Agenda 10/27/2009 Item #16D13Agenda Item No. 16D13
October 27, 2009
Page 1 of 6
EXECUTIVE SUMMARY
Recommendation to approve Change Order #3 to Contract #09-5114, "Naples
Station Museum Phase 111" to White General Constructors, Inc., for $129,820 to
complete historical restoration and renovation of the Naples Depot Museum.
OBJECTIVE: To obtain Board approval of Change Order #3 to Contract #09-5114,
"Naples Station Museum Phase 111" issued to White General Constructors, Inc., for
$129,820 to complete the historical restoration and building renovation of the Naples
Depot Museum.
CONSIDERATIONS: The Collier County Museum issued an Invitation to Bid (ITB) #09-
5114 to complete historic restoration work on the remaining half of the Naples Depot
Museum. Nine (9) firms submitted bids for the project by the deadline, September 11,
2008. The lowest, qualified bidder was White General Constructors, Inc. with a bid of
$440,000.
While this process was underway, the Naples Fire Marshal informed the County that the
Museum would be required to design and retro-fit a fire suppression system in the entire
building, including those sections of the building already completed and ready for exhibit
installation, and that all work on the project would be halted until fire suppression plans
were submitted and reviewed by the City of Naples. The decision was appealed but
denied, effectively delaying the project for several months while a fire suppression
system was designed and engineered. On the advice of the County Purchasing
Department, a separate Request-for-Proposal was issued for installation of the fire
suppression system in lieu of re-bidding the entire restoration project.
A number of smaller, handyman work projects were unavoidably delayed by this
development and the work orders subsequently cancelled due to the length of time
taken to properly design, engineer and retro-fit a sprinkler system for this historic
building. These included construction of an indoor ADA accessible ramp, installation of
additional electrical systems, outlets and track lighting, interior finishes, replication of
eleven original wooden doors, and other minor building repairs and improvements
totaling $67,584. These projects still remain to be completed and will be added into the
existing contract with White General Constructors, Inc., under this change order
request.
In the interim, several unanticipated problems were discovered with the Depot's original
foundation, exterior walls and collapsing structural supports, owing to the age of the
building, flaws in the original architectural design, and the failure of previous attempts at
repair over the years. The City of Naples has also specified a number of additional and
substantial changes, safeguards and improvements to the original scope of work,
including re-routing and upgrading service lines to meet code installation, major
changes and revisions to the public restrooms, and construction of a new ADA
accessible sidewalk to join the public right-of-way.
Agenda Item No. 16D13
October 27, 2009
Page 2 of 6
The remaining additions and changes needed to complete the restoration and
rehabilitation of the Naples Depot include: repairs to damaged exterior stucco, repairs
to wooden soffits and decorative trim; repair/replace deteriorating door frames and
window seals; upgrade and replace interior electrical panels; replace electrical service
lines to three railroad cars to meet code installation; rewire existing HVAC units; and
seal and repaint the floors and exterior of the building in their original colors. The total
cost for this portion of the work is $62,236.
The total amount requested for Change Order #3 to Contract #09-5114 with White
General Constructors, Inc. is $129,820. Previous change orders to this contract total
$43,593 or 9.91% and included modifications to the public restrooms required by the
City of Naples and critical structural and foundation repairs that were discovered during
the restoration process. To date, the total change orders to Contract #09-5114 with
White General Constructors, Inc. amounts to $173,413 or 39.4%.
FISCAL IMPACT: Funding for Change Order #3 to complete the restoration and
renovation of the Naples Depot Museum is currently available in the Museum's Fiscal
Year 2010 Capital (Fund 314) budget.
LEGAL CONSIDERATION: This item has been approved by the County Attorney's
Office and is legally sufficient for Board action. — CMG
GROWTH MANAGEMENT IMPACT: While this action has no direct impact, it is
consistent with Collier County's goals to streamline and expedite the procurement of
services.
RECOMMENDATION: That the Board of County Commissioners approve and
authorize the Chairman to sign Change Order #3 to Contract #09-5114, "Naples Station
Museum Phase 111", with the firm of White General Constructors, Inc., in the amount of
$129,820 to complete the restoration and renovation of the Naples Depot.
PREPARED BY: Ron Jamro, Director, Collier County Museum
Page 1 of 1
Agenda Item No. 16D13
October 27, 2009
Page 3 of 6
file://C:\AgendaTest\Export\ 13 7-October 27, 2009 \16. CONSENT AGENDA \16D. PUBLI... 10/21/2009
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
16D13
Item Summary:
Recommendation to approve Change Order #3 to Contract #09 -5114, Naples Station Museum
Phase III to White General Constructors, Inc., in the amount of $129.820 to complete historical
restoration and renovation of the Naples Depot Museum.
Meeting Date:
10/27/2009 9:00:00 AM
Approved By
Diana DeLeon
Administrative Assistant
Date
Administrative Services
Purchasing
10/912009 11:01 AM
Approved By
Ron Jamro
Museum Director
Date
Public Services
Museum
10/9/2009 2:17 PM
Approved By
Kathy Carpenter
Executive Secretary
Date
Public Services
Public Services Admin.
1011212009 2:51 PM
Approved By
Colleen Greene
Assistant County Attorner
Date
County Attorney
County Attorney Office
1011212009 2:52 PM
Approved By
Maria Ramsey
Public Services Administrator
Date
Public Services
Public Services Admin.
10/1312009 12:10 PM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
10/1412009 2:12 PM
Approved By
Steve Carnell
Purchasing /General Svcs Director
Date
Administrative Services
Purchasing
10/1412009 4:52 PM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
10115/2009 10:57 AM
Approved By
Susan Usher
Senior Management/Budget Analyst
Date
County Manager's Office
Office of Management & Budget
1011612009 6:34 PM
Approved By
Mark Isackson
Budget Analyst
Date
County Manager's Office
Office of Management & Budget
1011912009 9:26 AM
file://C:\AgendaTest\Export\ 13 7-October 27, 2009 \16. CONSENT AGENDA \16D. PUBLI... 10/21/2009
Agenda Item No. 16D13
CONTRACTIWORK ORDER MODIFICATION October 27, 2009
CHECKLIST FORM Page 4 of 6
PROJECT NAME: Naples Depot Phase 3 PROJECT #: 50401 PROJECT MANAGER: Gary Vincent
BID /RFP M 08 -5114 MOD #: 3 PO#: 4500107294 WORK ORDER M N/A
DEPARTMENT: Museum CONTRACTOR/FIRM
Original Contract Amount: $ 440 000.00
(Starting Point)
Current BCC Approved Amount: $ 440 000.00
(Last Total Amount Approved by the BCC)
Current Contract Amount: $ 483 593.00
(including All Changes Prior To This Modification)
Change Amount: $ 129 820.00
Revised Contract/Work Order Amount: $ 613 413.00
(Including This Change Order)
Cumulative Dollar Value of Changes to
this ContractlWork Order: $ 173.413.00
Date of Last BCC Approval 3/24109 Agenda Item # 16.D.8
Percentage of the change over /under current contract amount 39.4 %
Formula: (Revised Amount / Last BCC approved amount) -1
CURRENT COMPLETION DATE (S): ORIGINAL: 1/2712010 CURRENT: 3/8/2010
This change order will: ❑ Add a new Task for $ ❑ Increase Task Number by $
Other Add several new tasks totaling $129,820.00.
Describe the change(s): Indoor ADA accessible ramp: additional electrical conduits: replace 11 doors; painting interior
walls and floors install track lighting system; painting the exterior, repair stucco, soffits and decorative trim; repair /replace
window and door seals: upgrade /replace electrical panels :repair electric service to train cars: rewire 5 HVAC units; and
other minor repairs.
Specify the reasons for the change(s) 1. Planned or Elective -;>12 ; Unforeseen Conditions 3. Quantity
Adjustments i�<4. Correction of Errors (Plans, Specifications or Scope of Work) * 5. Value Added
r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s).
Identify all negative impacts to the project if this change order were not processed: It would close the project down
because it would result in an unsafe building condition. ,�
This change was requested by: i-tontractor /Consultant f-I Owner ;7Jsing Department E CDES
design Professional .Regulatory Agency (Specify): City of Naples Other (Specify)
CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: }'� Yes No
This form is to be sign d and dated� -, �� -- / f
APPROVED BY: i'Z i L`'L Date:
Gary nerfE project Manager
APPROVED BY-- +- ?1-- � Date: j ' f 2'
Ron fro, Department Director
REVIEWED BY r�'t'_ ''-�° ; t� Date: `?
Diana DeLeon, Contract Specialist
Revised 6 I8 09
CHANGE ORDER
CHANGE ORDER NO.
TO: White General Constructors
4680 7b Avenue SW
Naples, FL 34119
DATE: October 8 2009
PROJECT NAME: Naples Depot Phase III
PROJECT NO.: 50401
Under our AGREEMENT dated _ May 6, 2009__
Agenda Item No. 16D13
October 27, 2009
Page 5 of 6
CONTRACT NO. 08-5114
BCC Date: March 24, 2009
Agenda Item: 16.D.8
You hereby are authorized and directed to make the following change(s) in accordance with terms and
conditions of the Agreement: Construct indoor ADA accessible ramp: install additional electrical conduits: replace 11
doors: paint interior walls and floors: install track lighting system: paint the building exterior: repair stucco, soffits and
decorative trim: repair/replace window and door _seals, _up9_ra_d_e /replace electrical panels :repair electric service to train
cars: rewire 5 HVAC units: and other minor repairs..
FOR THE Additive Sum of One- hundred - twenty -nine- thousand - eight- hundred - twenty dollars ($129.820.00).
Original Agreement Amount
Sum of Previous Changes
This Change Order add
Present Agreement Amount
$ 440 000.00
$ 43 593.00
$ 129,820.00
$ 613 413.00
The time for completion shall be increased by 0 calendar days due to this Change Order. Accordingly, the
Contract Time is now 260 calendar days. The substantial completion date is February 10. 2010 and the final
completion date is March 8, 2010. Your acceptance of this Change Order shall constitute a modification to our
Agreement and will be performed subject to all the same terms and conditions as contained in our Agreement indicated
above, as fully as if the same were repeated in this acceptance. The adjustment, if any, to the Agreement shall
constitute a full and final settlement of any and all claims of the Contractor arising out of or related to the change set
forth herein, including claims for impact and delay costs.
Accepted: October 8, 2009
CONTRACTOR.:
WHITE GENERAL CONSTRUCTORS
By:
Philip Wb , &4r
OWNER:
BOARD OF COUN COMMISSIONERS
OF C LIER CO , FLORID All
By:
Gary Vin nt Project Manager
DEP ENT DIRECTOR
Bv:'^""
Ron Jamro
DIVIS , N AID ISTRA R
By:
a Ramsey
Date:
ATTEST:
Dwight E. Brock, Clerk
BY:
Approved As To Form
and Legal Sufficiency:
Print Name:
Assistant County Attorney
C
Agenda Item No. 16D13
CONTRACT SPECIALIST October 27, 2009
Page 6 of 6
Diana beLeon
BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY FLORIDA
Donna Fiala, Chairman