-7558 Final Ranking Sheet (9211 : Design Firm Rankings for IMM RW 18/36 & TW C)