Agenda 11/10/2009 Item #16E 4
Agenda Item No. 16E4
November 10.2009
Page 1 of 4
EXECUTIVE SUMMARY
Recommendation to award Bid #09.5254 and a contract for Grounds Maintenance of
Collier County Government Facilities to Hannula Landscaping & Irrigation, Inc. for an
estimated annual amount of $400,000.
OBJECTIVE: To acquire outsourced grounds maintenance services in a cost-efficient and effective
manner for Collier County properties.
CONSIDERATIONS: The Department of Facilities Management is responsible for the
maintenance, upkeep and repair of landscaping and irrigation systems throughout the County.
On July 14, 2009, the Purchasing Department sent two hundred and thirty-four (234) notices to
businesses for the maintenance, upkeep and repair of landscaping and irrigation systems. Of those
notices sent sixty-one (61) were downloaded and three (3) bids were received.
Award is based on a base bid per locatio'n plus a time and material formula. A bid tabulation sheet
is attached for review.
Staff recommends award to Hannula Landscaping & Irrigation, Inc., as they were the lowest
qualified and responsive bidder. New landscaping projects or new installs outside of the routine
maintenance may be required as per the bid. These new landscape projects may be quoted as a
portion of this contract, or, a separate solicitation may be issued.
_.
FISCAL IMPACT: Maintenance services average approximately $400,000 annually, based on
approved building maintenance and capital budgets. Funds are budgeted in FY10 Department of
Facilities Operating Budget 001-122240.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office and is legally sufficient-3RT.
RECOMMENDATION: That the Board of Collier County Commissioners approves the award of Bid
#09-5254 "Grounds Maintenance Collier County Government Facilities" to Hannula Landscaping &
Irrigation, Inc. for maintenance and repair of landscaping services and authorizes the Chairman to
sign the standard contract after County Attorney approval.
PREPARED BY:
Management
Damon Gonzales, CFM, Facilities Manager, Department of Facilities
-
Item Number:
Item Summary:
Meeting Date:
~ ats\., 1 U~ ,:..
Agenda Item No. 16E4
November 10, 2009
Page 2 of 4
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
16E4
Recommendation to award Bid #09-5254 and a contract for Grounds Maintenance of Collier
County Government Facilities to Hannula Landscaping & Irrigation, Inc. for an estimated
annual amount of $400,000.
11/10/2009 9:0000 AM
Prepared By
Damon Gonzales
Administrative Services
Interim Facilities Manager
Date
Facilities Management
9/30/20092:51 :43 PM
Approved By
Lyn Wood
Adm inistrative Services
Purchasing Agent
Date
Purchasing
9/30/20092:54 PM
Approved By
Skip Camp, C.F.M.
Administrative Services
Facilities Management Director
Date
Facilities Management
9/30/20092:55 PM
Approved By
Damon Gonzales
Administrative Services
Interim Facilities Manager
Date
Facilities Management
9/30/2009 6:24 PM
Approved By
Steve Carnell
Administrative Services
Purchasing/General Svcs Director
Date
Purchasing
10/1/2009 4: 15 PM
Approved By
Len Golden Price
Administrative Services
Administrative Services Administrator
Date
Administrative Services Admin.
10/1/2009 4:44 PM
Approved By
Scott R. Teach
County Attorney
Assistant County Attorney
Date
County Attorney Office
10/5/200910:25 AM
Approved By
Jeff Klatzkow
County Attorney
County Attorney
Date
County Attorney Office
10/5/20091 :29 PM
Approved By
OMS Coordinator
County Manager's Office
OMS Coordinator
Date
Office of Management & Budget
10/28/2009 1 :38 PM
Approved By
~l_.IJn.\ At. ____..1_..,....__....\r:__~__~...\1,.,O "1l!.T____~ul__.. 11"\ I""\A("\{\\lC 1"r\"lI. TC1T":'1\. PT' A#1r"""'TT"'\.A\1~r: AT"\.lt......
1 1 'Ii 1""lf\Ar\
J (Ie\'" ~ U.1 L
,Ll,genda Item fJo. 16E4
f'-lovember 10. 2009
Page 3 of 4
Randy Greenwald
~.~anagement;Budget Analyst
Date
County Manager's Office
Office of Management ,;;:. Budget
10/30;20098:13 AM
Approved By
John A. Yonkcsky
Director of the Office of f.J:anagen1ent
Date
County ~};anager's Office
Office or Management & 3ucl2et
10/30/2009 12 :43 Phil
.L~1_.11r'1.\ A ~___....J_'T"__..~J.r______......\1"""O 1\.T_______L___ 1A ,"*,1\f\A\1f .r'lf""'\-,..TClr1\.T'T" A,-.....r''lrl.T~A\1/""r:' A~'K
11 fA 1""'\"1\("\
Collier County Online Bidding System - Expired Solicitations
Agenda ~~tNo~1f ~4
November 10, 2009
Page 4 of 4
f?:~:!:i~~"
,.~'ti<<:!:V;;:\"',,}II^.,}'. ..t .~u!
.-..:.h~..l
':':~w~.1
[;~e::'~iM
~1iQ.~. . ,
Sollcito>tion Title: Grounds; Malnt1;n;m(:~ C"Ui~~ County Government F~c;ilitieS: Pre"llid m",e1:ing 10am-
Jul :2.3,:I;009ili.Pu~has Ing
SoUeltallcHl Numher: ITB 09"S2S4
il..'IJ/"1
5<llldnt!~nh~",m~11I . SiP~c;H1C'!'\lOl1'" T~rm'd'.w e"f>ll.llJonlO (!f,.1\ I ~d_;1 , P.!""twl~Rr5 I ~ ,t'JI.!.;.,',
t........ \'t"l:i:r ..:;.......l~' llh:.,
NJ.:!n:'r: CalUecC:QunlY__F'urchilslrr:a
CJr~cl' J:~~!))::Ufl"i1,t?C~U~(I.'/_~.nillt
Soil:; ";;1':10""'1 St.l!lrt~; r J~rtolY. ]ut!" j"r ~:J(r:: 'd:O::!:OC o\''''l [;'D::!terr
S:,lIl:::'~liO"'l Err.r.: r'Ll~I~~~', "'t~IHrt 13, :':(l~ ,'.:.:).OJ;lH E.:&:item
Q!::.is. L~:''IIIII''~: "7d~C"\', lul~' 28, 2tlH 1::::: !:"J:C';) "'.... E;:(;t(JO'l
51. ;.ml:';5Ion M~th-,,:I: R-",~trr.m:
: C(JmtA-oo!(v
: 9!iOJD" UlI!l'n (.6~ 561".",,::.;;:-;
s...ItK..'iKT1nl()~I~tv
:~lltll?!~i
T!lbuli!ltlon
VIb140rli "'na :!lil,ta..Cl IbeI tp SI)Jlr;Jt.Ilt1l'Jlrt Ctl","nDdtUl'!ni~:.UI
VoH1t1o". Who DbWl1lo..adert "'p-eto: lit
Vof!1'Ida,.. Wbll Sltbm"t...d f.,ioU<llOltlDn: 3
hUll Dr::liia'lp.h.,Q; 'tat.' B-lIR (III.,
llem lQlll'Tlbar: 1.
:.'S
~Iltot'"
$537.~94.00
$M9.)S;':.OO
~ ::r:3..';r.~~.OC
NMt't'li
Ve,__.C<l.mJNI"Y
r1;J.rl::1(l l ~r.::l ~-tOJ I'l~r...,"ei!, 1..~;,:.
: I.'I~ 80. 5;, l ;lnd~7 ::ling
! r.. n.r:~I~. 7~1.'~7~~~~)~ f,. .I'~.- ?j't.t~~r.. ::c:
Qt,I~r'li.I:t"
IJnft ....~'i(~
$~.J7.M4.(\()
*~~9. ::'!i2.0::;
$3~3..3ff.i.~~
Ur.rt vr M(1.fl;-.u.ft1
L.S
..5
l\f1m Dt'sr.rip1ion.: 'tut,]( Form411e ., 1
71_"' Nt.mltU:lI ~ 2
.~
~
~utrtot~1
~~'I.C.JC.C~
~:!:1;.,O~O,U:)
>~3.0C.).(IC
r~L.1..'l;
. Y~n".l)T com,p'l1f
: r1cm:..:s lir.::I ,....)Inlt;-Hm(,~.. lrn.,
~ 'l,.'IlJ ~ Son 1 iu't:1c,,~;:' :tlr...l
: -{;Jrrtul.l'I. ~.lI~rj.~~~li!'lI) l-:t [~r~~~'~r..":llf'J(.
(.tlPiJ,,'Uly
l
tJ1li:-1 ~j ri~:i~
$4.4~:J(J~, ::'0
$;:} .r:01:.;;0
:::A~,(.:I[;.I):J
IJ"H: l~( ro(j':......:~l.I:'I'lJ
IS
:.::i
il~m DeoKrlpUnn; '-114...1 "'40rnHlI.a. .. 7
It~m Nundll::tt'! !
:...'5
SublX1t<ll
$73.0~O.OJ
~ 7 ;.ULO.OC
~:'::'.(,H:.].m:
NN("$:
r v.ma~~"-c~~~~n~.
;no:oa unr,! t"iJlr.L1tsrt:.:e, ("Ie,
'l,.'Hi'! &: $t:'~l Lr!~\t15(;Ir:'n~
'"i;.r;lliliJ Lurd~;lif!l~ ~ :(flq.~t1on J,:.
......... ...... .
Q i-:f"';IH it..)'
lh~it Pri<;o.
!. 7:!~to:.IC .CO
~.77~I(i)[').v]
:-::-;0:",(1:)0,0:1
rJfll'!. 1.1f ...h:.jl....4ifoJ
'-'
IS
\le:ntior GUllnd Tatotlli
: V<:ndor:CI>1f'pl>ny
: FlCo~ da '..a lie t.1i1if'''J?nlln::l;:, [;n.::.
'\.11i1 &: :=c., lz .ILl~(~)j::ntl
Hi'l~,.""L.'~ .~~rd~':o!P'f1if1.& 1~~I~~n?"1 ,:;,
It~"'::. ~i,~ (m
li1';mll.,...lof
~o:i!:".61J"'.OC
~~::"I':.4Tl~.1'.:.n.:~
:;
3
~
"s: :l,1"~nc.
1'tm. r.[!Il~I~joo 'HII; '1~ ..1c,iln L~.js,
. . ~ G~ ro S;)n~' .;;...iifJ<~t.=-i /: : I
..:1\1'1. . :1: i II ~>: i'.... ".r..:.' 1 '.' f,; ; '.:\1:', .' ~..... 111'''-'01'
file: //C :\Documcnts and Scttin gs''j ennifercoop cr\Lo c.al Settings\T emporary I ntem ct F il cs....c. .. 9/30/2009