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Agenda 06/25/2019 Item #16G 1 (#19-7535 Car Rental Consessionaire)06/25/2019 EXECUTIVE SUMMARY Recommendation that the Board of County Commissioners, acting as the Airport Authority, award Request for Proposal No. 19-7535, “Airport Authority Car Rental Concessionaire,” and authorize its Chairman to execute the attached Car Rental Service Concessionaire Agreement with Enterprise Leasing Company of Florida, LLC to provide car rental services at the Marco Island Executive Airport, Immokalee Regional Airport and Everglades Airpark. OBJECTIVE: To obtain approval of the attached Concessionaire Agreement authorizing Enterprise Leasing Company of Florida, LLC (“Enterprise”) to provide car rental services at the Marco Island Executive Airport (MKY), Immokalee Regional Airport, and Everglades Airpark. CONSIDERATIONS: On February 21, 2019, the Procurement Services Division released notices of Request for Proposal (“RFP”) Solicitation No. 19-7535 for airport car rental concessionaire services. The County received one (1) response by the March 29, 2019 due date from Enterprise. Procurement directly contacted the Hertz, Avis, and Go Rental car rental firms regarding this solicitation. Each of those firms expressed an interest in the solicitation and the bid was extended to provide vendors extended time to submit proposals. Notwithstanding that extension of time, Enterprise submitted the only proposal. Company City County State Rank Responsive/Responsible Enterprise Leasing Company of Florida, LLC Fort Myers Lee FL 1 Y/Y A Selection Committee reviewed the submitted proposal based on the Evaluation Criteria cited in the RFP and unanimously recommended awarding the RFP and entering into an agreement with Enterprise as the concessionaire. Enterprise is the incumbent vendor and the square foot leasing rate and commission percentage is comparable to the previous contract. The term of the Agreement is for a period of forty-two (42) months with two (2) one-year renewal options, to allow sufficient time for the completion of the new Marco Island terminal. The agreement grants the concessionaire the non-exclusive right to operate car rental services at MKY, and to provide car rental services on a limited, on demand basis for Immokalee Regional Airport and the Everglades Airpark. Per the Agreement, the concessionaire shall remit fifteen percent (15%) of gross receipts of every customer rental agreement to the Collier County Airport Authority (Authority) as consideration for this Agreement by the 15th of each month for the preceding month for the term of this Agreement. In addition to the concession fee, the concessionaire also pays a facility lease fee. The Authority is currently constructing a new terminal building at MKY that is expected to be open for business in early 2020. Until the new terminal opens, concessionaire will operate from the existing building, consisting of 62.5 square feet of counter/office at $19.7757 per square foot for a total of $1,235.98 per year, paid in equal monthly installments of $103.00. Upon the Authority taking occupancy of the new terminal facility, the concessionaire will have new and expanded counters within the terminal and shall relocate its operations and equipment from the existing building and parking lot at no cost to the Authority. The new premises consist of one hundred forty-three (143) square feet of counter/office space, for a total of $2,827.93 per year, paid in equal monthly installments of $235.66, plus applicable Florida Sales Tax. The Concessionaire shall also lease six (6) vehicle parking spaces at MKY at $12.14 per space per month, 16.G.1 Packet Pg. 2494 06/25/2019 for a total of $72.84 per month, plus applicable Florida Sales Tax. The office and parking space rates shall be adjusted annually based on CPI. FISCAL IMPACT: The rent, concessionaire fees, and all applicable taxes associated with this agreement will be deposited in operating Fund (495), for the Marco Island Executive Airport Cost Center (192370), Immokalee Regional Airport Cost Center (192330) or Everglades Airpark Cost Center (192350) as appropriate. GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with the Executive Summary. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SRT RECOMMENDATION: That the Board of County Commissioners, acting as the Airport Aut hority, award RFP No. 19-7535, “Airport Authority Car Rental Concessionaire,” and authorize its Chairman to execute the attached Car Rental Service Concessionaire Agreement with Enterprise Leasing Company of Florida, LLC to provide car rental services at the Marco Island Executive Airport, Immokalee Regional Airport and Everglades Airpark. Prepared by: Justin Lobb, Airports Manager, Airport Authority ATTACHMENT(S) 1. 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (PDF) 2. 19-7535 Enterprise Holdings Inc Insurance (PDF) 3. 19-7535 NORA (PDF) 4. 19-7535 Final Ranking (PDF) 5. 19-7535 Solicitation (PDF) 6. [Linked] Proposal Enterprise Leasing Company, LLC of Florida dba Enterprise Rent-A-Car (PDF) 16.G.1 Packet Pg. 2495 06/25/2019 COLLIER COUNTY Board of County Commissioners Item Number: 16.G.1 Doc ID: 9064 Item Summary: Recommendation that the Board of County Commissioners, acting as the Airport Authority, award Request for Proposals No. 19-7535, “Airport Authority Car Rental Concessionaire,” and authorize its Chairman to execute the attached Car Rental Service Concessionaire Agreement with Enterprise Leasing Company of Florida, LLC to provide car rental services at the Marco Island Executive Airport, Immokalee Regional Airport and Everglades Airpark. Meeting Date: 06/25/2019 Prepared by: Title: Operations Coordinator – Airport Authority Name: Debra Brueggeman 05/31/2019 1:04 PM Submitted by: Title: Division Director - Operations Support – Growth Management Department Name: Gene Shue 05/31/2019 1:04 PM Approved By: Review: Airport Authority Justin Lobb Additional Reviewer Completed 05/31/2019 1:30 PM Growth Management Department Christine Arnold Level 1 Reviewer Completed 05/31/2019 1:42 PM Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 06/03/2019 9:19 AM Growth Management Department Gene Shue Additional Reviewer Completed 06/03/2019 9:20 AM Procurement Services Sandra Herrera Level 1 Purchasing Gatekeeper Completed 06/07/2019 8:37 AM Procurement Services Kristofer Lopez Additional Reviewer Completed 06/07/2019 9:22 AM Procurement Services Sandra Herrera Additional Reviewer Completed 06/07/2019 10:35 AM Procurement Services Swainson Hall Additional Reviewer Completed 06/07/2019 12:40 PM Procurement Services Ted Coyman Additional Reviewer Completed 06/07/2019 1:12 PM Growth Management Department Debra Brueggeman Deputy Department Head Review Skipped 05/22/2019 9:08 AM Growth Management Department Thaddeus Cohen Department Head Review Completed 06/07/2019 1:42 PM County Attorney's Office Scott Teach Level 2 Attorney Review Completed 06/07/2019 2:03 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/10/2019 1:28 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/10/2019 3:36 PM Budget and Management Office Ed Finn Additional Reviewer Completed 06/14/2019 8:25 PM 16.G.1 Packet Pg. 2496 06/25/2019 County Manager's Office Heather Yilmaz Level 4 County Manager Review Completed 06/17/2019 1:00 PM Board of County Commissioners MaryJo Brock Meeting Pending 06/25/2019 9:00 AM 16.G.1 Packet Pg. 2497 16.G.1.aPacket Pg. 2498Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) 16.G.1.aPacket Pg. 2499Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) 16.G.1.aPacket Pg. 2500Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) 16.G.1.aPacket Pg. 2501Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) 16.G.1.aPacket Pg. 2502Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) 16.G.1.aPacket Pg. 2503Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) 16.G.1.aPacket Pg. 2504Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) 16.G.1.aPacket Pg. 2505Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) 16.G.1.aPacket Pg. 2506Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) 16.G.1.aPacket Pg. 2507Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) 16.G.1.aPacket Pg. 2508Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) 16.G.1.aPacket Pg. 2509Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) 16.G.1.a Packet Pg. 2510 Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) 16.G.1.aPacket Pg. 2511Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) 16.G.1.aPacket Pg. 2512Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) 16.G.1.aPacket Pg. 2513Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) 16.G.1.aPacket Pg. 2514Attachment: 19-7535 Enterprise Holdings_ContractRevised_06-17-2019_Contract_VendorSigned (9064 : Enterprise Concessionaire Agreement) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANYPROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2016 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY B 3,000,000 09/01/2019 HC2E-GLSA-474M7351-TCT-18 Manashi Mukherjee HC2JUB-474M7050-18 (AOS) CHI-009288085-01 5,000,000 5,000,000 HWXJUB-474M7074-18 (OH) X 26247 5,000,000 of Marsh USA Inc. Attn: StLouis.CertRequest@Marsh.com; Phone: 866-966-4664 N X SIR 2,000,000 Fire Damage (Any One Fire) 09/01/2018 3 09/01/2019 09/01/2019 HEEAP-474M7302-TCT-18 C 15,000,000 3,000,000 *SEE ATTACHED* 25674 American Guarantee and Liability Insurance Company 5,000,000 X X Compensation) where required by written contract. Auto coverage insures any Auto owned or leased by the named insured while operated by employees of the named insured. No coverage provided to renters under 06/06/2019 3599 09/01/2018 09/01/2018 Re: GPBR: 3599, Address: 1905 Boy Scout Drive, Fort Myers, FL 33907; Marco Island FBO bid X 09/01/2018 3295 Tamiami Trail E Naples, FL 34112 Collier County Board of County Collier County Board of County Comissioners, OR, Board of County Commissioners in Collier COunty, OR Collier County Government, OR, Collier County is/are added as an additional insured (except Workers X this policy. General Liability is primary and non-contributory over any existing insurance and limited to liability arising out of the operations of the named insured and where required by written contract. A C Travelers Property Casualty Company of America CN101321765-$5M-GAWU-18-19 10,000 09/01/2019 3,000,000 AUC 3781903-18 C 3,000,000 25682 1,000,000 X EHI 5,000,000 HRJUB-474M7062-18 (WI) 701 Market Street, Suite 1100 Marsh USA Inc. X St. Louis, MO 63101 and its subsidiaries Enterprise Holdings, Inc. St. Louis, MO 63105 600 Corporate Park Drive X 09/01/2018 Commissioners 09/01/2018 A 09/01/2019 09/01/2019 The Travelers Indemnity Company of Connecticut 16.G.1.b Packet Pg. 2515 Attachment: 19-7535 Enterprise Holdings Inc Insurance (9064 : Enterprise Concessionaire Agreement) ACORD 101 (2008/01) The ACORD name and logo are registered marks of ACORD © 2008 ACORD CORPORATION. All rights reserved. THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER:FORM TITLE: ADDITIONAL REMARKS ADDITIONAL REMARKS SCHEDULE Page of AGENCY CUSTOMER ID: LOC #: AGENCY CARRIER NAIC CODE POLICY NUMBER NAMED INSURED EFFECTIVE DATE: 22 St. Louis exception of Wisconsin. Policy# HRJUB-474M7062-18 provides Employers Liability for Wisconsin. Umbrella Retained Limits U.S. Automobile Liability $15,000,000 Combined Single Limit. Workers Compensation coverage for employees in Ohio is self-insured. Workers Compensation policy# HC2JUB-474M7050-18 provides Employers Liability for all States with the Workers Compensation coverage for employees in Puerto Rico and in the States of North Dakota, Washington and Wyoming is provided through the Monopolistic State programs. Certificate of Liability Insurance CN101321765 Marsh USA Inc.and its subsidiaries Enterprise Holdings, Inc. St. Louis, MO 63105 600 Corporate Park Drive 25 16.G.1.b Packet Pg. 2516 Attachment: 19-7535 Enterprise Holdings Inc Insurance (9064 : Enterprise Concessionaire Agreement) 16.G.1.c Packet Pg. 2517 Attachment: 19-7535 NORA (9064 : Enterprise Concessionaire Agreement) Selection Committee Final Ranking Sheet RFP 19-7535 Title: Airport Authority Car Rental Concessionaire Name of Firm Justin Lobb Andrew Bennett Kate Whitson Tammy Perez- Njezic Lincoln Price Total Selection Committee Final Rank Enterprise Leasing Company of Florida, LLC d/b/a Enterprise Rent-A-Car 1 1 1 1 1 5 1.0000 Procurement Professional Kristofer Lopez Step 1: Upon direction by the Procurement professional, the individual selection committee member should provide their ranking of the proposals (from highest being number one (1) to lowest. Step 2: The procurement professional will review the mathematically calculated final rank and discuss the rank order and determine if consensus is reached. Page 1 of 1 16.G.1.d Packet Pg. 2518 Attachment: 19-7535 Final Ranking (9064 : Enterprise Concessionaire Agreement) COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS REQUEST FOR PROPOSAL (RFP) FOR AIRPORT AUTHORITY CAR RENTAL CONCESSIONAIRE SOLICITATION NO.: 19-7535 KRISTOFER LOPEZ, PROCUREMENT STRATEGIST PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FLORIDA 34112 TELEPHONE: (239) 252-8944 Kristofer.Lopez@colliercountyfl.gov (Email) This solicitation document is prepared in a Microsoft Word format (Rev 8/7/2017). Any alterations to this document made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any other legal remedies available to the Collier County Government. 16.G.1.e Packet Pg. 2519 Attachment: 19-7535 Solicitation (9064 : Enterprise Concessionaire Agreement) SOLICITATION PUBLIC NOTICE REQUEST FOR PROPOSAL (RFP) NUMBER: 19-7535 PROJECT TITLE: Airport Authority Car Rental Concessionaire DUE DATE: March 22, 2019 PLACE OF RFP OPENING: PROCUREMENT SERVICES DIVISION 3295 TAMIAMI TRAIL EAST, BLDG C-2 NAPLES, FL 34112 All proposals shall be submitted online via the Collier County Procurement Services Division Online Bidding System: https://www.bidsync.com/bidsync-cas/ INTRODUCTION As requested by the Growth Management Division (hereinafter, the “Division”) the Collier County Board of County Commissioners Procurement Services Division (hereinafter, “County”) has issued this Request for Proposal (hereinafter, “RFP”) with the intent of obtaining proposals from interested and qualified vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated. BACKGROUND The Collier County Board of County Commissioners, acting as the Airport Authority (CCAA) is soliciting competitive sealed Proposals from interested and qualified licensed and insured Offerors to furnish On-Airport rental car concession services and counter space lease at the Marco Island Executive Airport, and limited rental car services at the Immokalee and Everglades Airports. TERM OF CONTRACT The contract term, if an award(s) is/are made is intended to be for three (3) years with two (2) one-year renewals. Surcharges will not be accepted in conjunction with this contract, and such charges should be incorporated into the pricing structure. The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred eighty (180) days. The County Manager, or designee, shall give the Contractor written notice of the County's intention to extend the Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect. All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR. DETAILED SCOPE OF WORK SECTION 1 – INTRODUCTION AND OVERVIEW The Collier County Airport Authority hereby invites Proposals from all qualified and interested parties for the award of one nonexclusive rental car concession agreement for one (1) rental car concession at Marco Island Executive Airport, Immokalee Regional Airport, and Everglades Airpark under the terms and conditions herein set forth in this Bid document. The solicitation of Proposals shall in no manner be construed as a commitment on the part of the Authority to make an award. The Authority intends to award one (1) On-Airport Rental Car Concession Agreement to the Proposer submitting the most responsive, responsible Proposal, in accordance with the selection criteria. A significant, but not sole basis of award will be that the awarded firm will unequivocally commit to provide the specified services in accordance with the Airport Authority’s requirements. The Authority’s objective is to achieve the highest possible standards in both physical facilities and customer service. The Airport Authority reserves the right to award ancillary, on-demand concession contracts at any time. 1. AIRPORT CHARACTERISTICS Marco Island Executive Airport is an active general aviation airport that serves the needs of corporate, private, charter and air taxi 16.G.1.e Packet Pg. 2520 Attachment: 19-7535 Solicitation (9064 : Enterprise Concessionaire Agreement) operations. Business aircraft operations represent a significant portion of activities. Rental car revenue at the Marco Island Executive Airport for Fiscal Year 2017 (ending September 2017) was estimated at $202,025. The Airport is located 3 miles northeast of Marco Island, in the rapidly growing community of East Naples in Collier County, Florida. In order to support current aircraft operations and provide capacity for future growth, the Authority is constructing a new two-story, state-of-the-art general aviation terminal that will provide approximately 16,000 square feet of interior space, which is expected to open in June 2019 (See Attachment I), to coincide with the commencement of this concessionaire contract. The new facility is situated approximately 500 west of the current terminal building, which will be demolished to accommodate additional aircraft parking capacity. Immokalee Regional Airport is an active general aviation airport that serves the needs of corporate, private, and agri-related business operations. Rental car revenue at the Immokalee Regional Airport for Fiscal Year 2017 (ending September 2017) was estimated at was $7,593. The Airport is located 1 mile northeast of Immokalee, and 6 miles north of the rapidly growing community of Ave Maria in Collier County, Florida Everglades Airpark is an activity general aviation airport that serves the needs of private and recreational-related operations. There was no rental car revenue reported for Fiscal Year 2017. The Airport is located within Everglades City, and 1 mile west of the Island of Chokoloskee. 2. EXISTING RENTAL CAR OPERATIONS Currently, one (1) rental car company operates rental car concessions at the Marco Island Executive Airport. This concession aire normally operates with their staff on Premises seven (7) days per week from November 1 – April 30, annually. This company also operates limited, on-demand services at the Immokalee and Everglades Airports. The concessionaire has appointed Authority staff as their limited agent for the purposes of completing car rental contracts with concessionaires’ customers on concessionaire’s behalf outside of hours/locations with direct staffing support. This agreement ends in June 2019. 3. DESCRIPTION OF MARCO ISLAND AIRPORT FACILITIES Facilities: The Marco Island Executive Airport new terminal facility will feature customer transaction counter space for a rental car concession. The transaction counter, and attached office/storage room (approximately 143 square feet in size) is prominently located in the main terminal (Exhibit A) lobby, just inside of the main public entry doors. The new terminal facility is expected to open in June 2019, which coincides with the commencement of this agreement, though the effective date may be unilaterally delayed by the Authority should construction be delayed due to circumstances beyond the Authority’s control. Six (6) paved, uncovered, ready-return spaces will be provided to the concessionaire (Exhibit B). Washing areas will be provided. Allocation of ready return spaces will be at the discretion of the Authority, and additional spaces may be made available as required. 4. AGREEMENT This Request for Proposals (RFP) provides the opportunity for all interested and qualified rental car operators to co mpete for the opportunity to develop and operate the on-airport rental car concession at the Marco Island Executive Airport, and limited rental car services at the Immokalee and Everglades Airports. This RFP gives specific instructions on what to include and how to format your Proposal. As an attachment to this RFP, there is a copy of the proposed on-airport rental car concession agreement (Agreement) under which the concession will be operated. It is imperative that the agreement is reviewed as it contains the legal terms of the operation and other significant information that will help ensure submittal of a responsive and viable Proposal. 5. GENERAL INFORMATION Statistical information contained in these documents is for information purposes only. The Authority is not responsible for any inaccuracies or interpretations of said data, and makes no representations as to what future operations counts or revenues will be. The Request for Proposals and its forms and attachments are a complete document that must be read in its entirety. The Authority will not disseminate any portion of the package. 6. SPECIAL CONDITIONS It is important to note that operating at the Marco Island Executive Airport may present challenges that do not exist at typical commercial or retail business facilities. The airport is open for operations 24 hours per day, 365 days per year. The terminal is currently open for business from 7:00 a.m. through 7:00 p.m. 365 days per year, though after-hours services are available upon request by aircraft operators. These operating hours may be adjusted during the life of the agreement based upon customer demand and volume. SECTION 2 – BUSINESS TERMS 1. TERM OF AGREEMENT 16.G.1.e Packet Pg. 2521 Attachment: 19-7535 Solicitation (9064 : Enterprise Concessionaire Agreement) The Authority anticipates entering into a lease and concessionaire agreement (agreement) with the concessionaire for a period of three (3) years with two (2) one-year renewal options. The rights granted to the concessionaire will not be exclusive and the Authority reserves the right to use or otherwise permit its facilities, other than those locations leased to the concessionaire, to be used for any activities as provided by the executed agreement. 2. RENTALS AND FEES The concessionaire will be expected to enter into an agreement in substantially the same form as that attached to this RFP as Exhibit C. Under the agreement, the concessionaire will be responsible for paying the Authority a monthly privilege concession fee equal to 15% of chargeable gross revenue. The term “gross revenue” or “gross receipts” means all income collected, accrued or derived by the Concessionaire under the privileges granted by this Agreement or other document entered into with the CCAA, excluding amounts of any Federal State or other tax collected by the Concessionaire from customers and required by law to be remitted to the taxing authority. The Concessionaire shall provide the CCAA a Statement of Gross Receipts on the 15th of each month. The additional fees/provisions shall also apply: A. Other Occupancy Charges In addition to the fees stated above, the concessionaire will be required to pay to the authority the following rents and use charges: Facility: Concessionaire shall pay monthly rental rate of $235.66, plus applicable sales tax, for one hundred and forty-three (143) square feet of customer service counter and office space at the Marco Island Executive Airport Parking: The concessionaire shall pay a monthly ready return space use charge of $12.14 per space for six (6) spaces at the Marco Island Executive Airport. The office and parking space rates will be subject to annual CPI adjustments by the Authority. B. Courtesy Vehicle: Concessionaire will be required to provide mini-vans, SUVs, or full-size 4-door sedans, less than two years old, for use of itinerant pilots and passengers using the Airport on a first come, first serve basis. These vehicles shall be available for use without charge o 2 (two) vehicles at the Marco Island Executive Airport from November 1 – April 30 ▪ At least one vehicle shall be an intermediate SUV, Minivan or larger o 1 (one) vehicle (intermediate SUV, Minivan or larger) at the Marco Island Executive Airport from May 1 – October 31 o 1 (one) vehicle (compact/economy or larger) at the Immokalee Regional Airport year-round 3. AIRPORT AUTHORITY OPERATING STANDARDS • Authority staff shall be authorized to act as concessionaire’s agent for the purpose of soliciting preliminary information necessary to prepare car rental contracts when customer service is required outside of car rental concession operating hours. • Concessionaire may conduct transactions with non-airport customers at Marco Island and Immokalee Airports under the same terms and fees as airport rentals. Airport customers shall always have first priority in terms of customer service and vehicle selection. • Concessionaire shall make every effort to provide the exact vehicle or upgrade requested by the customer. It is the expectation of the Airport Authority that customers with advance vehicle reservations will receive the type and quantity of vehicles reserved for each rental. Authority reserves the right to obtain rental vehicles from other vendors if concessionaire is unable to fulfill customers’ rental car needs. Further, customers maintain the right to make direct reservations with other rental car agencies of their preference at any time, however these transactions will not be handled by members of the Authority. Repeated failure of concessionaire to meet customer rental car needs may result in termination of agreement. • Concessionaire shall coordinate with and inform Authority in writing of each reservation made for all airport and general customers. Operating Standards at Marco Island Executive Airport • Six (6) paved, uncovered, ready-return spaces will be provided to the concessionaire. Areas for washing vehicles will also be provided. Allocation of ready return spaces will be at the discretion of the Authority, and additional spaces may be made available as required. The concessionaire will provide, at a minimum, and in addition to the courtesy vehicle(s), 4 (four) vehicles that are available for rent at all times from November 1 – April 30; and 2 (two) vehicles that are available for rent at all times from May 1 – October 31. • From November 1 through April 30, the concessionaire will be required to keep rental car facilities open for business daily 16.G.1.e Packet Pg. 2522 Attachment: 19-7535 Solicitation (9064 : Enterprise Concessionaire Agreement) with at least one employee at or nearby the customer transaction counter or ready-return lot. Facilities must be open and staffed from 8:00am to 5:00pm, Monday through Saturday, and a minimum of three (3) hours on Sunday. These hours of operation are the minimum acceptable; concessionaire is encouraged to extend hours, on a temporary or permanent basis, in response to customer needs. • The Marco Island Executive Airport will be listed to the general public on the Concessionaire’s website as a rent/return location, and have the ability to reserve vehicles via this medium. • Concessionaire shall maintain sufficient staff levels to support the Authority’s goal of providing exceptionally high customer service at all times. Special events and holidays may result in unusually heavy customer demand. Concessionaire is expected to augment staff as required to support these needs. • Employees shall be neatly dressed in appropriate business attire. Courtesy, respect, and tact in dealing with customers are required at all times. It is essential that their business transactions at Marco Island Executive Airport are completed professionally and promptly. Operating Standards at Immokalee Regional Airport: • One (1) paved, uncovered, ready-return space will be provided to the concessionaire. Allocation of ready return spaces will be at the discretion of the Authority, and additional spaces may be made available as required. The concessionaire will provide, at a minimum, and in addition to the courtesy vehicle(s), 1 (one) vehicle that is available for rent at all times. • Immokalee Regional Airport may be listed to the general public on the Concessionaire’s website as a rent/return location, and have the ability to reserve vehicles via this medium. Operating Standards at Everglades Airpark • The concessionaire shall provide car rental services on a limited, on demand basis in conformance with the purposes and for the periods stated herein • The Authority or concessionaire shall not rent vehicles to the general public, or non-airport customers, at this location. REQUEST FOR PROPOSAL (RFP) PROCESS 1.1 The Proposers will submit a qualifications proposal which will be scored based on the criteria in Evaluation Criteria for Development of Shortlist, which will be the basis for short-listing firms. The Proposers will need to meet the minimum requirements outlined herein in order for their proposal to be evaluated and scored by the COUNTY. The COUNTY will then score and rank the firms and enter into negotiations with the top ranked firm to establish cost for the services needed. The COUNTY reserves the right to issue an invitation for oral presentations to obtain additional information after scoring and before the final ranking. With successful negotiations, a contract will be developed with the selected firm, based on the negotiated price and scope of services and submitted for approval by the Board of County Commissioners. 1.2 The COUNTY will use a Selection Committee in the Request for Proposal selection process. 1.3 The intent of the scoring of the proposal is for respondents to indicate their interest, relevant experience, financial capability, staffing and organizational structure. 1.4 The intent of the oral presentations, if deemed necessary, is to provide the vendors with a venue where they can conduct discussions with the Selection Committee to clarify questions and concerns before providing a final rank. 1.5 Based upon a review of these proposals, the COUNTY will rank the Proposers based on the discussion and clarifying questions on their approach and related criteria, and then negotiate in good faith an Agreement with the top ranked Proposer. 1.6 If, in the sole judgment of the COUNTY, a contract cannot be successfully negotiated with the top-ranked firm, negotiations with that firm will be formally terminated and negotiations shall begin with the firm ranked second. If a contract cannot be successfully negotiated with the firm ranked second, negotiations with that firm will be formally terminated and negotiations shall begin with the third ranked firm, and so on. The COUNTY reserves the right to negotiate any element of the proposals in the best interest of the COUNTY. RESPONSE FORMAT AND EVALUATION CRITERIA FOR DEVELOPMENT OF SHORTLIST: 1.7 For the development of a shortlist, this evaluation criterion will be utilized by the COUNTY’S Selection Committee to score each proposal. Proposers are encouraged to keep their submittals concise and to include a minimum of marketing materials. Proposals must address the following criteria: Evaluation Criteria Maximum Points 16.G.1.e Packet Pg. 2523 Attachment: 19-7535 Solicitation (9064 : Enterprise Concessionaire Agreement) 1. Cover Letter / Management Summary 5 Points 2. Certified Minority Business Enterprise 5 Points 3. Business Plan 30 Points 4. Experience and Capacity of the Firm 25 Points 5. Specialized Expertise of Team Members 25 Points 6. Local Vendor Preference 10 Points TOTAL POSSIBLE POINTS 100 Points Tie Breaker: In the event of a tie at final ranking, award shall be made to the proposer with the lower volume of work previously awarded. Volume of work shall be calculated based upon total dollars paid to the proposer in the twenty-four (24) months prior to the RFP submittal deadline. Payment information will be retrieved from the County’s financial system of record. The tie breaking procedure is only applied in the final ranking step of the selection process and is invoked by the Procurement Services Division Director or designee. In the event a tie still exists, selection will be determined based on random selection by the Procurement Services Director before at least three (3) witnesses. ---------------------------------------------------------------------------------------------------------------------------------------------------------- Each criterion and methodology for scoring is further described below. ***Proposals must be assembled, at minimum, in the order of the Evaluation Criteria listed or your proposal may be deemed non-responsive*** EVALUATION CRITERIA NO. 1: COVER LETTER/MANAGEMENT SUMMARY (5 Total Points Available) Provide a cover letter, signed by an authorized officer of the firm, indicating the underlying philosophy of the firm in providing the services stated herein. Include the name(s), telephone number(s) and email(s) of the authorized contact person(s) concerning proposal. Submission of a signed Proposal is Vendor's certification that the Vendor will accept any awards as a result of this RFP. EVALUATION CRITERIA NO. 2: CERTIFIED MINORITY BUSINESS ENTERPRISE (5 Total Points Available) Submit certification with the Florida Department of Management Service, Office of Supplier Diversity as a Certified Minority Business Enterprise. EVALUATION CRITERIA NO. 3: BUSINESS PLAN (30 Total Points Available) In this tab, include but not limited to: • Detailed plan of approach (including major tasks and sub-tasks). • Include with the Business Plan or as an attachment, a copy of a report as an example of work product. This should be for one of the projects listed as a reference. EVALUATION CRITERIA NO. 4: EXPERIENCE AND CAPACITY OF THE FIRM (25 Total Points Available) In this tab, include but not limited to: • Provide information that documents your firm’s and subcontractors’ qualifications to produce the required deliverables, including abilities, capacity, skill, and financial strength, and number of years of experience in providing the required services. • Describe the various team members’ successful experience in working with one another on previous projects. The County requires that the vendor submits no fewer than three (3) and no more than ten (10) completed reference forms from clients during the last ten (10) years whose projects are of a similar nature to this solicitation as a part of their proposal. Provide information on the projects completed by the vendor that best represent projects of similar size, scope and complexity of this project using the Reference Form provided. Vendors may include two (2) additional pages for each project to illustrate aspects of the completed project that provides the information to assess the experience of the Proposer on relevant project work. EVALUATION CRITERIA NO. 5: SPECIALIZED EXPERTISE OF TEAM MEMBERS (25 Total Points Available) In this tab, include but not limited to: • Description of the proposed contract team and the role to be played by each member of the team. • Attach brief resumes of all proposed project team members who will be involved in the management of the total package of services, as well as the delivery of specific services. 16.G.1.e Packet Pg. 2524 Attachment: 19-7535 Solicitation (9064 : Enterprise Concessionaire Agreement) EVALUATION CRITERIA NO. 6: LOCAL VENDOR PREFERENCE (10 Total Points Available) Local business is defined as the vendor having a current Business Tax Receipt issued by the Collier or Lee County Tax Collector prior to proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier or Lee County from which the vendor’s staff operates and performs business in an area zoned for the conduct of such business. VENDOR CHECKLIST ***Vendor should check off each of the following items as the necessary action is completed (please see, Form 2: Vendor Check List): The Solicitation Submittal has been signed. The Solicitation Pricing Document (Bid Schedule/Quote Schedule/Proposal Pricing/etc.) has been completed and attached. All applicable forms have been signed and included, along with licenses to complete the requirements of the project. Any addenda have been signed and included. Affidavit for Claiming Status as a Local Business, if applicable. Division of Corporations - Florida Department of State – http://dos.myflorida.com/sunbiz/ (If work performed in the State). E-Verify/Immigration Affidavit (Memorandum of Understanding). 16.G.1.e Packet Pg. 2525 Attachment: 19-7535 Solicitation (9064 : Enterprise Concessionaire Agreement)          RReeqquueesstt  ffoorr  PPrrooppoossaall  SSoolliicciittaattiioonn  1199‐‐77553355     AAiirrppoorrtt  AAuutthhoorriittyy  CCaarr  RReennttaall  CCoonncceessssiioonnaaiirree     AAtt  MMaarrccoo  IIssllaanndd  EExxeeccuuttiivvee  AAiirrppoorrtt   IImmmmookkaalleeee  RReeggiioonnaall  AAiirrppoorrtt   EEvveerrggllaaddeess  AAiirrppoorrtt               SSuubbmmiitttteedd  bbyy::   Enterprise Leasing Company of Florida, LLC  d/b/a Enterprise Rent‐A‐Car                March 29, 2019      Enterprise Leasing Company of Florida, LLC d/b/a Enterprise Rent-A-Car Request for Proposal Solicitation 19-7535 Car Rental Concessionaire Marco Island Executive Airport TTAABBLLEE OOFF CCOONNTTEENNTTSS 1. Cover Letter/Management Summary 2. Certified MBE 3. Business Plan 4. Experience and Capacity A. Reference Questionnaires 5. Team Expertise 6. Form 7 Local Vendor Preference Affidavit B. Collier County Business Tax License C. Attachment to Form 7 D. Florida Qualification Filings (Original and Current) 7. Form 2 Vendor Check List 8. Form 3 Conflict of Interest Affidavit 9. Form 4 Vendor Declaration Statement 10. Form 5 Immigration Affidavit Certification E. Immigration Law Affidavit Certification * Section 34, Pages 11-12 11. Form 6 Vendor Substitute W – 9 12. E-Verify Documents 13. Signed Addenda 14. Insurance and Bonding Requirements TAB 1 Enterprise Leasing Company of Florida, LLC 1905 Boy Scout Drive | Fort Myers, FL 33907 Phone 239-275-3393 | Fax 239-275-4204 March 29, 2019 Kristofer Lopez, Procurement Strategist Collier County Procurement Services Division 3295 Tamiami Trail East, Bldg. C-2 Naples, FL 34112 Re: Response to Request for Proposals (RFP), Solicitation 19-7535, Car Rental Concessionaire at Marco Island Executive Airport, Immokalee Regional Airport and Everglades Airport Dear Mr. Lopez: The undersigned, on behalf of Enterprise Leasing Company of Florida, LLC d/b/a Enterprise Rent-A-Car (“Proposer”) is pleased to submit for your consideration our proposal for the rental car concession at Marco Island Executive Airport, Immokalee Regional Airport and Everglades Airport. Enterprise Holdings, Inc., the parent company of Proposer, and its affiliate Enterprise Fleet Management together offer a total transportation solution. With annual revenues of over $24.1 billion, Enterprise Holdings and its affiliates own 2 million cars and trucks, making Enterprise Holdings the largest car rental service provider in the world measured by revenue and fleet. Enterprise Holdings – through its integrated global network of independent regional subsidiaries and franchises – operates the Enterprise Rent-A-Car brand. Enterprise Holdings has been profitable every year since it was founded in 1957, has the lowest debt-to- equity ratio and is the only investment-grade company in the U.S. car rental industry. In total, the annual revenues of Enterprise Holdings and Enterprise Fleet Management rank near the top of the global travel industry, ahead of many airlines and most cruise lines, hotels, tour operators and online travel agencies. These combined revenues make Enterprise Holdings one of the largest private-held companies in the U.S. and, if it were a public company, Enterprise Holdings would rank on Fortune's list of the 500 largest American public companies. Enterprise Rent-A-Car is an internationally recognized brand known for exceptional value, neighborhood convenience, and outstanding customer service, including picking up local customers at no extra cost. Most recently it has rapidly expanded its branded operations at airports and transport hubs across the globe with more than 7,800 locations throughout North America, Central America, South America, the Caribbean, and Europe, as well as parts of Asia-Pacific and the Middle East; including more than 5,800 fully staffed neighborhood and airport branch offices located within 15 miles of 90 percent of the U.S. population. Enterprise Rent-A-Car considers customer satisfaction its number one priority in conducting business. In the most recent 2018 J.D. Power and Associates North American Rental Car Satisfaction StudySM, Enterprise Rent-A-Car ranked first in customer satisfaction among airport rentals. In fact, Enterprise Rent- A-Car has ranked highest in customer satisfaction the last 18 years according to the study, which surveys leisure and business travelers who rented vehicles at North American airports. Proposer wishes to acknowledge its commitment to execute the Concession Agreement if selected, and further acknowledges receipt of all issued addenda to the RFP. ENTER PR ISE HOLDINGS. I Should you need any additional infonnation or clarification of any aspect of this bid. -nterprise please do not hesitate to contact the undersigned at 239-275-3393 or Peter.G.Dulac@ehi.com. We look forward to a successful business relationship and the opportunity to continue our service at the Marco Island Executive Airport, Immokalee Regional Airport and Everglades Airport. Enterprise Leasing Company of Florida, LLC d/b/a Enterprise Rent-A-Car Peter Dulac, Vice President/General Manager Enterprise Leasing Company of Florid11, LLC 190S Boy Scout Drive j Fort Myers, FL 33907 Phone 239-27S-3393 Fax 239-27S-4204 TAB 2 Enterprise Leasing Company of Florida, LLC  d/b/a Enterprise Rent‐A‐Car  Request for Proposal Solicitation 19‐7535   Car Rental Concessionaire   Marco Island Executive Airport         CCeerrttiiffiieedd  MMBBEE       Proposer does not qualify as a Minority Business Enterprise, and therefore is not MBE  certified.  TAB 3 Enterprise Leasing Company of Florida, LLC  d/b/a Enterprise Rent‐A‐Car  Request for Proposal Solicitation 19‐7535   Car Rental Concessionaire   Marco Island Executive Airport   BBuussiinneessss  PPllaann     Proponent’s proposed operations at the Marco Island Executive Airport, Immokalee Regional  Airport and Everglades Airport will provide our mutual customers with many benefits.  Based  on Proponent’s success in other airport markets in the region, we have identified the unique  ways in which our customers, and thereby the Airport, will benefit from having Proponent as a  long‐term and trusted business partner.  These benefits will be realized through Proponent’s  provision of the following services:     Vehicles  Age and Availability   On average, Proponent’s rental vehicles are less than thirteen (13) months old.     At Immokalee Regional Airport and Everglades Airport, Proposer will provide limited, “on‐ demand” service.    With locations in the region and the unique ability to move cars from our other locations to the  Marco Island Executive Airport during periods of peak demand, we are confident in our ability  to meet the demands of customers at the Airport. In times of slow demand, Proponent can  reverse this system and move cars back to our other offices, thereby reducing congestion. We  purchase approximately 95% of our fleet and limit buybacks to approximately 5%. Unlike a  buyback, ownership brings the advantage of controlling when we choose to sell the vehicle.  Stated another way, buybacks have a specific time period when the vehicles must be returned.  If demand spikes, buybacks don’t offer the flexibility to add fleet.    Couple these benefits with solid investment grade ratings from Standard & Poor’s of A‐ and  Moody’s of Baa1, and the autonomy of our local management to make purchase decisions,  Proponent has the unparalleled ability to handle rental car demand spike at the Airport. This is  certainly made easier by our vast network of non‐franchised stores.    Another benefit is that Proponent has the ability and privilege to order vehicles directly from  most automotive manufacturers, including the big three domestic manufacturers – General  Motors, Ford and Chrysler. This is due to our long‐standing relationships with these  manufacturers and the over one million annual rental units we purchase to supply our North  American teams. The benefit is that we are able to take timely delivery of vehicles, including  new product designs. In many cases, we are fortunate to take delivery of new product earlier  than even most auto dealerships. The result is that our customers have the ability to drive  current model years, including new product designs.         Enterprise Leasing Company of Florida, LLC  d/b/a Enterprise Rent‐A‐Car  Request for Proposal Solicitation 19‐7535   Car Rental Concessionaire   Marco Island Executive Airport   Preventative Maintenance and Cleaning  In order to keep rental vehicles in proper working condition, Proponent schedules periodic  maintenance as recommended by the vehicle manufacturer. A computerized rental fleet  program monitors preventive maintenance needs based on manufacturer recommended  intervals for the completion of the recommended service for each vehicle. At these pre‐ determined mileage intervals, the rental computer system flags each vehicle for such  preventative maintenance. Various employees monitor this system.    The majority of the service work is outsourced to local authorized dealerships and independent  service vendors, although some maintenance is performed at our service centers. All  mechanical repairs performed internally (other than oil changes and tire replacements) are  completed by certified technicians.  All body work is performed by certified body shops.    Proponent’s employees who clean rental vehicles are formally trained on our standards for  cleaning vehicles, and the steps to be taken to provide a clean vehicle for each rental.  Those  steps include that the interior of the vehicle is vacuumed, including floors, floor mats, cloth  seats, between doorjambs and seats, and between the console and seats.  The trunk is  vacuumed as well. All windows and mirrors are cleaned and all other “hard” interior items (e.g.  dashboard, instrument panel, cup holders, vinyl/leather seats, etc.) are wiped down. Car  deodorizer is to be utilized if necessary.  The exterior of the vehicle is washed and rinsed  (weather dependent) and the mirrors are to be cleaned.       Customer Service  Customer service is the driving force behind our business. In fact, our mission statement states,  “…our success at satisfying customers and motivating employees will bring growth and long‐ term profitability.” As a privately‐held company, we are able to make long term decisions that  will positively impact our customers and employees with our eye on long term growth and  profitability. That is why we have invested hundreds of millions of dollars in monitoring and  measuring customer satisfaction at thousands of our individual locations.    To ensure that our ability to provide superior customer service is never compromised, our  management teams at each location are given an SQi (Service Quality index) score. The SQi  score hinges on two simple words: completely satisfied. To obtain this score, we use an  independent third party called Maritz to call upon hundreds of thousands of customers each  month to ensure each store has a large enough sample of surveys to legitimately score the  location. Maritz asks each customer one simple question:    Please rate your level of satisfaction on your last rental:  Completely satisfied     Credit  Somewhat satisfied     0  Neither satisfied nor dissatisfied    0  Enterprise Leasing Company of Florida, LLC  d/b/a Enterprise Rent‐A‐Car  Request for Proposal Solicitation 19‐7535   Car Rental Concessionaire   Marco Island Executive Airport   Somewhat dissatisfied      0  Completely dissatisfied      0    Each store location earns a ranking based on the percentage of its customers who say they  were completely satisfied. Unlike other companies, we will only credit the calls that are  classified in the “completely satisfied” category. This is important because completely satisfied  customers are far more likely to be repeat customers.    We call this ranking "Top Box" and that is the standard of excellence we set for ourselves when  we work with our customers.    “Top Box” performance is important for two reasons:   Completely satisfied customers are far more likely to be repeat customers.   Through the SQi ranking system, we can link our employees’ advancement within the  company directly to the goal of providing consistently superior service to each and every  customer.    SQi is one of many ways that we remind ourselves to put customers’ needs first. The result has  been millions of satisfied customers, thousands of successful employees and a company that  just keeps growing.     Reservation System  Proponent has a nationwide reservation system through which customers can reserve vehicles  through their own travel agent or they can contact our toll‐free number – 1‐800‐736‐8227 – to  book reservations at all of our North American and international locations.    Proponent is focused on remaining on the cutting edge of technology and we offer easy to use  web site – www.enterprise.com – to book local, national, regional and international  reservations. In addition, Proponent has completed technology enhancements with each of the  Global Distribution Systems, providing the highest level of connectivity with each. This allows  travel agents and online consumers to receive real time rates and availability. We are dedicated  to continuing to grow and market our business through the internet. In addition, Proponent is  also listed as a car rental company option on all major internet travel sites.    Telephone Reservations  Enterprise Holdings operates two 24‐hour, 365‐days‐a‐year contact centers in St. Louis,  Missouri and Eugene, Oregon, that process requests for services, facilitate reservations, and  oversee billings and receivables. Our dedicated team processes over 22 million calls annually.    Reservation Agents receiving telephone requests quote current rates, verify locations and hours  of operation, and advise renters of vehicle pick up and drop off locations. Credit card numbers  Enterprise Leasing Company of Florida, LLC  d/b/a Enterprise Rent‐A‐Car  Request for Proposal Solicitation 19‐7535   Car Rental Concessionaire   Marco Island Executive Airport   are not required at the time of reservation. A confirmation number will be provided at the time  of reservation, and a confirmed reservation will be held for a minimum of 2 business hours  after the scheduled arrival time.    Roadside Assistance  Our contact center agents are trained to help those renters in the unfortunate instance of lost  keys or a vehicle malfunction, such as flat tires, accidents and mechanical failure. In the event  of vehicle malfunction, agents utilize resources from rental locations, vehicle manufacturers  and a third‐party automobile club to assist renters and help them get back on the road. Renters  are provided with the contact number on the back of the rental contract.    Driver Assistance  In the event that trip interruption requires overnight accommodations, our contact center  agents will arrange lodging, meals and/or alternate transportation if necessary. The renter will  be responsible for all expenses incurred, subject to reimbursement or direct payment at the  discretion of authorized company personnel.     Hours of Operation  Proponent’s hours of operation will be as set forth by the Airport and will be adjusted based on  customer needs and flight times but no less than a minimum of those set forth in accordance  with the Concession Lease. Hours of operation can be adjusted as needed. Proponent is  committed to remaining flexible to meet the needs of customers and the Airport.      Physical Plan of Premises  Proponent maintains high quality, state‐of‐the‐art facilities and equipment at all of our airport  locations. It is our goal and objective that our customer touch points look better than our  competitors. We have an outstanding record of investing in facilities that best represent us and  the airports where we operate, and the same will hold true at the Airport.     We adhere to a comprehensive set of corporate policies and standards set forth by our parent  company relating to décor, trade dress, equipment, and fixtures to ensure continuity of the  customer experience. All signage and displays will meet Proponent’s current corporate  standards and will be continually monitored to ensure they are professional in appearance and  appropriately maintained to promote a positive customer experience.    We conduct our business in a first‐class manner in accordance with good business practices and  adhere to only the highest standards of excellence and ethics in order to provide the highest  level of service to all customers. Proponent’s proposed operation will be compatible with and  will complement the overall design of the Airport and will operate within the Airport’s current  design. Should the Airport physical plan change with regard to rental car operations, we will  work in tandem with Airport staff to accommodate any such physical plan changes.  Enterprise Leasing Company of Florida, LLC  d/b/a Enterprise Rent‐A‐Car  Request for Proposal Solicitation 19‐7535   Car Rental Concessionaire   Marco Island Executive Airport     Our on‐site operation will consist of general office equipment such as computers, printers,  phones and kiosks required for daily business operations and to ensure proper and efficient  service for our customers. Proponent will in no way restrict passenger‐processing operations  through unusual demands on the structure, services or physical plan of the building or parking  structure.    Proponent will, as may be required, perform regular maintenance and cleaning of its assigned  premises and will at all times comply with any such requirements as outlined in the Lease.  On‐site staff will have primary responsibility for daily cleaning and maintenance requirements.  On‐site management will oversee and ensure that the assigned premises are being  appropriately maintained by conducting daily and routine inspections.    We operate within a strict code of business ethics which requires us to meet all applicable  codes, regulations and laws, including compliance with all fire, safety and airport specific codes  at the Airport. Proponent affirms that the proposed operation will comply with all fire and  safety codes, as well as all other applicable regulations.     Credit Cards  Proponent, for the convenience of our customers, accepts all major credit cards, including  those listed below, and also accepts as payment U.S. currency per applicable exchange rates:   American Express   Carte Blanche   Diners Club   Discover Card   JCB   MasterCard   Visa         TAB 4 Enterprise Leasing Company of Florida, LLC d/b/a Enterprise Rent-A-Car Request for Proposal Solicitation 19-7535 Car Rental Concessionaire Marco Island Executive Airport EExxppeerriieennccee aanndd CCaappaacciittyy Enterprise Leasing Company of Florida, LLC (“Proposer”) has almost 43 years of direct experience operating a large rental car business, having been in operation since 1976. At airports, Proposer has over 23 years’ operational experience, having opened its first airport rental car operation at Florida Keys/Marathon International Airport in 1996. Proposer is a wholly owned subsidiary of Enterprise Holdings, Inc., a Missouri corporation founded in St. Louis, Missouri in 1957 by the late Jack Taylor, former Chairman Emeritus. Jack’s underlying philosophy of business was to focus on the needs of customers, providing a top-quality product at a fair price, and to build a lasting relationship with each customer, account and supplier. Enterprise Holdings owns and operates – through its regional subsidiaries – the Enterprise Rent-A-Car brand, which together serve more than 95 percent of the worldwide car rental market and continue to grow. What makes us unique and sets us apart from our competition is our longevity and strengths in the industry, and being a private, family-owned company for over 60 years. Founded in 1957, Enterprise Rent-A-Car is an internationally recognized brand known for exceptional value and outstanding customer service, including picking up local customers at no extra cost. Enterprise pioneered and developed the significant market for convenient, affordable rentals right in the neighborhoods where customers live and work. That market segment began as a vehicle replacement business for consumers whose vehicles needed repair and, under the Enterprise Rent-A-Car brand, has grown into a home-city business that is larger than any other rental car company, having thousands of locations within 15 miles of 90 percent of the U.S. population. Enterprise Rent-A-Car has a significant presence in the airport marketplace servicing all 100 of the top 100 U.S. rental car markets and operates “in-terminal” at more than 290 airports. Enterprise Rent-A-Car specializes in renting vehicles to customers who: • Need a car rental at the airport • Need a car because of an accident, mechanical repair, or theft • Want to take a short business or leisure trip or who need a different car for a special occasion • Need a car in town for business purposes With over 43 years of direct experience operating a large rental car business, and over 60 years of solid parent company growth in the rental car industry, Proposer is well-qualified to offer rental car services to the traveling public at the Airport. Enterprise Leasing Company of Florida, LLC d/b/a Enterprise Rent-A-Car Request for Proposal Solicitation 19-7535 Car Rental Concessionaire Marco Island Executive Airport  Key Personnel The following individuals comprise the management team for the Marco Island Executive Airport. • Peter Dulac – Vice President/General Manager • Jason Ellis – Controller • Drew Ebersole – Business Rental Sales Executive • Brennan Hyer – Branch Rental Manager In addition to operations at Marco Island, Immokalee and Everglades airports, this team has a proven record of success on other projects such as on-airport rental car concessions at: • Sarasota-Bradenton International Airport • Southwest Florida International Airport (Fort Myers) • Punta Gorda Airport • Naples Municipal Airport Please refer to TTeeaamm EExxppeerrttiissee on the following page for more detailed information. TAB A Reference Questionnaire Solicitation: Reference Questionnaire for: (Name of Individuals Requesting Reference Information) Name: (Evaluator completing reference questionnaire) Company: (Evaluator’s Company completing reference) Email: FAX:Telephone: Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored “0.” Project Description: ___________________________ Completion Date: _____________________________ Project Budget: _______________________________ Project Number of Days: _______________________ Item Citeria Score 1 Ability to manage the project costs (minimize change orders to scope). 2 Ability to maintain project schedule (complete on-time or early). 3 Quality of work. 4 Quality of consultative advice provided on the project. 5 Professionalism and ability to manage personnel. 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 Ability to manage risks and unexpected project circumstances. 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 Overall comfort level with hiring the company in the future (customer satisfaction). TOTAL SCORE OF ALL ITEMS 19-7535 Enterprise Leasing Company of Florida, LLC d/b/a Alamo, Enterprise, National (Name of Company Requesting Reference Information) Alisha Tillman, Director - Airport Properties and Relations Benjamin Siegel Lee County Port Authority / SW Florida International Airport & Page Field brsiegel@flylcpa.com (239) 590-4500 10 10 10 10 10 N/A N/A N/A N/A 10 60 On-Airport Rent-A-Car Concession N/A N/A - Perpetual (MTM) while negotiating N/A - MTM 239-590-4539 Reference Questionnaire Solicitation: Reference Questionnaire for: (Name of Individuals Requesting Reference Information) Name: (Evaluator completing reference questionnaire) Company: (Evaluator’s Company completing reference) Email: FAX:Telephone: Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored “0.” Project Description: ___________________________ Completion Date: _____________________________ Project Budget: _______________________________ Project Number of Days: _______________________ Item Citeria Score 1 Ability to manage the project costs (minimize change orders to scope). 2 Ability to maintain project schedule (complete on-time or early). 3 Quality of work. 4 Quality of consultative advice provided on the project. 5 Professionalism and ability to manage personnel. 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 Ability to manage risks and unexpected project circumstances. 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 Overall comfort level with hiring the company in the future (customer satisfaction). TOTAL SCORE OF ALL ITEMS 19-7535 Enterprise Leasing Company of Florida, LLC d/b/a Alamo, Enterprise, National (Name of Company Requesting Reference Information) Alisha Tillman, Director - Airport Properties and Relations Ron Mallard Punta Gorda Airport (PGD) rmallard@flypgd.com 941.639.1101 ext: 116 9 8 9 8 10 N/A N/A N/A N/A Rental Car Concession Agreement 11/30/2021 with option through 2026 N/A 5 years with 5 year option 8 52 941.743.1384 Reference Questionnaire Solicitation: Reference Questionnaire for: (Name of Individuals Requesting Reference Information) Name: (Evaluator completing reference questionnaire) Company: (Evaluator’s Company completing reference) Email: FAX: Telephone: Collier County has implemented a process that collects reference information on firms and their key personnel to be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdiual again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored “0.” Project Description: ___________________________ Completion Date: _____________________________ Project Budget: _______________________________ Project Number of Days: _______________________ Item Citeria Score 1 Ability to manage the project costs (minimize change orders to scope). 2 Ability to maintain project schedule (complete on-time or early). 3 Quality of work. 4 Quality of consultative advice provided on the project. 5 Professionalism and ability to manage personnel. 6 Project administration (completed documents, final invoice, final product turnover; invoices; manuals or going forward documentation, etc.) 7 Ability to verbally communicate and document information clearly and succinctly. 8 Ability to manage risks and unexpected project circumstances. 9 Ability to follow contract documents, policies, procedures, rules, regulations, etc. 10 Overall comfort level with hiring the company in the future (customer satisfaction). TOTAL SCORE OF ALL ITEMS 19-7535 Enterprise Leasing Company of Florida, LLC d/b/a Alamo, Enterprise, National (Name of Company Requesting Reference Information) Alisha Tillman, Director - Airport Properties and Relations N/A N/A 10 N/A 10 N/A 10 10 10 10 60 Joseph Filippelli Sarasota Bradenton International Airport joseph.filippelli@srq-airport.com 941-359-2770, ext. 4214 Rental Car Concession 9/30/2019 - expect to continue N/A To be determined 941-359-5055 TAB 5 Enterprise Leasing Company of Florida, LLC  d/b/a Enterprise Rent‐A‐Car  Request for Proposal Solicitation 19‐7535   Car Rental Concessionaire   Marco Island Executive Airport      TTeeaamm  EExxppeerrttiissee      Contract Team │ Resume Biographies    Proposer is locally managed by Peter Dulac, Vice President/General Manager.  Mr. Dulac  oversees Proposer’s rental car branches and airport operations in Southwest Florida, including  Marco Island Executive Airport. A proven leader within the highest ranks of the Company, Mr.  Dulac has over 23 years of experience with the Company.     Jason Ellis is Proposer’s Controller and oversees all revenue reporting and accounting functions,  including airport operations. Mr. Ellis is a financially responsible professional with over 16 years  of experience with the Company.     Drew Ebersole is Proposer’s Business Rental Sales Executive. With over 10 years of experience  with the Company, Mr. Ebersole has exceled at developing and advancing the valuable business  relationships with many of our business partners, including the Airport, thereby contributing to  the success of many of our branch operations.    Proposer’s Airport operation will be directly supervised by Brennan Hyer, Branch Rental  Manager.  With over 5 years of experience with the Company, Mr. Hyer has a proven record of  leadership and customer service in our core business and is well‐experience in our industry to  handle the oversight of operations at the airports Proposer serves, including at Marco Island  Executive Airport.    TAB 6 ~9UHtY ~SeM»t,~ ~ s..-OMsa, Form 7: Vendor Submittal-Local Vendor Preference Affidavit (Check Appropriate Boxes Below) State of Florida (Select County if Vendor is described as a Local Business} Gd' Collier County @°Lee County Vendor affinns that it is a local business as defined by the Procurement Ordinance of the Collier County Board of County Commissioners and the Regulations Thereto. As defined in Section XV of the Collier County Procurement Ordinance: Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax Collector prior to bid or proposal submission to do business within Collier County, and that identifies the business with a permanent physical business address located within the limits of Collier County from which the vendor's staff operates and performs business in an area zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a construction trailer, storage shed, or other non- permanent structure shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well-being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, support and increase to the County's tax base, and residency of employees and principals of the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a period of up to one year under this section. Vendor must complete the following information: Year Business Established in ~Collier County or G:;J'Lee County: 1982 and 1981 respectively Number ofEmployees (Including Owner(s) or Corporate Officers): a pprox. 5200 Number of Employees Living in & Collier County or ~Lee (Including Owner(s) or Corporate Officers):88 and 512 respectively If requested by the County, vendor will be required to provide documentation substantiating the information given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable. Vendor Name: Enterprise Leasing Company of Florida, LLC Date: March 22, 2019 Address in Collier or Lee County: 1905 Boy Scout Drive , Fort My ers, FL 33907 s;g-re~ £7 ~rac~ Title: Vice President/General Manager TAB B I ~- COLLIER COUNTY BUSINESS TAX BUJ INESSTAXNUMBER: COLLIER COUNTY TAX COLLECTOR· 2800 N. HORSESHOE DRIVE· NAPLES FLORIDA 34104 • (239) 252-2477 VISIT OUR WEBSITE AT: www.colllertax.com THIS RECEIPT EXPIRES SEPTEMBER 30, 2019 LOCATION: 717 BALD EAGLE DR #1 -C ZONED . C-4/M120 BUSINESS PHONE: 813-887-4299 ST ATE OR COUNTY UC #; 2-5 EMPLOYEES CLASSIFICATION: AUTO/MOTORCYCLE RENTA DISPLAY AT PLACE OF BUSINESS FOR PUBLIC INSPECTION. FAILURE TO DO SO IS CONTRARY TO LOCAL LAWS. ENTERPRISE LEASING COMPANY OF FLORI ENTERPRISE RENT A CAR NTERPRISE LEASING COMPANY OF 905 BOY SCOUT DR T . MYERS, FL 33907 -THIS TAX IS NON-~EFUNOABLE- DATE 08/09/2018 AMOUNT 22.00 RECEIPT 502-19-00048906 ,L_~~ ~~ TAB C Enterprise Leasing Company of Florida, LLC d/b/a Enterprise Rent-A-Car Request for Proposal Solicitation 19-7535 Car Rental Concessionaire Marco Island Executive Airport AAttttaacchhmmeenntt FFoorrmm 77 LLooccaall VVeennddoorr PPrreeffeerreennccee Proposer has business locations and employs hundreds of employees in both Collier and Lee Counties. Proposer consistently has employment opportunities in both counties, thereby contributing to the local economic development and tax base of those counties (refer to Collier County business tax license on previous page). TAB D 5105 JOHNSON ROAD COCONUT CREEK, FL 33073 Current Principal Place of Business: Current Mailing Address: 600 CORPORATE PARK DRIVE SAINT LOUIS, MO 63105 US Entity Name: ENTERPRISE LEASING COMPANY OF FLORIDA, LLC DOCUMENT# M09000003003 FEI Number: 59-1664426 Certificate of Status Desired: Name and Address of Current Registered Agent: C T CORPORATION SYSTEM 1200 SOUTH PINE ISLAND ROAD PLANTATION, FL 33324 US The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both, in the State of Florida. SIGNATURE: Electronic Signature of Registered Agent Date Authorized Person(s) Detail : I hereby certify that the information indicated on this report or supplemental report is true and accurate and that my electronic signature shall have the same legal effect as if made under oath; that I am a managing member or manager of the limited liability company or the receiver or trustee empowered to execute this report as required by Chapter 605, Florida Statutes; and that my name appears above, or on an attachment with all other like empowered. SIGNATURE: Electronic Signature of Signing Authorized Person(s) Detail Date FILED Jun 07, 2018 Secretary of State CC7839004477 RICK SHORT MANAGER 06/07/2018 2018 FOREIGN LIMITED LIABILITY COMPANY AMENDED ANNUAL REPORT No Title MANAGER Name SHORT, RICK A. Address 600 CORPORATE PARK DRIVE City-State-Zip:SAINT LOUIS MO 63105 Title MANAGER Name NICHOLSON, PAMELA M. Address 600 CORPORATE PARK DRIVE City-State-Zip:SAINT LOUIS MO 63105 Title VP Name DULAC, PETER Address 1905 BOY SCOUT DRIVE City-State-Zip:FORT MYERS FL 33907 Title VP Name MOORE, KEVIN Address 3505 E FRONTAGE STREET SUITE 200 City-State-Zip:TAMPA FL 33607 Title MANAGER Name TAYLOR, ANDREW C. Address 600 CORPORATE PARK DRIVE City-State-Zip:SAINT LOUIS MO 63105 Title PRESIDENT Name LEVINE, ALAN Address 5105 JOHNSON ROAD City-State-Zip:COCONUT CREEK FL 33073 Title VP Name LAMONTE, DAVID Address 11034 ATLANTIC BLVD City-State-Zip:JACKSONVILLE FL 32225 State of Florida Department of State I certify from the records of this office that ENTERPRISE LEASING COMPANY OF FLORIDA,LLC is a Delaware limited liability company authorized to transact business in the State of Florida,qualified on August 4, 2009. The document number of this limited liability company is M09000003003. I further certify that said limited liability company has paid all fees due this office through December 31,2018,that its most recent annual report was filed on June 7,2018,and that its status is active. I further certify that said limited liability company has not filed a Certificate of Withdrawal. Given under my hand and the Great Seal of the State of Florida at Tallahassee,the Capital,this the Sixth day of March,2019 Tracking Number:6928133764CU To authenticate this certificate,visit the following site,enter this number,and then follow the instructions displayed. https://services.sunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication TAB 7 Solfcilallon 19-7535 Form 2: Vendor Check List IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and return with your Proposal. Vendor should check off each of the following items as the necessary action is completed: 51( The Solicitation Submittal has been signed. Not applicable, lfilA The Solicitation Pricing Document (Bid Schedule/Quote Schedule/etc.) has been completed and attached. no form provided in this Solicitation ~ All applicable fonns have been signed and included, along with licenses to complete the requirements of the project. is( Any addenda have been signed and included. &1' Affidavit for Claiming Status as a Local Business, if applicable. 62( Division of Corporations -Florida Department of State -http://dos.mytlorida.com/sunbiz/ (If work performed in the State). IS( E-Verify/lmmigration Affidavit (Memorandum of Understanding). ALL SUBMITT ALS MUST HA VE THE SOLICITATION NUMBER AND TITLE Name of Finn: Enterprise Leasing Company of Florida, LLC Address: 1905 Boy Scout Drive City, State, Zip: Fort Myers , FL 33907 Telephone: 239-275-3393 Email: Representative Signature: Representative Name: Peter.Dulac~: .... P...ae=te"'"'r"""D .... u .... 1 .... a ..... c..._,f-.... i .... c ___ e...:.~....;.r=es=i=d=e=n=t/ ___ Date March 22, 2019 General Manager 2/21/2019 7 :37 AM p.21 TAB 8 Solicitation 19-7535 Fonn 3: Conflict of Interest Affidavit The Vendor certifies that, to the best of its knowledge and belief, the past and current work on any Collier County project affiliated with this solicitation does not pose an organizational conflict as described by one of the three categories below: Biased ground rules -The finn has not set the "ground rules" for affiliated past or current Collier County project identified above (e.g., writing a procurement's statement of work, specifications, or perfonning systems engineering and technical direction for the procurement) which appears to skew the competition in favor of my finn. Impaired objectivity -The finn has not perfonned work on an affiliated past or current Collier County project identified above to evaluate proposals / past perfonnance of itself or a competitor, which calls into question the contractor's ability to render impartial advice to the government. Unequal access to information -The finn has not had access to nonpublic infonnation as part of its performance of a Collier County project identified above which may have provided the contractor (or an affiliate) with an unfair competitive advantage in current or future solicitations and contracts. In addition to this signed affidavit, the contractor I vendor must provide the following: 1. All documents produced as a result of the work completed in the past or currently being worked on for the above-mentioned project; and, 2. Indicate if the infonnation produced was obtained as a matter of public record (in the "sunshine") or through non-public (not in the "sunshine") conversation (s), meeting(s), document(s) and/or other means. Failure to disclose all material or having an organizational conflict in one or more of the three categories above be identified, may result in the disqualification for future solicitations affiliated with the above referenced project(s). By the signature below, the finn (employees, officers and/or agents) certifies, and hereby discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned interest or activity (financial, contractual, organizational, or otherwise) which relates to the project identified above has been fully disclosed and does not pose an organizational conflict. Finn: Ente Print Name: Peter Du.tac T itle of Signatory: Vice President/General Manager 2/21/2019 7 ;37 AM p.22 TAB 9 BOARD OF COUNTY COMMISSIONERS Collier County Government Complex Naples, Florida 34112 Dear Commissioners: Sollcitallon 19-7535 Form 4: Vendor Declaration Statement The undersigned, as Vendor declares that this response is made without connection or arrangement with any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud. The Vendor agrees, if this solicitation submittal is accepted, to execute a Collier County document for the purpose of establishing a fonnal contractual relationship between the firm and Collier County, for the performance of all requirements to which the solicitation pertains. The Vendor states that the submitted is based upon the documents listed by the above referenced Solicitation. Further, the vendor agrees that if awarded a contract for these goods and/or services, the vendor will not be eligible to compete, submit a proposal, be awarded, or perform as a sub-vendor for any future associated with work that is a result of this awarded contract. IN WITNESS WHEREOF, WE have hereunto subscribed our names on this __ day of_.M=a=r..,,c=h._ _ _,, 2019 in the County of Lee in the State of Florida Finn's Legal Name: Address: City, State, Zip Code: Florida Certificate of Authority Document Number Federal Tax Identification Number *CCR # or CAGE Code *Only if Grant Funded Telephone: Signature by: (Typed and written) Title: 2/21/2019 7 :37 AM Enterprise Leasing Company of Florida, LLC 1905 Boy Scout Drive Fort Myers, FL 33907 M09000003003 59-1664426 N/A 239-275-3393 Peter Dulac, Vice President/General Manager p.2 3 Additional Contact Information Send payments to: (required if different from above) Company name used as payee Contact name: Title: Address: City, State, ZIP Telephone: Email: Office servicing Collier County to place orders (required if different from above) Contact name: Title: Address: City, State, ZIP Telephone: Email: Solicitation 19-7535Collier County 2/21/2019 7:37 AM p. 24 All information is same as previous page. 717 Bald Eagle Drive, #1-C, Marco Island, FL 34145 Brennan Hyer Branch Rental Manager 717 Bald Eagle Drive, #1-C Marco Island, FL 34145 239-642-4488 Brennan.Hyer@ehi.com TAB 10 Solicitation 19-7535 Form 5: Immigration Affidavit Certification This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal solicitation submittals. Further, Vendors are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the Vendor's proposal. Acceptable evidence consists ofa copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program may deem the Vendor•s proposal as non- responsive. Collier County will not intentionally award County contracts to any Vendor who knowingly employs unauthorized alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of the Immigration and Nationality Act ("INA"). Collier County may consider the employment by any Vendor of unauthorized aliens a violation of Section 274A (e) of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proofofenrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's proposal. Company Name Print Name Signature State of Florida Enterprise Leasing Company of Florida, LLC Peter Dulac ~ Title Vice President/General Manager Date March 22, 2019 County or....;L=.e.;::..;:.e ____ _ The signee of these Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. 2/21/2019 7:37 AM p. 2:5 TAB E 5 6 INSTRUCTIONS TO PROPOSERS1.QUESTIONS1.1 Direct questions related to this RFP to the Collier County Procurement Services Division Online Bidding System website: https://www.bidsync.com/bidsync -cas/.1.2 Proposers must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Procurement Services Division Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page.2.PRE -PROPOSAL CONFERENCE2.1 The purpose of the pre -proposal conference is to allow an open forum for discussion and questioning with County staff regarding the RFP with all prospective vendors having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of the RFP as an addendum.2.2 All prospective vendors are strongly encouraged to attend, as, this will usually be the only pre -proposal conference for this solicitation. If this pre -proposal conference is denoted as “mandatory ”, prospective Vendors must be present in order to submit a proposal response.3.COMPLIANCE WITH THE RFPProposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFS may result in disqualification.4.AMBIGUITY, CONFLICT, OR OTHER ERRORS IN THE RFPIt is the sole responsibility of the vendor if they discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify the Procurement Professional, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Procurement Professional will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Procurement Services Division.5.PROPOSALS, PRESENTATIONS, AND PROTEST COSTSThe County will not be liable in any way for any costs incurred by any Vendor in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures.6.VALIDITY OF PROPOSALSNo proposal can be withdrawn after it is opened unless the vendor makes their request in writing to the County. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process.7.METHOD OF SOURCE SELECTION7.1 The County is using the Competitive Sealed Proposals methodology of source selection for this procurement, as authorized by Ordinance Number 2017 -08, establishing and adopting the Collier County Procurement Ordinance.7.2 If the County receives proposals from less than three (3) firms, the Procurement Director shall review all the facts and determine if it is in the best interest of the County to solicit additional proposals or request that the Selection Committee rank order the received proposals.8.EVALUATION OF PROPOSALS8.1 The County ’s procedure for selecting is as follows:8.1.1 The Procurement Services Director shall appoint a selection committee to review all proposals submitted.8.1.2 The Request for Proposal is issued.8.1.3 Subsequent to the receipt closing date for the proposals, the Procurement Professional will review the proposals received and verify each proposal to determine if it minimally responds to the requirements of the published RFP.8.1.4 Selection committee meetings will be open to the public and publicly noticed by the Procurement Services Division.8.1.5 In an initial organization meeting, the selection committee members will receive instructions, the submitted proposals, and establish the next selection committee meeting date and time. After the first meeting, the Procurement professional will publicly announce all subsequent committee meeting dates and times. The subsequent meeting dates and times will be publicly posted with at least one (1) day advanced notice.8.1.6 Selection committee members will independently review and score each proposal based on the evaluation criteria stated in the request for proposal using the Individual Selection Committee Score and Rank Form and prepare comments for discussion at the next meeting. The Individual Selection Committee Score and Rank Form is merely a tool to assist the selection committee member in their review of the proposals.8.1.7 At the publicly noticed selection committee meeting, the members will present their independent findings / conclusions / comments based on their reading and interpretation of the materials presented to each other, and may ask questions of one another. Time will be allowed for public comment.8.1.8 Collier County selection committee members may consider all the material submitted by the Proposer and other information Collier County may obtain to determine whether the Proposer is capable of and has a history of successfully completing projects of this type, including, without limitation, additional information Collier County may request, clarification of proposer information, and/or additional credit information.8.1.9 Once the individual scoring has been completed, the Procurement professional will read the results publicly. The committee will make a determination if oral presentations are needed and which firms will be invited to give oral presentations by short listing the proposals submitted. The selection committee may ask for additional information, present materials, interview, ask questions, etc. The members may consider any and all information obtained through this method in formulating their final ranking.8.1.10 The selection committee ’s overall rank of firms in order of preference (from highest beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the Procurement Professional. By final tabulation, and having used all information presented (proposal, presentation, references, etc.), the selection committee members will vote and thus create a final ranking and staff will subsequently enter into negotiations.8.2 The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, addendums, and/or amendments as it may deem appropriate, including, but not limited, to requesting supplemental proposal information.8.3 Receipt of a proposal by the County offers no rights upon the proposer nor obligates the County in any manner.8.4 Acceptance of the proposal does not guarantee issuance of any other governmental approvals.9.REFERENCESThe County reserves the right to contact any and all references submitted as a result of this solicitation.10.RESERVED RIGHTSCollier County reserves the right in any solicitation to accept or reject any or all bids, proposals or offers; to waive minor irregularities and technicalities; or to request resubmission. Also, Collier County reserves the right to accept all or any part of any bid, proposal, or offer, and to increase or decrease quantities to meet additional or reduced requirements of Collier County. Notwithstanding any other provisions of this Article, if none or only one responsive and responsible bid or proposal is received following any solicitation, the County Manager, or designee, reserves the right to reject all bids, proposals or offers and to negotiate with any responsible providers to secure the best terms and conditions in the sole interest of the County unless otherwise provided by law.11.INSURANCE AND BONDING REQUIREMENTS11.1 The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work.11.2 The County and the Vendor waive against each other and the County ’s separate Vendors, Contractors, Design Vendor, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County ’s separate Vendors, Design Vendors and Subcontractors and shall require each of them to include similar waivers in their contracts.11.3 Collier County shall be responsible for purchasing and maintaining, its own liability insurance.11.4 Certificates issued as a result of the award of this solicitation must identify “For any and all work performed on behalf of Collier County.”11.5 The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests provisions.11.6 Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holder" should read as follows:Collier County Board of County CommissionersNaples, Florida11.7 The amounts and types of insurance coverage shall conform to the minimum requirements set forth in Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self-insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor ’s sole responsibility.11.8 Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer.11.9 The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty -four (24) hours after receipt, of any notices of expiration, cancellation, non -renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy.11.10 Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents.11.11 If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts.12.ADDITIONAL ITEMS AND/OR SERVICESAdditional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Procurement Ordinance.13.COUNTY ’S RIGHT TO INSPECTThe County or its authorized Agent shall have the right to inspect the Vendor ’s facilities/project site during and after each work assignment the Vendor is performing.The County reserves the right to take into consideration a vendor ’s past performance under a prior or current County contract when it is considering the granting of a new contract, the assignment of a work order, or any additional work. Past poor performance may result in the County deeming the vendor non -responsible and therefore refraining from awarding such work.14.VENDOR PERFORMANCE EVALUATIONThe County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement.15.ADDITIONAL TERMS AND CONDITIONS OF CONTRACT15.1 The selected Vendor shall be required to sign a standard Collier County contract.15.2 The resultant contract(s) may include purchase or work orders issued by the County ’s project manager.15.3 The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Vendor.15.4 The County ’s project manager shall coordinate with the Vendor / Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work.16.PUBLIC RECORDS COMPLIANCE16.1 Florida Public Records Law Chapter 119, including specifically those contractual requirements in 119.0701(2)(a)-(b) as follows:IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR ’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division3299 Tamiami Trail EastSuite 102Naples, FL 34112 -5746Telephone: (239) 252 -838316.2 The Contractor must specifically comply with the Florida Public Records Law to:16.2.1 Keep and maintain public records required by the public agency to perform the service.16.2.2 Upon request from the public agency ’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.16.2.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency.16.2.4 Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency ’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.17.WORK ORDERS ON FIXED TERM CONTRACTS17.1 The County reserves the right to order such services from selected firms as may be required during said period, but does not guarantee any minimum or maximum services to be ordered during the period specified from any given firm. Work Order service assignments shall be at the sole discretion of the County.17.2 Agreements issued that are determined to be “CONTINUING CONTRACTS ” where services will be requested by Work Orders in excess of $200,000 shall be approved by the Board of County Commissioners.17.3 Should any project that is active on a work order extend past the contract termination date, that work order will be active and extended as necessary until completion of such project.18.PAYMENT METHOD18.1 Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor ’s invoices must include:18.1.1 Purchase Order Number18.1.2 Description and quantities of the goods or services provided per instructions on the County ’s purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk ’s Finance Department ATTN: Accounts Payable 3299 Tamiami Trail East, Suite 700Naples FL 34112OrEmailed to:  bccapclerk@collierclerk.com18.2 Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non -payment under the legal doctrine of “laches ” as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement.18.3 In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract.18.4 Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt Payment Act.”Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements.19.ENVIRONMENTAL HEALTH AND SAFETY19.1 All Vendors and Sub Vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub Vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes.19.2 Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right -of-way for the purpose of inspection of any Vendor’s work operations. This provision is non -negotiable by any department and/or Vendor.19.3 All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer.19.4 All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels.20.POLLUTION PREVENTIONThe vendor is required to implement industry relevant pollution prevention and best management practices. Should pollution incidents occur, Collier County Pollution Control must be notified immediately.21.LICENSES21.1 The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract documents. Failure on the part of any Vendor to submit the required documentation may be grounds to deem Vendor non -responsive. A Vendor, with an office within Collier County is also required to have an occupational license.21.2 All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain “active ” in Collier County.21.3 If you have questions regarding professional licenses contact the Contractor Licensing, Community Development and Environmental Services at (239) 252 -2431, 252 -2432 or 252 -2909. Questions regarding required occupational licenses, please contact the Tax Collector ’s Office at (239) 252 -2477.22.SURVIVABILITYThe Vendor agrees that any Purchase Order/Work Order/Solicitation Documents that extends beyond the expiration date of the original Solicitation will survive and remain subject to the terms and conditions of that Agreement until the completion or termination.23.PRINCIPAL/COLLUSIONBy submission of this Proposal the undersigned, as Vendor, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud.24.RELATION OF COUNTYIt is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally responsible for any negligence on the part of said Vendor, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation.25.TERMINATIONShould the Vendor be found to have failed to perform services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non performance. In the event that the award of this solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board ’s Procurement Ordinance.26.LOBBYINGAfter the issuance of any solicitation, no current or prospective vendor or any person acting on their behalf, shall contact, communicate with or discuss any matter relating to the solicitation with any Collier County employee or elected or appointed official, other than the Procurement Services Director or his/her designees. This prohibition ends upon execution of the final contract or upon cancellation of the solicitation. Any current or prospective vendor that lobbies any Collier County employee or elected or appointed official while a solicitation is open or being recommended for award (i) may be deemed ineligible for award of that solicitation by the Procurement Services Director, and (ii) will be subject to Suspension and Debarment outlined in section Twenty -eight of County Ordinance 2017 -08.27.CERTIFICATE OF AUTHORITY TO CONDUCT BUSINESS IN THE STATE OF FLORIDA (FL Statute 607.1501)In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm.28.SINGLE PROPOSALEach Vendor must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-vendor to any other firm submitting under the same RFP. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub -vendor to any other firm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non -responsive and rejected from further consideration.29.PROTEST PROCEDURES29.1 With respect to a protest of the terms, conditions and specifications contained in a solicitation, including any provisions governing the methods for evaluation of bids, proposals or replies, awarding contracts, reserving rights for further negotiation or modifying or amending any contract, the protesting party shall file a notice of intent to protest within three (3) days, excluding weekends and County holidays, after the first publication, whether by posting or formal advertisement of the solicitation. The formal written protest shall be filed within five (5) days of the date the notice of intent is filed. Formal protests of the terms, conditions and specifications shall contain all of the information required for the Procurement Services Director, to render a decision on the formal protest and determine whether postponement of the bid opening or proposal/response closing time is appropriate. The Procurement Services Director's decision shall be considered final and conclusive unless the protesting party files an appeal of the Procurement Services Director's decision.29.2 Any actual proposer or respondent to who desires to protest a recommended contract award shall submit a notice of intent to protest to the Procurement Services Director within three (3) calendar days, excluding weekends and County holidays, from the date of the initial posting of the recommended award.29.3 All formal protests with respect to a recommended contract award shall be submitted in writing to the Procurement Services Director for a decision. Said protests shall be submitted within five (5) calendar days, excluding weekends and County holidays, from the date that the notice of intent to protest is received by the Procurement Services Director, and accompanied by the required fee. 29.4 Complete form and instructions for formal protest are set forth in Section 23 of Collier County Ordinance 2017 -08. The protesting party must have standing as defined by established Florida case law to maintain a protest.30.PUBLIC ENTITY CRIMEA person or affiliate who has been placed on the convicted Vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or vendor under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted Vendor list.31.SECURITY AND BACKGROUND CHECKS31.1 The Contractor is required to comply with County Ordinance 2004 -52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years.31.2 All of Contractor ’s employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor ’s business.31.3 The Contractor shall immediately notify the Collier County Facilities Management Division via e -mail (DL -FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident.31.4 CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the vendor is responsible for all costs. 32.CONFLICT OF INTEREST Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document. Disclosure of any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situations during contract selection and execution. 33.PROHIBITION OF GIFTS TO COUNTY EMPLOYEES No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any contract held by the individual and/or firm for cause. 34.IMMIGRATION LAW AFFIDAVIT CERTIFICATION 34.1 Statutes and executive orders require employers to abide by the immigration laws of the United States and to employ only individuals who are eligible to work in the United States. 34.2 The Employment Eligibility Verification System (E -Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet -based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including Request for Professional Services (RFP) and construction services. 34.3 Exceptions to the program: 34.3.1 Commodity based procurement where no services are provided. 34.3.2 Where the requirement for the affidavit is waived by the Board of County Commissioners 34.4 Vendors / Bidders are required to enroll in the E -Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the Vendor ’s/bidder ’s proposal. Acceptable evidence consists of a copy of the properly completed E -Verify Company Profile page or a copy of the fully executed E -Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Procurement Services Division an executed affidavit certifying they shall comply with the E -Verify Program. The affidavit is attached to the solicitation documents. If the Bidder/Vendor does not comply with providing the acceptable E -Verify evidence and the executed affidavit the bidder ’s / Vendor ’s proposal may be deemed non - responsive. 34.5 Additionally, Vendors shall require all subcontracted Vendors to use the E -Verify system for all purchases not covered under the “Exceptions to the program ” clause above. 34.6 For additional information regarding the Employment Eligibility Verification System (E -Verify) program visit the following website: http://www.dhs.gov/E -Verify. It shall be the Vendor ’s responsibility to familiarize themselves with all rules and regulations governing this program. 34.7 Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. Yes No Certification : I certify that I am in agreement, to the best of my knowledge, with the Instructions To Proposers above. Solicitation 19-7535Collier County 2/21/2019 7:37 AM p. 11 5 6 INSTRUCTIONS TO PROPOSERS1.QUESTIONS1.1 Direct questions related to this RFP to the Collier County Procurement Services Division Online Bidding System website: https://www.bidsync.com/bidsync -cas/.1.2 Proposers must clearly understand that the only official answer or position of the County will be the one stated on the Collier County Procurement Services Division Online Bidding System website. For general questions, please call the referenced Procurement Strategist noted on the cover page.2.PRE -PROPOSAL CONFERENCE2.1 The purpose of the pre -proposal conference is to allow an open forum for discussion and questioning with County staff regarding the RFP with all prospective vendors having an equal opportunity to hear and participate. Oral questions will receive oral responses, neither of which will be official, nor become part of the RFP. Only written responses to written questions will be considered official, and will be included as part of the RFP as an addendum.2.2 All prospective vendors are strongly encouraged to attend, as, this will usually be the only pre -proposal conference for this solicitation. If this pre -proposal conference is denoted as “mandatory ”, prospective Vendors must be present in order to submit a proposal response.3.COMPLIANCE WITH THE RFPProposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFS may result in disqualification.4.AMBIGUITY, CONFLICT, OR OTHER ERRORS IN THE RFPIt is the sole responsibility of the vendor if they discovers any ambiguity, conflict, discrepancy, omission or other error in the RFP, to immediately notify the Procurement Professional, noted herein, of such error in writing and request modification or clarification of the document prior to submitting the proposal. The Procurement Professional will make modifications by issuing a written revision and will give written notice to all parties who have received this RFP from the Procurement Services Division.5.PROPOSALS, PRESENTATIONS, AND PROTEST COSTSThe County will not be liable in any way for any costs incurred by any Vendor in the preparation of its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in any discussions, negotiations, or, if applicable, any protest procedures.6.VALIDITY OF PROPOSALSNo proposal can be withdrawn after it is opened unless the vendor makes their request in writing to the County. All proposals shall be valid for a period of one hundred eighty (180) days from the submission date to accommodate evaluation and selection process.7.METHOD OF SOURCE SELECTION7.1 The County is using the Competitive Sealed Proposals methodology of source selection for this procurement, as authorized by Ordinance Number 2017 -08, establishing and adopting the Collier County Procurement Ordinance.7.2 If the County receives proposals from less than three (3) firms, the Procurement Director shall review all the facts and determine if it is in the best interest of the County to solicit additional proposals or request that the Selection Committee rank order the received proposals.8.EVALUATION OF PROPOSALS8.1 The County ’s procedure for selecting is as follows:8.1.1 The Procurement Services Director shall appoint a selection committee to review all proposals submitted.8.1.2 The Request for Proposal is issued.8.1.3 Subsequent to the receipt closing date for the proposals, the Procurement Professional will review the proposals received and verify each proposal to determine if it minimally responds to the requirements of the published RFP.8.1.4 Selection committee meetings will be open to the public and publicly noticed by the Procurement Services Division.8.1.5 In an initial organization meeting, the selection committee members will receive instructions, the submitted proposals, and establish the next selection committee meeting date and time. After the first meeting, the Procurement professional will publicly announce all subsequent committee meeting dates and times. The subsequent meeting dates and times will be publicly posted with at least one (1) day advanced notice.8.1.6 Selection committee members will independently review and score each proposal based on the evaluation criteria stated in the request for proposal using the Individual Selection Committee Score and Rank Form and prepare comments for discussion at the next meeting. The Individual Selection Committee Score and Rank Form is merely a tool to assist the selection committee member in their review of the proposals.8.1.7 At the publicly noticed selection committee meeting, the members will present their independent findings / conclusions / comments based on their reading and interpretation of the materials presented to each other, and may ask questions of one another. Time will be allowed for public comment.8.1.8 Collier County selection committee members may consider all the material submitted by the Proposer and other information Collier County may obtain to determine whether the Proposer is capable of and has a history of successfully completing projects of this type, including, without limitation, additional information Collier County may request, clarification of proposer information, and/or additional credit information.8.1.9 Once the individual scoring has been completed, the Procurement professional will read the results publicly. The committee will make a determination if oral presentations are needed and which firms will be invited to give oral presentations by short listing the proposals submitted. The selection committee may ask for additional information, present materials, interview, ask questions, etc. The members may consider any and all information obtained through this method in formulating their final ranking.8.1.10 The selection committee ’s overall rank of firms in order of preference (from highest beginning with a rank of one (1) to the lowest) will be discussed and reviewed by the Procurement Professional. By final tabulation, and having used all information presented (proposal, presentation, references, etc.), the selection committee members will vote and thus create a final ranking and staff will subsequently enter into negotiations.8.2 The County reserves the right to withdraw this RFP at any time and for any reason, and to issue such clarifications, modifications, addendums, and/or amendments as it may deem appropriate, including, but not limited, to requesting supplemental proposal information.8.3 Receipt of a proposal by the County offers no rights upon the proposer nor obligates the County in any manner.8.4 Acceptance of the proposal does not guarantee issuance of any other governmental approvals.9.REFERENCESThe County reserves the right to contact any and all references submitted as a result of this solicitation.10.RESERVED RIGHTSCollier County reserves the right in any solicitation to accept or reject any or all bids, proposals or offers; to waive minor irregularities and technicalities; or to request resubmission. Also, Collier County reserves the right to accept all or any part of any bid, proposal, or offer, and to increase or decrease quantities to meet additional or reduced requirements of Collier County. Notwithstanding any other provisions of this Article, if none or only one responsive and responsible bid or proposal is received following any solicitation, the County Manager, or designee, reserves the right to reject all bids, proposals or offers and to negotiate with any responsible providers to secure the best terms and conditions in the sole interest of the County unless otherwise provided by law.11.INSURANCE AND BONDING REQUIREMENTS11.1 The Vendor shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance upon the entire project, if required, to the full insurable value of the scope of work.11.2 The County and the Vendor waive against each other and the County ’s separate Vendors, Contractors, Design Vendor, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar waivers of subrogation from the County ’s separate Vendors, Design Vendors and Subcontractors and shall require each of them to include similar waivers in their contracts.11.3 Collier County shall be responsible for purchasing and maintaining, its own liability insurance.11.4 Certificates issued as a result of the award of this solicitation must identify “For any and all work performed on behalf of Collier County.”11.5 The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall name Collier County, Florida, as an additional insured as to the operations of Vendor under this solicitation and shall contain a severability of interests provisions.11.6 Collier County Board of County Commissioners shall be named as the Certificate Holder. The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. The "Certificate Holder" should read as follows:Collier County Board of County CommissionersNaples, Florida11.7 The amounts and types of insurance coverage shall conform to the minimum requirements set forth in Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under any of the below listed minimum required coverage, Vendor must identify on the Certificate of Insurance the nature and amount of such self-insured retentions or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be Vendor ’s sole responsibility.11.8 Coverage(s) shall be maintained without interruption from the date of commencement of the Work until the date of completion and acceptance of the scope of work by the County or as specified in this solicitation, whichever is longer.11.9 The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy cancellation or non renewal on the part of the insurance carrier or the Vendor. The Vendor shall also notify the County, in a like manner, within twenty -four (24) hours after receipt, of any notices of expiration, cancellation, non -renewal or material change in coverage or limits received by Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full extent permitted under such policy.11.10 Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the County for such costs within thirty (30) days after demand, the County has the right to offset these costs from any amount due Vendor under this Agreement or any other agreement between the County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or companies used. The decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any of its rights under the Contract Documents.11.11 If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the Vendor to provide the County with such renewal certificate(s) shall be considered justification for the County to terminate any and all contracts.12.ADDITIONAL ITEMS AND/OR SERVICESAdditional items and / or services may be added to the resultant contract, or purchase order, in compliance with the Procurement Ordinance.13.COUNTY ’S RIGHT TO INSPECTThe County or its authorized Agent shall have the right to inspect the Vendor ’s facilities/project site during and after each work assignment the Vendor is performing.The County reserves the right to take into consideration a vendor ’s past performance under a prior or current County contract when it is considering the granting of a new contract, the assignment of a work order, or any additional work. Past poor performance may result in the County deeming the vendor non -responsible and therefore refraining from awarding such work.14.VENDOR PERFORMANCE EVALUATIONThe County has implemented a Vendor Performance Evaluation System for all contracts awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon completion/termination of this Agreement.15.ADDITIONAL TERMS AND CONDITIONS OF CONTRACT15.1 The selected Vendor shall be required to sign a standard Collier County contract.15.2 The resultant contract(s) may include purchase or work orders issued by the County ’s project manager.15.3 The County reserves the right to include in any contract document such terms and conditions, as it deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract is available upon request. The County will not be obligated to sign any contracts, maintenance and/or service agreements or other documents provided by the Vendor.15.4 The County ’s project manager shall coordinate with the Vendor / Contractor the return of any surplus assets, including materials, supplies, and equipment associated with the scope or work.16.PUBLIC RECORDS COMPLIANCE16.1 Florida Public Records Law Chapter 119, including specifically those contractual requirements in 119.0701(2)(a)-(b) as follows:IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR ’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division3299 Tamiami Trail EastSuite 102Naples, FL 34112 -5746Telephone: (239) 252 -838316.2 The Contractor must specifically comply with the Florida Public Records Law to:16.2.1 Keep and maintain public records required by the public agency to perform the service.16.2.2 Upon request from the public agency ’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law.16.2.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency.16.2.4 Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency ’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.17.WORK ORDERS ON FIXED TERM CONTRACTS17.1 The County reserves the right to order such services from selected firms as may be required during said period, but does not guarantee any minimum or maximum services to be ordered during the period specified from any given firm. Work Order service assignments shall be at the sole discretion of the County.17.2 Agreements issued that are determined to be “CONTINUING CONTRACTS ” where services will be requested by Work Orders in excess of $200,000 shall be approved by the Board of County Commissioners.17.3 Should any project that is active on a work order extend past the contract termination date, that work order will be active and extended as necessary until completion of such project.18.PAYMENT METHOD18.1 Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218, Florida Statutes. Vendor ’s invoices must include:18.1.1 Purchase Order Number18.1.2 Description and quantities of the goods or services provided per instructions on the County ’s purchase order or contract. Invoices shall be sent to: Board of County Commissioners Clerk ’s Finance Department ATTN: Accounts Payable 3299 Tamiami Trail East, Suite 700Naples FL 34112OrEmailed to:  bccapclerk@collierclerk.com18.2 Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of contract. Any untimely submission of invoices beyond the specified deadline period is subject to non -payment under the legal doctrine of “laches ” as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this agreement.18.3 In instances where the successful contractor may owe debts (including, but not limited to taxes or other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the County by applying the amount owed to the vendor or contractor for services performed of for materials delivered in association with a contract.18.4 Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance with Chapter 218 Florida Statutes, otherwise known as the “Local Government Prompt Payment Act.”Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for work not performed or for unsatisfactory performance of Contractual requirements.19.ENVIRONMENTAL HEALTH AND SAFETY19.1 All Vendors and Sub Vendors performing service for Collier County are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub Vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site. All firewall penetrations must be protected in order to meet Fire Codes.19.2 Collier County Government has authorized OSHA representatives to enter any Collier County facility, property and/or right -of-way for the purpose of inspection of any Vendor’s work operations. This provision is non -negotiable by any department and/or Vendor.19.3 All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination and Arc Flash Studies where relevant as determined by the engineer.19.4 All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE Protective labels.20.POLLUTION PREVENTIONThe vendor is required to implement industry relevant pollution prevention and best management practices. Should pollution incidents occur, Collier County Pollution Control must be notified immediately.21.LICENSES21.1 The Vendor is required to possess the correct Business Tax Receipt, professional license, and any other authorizations necessary to carry out and perform the work required by the project pursuant to all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies of the required licenses must be submitted with the proposal response indicating that the entity proposing, as well as the team assigned to the County account, is properly licensed to perform the activities or work included in the contract documents. Failure on the part of any Vendor to submit the required documentation may be grounds to deem Vendor non -responsive. A Vendor, with an office within Collier County is also required to have an occupational license.21.2 All State Certified contractors who may need to pull Collier County permits or call in inspections must complete a Collier County Contractor License registration form and submit the required fee. After registering the license/registration will need to be renewed thereafter to remain “active ” in Collier County.21.3 If you have questions regarding professional licenses contact the Contractor Licensing, Community Development and Environmental Services at (239) 252 -2431, 252 -2432 or 252 -2909. Questions regarding required occupational licenses, please contact the Tax Collector ’s Office at (239) 252 -2477.22.SURVIVABILITYThe Vendor agrees that any Purchase Order/Work Order/Solicitation Documents that extends beyond the expiration date of the original Solicitation will survive and remain subject to the terms and conditions of that Agreement until the completion or termination.23.PRINCIPAL/COLLUSIONBy submission of this Proposal the undersigned, as Vendor, does declare that the only person or persons interested in this Proposal as principal or principals is/are named therein and that no person other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that this Proposal is made without connection with any person, company or parties making a Proposal, and that it is in all respects fair and in good faith without collusion or fraud.24.RELATION OF COUNTYIt is the intent of the parties hereto that the Vendor shall be legally considered an independent Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be considered employees or agents of the County, and that the County shall be at no time legally responsible for any negligence on the part of said Vendor, their employees or agents, resulting in either bodily or personal injury or property damage to any individual, firm, or corporation.25.TERMINATIONShould the Vendor be found to have failed to perform services in a manner satisfactory to the County, the County may terminate this Agreement immediately for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole judge of non performance. In the event that the award of this solicitation is made by the Procurement Services Director, the award and any resultant purchase orders may be terminated at any time by the County upon thirty (30) days written notice to the awarded vendor(s) pursuant to the Board ’s Procurement Ordinance.26.LOBBYINGAfter the issuance of any solicitation, no current or prospective vendor or any person acting on their behalf, shall contact, communicate with or discuss any matter relating to the solicitation with any Collier County employee or elected or appointed official, other than the Procurement Services Director or his/her designees. This prohibition ends upon execution of the final contract or upon cancellation of the solicitation. Any current or prospective vendor that lobbies any Collier County employee or elected or appointed official while a solicitation is open or being recommended for award (i) may be deemed ineligible for award of that solicitation by the Procurement Services Director, and (ii) will be subject to Suspension and Debarment outlined in section Twenty -eight of County Ordinance 2017 -08.27.CERTIFICATE OF AUTHORITY TO CONDUCT BUSINESS IN THE STATE OF FLORIDA (FL Statute 607.1501)In order to be considered for award, firms must be registered with the Florida Department of State Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the document may be submitted with the solicitation response and the document number shall be identified. Firms who do not provide the certificate of authority at the time of response shall be required to provide same within five (5) days upon notification of selection for award. If the firm cannot provide the document within the referenced timeframe, the County reserves the right to award to another firm.28.SINGLE PROPOSALEach Vendor must submit, with their proposal, the required forms included in this RFP. Only one proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-vendor to any other firm submitting under the same RFP. If a legal entity is not submitting as a primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub -vendor to any other firm or firms submitting under the same RFP. All submittals in violation of this requirement will be deemed non -responsive and rejected from further consideration.29.PROTEST PROCEDURES29.1 With respect to a protest of the terms, conditions and specifications contained in a solicitation, including any provisions governing the methods for evaluation of bids, proposals or replies, awarding contracts, reserving rights for further negotiation or modifying or amending any contract, the protesting party shall file a notice of intent to protest within three (3) days, excluding weekends and County holidays, after the first publication, whether by posting or formal advertisement of the solicitation. The formal written protest shall be filed within five (5) days of the date the notice of intent is filed. Formal protests of the terms, conditions and specifications shall contain all of the information required for the Procurement Services Director, to render a decision on the formal protest and determine whether postponement of the bid opening or proposal/response closing time is appropriate. The Procurement Services Director's decision shall be considered final and conclusive unless the protesting party files an appeal of the Procurement Services Director's decision.29.2 Any actual proposer or respondent to who desires to protest a recommended contract award shall submit a notice of intent to protest to the Procurement Services Director within three (3) calendar days, excluding weekends and County holidays, from the date of the initial posting of the recommended award.29.3 All formal protests with respect to a recommended contract award shall be submitted in writing to the Procurement Services Director for a decision. Said protests shall be submitted within five (5) calendar days, excluding weekends and County holidays, from the date that the notice of intent to protest is received by the Procurement Services Director, and accompanied by the required fee. 29.4 Complete form and instructions for formal protest are set forth in Section 23 of Collier County Ordinance 2017 -08. The protesting party must have standing as defined by established Florida case law to maintain a protest.30.PUBLIC ENTITY CRIMEA person or affiliate who has been placed on the convicted Vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a contractor, supplier, subcontractor, or vendor under a contract with any public entity; and may not transact business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO for a period of 36 months following the date of being placed on the convicted Vendor list.31.SECURITY AND BACKGROUND CHECKS31.1 The Contractor is required to comply with County Ordinance 2004 -52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years.31.2 All of Contractor ’s employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor ’s business.31.3 The Contractor shall immediately notify the Collier County Facilities Management Division via e -mail (DL -FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of $500 per incident.31.4 CCSO requires separate fingerprinting prior to work being performed in any of their locations. This will be coordinated upon award of the contract. If there are additional fees for this process, the vendor is responsible for all costs.32.CONFLICT OF INTERESTVendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP document. Disclosureof any potential or actual conflict of interest is subject to County staff review and does not in and of itself disqualifya firm from consideration. These disclosures are intended to identify and or preclude conflict of interest situationsduring contract selection and execution.33.PROHIBITION OF GIFTS TO COUNTY EMPLOYEESNo organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or otheritem of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, the current Collier CountyEthics Ordinance and County Administrative Procedure 5311. Violation of this provision may result in one or more ofthe following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact withCounty staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with theCounty for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c.immediate termination of any contract held by the individual and/or firm for cause.34.IMMIGRATION LAW AFFIDAVIT CERTIFICATION34.1 Statutes and executive orders require employers to abide by the immigration laws of the United States and toemploy only individuals who are eligible to work in the United States.34.2 The Employment Eligibility Verification System (E -Verify) operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet -based means of verifying employment eligibility of workers in the United States; it is not a substitute for any other employment eligibility verification requirements. The program will be used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including Request for Professional Services (RFP) and construction services.34.3 Exceptions to the program:34.3.1 Commodity based procurement where no services are provided.34.3.2 Where the requirement for the affidavit is waived by the Board of County Commissioners34.4 Vendors / Bidders are required to enroll in the E -Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the Vendor ’s/bidder ’s proposal. Acceptable evidence consists of a copy of the properly completed E -Verify Company Profile page or a copy of the fully executed E -Verify Memorandum of Understanding for the company. Vendors are also required to provide the Collier County Procurement Services Division an executed affidavit certifying they shall comply with the E -Verify Program. The affidavit is attached to the solicitation documents. If the Bidder/Vendor does not comply with providing the acceptable E -Verify evidence and the executed affidavit the bidder ’s / Vendor ’s proposal may be deemed non -responsive. 34.5 Additionally, Vendors shall require all subcontracted Vendors to use the E -Verify system for all purchases not covered under the “Exceptions to the program ” clause above.34.6 For additional information regarding the Employment Eligibility Verification System (E -Verify) program visit the following website: http://www.dhs.gov/E -Verify. It shall be the Vendor ’s responsibility to familiarize themselves with all rules and regulations governing this program.34.7 Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and the County shall have the discretion to unilaterally terminate said agreement immediately. Yes No Certification : I certify that I am in agreement, to the best of my knowledge, with the Instructions To Proposers above. Solicitation 19-7535Collier County 2/21/2019 7:37 AM p. 12 TAB 11 Collier County .sJ&eoMHey Solicitation 19-7535 ,•,dmil~ ~s.-- Form 6: Vendor Substitute W -9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County (including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) requires that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. I. General Information (provide all information) Taxpayer Name EntererIse t10IaIngs, Inc. (as shown on income lax return) Business Name (if different from taxpayer name) Enterprise Leasing Company of Florida, LLC Address 1905 Boy Scout Drive City Fort Myers. FL State Florida Zip 33907 -.. 239-27 5""3393 i::-..,ail Peter.Dulac®ehl.com Order Information (Must be filled out) Remit/ Payment Information (Must be filled out) Address 1905 Boy Scout Drive Address 1905 Boy Scout Drive City Fort Myers State EL Zip 33907 City Fort Myers State FL Zip 33907 ---. --···-·· . . . Email Peter.Dulac@ehl.com 2. Company Status (check only one) _Individual / Sole Proprietor I __ Corporation I _Partnership __ Tax Exempt (Federal income tax-exempt entity ....X. Limited Liability Company under Internal Revenue Service guidelines IRC D 50l(c)3) Enter the tax classification m ..,n; ' • Ji'Mtitu r ..-r, P •, w .. 3. Taxpayer Identification Number (for lax reporting purposes only) Federal Tax Identification Number (TIN) ..:5:.:9=--__,1..,,6:.:,:6:..:4:..:4~2:.:6;..._ _________________ _ rovide a social securi 4. ormation shown on this orm is correct to m know/ed: e. Date -...::-i~=~~...,,,,-£--+-r-~...e:::;_--1-/_____ March 22, 2019 Title Vice President/General Manager Phone Number 239-275-3393 2/21/2019 7:37 AM p.26 TAB 12 Employer ENTERPRISE LEASING COMPANY OF FLORIDA LLC Name (Please Type or Print) ALAN LEVINE Title Signature Electronically Signed Date February 26, 2019 E-Verify Employer Agent Verify I-9, LLC Name (Please Type or Print) Robert Griggs Title Signature Electronically Signed Date February 26, 2019 Department of Homeland Security - Verification Division Name USCIS Verification Division Title Signature Electronically Signed Date February 26, 2019 Company ID Number:40133 Client Company ID Number:1384893 Page 1 of 1 | E-Verify MOU for Employers Using an E-Verify Employer Agent | Revision Date 06/01/13 THE E-VERIFY MEMORANDUM OF UNDERSTANDING FOR EMPLOYERS USING AN E-VERIFY EMPLOYER AGENT ARTICLE I PURPOSE AND AUTHORITY The parties to this agreement are the Department of Homeland Security (DHS), the ENTERPRISE LEASING COMPANY OF FLORIDA LLC (Employer), and the E-Verify Employer Agent. The purpose of this agreement is to set forth terms and conditions which the Employer and the E-Verify Employer Agent will follow while participating in E-Verify. E-Verify is a program that electronically confirms an employee's eligibility to work in the United States after completion of Form I-9, Employment Eligibility Verification (Form I-9). This Memorandum of Understanding (MOU) explains certain features of the E-Verify program and describes specific responsibilities of the Employer, the E-Verify Employer Agent, the Social Security Administration (SSA), and DHS. Authority for the E-Verify program is found in Title IV, Subtitle A, of the Illegal Immigration Reform and Immigrant Responsibility Act of 1996 (IIRIRA), Pub. L. 104-208, 110 Stat. 3009, as amended (8 U.S.C. Section 1324a note). The Federal Acquisition Regulation (FAR) Subpart 22.18, "Employment Eligibility Verification" and Executive Order 12989, as amended, provide authority for Federal contractors and subcontractors (Federal contractor) to use E- Verify to verify the employment eligibility of certain employees working on Federal contracts. ARTICLE II RESPONSIBILITIES A.RESPONSIBILITIES OF THE EMPLOYER 1.The Employer agrees to display the following notices supplied by DHS in a prominent place that is clearly visible to prospective employees and all employees who are to be verified through the system: A.Notice of E-Verify Participation B.Notice of Right to Work 2.The Employer agrees to provide to the SSA and DHS the names, titles, addresses, and telephone numbers of the Employer representatives to be contacted about E-Verify. The Employer also agrees to keep such information current by providing updated information to SSA and DHS whenever the representatives' contact information changes. 3.The Employer shall become familiar with and comply with the most recent version of the E-Verify User Manual. The Employer will obtain the E-Verify User Manual from the E-Verify Employer Agent. 4.The Employer agrees to comply with current Form I-9 procedures, with two exceptions: A.If an employee presents a "List B" identity document, the Employer agrees to only accept "List B" documents that contain a photo. (List B documents identified in 8 C.F.R. 274a.2(b)(1)(B)) can be presented during the Form I-9 process to establish identity.) If an employee objects to the photo requirement for religious reasons, the Employer should contact E-Verify at 1-888-464-4218. B.If an employee presents a DHS Form I-551 (Permanent Resident Card), Form I-766 (Employment Authorization Document), or U.S. Passport or Passport Card to complete I-Form I-9, the Employer agrees to make a photocopy of the document and to retain the photocopy with the employee's Form I-9. The Employer will use the photocopy to verify the photo and to assist DHS with its review of photo mismatches that employees contest. DHS may in the future designate other documents that activate the photo screening tool. Note: Subject only to the exceptions noted previously in this paragraph, employees still retain the right to present any List A, or List B and List C, document(s) to complete the Form I-9. 5.The Employer agrees to record the case verification number on the employee's Form I-9 or to print the screen containing the case verification number and attach it to the employee's Form I-9. Company ID Number:40133 Client Company ID Number:1384893 Page 1 of 13 | E-Verify MOU for Employers Using an E-Verify Employer Agent | Revision Date 06/01/13 6. The Employer agrees that, although it participates in E-Verify, the Employer has a responsibility to complete, retain, and make available for inspection Forms I-9 that relate to its employees, or from other requirements of applicable regulations or laws, including the obligation to comply with the antidiscrimination requirements of section 274B of the INA with respect to Form I-9 procedures. A. The following modified requirements are the only exceptions to an Employer's obligation to not employ unauthorized workers and comply with the anti-discrimination provision of the INA: (1) List B identity documents must have photos, as described in paragraph 5 above; (2) When an Employer confirms the identity and employment eligibility of newly hired employee using E-Verify procedures, the Employer establishes a rebuttable presumption that it has not violated section 274A(a)(1)(A) of the Immigration and Nationality Act (INA) with respect to the hiring of that employee; (3) If the Employer receives a final nonconfirmation for an employee, but continues to employ that person, the Employer must notify DHS and the Employer is subject to a civil money penalty between $550 and $1,100 for each failure to notify DHS of continued employment following a final nonconfirmation; (4) If the Employer continues to employ an employee after receiving a final nonconfirmation, then the Employer is subject to a rebuttable presumption that it has knowingly employed an unauthorized alien in violation of section 274A(a)(1)(A); and (5) no E-Verify participant is civilly or criminally liable under any law for any action taken in good faith based on information provided through the E-Verify. B. DHS reserves the right to conduct Form I-9 compliance inspections, as well as any other enforcement or compliance activity authorized by law, including site visits, to ensure proper use of E-Verify. 7. The Employer is strictly prohibited from creating an E-Verify case before the employee has been hired, meaning that a firm offer of employment was extended and accepted and Form I-9 was completed. The Employer agrees to create an E-Verify case for new employees within three Employer business days after each employee has been hired (after both Sections 1 and 2 of Form I-9 have been completed), and to complete as many steps of the E-Verify process as are necessary according to the E-Verify User Manual. If E- Verify is temporarily unavailable, the three-day time period will be extended until it is again operational in order to accommodate the Employer's attempting, in good faith, to make inquiries during the period of unavailability. 8. The Employer agrees not to use E-Verify for pre-employment screening of job applicants, in support of any unlawful employment practice, or for any other use that this MOU or the E-Verify User Manual does not authorize. 9. The Employer must use E-Verify (through its E-Verify Employer Agent) for all new employees. The Employer will not verify selectively and will not verify employees hired before the effective date of this MOU. Employers who are Federal contractors may qualify for exceptions to this requirement as described in Article II.B of this MOU. 10. The Employer agrees to follow appropriate procedures (see Article III below) regarding tentative nonconfirmations. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee's E-Verify case. The Employer agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. Further, when employees contest a tentative nonconfirmation based upon a photo mismatch, the Employer must take additional steps (see Article III.B below) to contact DHS with information necessary to resolve the challenge. 11. The Employer agrees not to take any adverse action against an employee based upon the employee's perceived employment eligibility status while SSA or DHS is processing the verification request unless the Employer obtains knowledge (as defined in 8 C.F.R. Section 274a.1(l)) that the employee is not work authorized. The Employer understands that an initial inability of the SSA or DHS automated verification system to verify work authorization, a tentative nonconfirmation, a case in continuance (indicating the need for additional time for the government to resolve a case), or the finding of a photo mismatch, does not establish, and should not be interpreted as, evidence that the employee is not work authorized. In any of such cases, the employee must be provided a full and fair opportunity to contest the finding, and if he or she does so, the employee may not be terminated or suffer any adverse employment consequences based upon the employee's perceived employment eligibility status (including denying, reducing, or extending work hours, delaying or preventing training, requiring an employee to work in poorer conditions, withholding pay, refusing to assign the employee to a Federal contract or other assignment, or otherwise assuming that he or she is unauthorized to work) until and unless secondary verification by SSA or DHS has been completed and a final nonconfirmation has been issued. If the employee does not choose to contest a tentative nonconfirmation or a photo mismatch or if a secondary verification is completed and a final nonconfirmation is issued, then the Employer can find the employee is not work authorized and terminate Company ID Number:40133 Client Company ID Number:1384893 Page 2 of 13 | E-Verify MOU for Employers Using an E-Verify Employer Agent | Revision Date 06/01/13 the employee's employment. Employers or employees with questions about a final nonconfirmation may call E-Verify at 1-888-464-4218 (customer service) or 1-888-897-7781 (worker hotline). 12. The Employer agrees to comply with Title VII of the Civil Rights Act of 1964 and section 274B of the INA as applicable by not discriminating unlawfully against any individual in hiring, firing, employment eligibility verification, or recruitment or referral practices because of his or her national origin or citizenship status, or by committing discriminatory documentary practices. The Employer understands that such illegal practices can include selective verification or use of E-Verify except as provided in part D below, or discharging or refusing to hire employees because they appear or sound "foreign" or have received tentative nonconfirmations. The Employer further understands that any violation of the immigration-related unfair employment practices provisions in section 274B of the INA could subject the Employer to civil penalties, back pay awards, and other sanctions, and violations of Title VII could subject the Employer to back pay awards, compensatory and punitive damages. Violations of either section 274B of the INA or Title VII may also lead to the termination of its participation in E-Verify. If the Employer has any questions relating to the anti-discrimination provision, it should contact OSC at 1-800-255-8155 or 1-800-237-2515 (TDD). 13. The Employer agrees that it will use the information it receives from E-Verify (through its E-Verify Employer Agent) only to confirm the employment eligibility of employees as authorized by this MOU. The Employer agrees that it will safeguard this information, and means of access to it (such as PINS and passwords), to ensure that it is not used for any other purpose and as necessary to protect its confidentiality, including ensuring that it is not disseminated to any person other than employees of the Employer who are authorized to perform the Employer's responsibilities under this MOU, except for such dissemination as may be authorized in advance by SSA or DHS for legitimate purposes. 14. The Employer agrees to notify DHS immediately in the event of a breach of personal information. Breaches are defined as loss of control or unauthorized access to E-Verify personal data. All suspected or confirmed breaches should be reported by calling 1-888-464-4218 or via email a E-Verify@dhs.gov. Please use "Privacy Incident - Password" in the subject line of your email when sending a breach report to E-Verify. 15. The Employer acknowledges that the information it receives through the E-Verify Employer Agent from SSA is governed by the Privacy Act (5 U.S.C. Section 552a(i)(1) and (3)) and the Social Security Act (42 U.S.C. 1306(a)). Any person who obtains this information under false pretenses or uses it for any purpose other than as provided for in this MOU may be subject to criminal penalties. 16. The Employer agrees to cooperate with DHS and SSA in their compliance monitoring and evaluation of E- Verify (whether directly or through their E-Verify Employer Agent), which includes permitting DHS, SSA, their contractors and other agents, upon reasonable notice, to review Forms I-9 and other employment records and to interview it and its employees regarding the Employer's use of E-Verify, and to respond in a prompt and accurate manner to DHS requests for information relating to their participation in E-Verify. 17. The Employer shall not make any false or unauthorized claims or references about its participation in E- Verify on its website, in advertising materials, or other media. The Employer shall not describe its services as federally-approved, federally-certified, or federally-recognized, or use language with a similar intent on its website or other materials provided to the public. Entering into this MOU does not mean that E-Verify endorses or authorizes your E-Verify services and any claim to that effect is false. 18. The Employer shall not state in its website or other public documents that any language used therein has been provided or approved by DHS, USCIS or the Verification Division, without first obtaining the prior written consent of DHS. 19. The Employer agrees that E-Verify trademarks and logos may be used only under license by DHS/USCIS (see M-795 (Web)) and, other than pursuant to the specific terms of such license, may not be used in any manner that might imply that the Employer's services, products, websites, or publications are sponsored by, endorsed by, licensed by, or affiliated with DHS, USCIS, or E-Verify. 20. The Employer understands that if it uses E-Verify procedures for any purpose other than as authorized by this MOU, the Employer may be subject to appropriate legal action and termination of its participation in E- Verify according to this MOU. 21. The Employer agrees that it will notify its E-Verify Employer Agent immediately if it is awarded a federal contract with the FAR clause. Your E-Verify Employer Agent needs this information so that it can update your company's E-Verify profile within 30 days of the contract award date. B. RESPONSIBILITIES OF E-VERIFY EMPLOYER AGENT 1. The E-Verify Employer Agent agrees to provide to the SSA and DHS the names, titles, addresses, and telephone numbers of the E-Verify Employer Agent representatives who will be accessing information under E-Verify and shall update them as needed to keep them current. 2. The E-Verify Employer Agent agrees to become familiar with and comply with the E-Verify User Manual and provide a copy of the most current version of the E-Verify User Manual to the Employer so that the Employer Company ID Number:40133 Client Company ID Number:1384893 Page 3 of 13 | E-Verify MOU for Employers Using an E-Verify Employer Agent | Revision Date 06/01/13 can become familiar with and comply with E-Verify policy and procedures. The E-Verify Employer Agent agrees to obtain a revised E-Verify User Manual as it becomes available and to provide a copy of the revised version to the Employer no later than 30 days after the manual becomes available. 3.The E-Verify Employer Agent agrees that any person accessing E-Verify on its behalf is trained on the most recent E-Verify policy and procedures. 4.The E-Verify Employer Agent agrees that any E-Verify Employer Agent Representative who will perform employment verification cases will complete the E-Verify Tutorial before that individual initiates any cases. A.The E-Verify Employer Agent agrees that all E-Verify Employer Agent representatives will take the refresher tutorials initiated by the E-Verify program as a condition of continued use of E-Verify, including any tutorials for Federal contractors, if any of the Employers represented by the E-Verify Employer Agent is a Federal contractor. B.Failure to complete a refresher tutorial will prevent the E-Verify Employer Agent and Employer from continued use of E-Verify. 5.The E-Verify Employer Agent agrees to grant E-Verify access only to current employees who need E-Verify access. The E-Verify Employer Agent must promptly terminate an employee's E-Verify access if the employee is separated from the company or no longer needs access to E-Verify. 6.The E-Verify Employer Agent agrees to obtain the necessary equipment to use E- Verify as required by the E-Verify rules and regulations as modified from time to time. 7.The E-Verify Employer Agent agrees to, consistent with applicable laws, regulations, and policies, commit sufficient personnel and resources to meet the requirements of this MOU. 8.The E-Verify Employer Agent agrees to provide its clients with training on E-Verify processes, policies, and procedures. The E-Verify Employer Agent also agrees to provide its clients with ongoing E-Verify training as needed. E-Verify is not responsible for providing training to clients of E-Verify Employer Agents. 9.The E-Verify Employer Agent agrees to provide the Employer with the notices described in Article II.B.1 below. 10.The E-Verify Employer Agent agrees to create E-Verify cases for the Employer it represents in accordance with the E-Verify Manual, the E-Verify Web-Based Tutorial and all other published E-Verify rules and procedures. The E-Verify Employer Agent will create E-Verify cases using information provided by the Employer and will immediately communicate the response back to the Employer. If E-Verify is temporarily unavailable, the three-day time period will be extended until it is again operational in order to accommodate the E-Verify Employer Agent's attempting, in good faith, to make inquiries on behalf of the Employer during the period of unavailability 11.When the E-Verify Employer Agent receives notice from a client company that it has received a contract with the FAR clause, then the E-Verify Employer Agent must update the company's E-Verify profile within 30 days of the contract award date. 12.If data is transmitted between the E-Verify Employer Agent and its client, then the E-Verify Employer Agent agrees to protect personally identifiable information during transmission to and from the E-Verify Employer Agent. 13.The E-Verify Employer Agent agrees to notify DHS immediately in the event of a breach of personal information. Breaches are defined as loss of control or unauthorized access to E-Verify personal data. All suspected or confirmed breaches should be reported by calling 1-888-464-4218 or via email at E- Verify@dhs.gov. Please use "Privacy Incident - Password" in the subject line of your email when sending a breach report to E-Verify. 14.The E-Verify Employer Agent agrees to fully cooperate with DHS and SSA in their compliance monitoring and evaluation of E-Verify, including permitting DHS, SSA, their contractors and other agents, upon reasonable notice, to review Forms I-9, employment records, and all records pertaining to the E-Verify Employer Agent's use of E-Verify, and to interview it and its employees regarding the use of E-Verify, and to respond in a timely and accurate manner to DHS requests for information relating to their participation in E- Verify. 15.The E-Verify Employer Agent shall not make any false or unauthorized claims or references about its participation in E-Verify on its website, in advertising materials, or other media. The E-Verify Employer Agent shall not describe its services as federally-approved, federally-certified, or federally-recognized, or use language with a similar intent on its website or other materials provided to the public. Entering into this MOU does not mean that E-Verify endorses or authorizes your E-Verify Employer Agent services and any claim to that effect is false. 16.The E-Verify Employer Agent shall not state in its website or other public documents that any language used therein has been provided or approved by DHS, USCIS or the Verification Division, without first obtaining the Company ID Number:40133 Client Company ID Number:1384893 Page 4 of 13 | E-Verify MOU for Employers Using an E-Verify Employer Agent | Revision Date 06/01/13 prior written consent of DHS. 17. The E-Verify Employer Agent agrees that E-Verify trademarks and logos may be used only under license by DHS/USCIS (see ) and, other than pursuant to the specific terms of such license, may not be used in any manner that might imply that the E-Verify Employer Agent's services, products, websites, or publications are sponsored by, endorsed by, licensed by, or affiliated with DHS, USCIS, or E-Verify. 18. The E-Verify Employer Agent understands that if it uses E-Verify procedures for any purpose other than as authorized by this MOU, the E-Verify Employer Agent may be subject to appropriate legal action and termination of its participation in E-Verify according to this MOU. C. RESPONSIBILITIES OF FEDERAL CONTRACTORS The E-Verify Employer Agent shall ensure that the E-Verify Employer Agent and the Employers represented by the E- Verify Employer Agent carry out the following responsibilities if the Employer is a Federal contractor or becomes a federal contractor. The E-Verify Employer Agent should instruct the client to keep the E-Verify Employer Agent informed about any changes or updates related to federal contracts. It is the E-Verify Employer Agent's responsibility to ensure that its clients are in compliance with all E-Verify policies and procedures. 1. If the Employer is a Federal contractor with the FAR E-Verify clause subject to the employment verification terms in Subpart 22.18 of the FAR, it will become familiar with and comply with the most current version of the E-Verify User Manual for Federal Contractors as well as the E-Verify Supplemental Guide for Federal Contractors. 2. In addition to the responsibilities of every employer outlined in this MOU, the Employer understands that if it is a Federal contractor subject to the employment verification terms in Subpart 22.18 of the FAR it must verify the employment eligibility of any "employee assigned to the contract" (as defined in FAR 22.1801). Once an employee has been verified through E-Verify by the Employer, the Employer may not reverify the employee through E-Verify. A. An Employer that is not enrolled in E-Verify as a Federal contractor at the time of a contract award must enroll as a Federal contractor in the E-Verify program within 30 calendar days of contract award and, within 90 days of enrollment, begin to verify employment eligibility of new hires using E- Verify. The Employer must verify those employees who are working in the United States, whether or not they are assigned to the contract. Once the Employer begins verifying new hires, such verification of new hires must be initiated within three business days after the hire date. Once enrolled in E-Verify as a Federal contractor, the Employer must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee's assignment to the contract, whichever date is later. B. Employers enrolled in E-Verify as a Federal contractor for 90 days or more at the time of a contract award must use E-Verify to begin verification of employment eligibility for new hires of the Employer who are working in the United States, whether or not assigned to the contract, within three business days after the date of hire. If the Employer is enrolled in E-Verify as a Federal contractor for 90 calendar days or less at the time of contract award, the Employer must, within 90 days of enrollment, begin to use E-Verify to initiate verification of new hires of the contractor who are working in the United States, whether or not assigned to the contract. Such verification of new hires must be initiated within three business days after the date of hire. An Employer enrolled as a Federal contractor in E-Verify must begin verification of each employee assigned to the contract within 90 calendar days after date of contract award or within 30 days after assignment to the contract, whichever is later. C. Federal contractors that are institutions of higher education (as defined at 20 U.S.C. 1001(a)), state or local governments, governments of Federally recognized Indian tribes, or sureties performing under a takeover agreement entered into with a Federal agency under a performance bond may choose to only verify new and existing employees assigned to the Federal contract. Such Federal contractors may, however, elect to verify all new hires, and/or all existing employees hired after November 6, 1986. Employers in this category must begin verification of employees assigned to the contract within 90 calendar days after the date of enrollment or within 30 days of an employee's assignment to the contract, whichever date is later. D. Upon enrollment, Employers who are Federal contractors may elect to verify employment eligibility of all existing employees working in the United States who were hired after November 6, 1986, instead of verifying only those employees assigned to a covered Federal contract. After enrollment, Employers must elect to verify existing staff following DHS procedures and begin E-Verify verification of all existing employees within 180 days after the election. E. The Employer may use a previously completed Form I-9 as the basis for creating anE-Verify case for an employee assigned to a contract as long as: i. That Form I-9 is complete (including the SSN) and complies with Article II.A.6, Company ID Number:40133 Client Company ID Number:1384893 Page 5 of 13 | E-Verify MOU for Employers Using an E-Verify Employer Agent | Revision Date 06/01/13 ii.The employee's work authorization has not expired, and iii.The Employer has reviewed the information reflected in the Form I-9 either in person or in communications with the employee to ensure that the employee's Section 1, Form I-9 attestation has not changed (including, but not limited to, a lawful permanent resident alien having become a naturalized U.S. citizen). F.The Employer shall complete a new Form I-9 consistent with Article II.A.6 or update the previous Form I-9 to provide the necessary information if: i.The Employer cannot determine that Form I-9 complies with Article II.A.6, ii.The employee's basis for work authorization as attested in Section 1 has expired or changed, or iii.The Form I-9 contains no SSN or is otherwise incomplete. Note: If Section 1 of Form I-9 is otherwise valid and up-to-date and the form otherwise complies with Article II.C.5, but reflects documentation (such as a U.S. passport or Form I-551) that expired after completing Form I-9, the Employer shall not require the production of additional documentation, or use the photo screening tool described in Article II.A.5, subject to any additional or superseding instructions that may be provided on this subject in the E-Verify User Manual. G.The Employer agrees not to require a second verification using E-Verify of any assigned employee who has previously been verified as a newly hired employee under this MOU or to authorize verification of any existing employee by any Employer that is not a Federal contractor based on this Article. 3.The Employer understands that if it is a Federal contractor, its compliance with this MOU is a performance requirement under the terms of the Federal contract or subcontract, and the Employer consents to the release of information relating to compliance with its verification responsibilities under this MOU to contracting officers or other officials authorized to review the Employer's compliance with Federal contracting requirements. D.RESPONSIBILITIES OF SSA 1.SSA agrees to allow DHS to compare data provided by the Employer (through the E-Verify Employer Agent) against SSA's database. SSA sends DHS confirmation that the data sent either matches or does not match the information in SSA's database. 2.SSA agrees to safeguard the information the Employer provides (through the E-Verify Employer Agent) through E-Verify procedures. SSA also agrees to limit access to such information, as is appropriate by law, to individuals responsible for the verification of Social Security numbers or responsible for evaluation of E- Verify or such other persons or entities who may be authorized by SSA as governed by the Privacy Act (5 U.S.C. Section 552a), the Social Security Act (42 U.S.C. 1306(a)), and SSA regulations (20 CFR Part 401). 3.SSA agrees to provide case results from its database within three Federal Government work days of the initial inquiry. E-Verify provides the information to the E-Verify Employer Agent. 4.SSA agrees to update SSA records as necessary if the employee who contests the SSA tentative nonconfirmation visits an SSA field office and provides the required evidence. If the employee visits an SSA field office within the eight Federal Government work days from the date of referral to SSA, SSA agrees to update SSA records, if appropriate, within the eight-day period unless SSA determines that more than eight days may be necessary. In such cases, SSA will provide additional instructions to the employee. If the employee does not visit SSA in the time allowed, E-Verify may provide a final nonconfirmation to the E-Verify Employer Agent. Note: If an Employer experiences technical problems, or has a policy question, the employer should contact E-Verify at 1-888-464-4218. E.RESPONSIBILITIES OF DHS 1.DHS agrees to provide the Employer with selected data from DHS databases to enable the Employer (through the E-Verify Employer Agent) to conduct, to the extent authorized by this MOU: A.Automated verification checks on alien employees by electronic means, and B.Photo verification checks (when available) on employees. 2.DHS agrees to assist the E-Verify Employer Agent with operational problems associated with its participation in E-Verify. DHS agrees to provide the E-Verify Employer Agent names, titles, addresses, and telephone numbers of DHS representatives to be contacted during the E-Verify process. 3.DHS agrees to provide to the E-Verify Employer Agent with access to E-Verify training materials as well as Company ID Number:40133 Client Company ID Number:1384893 Page 6 of 13 | E-Verify MOU for Employers Using an E-Verify Employer Agent | Revision Date 06/01/13 an E-Verify User Manual that contain instructions on E-Verify policies, procedures, and requirements for both SSA and DHS, including restrictions on the use of E-Verify. 4. DHS agrees to train E-Verify Employer Agents on all important changes made to E-Verify through the use of mandatory refresher tutorials and updates to the E-Verify User Manual. Even without changes to E-Verify, DHS reserves the right to require E-Verify Employer Agents to take mandatory refresher tutorials. 5. DHS agrees to provide to the Employer (through the E-Verify Employer Agent) a notice, which indicates the Employer's participation in E-Verify. DHS also agrees to provide to the Employer anti-discrimination notices issued by the Office of Special Counsel for Immigration-Related Unfair Employment Practices (OSC), Civil Rights Division, U.S. Department of Justice. 6. DHS agrees to issue each of the E-Verify Employer Agent's E-Verify users a unique user identification number and password that permits them to log in to E-Verify. 7. HS agrees to safeguard the information the Employer provides (through the E-Verify Employer Agent), and to limit access to such information to individuals responsible for the verification process, for evaluation of E- Verify, or to such other persons or entities as may be authorized by applicable law. Information will be used only to verify the accuracy of Social Security numbers and employment eligibility, to enforce the INA and Federal criminal laws, and to administer Federal contracting requirements. 8. DHS agrees to provide a means of automated verification that provides (in conjunction with SSA verification procedures) confirmation or tentative nonconfirmation of employees' employment eligibility within three Federal Government work days of the initial inquiry. 9. DHS agrees to provide a means of secondary verification (including updating DHS records) for employees who contest DHS tentative nonconfirmations and photo mismatch tentative nonconfirmations. This provides final confirmation or nonconfirmation of the employees' employment eligibility within 10 Federal Government work days of the date of referral to DHS, unless DHS determines that more than 10 days may be necessary. In such cases, DHS will provide additional verification instructions. ARTICLE III REFERRAL OF INDIVIDUALS TO SSA AND DHS A. REFERRAL TO SSA 1. If the Employer receives a tentative nonconfirmation issued by SSA, the Employer must print the notice as directed by E-Verify. The Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee's E-Verify case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer agrees to provide written referral instructions to employees and instruct affected employees to bring the English copy of the letter to the SSA. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to contest the finding, while their case is still pending. 2. The Employer agrees to obtain the employee's response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3. After a tentative nonconfirmation, the Employer will refer employees to SSA field offices only as directed by E-Verify. The Employer must record the case verification number, review the employee information submitted to E-Verify to identify any errors, and find out whether the employee contests the tentative nonconfirmation. The Employer will transmit the Social Security number, or any other corrected employee information that SSA requests, to SSA for verification again if this review indicates a need to do so. 4. The Employer will instruct the employee to visit an SSA office within eight Federal Government work days. SSA will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 5. While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. 6. The Employer agrees not to ask the employee to obtain a printout from the Social Security Administration number database (the Numident) or other written verification of the SSN from the SSA. B. REFERRAL TO DHS 1. If the Employer receives a tentative nonconfirmation issued by DHS, the Employer must promptly notify employees in private of the finding and provide them with the notice and letter containing information specific to the employee's E-Verify case. The Employer also agrees to provide both the English and the translated notice and letter for employees with limited English proficiency to employees. The Employer must allow employees to contest the finding, and not take adverse action against employees if they choose to Company ID Number:40133 Client Company ID Number:1384893 Page 7 of 13 | E-Verify MOU for Employers Using an E-Verify Employer Agent | Revision Date 06/01/13 contest the finding, while their case is still pending. 2.The Employer agrees to obtain the employee's response about whether he or she will contest the tentative nonconfirmation as soon as possible after the Employer receives the tentative nonconfirmation. Only the employee may determine whether he or she will contest the tentative nonconfirmation. 3.The Employer agrees to refer individuals to DHS only when the employee chooses to contest a tentative nonconfirmation. 4.If the employee contests a tentative nonconfirmation issued by DHS, the Employer will instruct the employee to contact DHS through its toll-free hotline (as found on the referral letter) within eight Federal Government work days. 5.If the Employer finds a photo mismatch, the Employer must provide the photo mismatch tentative nonconfirmation notice and follow the instructions outlined in paragraph 1 of this section for tentative nonconfirmations, generally. 6.The Employer agrees that if an employee contests a tentative nonconfirmation based upon a photo mismatch, the Employer will send a copy of the employee's Form I-551, Form I-766, U.S. Passport, or passport card to DHS for review by: A.Scanning and uploading the document, or B.Sending a photocopy of the document by express mail (furnished and paid for by the employer). 7.The Employer understands that if it cannot determine whether there is a photo match/mismatch, the Employer must forward the employee's documentation to DHS as described in the preceding paragraph. The Employer agrees to resolve the case as specified by the DHS representative who will determine the photo match or mismatch. 8.DHS will electronically transmit the result of the referral to the Employer within 10 Federal Government work days of the referral unless it determines that more than 10 days is necessary. 9.While waiting for case results, the Employer agrees to check the E-Verify system regularly for case updates. ARTICLE IV SERVICE PROVISIONS A.NO SERVICE FEES 1.SSA and DHS will not charge the Employer for verification services performed under this MOU. The Employer is responsible for providing equipment needed to make inquiries. To access E-Verify, an Employer will need a personal computer with Internet access. ARTICLE V MODIFICATION AND TERMINATION A.MODIFICATION 1.This MOU is effective upon the signature of all parties and shall continue in effect for as long as the SSA and DHS operates the E-Verify program unless modified in writing by the mutual consent of all parties. 2.Any and all E-Verify system enhancements by DHS or SSA, including but not limited to E-Verify checking against additional data sources and instituting new verification policies or procedures, will be covered under this MOU and will not cause the need for a supplemental MOU that outlines these changes. B.TERMINATION 1.The Employer may terminate this MOU and its participation in E-Verify at any time upon 30 days prior written notice to the other parties. In addition, any Employer represented by the E-Verify Employer Agent may voluntarily terminate this MOU upon giving DHS 30 days' written notice. 2.Notwithstanding Article V, part A of this MOU, DHS may terminate this MOU, and thereby the Employer's participation in E-Verify, with or without notice at any time if deemed necessary because of the requirements of law or policy, or upon a determination by SSA or DHS that there has been a breach of system integrity or security by the Employer, or a failure on the part of the Employer to comply with established E-Verify procedures and/or legal requirements. The Employer understands that if it is a Federal contractor, termination of this MOU by any party for any reason may negatively affect the performance of its contractual responsibilities. Similarly, the Employer understands that if it is in a state where E-Verify is mandatory, termination of this by any party MOU may negatively affect the Employer's business. 3.An Employer that is a Federal contractor may terminate this MOU when the Federal contract that requires its Company ID Number:40133 Client Company ID Number:1384893 Page 8 of 13 | E-Verify MOU for Employers Using an E-Verify Employer Agent | Revision Date 06/01/13 participation in E-Verify is terminated or completed. In such cases, the Federal contractor must provide written notice to DHS. If an Employer that is a Federal contractor fails to provide such notice, then that Employer will remain an E-Verify participant, will remain bound by the terms of this MOU that apply to non- Federal contractor participants, and will be required to use the E-Verify procedures to verify the employment eligibility of all newly hired employees. 4. The Employer agrees that E-Verify is not liable for any losses, financial or otherwise, if the Employer is terminated from E-Verify. 5. Upon termination of the relationship between an Employer and their E-Verify Employer Agent, E-Verify cannot provide the Employer with its records. The Employer agrees to seek its records from the E-Verify Employer Agent. ARTICLE VI PARTIES A. Some or all SSA and DHS responsibilities under this MOU may be performed by contractor(s), and SSA and DHS may adjust verification responsibilities between each other as necessary. By separate agreement with DHS, SSA has agreed to perform its responsibilities as described in this MOU. B. Nothing in this MOU is intended, or should be construed, to create any right or benefit, substantive or procedural, enforceable at law by any third party against the United States, its agencies, officers, or employees, or against the Employer, its agents, officers, or employees. C. The Employer may not assign, directly or indirectly, whether by operation of law, change of control or merger, all or any part of its rights or obligations under this MOU without the prior written consent of DHS, which consent shall not be unreasonably withheld or delayed. Any attempt to sublicense, assign, or transfer any of the rights, duties, or obligations herein is void. D. Each party shall be solely responsible for defending any claim or action against it arising out of or related to E-Verify or this MOU, whether civil or criminal, and for any liability wherefrom, including (but not limited to) any dispute between the Employer and any other person or entity regarding the applicability of Section 403(d) of IIRIRA to any action taken or allegedly taken by the Employer. E. The Employer understands that its participation in E-Verify is not confidential information and may be disclosed as authorized or required by law and DHS or SSA policy, including but not limited to, Congressional oversight, E-Verify publicity and media inquiries, determinations of compliance with Federal contractual requirements, and responses to inquiries under the Freedom of Information Act (FOIA). F. The individuals whose signatures appear below represent that they are authorized to enter into this MOU on behalf of the Employer, the E-Verify Employer Agent, and DHS respectively. The Employer understands that any inaccurate statement, representation, data or other information provided to DHS may subject the Employer, its subcontractors, its employees, or its representatives to: (1) prosecution for false statements pursuant to 18 U.S.C. 1001 and/or; (2) immediate termination of its MOU and/or; (3) possible debarment or suspension. G. The foregoing constitutes the full agreement on this subject between DHS, the Employer, and the E-Verify Employer Agent. ENTERPRISE LEASING COMPANY OF FLORIDA LLC (Employer) hereby designates and appoints Robert Griggs (E- Verify Employer Agent), including its officers and employees, as the E-Verify Employer Agent for the purpose of carrying out (Employer) responsibilities under the MOU between the Employer, the E-Verify Employer Agent, and DHS. Company ID Number:40133 Client Company ID Number:1384893 Page 9 of 13 | E-Verify MOU for Employers Using an E-Verify Employer Agent | Revision Date 06/01/13 If you have any questions, contact E-Verify at 1-888-464-4218. Approved by: Employer Name (Please Type or Print)Title Signature Date E-Verify Employer Agent Verify I-9, LLC Name (Please Type or Print) Robert Griggs Title Signature Electronically Signed Date February 26, 2019 Department of Homeland Security - Verification Division Name Title Signature Date Company ID Number:40133 Client Company ID Number:1384893 Page 10 of 13 | E-Verify MOU for Employers Using an E-Verify Employer Agent | Revision Date 06/01/13 Information Required for the E-Verify Program Information relating to your Company: Company Name ENTERPRISE LEASING COMPANY OF FLORIDA LLC Company Facility Address 5105 JOHNSON ROAD COCONUT CREEK, FL 33073 Company Alternate Address 5105 JOHNSON ROAD COCONUT CREEK, FL 33073 County or Parish Broward Employer Identification Number 59-1664426 North American Industry Classification Systems Code Rental And Leasing Services (532) Parent Company Number of Employees 5,000 to 9,999 Number of Sites Verified for 4 Company ID Number:40133 Client Company ID Number:1384893 Page 11 of 13 | E-Verify MOU for Employers Using an E-Verify Employer Agent | Revision Date 06/01/13 Are you verifying for more than 1 site? If yes, please provide the number of sites verified for in each State: Florida 4 Company ID Number:40133 Client Company ID Number:1384893 Page 12 of 13 | E-Verify MOU for Employers Using an E-Verify Employer Agent | Revision Date 06/01/13 Information relating to the Program Administrator(s) for your Company on policy questions or operational problems: Name ALAN LEVINE Phone Number (954) 354-5000 Fax Number Email Address Alan.D.Levine@ehi.com Name JILL TROUT Phone Number (954) 354-5000 Fax Number Email Address Jill.R.Trout@ehi.com Company ID Number:40133 Client Company ID Number:1384893 Page 13 of 13 | E-Verify MOU for Employers Using an E-Verify Employer Agent | Revision Date 06/01/13 TAB 13 Email: Kristo fer. lopez@co 11 iercountyfl. gov Telephone: (239)252-8944 Date: From: To: Addendum #3 March 19, 2019 Kristofer Lopez,, Procurement Strategist Interested Bidders Subject: Addendum# 3 Solicitation# 19-7535 Airport Authority Car Rental Concessionaire The following clarifications are issued as an addendum: I. Proposal due of March 22, 2019@3:00 p.m. has changed: ---New due date: Friday March 29, 2019@ 3:00 p.m. If you require additional information, please post a question on our Bid Sync (www.bi dsy nc.com) bidding platfonn under the solicitation for this project. Please sign below and retum a cop of this Addendum with your submittal for the above referenced solicitaf . (Signature} Enterprise Leasing Company of Florida, LLC (Name of Finn} March 22, 2019 Date Email: Kristofer.lopez@colliercountytl .gov Telephone: (239)252-8944 Date: Addendum#2 March 7, 2019 From: To: Kristofer Lopez, Procurement Strategist Interested Bidders Subject: Addendum # 2 Solicitation # 19-7535 Airport Authority Car Rental Concessionaire The following clarifications are issued as an addendum: 1. Exhibit A and Exhibit B have been attached. If you require additional infonnation, please post a question on our Bid Sync (www .bids ync.com ) bidding platfonn under the solicitation for this project. of this Addendum with your submittal for the above - Enterprise Leasing Company of Florida, LLC (Name of Firm) March 22, 2019 Date Date: From: To: Subject: Email: Kristofer.lopez@colliercountytl.gov Telephone: (23 9 )252-8944 Addendum #1 February 25, 2019 Kristofer Lopez, Procurement Strategist Interested Bidders Addendum# I Solicitation #19-7535 Airport Authority Car Rental Concessionaire The following clarifications are issued as an addendum: 1. Pre-proposal meeting has been scheduled for Thursday March 7, 2019@ 2:00 p.m. at 3295 Tamiami Trail East, Naples, FL 34112, Procurement Services Division, Conference Room A. If you require additional information, please post a question on our Bid Sync (www.bidsync.com ) bidding platform under the solicitation for this project. Please sign below and return a py of this Addendum with your submittal for the above referenced soli · · Enterprise Leasing Company of Florida. LLC (Name of Firm) March 22. 2019 Date TAB 14 INSURANCE AND BONDING REQUIREMENTS Insurance / Bond Type Required Limits 1. Worker’s Compensation Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and Requirements Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption. An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/ 2. Employer’s Liability $_1,000,000__ single limit per occurrence 3. Commercial General Liability (Occurrence Form) patterned after the current ISO form Bodily Injury and Property Damage $__1,000,000___single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. 4. Indemnification To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement. 5. Automobile Liability $__1,000,000__Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile Included. This would include courtesy vehicles. 6. Other insurance as noted: Umbrella $ 1,000,000 Per Occurrence United States Longshoreman's and Harborworker's Act coverage shall be maintained where applicable to the completion of the work. $ __________ Per Occurrence Maritime Coverage (Jones Act) shall be maintained where applicable to the completion of the work. $ __________ Per Occurrence Aircraft Liability coverage shall be carried in limits of not less than $5,000,000 each occurrence if applicable to the completion of the Services under this Agreement. $ __________ Per Occurrence Pollution $ __________ Per Occurrence Professional Liability $ ___________ Per claim & in the aggregate Project Professional Liability $__________ Per Occurrence Valuable Papers Insurance $__________ Per Occurrence Cyber Liability $__________ Per Occurrence Technology Errors & Omissions $__________ Per Occurrence 7. Bid bond Shall be submitted with proposal response in the form of certified funds, cashiers’ check or an irrevocable letter of credit, a cash bond posted with the County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All checks shall be made payable to the Collier County Board of County Commissioners on a bank or trust company located in the State of Florida and insured by the Federal Deposit Insurance Corporation. Solicitation 19-7535Collier County 2/21/2019 7:37 AM p. 35 Collier County Solicitation 19-7535 8. D Perfonnance and Payment Bonds For projects in excess of $200,000, bonds shall be submitted w:ith the executed contract by Proposers receiving award, and written for 100% of the Contract award amount, the cost borne by the Proposer receiving an award. The Perfonnance and Payment Bonds shall be underwritten by a surety authorized to do business in the State of Florida and otherwise acceptable to Owner; provided, however, the surety shall be rated as "A-" or better as to general policy holders rating and Class V or higher rating as to financial size category and the amount required shall not exceed 5% of the reported policy holders' surplus, all as reported in the most current Best Key Rating Guide, published by A.M. Best Company, Inc. of75 Fulton Street, New York, New York 1 003 8. 9. [8J Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions. 10. [8J Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor's policy shall be endorsed accordingly. 11. [8J The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The Certificates oflnsurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County. 12. 181 On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295 Tamiami Trail East, Naples, FL 34112 13. 181 Thirty (30) Days Cancellation Notice required. 14. Collier County shall procure and maintain Builders Risk: Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders Risk premiums in its project proposal or project billings . All questions regarding Builder's Risk Insurance will be addressed by the Collier County Risk Management Division. 2/20/19-cc Vendor's Insurance Slatement We understand the insurance requirements of these specifications and that the evidence ofinsurability may be required within five (5) days of the award of this solicitation. The insurance submitted must provide coverage for a minimum of six (6) monlhs from the date of award. NameofFirm Vendor Signature Print Name Insurance Agency Agent Name 2/21/2019 7:37 AM Peter Dulac Marsh USA Inc. Michael Graetz Date March 22, 2019 Telephone Number 314-342-7016 p.36