Agenda 11/10/2009 Item #16F 5
Agenda Item No. 16F5
November 10, 2009
Page 1 of 3
EXECUTIVE SU1\'lMARY
Recommendation tbat the Board of County Commissioners approve the purchase of
replacement ambulances in an amonnt of $555,000 for Emergency Medical Services using
excess carryforward from FY09 and authorize the necessary Budget Amendment.
OBJECTIVE: To receive approval from the Board of County Commissioners to utilize excess
carryfOlward from FY09 to fund replacement ambulances to bring the fleet of ambulances more
in line with the Fleet Management recommended replacement schedule,
CONSIDERATIONS: Emergency Medical Services (EMS) currently has 32 ambulances
available for service. Two trucks scheduled for replacement in 2008 were not funded. Four
more scheduled for replacement in 2009 were not funded. Of the four scheduled for replacement
in 2010, two were moved to FY11 and one of the remaining two scheduled for FYlO was
budgeted as a five year lease purchase. The second was not funded. This leaves a deficiency of
seven ambulances.
As a consequence of the lack of funding for the scheduled replacements, the fleet is aging and
breakdowns are becoming more frequent. This could become a safety/liability issue. In
addition, maintenance costs are rising each year as parts wear out and breakdowns occur.
Following are the costs incurred for maintenance and parts over the past four years:
.-. Fiscal Year Maintenance Parts
2006 $210,824 $199,483
2007 $229,180 $237,698
2008 $255,476 $220,240
2009 $266,704 $273,158
Totals $962,184 $930,579
Revenues exceeded the FY09 budget by $439,863. In addition, there was a savings of$157,473
in expenditures during FY09, resulting in total excess cany forward of $597,336. Utilizing
$555,000 of this excess, EMS could purchase three replacement ambulances. Timing is
especially important because the County would also be able to take advantage of a $7,210
factory concession on each truck if the order can be placed prior to the deadline late in
November 2009. In addition, by ordering the 2010 chassis, there will be a significant cost
savings over the 2011 models, which will have a price increase of at least $5,000 due to new
emission standards.
FISCAL IMPACT: Funds in the amount of $555,000 are available in EMS Fund 490 Cany
Forward.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office and is legally sufficient for Board action-SRT.
,.-..
GROWTH IMP ACT: There is no Growth Management Impact resulting from this action.
Aoenda item 1\Jo. 16F5
~ I\!ovember 10, 2009
Page 2 of 3
RECOMMENDATION: That the l~mini oJ County Commissioners authorize a Budget
Amendment in the amount of S555,OOO tTCHll c:lrryforvvard to purchase three ambulances for the
Emergency Medical Services Department.
ER.l'J~ARERJ~Y.~ Artie Bay, Supervisoe Emergency Medical Services
-
Agenda Item No. 16F5
November 10, 2009
Page 3 of 3
COLLIER COUNTY
BOARD CJF COUNTY CCJiliii.1iSSiOiicRS
Item Number:
16F5
il~m SUlllmary;
ReCO!l1mendation that the; BOurd af County' Comrn:s:;;or;c;fs approve the purchase of three
replacement ambulances In an amount of $555,000 for emergency Medical Services using
carryforward from FY09 and authDriz~ the necessary Budget Amendment.
Meeting Date:
11/10/20099:0000 AM
Prepared By
Artie Bay
Bureau of Emergency
Services
Senior Administrative Assistant
Date
EMS
10130/20092:24:59 PM
Approved By
Jeff Page
EMS Chief
Date
Bureau of Emergency
EMS
10/30/20092:25 PM
Scr'.::ccs
Approved By
Dan E. Summers
Bureau of Emergency Services Director
Date
County Manager's Office
Bureau of Emergency Services
10/30/2009 2:27 PM
Approved By
Scott R. Teach
Assistant County Attorney
Date
County Attorney
County Attorney Office
10/3012009 2:41 PM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
10/30/2009 3:11 PM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
10/30f2009 3:20 PM
Approved By
Sherry Pryor
Management & Budget Anaiyst
Date
County Manager's Office
Office of Management & Budget
10!30/2009 3:34 PM
Approved By
John A. Yonkosky
Director of the Office of Man3gement
Date
County Manager's Office
Office of Management & Budget
10/30/20094:16 PM
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