Agenda 10/27/2009 Item #16D12Agenda Item No. 16D12
October 27, 2009
Page 1 of 5
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approves, and authorizes the Chairman
to sign, a contract amendment for a Disaster Recovery Initiative (DRI) Subrecipient Agreement
between the Housing Development Corporation of Southwest Florida Inc. (f.k.a. Collier County
Housing Development Corporation) and Collier County. This contract amendment will update the
current project work schedule and add a previously approved item to the project's budget.
OBJECTIVE: That the Board of County Commissioners (Board) approves, and authorizes the Chairman
to sign, a contract amendment for a Disaster Recovery Initiative (DRI) Subrecipient Agreement between
the Housing Development Corporation of Southwest Florida (f.k.a. Collier County Housing Development
Corporation) and Collier County. This contract amendment will update the current project work schedule
and add a previously approved item to the project's budget.
CONSIDERATIONS: On April 8, 2008, through Resolution No. 2008 -87, the Board of County
Commissioners accepted a federally - funded supplemental disaster recovery subgrant agreement with the
Department of Community Affairs (DCA). Several hurricane hardening projects were established for
funding under the Agreement.
On July 28, 2009, Agenda item 16D11, the Board approved a modification to DRI Agreement #08DB-
D3- 09- 21- 01 -A03 between the Board and the DCA. The modification, in part, amended the eligible
activities for the Housing Development Corporation of Southwest Florida, Inc. Approval of this item will
modify the corresponding agreement between the Board and the Housing Development Corporation of
Southwest Florida, Inc. to incorporate the previously approved activities.
A contract amendment is needed to update the current project work schedule and add the previously
approved item to the project's budget. This amendment does not change the funding amount. Rather,
approval of this item will update the progress of the project and facilitate completion of an associated,
Board approved, project.
FISCAL IMPACT: This contract amendment reallocates funds and does not increase the total funds
awarded to the projects. No general funds are being used for these projects.
GROWTH MANAGEMENT IMPACT: Implementation of the Disaster Recovery Initiative grant will
help facilitate efforts to meet the goals, objectives and policies set forth in the Housing Element of the
Growth Management Plan.
LEGAL CONSIDERATIONS: This contract amendment has been reviewed and approved by the
County Attorney's Office. This item is legally sufficient for Board action. — CMG
RECOMMENDATION: That the Board of County Commissioners (Board) approves, and authorizes
the Chairman to sign, a contract amendment for a Disaster Recovery Initiative (DRI) Subrecipient
Agreement between the Housing Development Corporation of Southwest Florida (f.k.a. Collier County
Housing Development Corporation) and Collier County. This contract amendment will update the current
project work schedule and add a previously approved item to the project's budget.
PREPARED BY: Lisa Oien, Grants Support Specialist, Housing and Human Services
Agenda Item No. 16D12
October 27, 2009
Page 2 of 5
EXHIBIT A -1 Contract Amendment for Subrecipient Agreement
Florida Administrative Code 9BER06 -1 CFDA# 14.228
"Housing Development Corporation of Southwest Florida Inc."
fk.a. Collier County Housing Development Corporation
This amendment, dated 1 2009 to the referenced agreement shall be
by and between the parties to the original Agreement, Housing Development Corporation of Southwest
Florida Inc. (to be referred to as "Subrecipient ") and Collier County, a political subdivision of the state of
Florida, (to be referred to as "County").
Statement of Understanding
RE: Contract Florida Administrative Code 9BER06 -1 CDFA #14.228 "Housing Development Corporation
of Southwest Florida Inc." Disaster Recovery Initiative Grant #081313- 133- 09- 21 -01 -A03
In order to continue the services provided for in the original Agreement document referenced above, the
Subrecipient agrees to amend the above referenced Agreement as follows:
Note: Words swaekthreug# have been deleted. Words undo have been added.
A. PROJECT DESCRIPTION: page 17 of 23 is amended as follows:
Collier County Housing Development Corporation (CCHDC) has been awarded seventy-five
thousand dollars ($75,000.) for the purchase and installation of one back -up generator for the sewer
lift station in the small rural village of Copeland. This 575.000 may also bq used to fund the
construction -fund deficit in an msociated proiert (Copeland Utilities) under DRI Agreement
07DB- 3V- 09- 21- 01 -ZO1, As a result of Hurricane Wilma, Copeland lost power, and the village
was without sewer and water serviced for several days following the hurricane.
Final completion date for funded activity shall be no later then geesmber 3 1, 2009. than December
13 .2009,
B. BUDGET: Hurricane Hardening — Copeland. Page 18 of 23 is amended as follows:
Line Item:
Permits
DR] Funds
Generator
Materials and supplies for installation and
labor and related costs for installation.
Fund the construction -fund deficit in an associated. Droiect ( Copeland Utilities) _Andcr_DRI
Agreement 07DB- 3V- 09- 21 -01-
Agenda Item No. 16D12
October 27, 2009
Page 3 of 5
F. WORK SCHEDULE: page 18 of 23 is amended as follows:
Task
End Date
Secure Permit
ADril.2009
Procure contractor
Aril 200
Order generator and equipment
Mgy, 2009
Install generator and create secure area
GetebeFs2099 June — Aueust. 2009
Complete Project
September — December, 2009
NOTE: Work Schedules are in effect for program monitoring reauirements only and as such, are used by
HOUSING AND HUMAN SERVICES as general target goals rather than strict performance requirements.
IN WITNESS WHEREOF, the Subrecipient and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
ATTEST:
Dwight E. Brock, Clerk of Courts
, Deputy Clerk
First Witness
Type /print witness name
Second Witness
Type/Print Witness name
Approved as to form and
egal sufficiency:
'olleen M. -Greene
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
DONNA FIALA, CHAIRMAN
SUBRECIPIENT:
Housing Development Corporation
Of Southwest Florida Inc.
Kathy Patterson, Executive Director
Page 1 of 2
Agenda Item No. 16D12
October 27, 2009
Page 4 of 5
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number: 16D12
Item Summary: Recommendation that the Board of County Commissioners approves, and authorizes the
Chairman to sign, a contract amendment for a Disaster Recovery Initiative (DRI) Subrecipient
Agreement between the Housing Development Corporation of Southwest Florida Inc. (f.k.a.
Collier County Housing Development Corporation) and Collier County. This contract
amendment will update the current project work schedule and add a previously approved
item to the projects budget.
Meeting Date: 10127/2009 9:00:00 AM
Prepared By
Lisa Olen
DRI Grant Support Specialist
Date
Public Services
Human Services
10/8/2009 11:33:10 AM
Approved By
Colleen Greene
Assistant County Attorner
Date
County Attorney
County Attorney Office
10/8/2009 1:17 PM
Approved By
Lyn Wood
Purchasing Agent
Date
Administrative Services
Purchasing
10/912009 9:29 AM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
10/9/2009 11:22 AM
Approved By
Marcy Krumbine
Director
Date
Public Services
Housing & Human Services
10/9/2009 11:23 AM
Approved By
Kathy Carpenter
Executive Secretary
Date
Public Services
Public Services Admin.
1011212009 10:41 AM
Approved By
Marlene J. Foord
Grants Coordinator
Date
Administrative Services
Administrative Services Admin.
10/1412009 9:32 AM
Approved By
Maria Ramsey
Public Services Administrator
Date
Public Services
Public Services Admin.
10/14/2009 10:21 AM
Approved By
Steve Carneil
Purchasing /General Svcs Director
Date
file: / /C: \AgendaTest \Export \137 - October 27, 2009 \16. CONSENT AGENDA \16D. PUBLI... 10/21/2009
Administrative Services Purchasing
Page 2 of 2
Agenda Item No. 16D12
October 27, 2009
Page 5 of 5
10114/2009 4:33 PM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
10/15/2009 10:47 AM
Approved By
Sherry Pryor
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
1011612009 4:42 PM
Approved By
John A. Yonkosky
Director of the Office of Management
Date
County Manager's Office
Office of Management & Budget
10/16/2009 4:46 PM
file: / /C: \AgendaTest \Export\137- October 27, 2009 \16. CONSENT AGENDA \16D. PUBLI... 10/21/2009