Agenda 06/25/2019 Item #16C 3 (Terminate Southwest Division Contract #16-7021)06/25/2019
EXECUTIVE SUMMARY
Recommendation to terminate Southwest Division Inc., from Contract # 16-7021, “Hammerhead
and Designated Driveway Construction.”
OBJECTIVE: To obtain the Board of County Commissioner’s (Board’s) approval to terminate for
convenience Southwest Division Inc., from Contract # 16-7021, “Hammerhead and Designated Driveway
Construction.”
CONSIDERATION: The Solid and Hazardous Waste Management Department is responsible for
ensuring that collection and disposal services are provided throughout Collier County in a safe and
efficient manner. The intent of this project is to protect the public and private property by providing turn-
around capability on dead-end streets for solid waste collection vehicles. Constructing permanent
hammerhead-shaped turn-around areas at the end of public streets allows solid waste collection vehicles
to turn around safely, reducing property damage and the hazards caused by trucks backing down dead-end
streets. The hammerheads are also actively used by emergency medical service trucks, fire trucks, and
school buses. In cases where a hammerhead cannot be constructed, a designated driveway will be
constructed under the Designated Driveway Program. Designated driveways are property owner -
approved reinforced private driveways intended to create safe, designated turn-around areas for solid
waste collection vehicles where no turn-around access areas exist.
On July 11, 2017, the Board awarded Invitation to Bid # 16-7021, Hammerhead and Designated
Driveway Construction, to multiple vendors in two categories including Southwest Division Inc. On
March 6, 2019, Southwest Division Inc., was contacted for contract renewal. On March 26, 2019,
Southwest Division Inc., informed Collier County that they would not be able to meet the contract
requirements by providing proof of auto insurance which warrants termination from the contract.
Pursuant to Section 8 of the Agreement, staff recommends terminating for convenience and providing a
thirty-day written notice with an effective termination date of July 25, 2019. No work assignment will be
issued during the thirty-day period.
FISCAL IMPACT: There is no fiscal impact from this action.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
item.
RECOMMENDATION: To approve the termination for convenience of Southwest Division Inc., from
Contract # 16-7021, “Hammerhead and Designated Driveway Construction” with an effective termination
date of July 25, 2019.
Prepared By: Dayne Atkinson, Project Manager, Public Utilities Department
ATTACHMENT(S)
1. 16-7021 Southwest Div_Contract (PDF)
2. Notice of Intent to Terminate (PDF)
16.C.3
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06/25/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.3
Doc ID: 9209
Item Summary: Recommendation to terminate Southwest Division Inc., from Contract # 16-7021,
“Hammerhead and Designated Driveway Construction.”
Meeting Date: 06/25/2019
Prepared by:
Title: Project Manager – Solid and Hazardous Waste
Name: Dayne Atkinson
06/04/2019 5:29 PM
Submitted by:
Title: – Solid and Hazardous Waste
Name: Kari Hodgson
06/04/2019 5:29 PM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 06/05/2019 8:24 AM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 06/05/2019 11:12 AM
Public Utilities Department Dan Rodriguez Additional Reviewer Completed 06/05/2019 1:11 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 06/06/2019 3:13 PM
Solid and Hazardous Waste Kari Hodgson Additional Reviewer Completed 06/06/2019 9:11 PM
Procurement Services Swainson Hall Additional Reviewer Completed 06/07/2019 12:41 PM
Procurement Services Ted Coyman Additional Reviewer Completed 06/07/2019 1:14 PM
Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 06/07/2019 4:33 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 06/10/2019 5:06 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 06/11/2019 7:26 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 06/12/2019 9:46 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 06/14/2019 8:09 PM
County Manager's Office Geoffrey Willig Level 4 County Manager Review Completed 06/17/2019 10:21 AM
Board of County Commissioners MaryJo Brock Meeting Pending 06/25/2019 9:00 AM
16.C.3
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May 31, 2019
Debi L. Duckels, President
Southwest Division, Inc.
2103 NE 3rd Terrance
Cape Coral, FL 33920
E-Mail: debi_swd@hush.com
RE: Contract #16-7021 “Hammerhead and Designated Drive Construction”
Notice of Intent to Terminate For Convenience
Dear Ms. Duckels:
This letter will serve as a 30-day Notice of Intent to Terminate for Convenience the above-
reference award, pursuant to Section 8, Termination of the County’s Agreement.
The termination will be presented to the Board of County Commissioners on June 25, 2019 with
an effective date of July 25, 2019.
Should you have any questions regarding this termination notice please contact me at (239) 252-
4270.
Respectfully,
Sandra Herrera, CPPO, CPPB, CPM, ACP
Procurement Contracts Manager
c: Dayne Atkinson, Project Manager/Public Utilities Solid & Hazardous Waste Management
Ted Coyman, Procurement Director
Swain Hall, Procurement Acquisition Manager
Cat Bigelow, Procurement Operations Manager
16.C.3.b
Packet Pg. 1428 Attachment: Notice of Intent to Terminate (9209 : Recommendation to terminate Southwest Division Inc. from Contract #16-7021)HerreraSandra
Digitally signed by HerreraSandra
DN: dc=net, dc=colliergov, dc=bcc, ou=Divisions,
ou=ASD, ou=ASD Purchasing, ou=Purchasing User
Accounts, cn=HerreraSandra,
email=Sandra.Herrera@colliercountyfl.gov
Date: 2019.05.31 15:36:28 -04'00'