Agenda 10/27/2009 Item #16D10Agenda Item No. 16D10
October 27, 2009
Page 1 of 31
EXECUTIVE SUMMARY
Recommendation to accept the Safe Havens: Supervised Visitation and Safe Exchange
Grant in the amount of $350,000 between Collier County Board of County Commissioners
and the United States Department of Justice, Office on Violence Against Women, accept
the Standard Assurances and Certifications, and approve the necessary budget amendment
to recognize the revenue,
OBJECTIVE: To accept the Safe Havens: Supervised Visitation and Safe Exchange Grant
from the United States Department of Justice (DOJ), Office on Violence Against Women
(OVW) and authorize the Chairman to sign the grant acceptance document, accept the Standard
Assurances and Certifications, and approve the required budget amendment. In order to access
the grant award documents through the Grant Management System (GMS), awardees are
required to accept the Standard Assurances and Certifications. Therefore staff requested and
received approval from the County Manager to accept the Standard Assurances and
Certifications to begin the grant acceptance process. This grant application was approved by the
Collier County Board of County Commissioners on February 10, 2009, item 16D9.
CONSIDERATIONS: The Collier County Housing and Human Services Department has
partnered with the Collier County Child Advocacy Council (dba Child Protection Team) on two
previous Safe Havens awards funded by DOJ, Office on Violence Against Women. We have
been awarded a third round of funding for three years in the amount of $350,000. This grant
cycle will run from October 1, 2009 through September 30, 2012.
Funding will be used to improve supervised visitation services, enhance security and expand
center services. Collier County Child Advocacy Council (CCCAC) anticipates serving over 200
children and adult victims of domestic violence each year. The goals are to keep children and
adult victims safe, to provide a positive environment for visitation and exchanges and to assist
families through their crisis with case management services.
This is a collaborative grant through the United States Department of Justice which involves a
joint commitment from Collier County as the fiscal entity for the project. The 20ffi Judicial
Circuit Court will continue to provide referrals for the supervised visitation services, and the
Collier County Child Advocacy Council will provide the direct services for the supervised
visitation. The County renewed its agreement with the CCCAC for the previous Safe Havens
award on September 1, 2008. This agreement is currently in effect and does not expire until
August 31, 2011. Therefore, a renewal agreement will be brought before the Board, prior to the
expiration of the current agreement to cover the remainder of the grant award.
Additional partners include the David Lawrence Center and the Shelter for Abused Women and
Children, who provide training to visitation staff and local law enforcement and to court
representatives regarding domestic violence issues and supervised visitation. The local court will
provide referrals to the visitation center of the most severe cases and those requiring security. As
the Family Visitation Center is a program of the Collier County Child Advocacy Council, they
will provide training for the partners on child abuse and neglect.
Agenda Item No. 16D10
October 27, 2009
Page 2 of 31
As Fiscal Entity for the grant, Collier County will be responsible for ensuring compliance with
the programmatic and financial reporting requirements of the Office on Violence Against
Women and will be required to assume a level of monitoring responsibility to ensure the Child
Advocacy Council is in compliance with all grant requirements. If the requirements are not met,
Collier County will be responsible for carrying out the program, will be required to return the
grant or will be subject to other requirements set forth by the Office on Violence Against
Women.
Additionally, due to a technicality at the federal level, this grant is identified as a grant of the
Collier County Sheriffs Office and therefore requires the involvement and cooperation of the
Sheriff and staff to facilitate the financial reimbursements. This cooperation has worked well and
is expected to continue to do so.
FISCAL IMPACT: The total grant amount of $350,000 is funded from the Department of
Justice Office on Violence Against Women. The Collier County Housing and Human Services
Department will be serving as the fiscal entity for the administration of this project. No local
County match is required for this grant.
GROWTH MANAGEMENT IMPACT: There is no growth management impact due to this
request.
LEGAL CONSIDERATION: This item has been reviewed by the County Attorney's Office
and is legally sufficient for Board action — CMG.
RECOMMENDATIONS: That the Board of County Commissioners:
1. Approve the Standard Assurances and Certifications as attached.
2. Authorize the Chairman to accept the grant award in the amount of $350,000 for the Safe
Havens: Supervised Visitation and Safe Exchange Grant.
3. Authorize the Chairman to sign and initial the grant acceptance document.
4. Approve a budget amendment in the amount of $350,000.
Prepared by: Terri Daniels, Accounting Supervisor, Housing and Human Services Department
Page I of 1
Agenda Item No. 161D10
October 27, 2009
Page 3 of 31
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number: 16D10
Item Summary: Recommendation to accept the Safe Havens: Supervised Visitation and Safe Exchange Grant in the
amount of $350,000 between Collier County Board of County Commissioners and the United States
Department of Justice, Office on Violence Against Women and approve the necessary budget
amendment to recognize the revenue.
Meeting Date: 10/27/2009 9:00:00 AM
Prepared By
Terri A. Daniels
Grants Coordinator
Date
Public Services
Housing & Human Services
10/912009 12:03:38 PM
Approved By
Marcy Krumbine
Director
Date
Public Services
Housing & Human Services
10/1212009 10:46 AM
Approved By
Colleen Greene
Assistant County Attorner
Date
County Attorney
County Attorney Office
10/12/2009 1:34 PM
Approved By
Kathy Carpenter
Executive Secretary
Date
Public Services
Public Services Admin.
10/1212009 2:52 PM
Approved By
Marla Ramsey
Public Services Administrator
Date
Public Services
Public Services Admin.
10/13/2009 1:31 PM
Approved By
Marlene J. Foord
Grants Coordinator
Date
Administrative Services
Administrative Services Admin.
1011412009 9:34 AM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
10/14/2009 11:17 AM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
10/14/2009 2:10 PM
Approved By
Sherry Pryor
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
10/14/2009 3:52 PM
Approved By
John A. Yonkosky
Director of the Office of Management
Date
County Manager's Office
Office of Management & Budget
10/14/2009 4:01 PM
file://C:\AgendaTest\Export\ 13 7-October 27, 2009 \16. CONSENT AGENDA \16D. PUBLI... 10/21/2009
Administrative Services Division
Collier County Government Center
3301 East Tamiami Trail
P , Naples, Florida 34112
marlenefoordi&colliergov.net
(239) 252 -4768
(239) 252 -8720 (fax)
TO: Jim Mudd, County Manager
Leo Ochs, Deputy County Manager
CC: Marcy Krumbine, HHS Director
FROM: Marlene FooArants Coordinator
DATE: September 23, 2009
Ocx' "r" 7,T20t
Page 4 of
SEP i � 2009
Grant Assurances Reviewed and
Approved by County Manager, or
designee accept
Coun tMa a e
date
After -the -Fact Approval by the BCC is
required at the 10/13/09 BCC meeting.
SUBJECT: County Manager Review and Approval of the Standard Assurances and
Certifications related to the US Department of Justice Safe Havens Grant Award
2009- CW- AX -KO 11
The Collier County Housing and Human Services (HHS) Department has been notified of a grant
award from the United States Department of Justice for the Safe Havens Supervised Visitation
and Safe Exchange Grant.
The grant amount requested was $350,000 for this program and the submittal of the grant
application was approved by the Board of County Commissioners on February 9, 2009. Once
we have access to the grant award documents, we will know the actual award amount.
The first step in receiving this award is to accept the Standard Assurances and Certifications.
Only after these terms are accepted can Collier County download the award documents for
review and presentation to the Board of County Commissioners for acceptance. While many of
the provisions in the attached Standard Assurances and Certifications were within the original
assurance documents approved by the Board of County Commissioners at the time the
application was approved for submittal, the documents are different enough that it is prudent to
request approval of the new documents as well.
To most efficiently follow the Department of Justice process, we are requesting your review and
approval of the attached Standard Assurances and Certifications to be followed by after - the -fact
approval of these terms by the Board of County Commissioners, at which time the full grant
award will also be presented for review and acceptance.
Once you have reviewed these documents and signed in the box above, please call me at 252-
4768 or Terri Daniels at 252 -2689 for pickup.
Thank you and please let me know if you have any questions regarding this request.
Assurances Agenda Item Page -No 16D10
October 27, 2009
Page 5 of 31
NOTE: You must click on the "Ace tg_" button at the bottom of the page before closing this window
STANDARD ASSURANCES
OMB APPROVAL
NUMBER 1121 -0140
EXPIRES 06/30/2009
The Applicant hereby assures and certifies compliance with all applicable Federal statutes, regulations, policies,
guidelines, and requirements, including OMB Circulars A -21, A -87, A -102, A -110, A -122, A -133; Ex. Order 12372
(intergovernmental review of federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for
grants and cooperative agreements). The applicant also specifically assures and certifies that:
1. It has the legal authority to apply for federal assistance and the institutional, managerial, and
financial capability (including funds sufficient to pay any required non - federal share of project cost)
to ensure proper planning, management, and completion of the project described in this application.
2. It will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or personal
gain.
3. It will give the awarding agency or the General Accounting Office, through any authorized
representative, access to and the right to examine all paper or electronic records related to the
financial assistance.
A. It will comply with all lawful requirements imposed by the awarding agency, specifically including
any applicable regulations, such as 28 C.F.R. pts. 18, 22, 23, 30, 35, 38, 42, 61, and 63, and the
award term in 2 C.F.R. § 175.15(b).
5. It will assist the awarding agency (if necessary) in assuring compliance with section 106 of the
National Historic Preservation Act of 1966 (16 U.S.C. § 470), Ex. Order 11593 (identification and
protection of historic properties), the Archeological and Historical Preservation Act of 1974 (16
U.S.C. § 469 a -1 at seq.), and the National Environmental Policy Act of 1969 (42 U.S.C. § 4321).
6. It will comply (and will require any subgrantees or contractors to comply) with any applicable
statutorily - imposed nondiscrimination requirements, which may include the Omnibus Crime Control
and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victims of Crime Act (42 U.S.C. § 10604(e));
The Juvenile Justice and Delinquency Prevention Act of 2002 (42 U.S.C. § 5672(b)); the Civil Rights
Act of 1964 (42 U.S.C. § 2000d); the Rehabilitation Act of 1973 (29 U.S.C. § 7 94); the Americans
with Disabilities Act of 1990 (42 U.S.C. § 12131 -34); the Education Amendments of 1972 (20 U.S.C.
§ §1681, 1683,1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101 -07); see Ex.
Order 13279 (equal protection of the laws for faith -based and community organizations).
7. If a governmental entity:
a. it will comply with the requirements of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (42 U.S.C. § 4601 et seq.), which govern the treatment of persons
displaced as a result of federal and federally- assisted programs; and
b. it will comply with requirements of 5 U.S.C. §§ 1501 -08 and §§ 7324 -28, which limit certain
political activities of State or local government employees whose principal employment is in
connection with an activity financed in whole or in part by federal assistance.
P41- 4
't
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Lertincations pX 6 1 � f
Agenda Ite o. 10
October 27, 2009
Page 6 of 31
NOTE: You must click on the "Accept' button at the bottom of the page before closing this window
h1 >U.S. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE CHIEF FINANCIAL OFFICER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY
MATTERS; AND DRUG -FREE WORKPLACE REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before completing
this form. Acceptance of this form provides for compliance with certification requirements under 28 CFR Part 69,
"New Restrictions on Lobbying," 2 CFR Part 2867, "DOJ Implementation of OMB Guidance of Nonprocurement
Debarment and Suspension," and 28 CFR Part 83, "Government -wide Debarment and Suspension," and
Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a
material representation of fact upon which reliance will be placed when the Department of Justice determines to
award the covered transaction, grant, or cooperative agreement.
1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented at 28 CFR Part 69, for
persons entering into a grant or cooperative agreement over $100,000, as defined at 28 CFR Part 69, the
applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any
Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative
agreement, the undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying Activities,"
in accordance with its instructions;
(c) The undersigned shall require that the language of this certification be included in the award documents for all
subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and
subcontracts) and that all sub - recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS (DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and implemented at 2 CFR Part 2867, for
prospective participants in primary covered transactions, as defined at 2 CFR Section 2867.20(a):
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of
Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal
department or agency;
(b) Have not within a three -year period preceding this application been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to
obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
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Certifications Agenda ItPage o No. 16D10
October 27, 2009
Page 7 of 31
(d) Have not within a three -year period preceding this application had one or more public transactions (Federal,
State, or local) terminated for cause or default.
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
3. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug -Free Workplace Act of 1988, and implemented at 28 CFR Part 83, Subpart F, for
grantees, as defined at 28 CFR Sections 83.620 and 83.650:
A. The applicant certifies that it will or will continue to provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited In the grantee's workplace and specifying the actions
that will be taken against employees for violation of such prohibition;
(b) Establishing an on -going drug -free awareness program to inform employees about
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of
the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under
the grant, the employee will
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the
workplace no later than five calendar days after such conviction;.
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice under subparagraph (d)(2) from
an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must
provide notice, including position title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk,
810 7th Street, N.W., Washington, D.C. 20531. Notice shall include the identification number(s) of each affected
grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph (d)(2), with
respect to any employee who is so convicted
(1) Taking appropriate personnel action against such an employee, up to and including termination, consistent
with the requirements of the Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug -free workplace through implementation of paragraphs
(a), (b), (c), (d), (e), and (f).
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uertitications
Agenda IternW. fQ10
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Page 8 of 31
As the duly authorized representative of the applicant, 1 hereby certify that the applicant will comply with the
above certifications.
Wt 2
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Depuuwnt of Justice
Off= w Viol=ce ArRind W==
0MCe on Violence Against
C
Cooperative Agreement
PAGE 1 OF d
Women
1, RECIPIENT NAME AND ADDRESS (>DcUdi4i 27p Codu)
4, AWARD NUMBER: 2W9CW- AX4(011
Collier Canty
3301 Taolami Tall But Building J
S. PROJECT PERIOD: FROM IW01/2009 TO 09/3012012
Naplati FL 74112
BUDGET PERIOD: FROM 10/OVIM TO 09/30012
6.AWARDDATE OWtVWM
I. SUPPLEMENT NUMBER
7. ACTION
Initial
1A GRANTEE IRS/VENDOR NO.
596000561
00
9. PREVIOUS AWARD AMOUNT $0
3. PROJECT TITLE
10. AMOUNT OF THIS AWARD 5350.000
Collier County Sato Harwu Superviaad VialUdim and Sec Eachanp
11. TOTAL AWARD S 350AN
I L SPECIAL CONDITION&
THE ABOVE GRANT PROJECT 13 APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAOE(S).
13. STATUTORY AUTHORITY POR GRANT —_
This pmjm w 4uppatad under 42 U.S.C. 10420 (OV W - Suparviend Vioutlm)
1 S. MEMOD OF PAYMENT
PAPRS
AGENCY APPROVAL
G"V=AccwrANCE
11. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL
Cathwiw Aw"
Don" Fula
Acting Dinobr
Chairman
17, SIGNATURE OF APPROVING OPFICJAL
19. SIGNATURE OF AUTHORIZED REC 1PWNT OFFICIAL
19A, DATE
AGENCY USE ONLY
20. ACCOUN 1M CLASSIFICATION CODES
21. CW09DODM
FISCAL POND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB, POMS AMOUNT
X A CW 29 00 00 350000
OJP FORM 400012 (REV, S47) PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000'2 (REV. 441)
Approved as to form & legal suffidency
(:6-ColleenGreene,
Assistant County Attorney
ATTEST:
DWIGHT E. BROCK, Clerk
By:
October 27, 2009
Page 9 of 31
October 27, 2009
Department of Justice
Office on Violence Against Women AWARD CONTINUATION
SHEET PAGE 2 OF t
Cooperative Agreement
PROMCrNUNM 2009- CW- AX-011 AWARD DATE o9/IV2DO9
SPECIAL CONDITIONS
t. The recipient agtnea to comply with the financial and administrative requirements set forth in the current edition of the
Office of Justice Programs (OJP) Financial guide.
2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is
required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a
violation of its Certified Assurameu and may result in suspension or termination of funding, until such time as the
recipient is in compliance.
3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A -133, Audits of States,
Local Governments, and Non -Profit Orgaaizations, and further understands and agrees that funds may be withheld, or
other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A -133 audits (and
any other audits of OJP grant funds) are not satisfictonly and promptly addressed, as flusher described in the current
edition of the OJP Financial Guide, Chapter 19.
4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government without the
express prior written approval of OV W, in order to avoid violation of 18 USC 1 1913. The recipient may, however, use
federal fiords to collaborate with and provide information to Federal, State, local, tribal and territorial public officials
and agencies to develop and implement policies to reduce or eliminate domestic violence, dating violence, sexual
ssssult, and stalking (as those terms are defined in 42 USC 13925(x)) when such collaboration and provision of
Information is consistent with the activities otherwise authorized under this grant program.
5. The recipient must promptly refer to the DOJ 010 any credible evidence that it principal, employer, agent, contractor,
subgrantee, subcontractor, or other pawn has either 1) submitted a Mm cl aim for grant }ands under the False Claims
Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or
similar misconduct involving grant funds. This condition also applies to any subrodpiemts. Potential fraud, waste,
abuse, or misconduct should be reported to the 010 by -
mail:
Office of the Inspector General
U.S. Department of justice
investigations Division
950 Pennsylvania Avenue, N.W.
Room 4706
Washington, DC 20530
e-mail oig.hodinc@usdoj.gov
hotline: (contact information in English and Spanish): (800) 869 -4499
or hotline fax: (202) 616 -9881
Additional information is available from the DOI 0I0 website at www.utdoj.gov /oig.
6. The grantee agora to comply with all relevant statutory and regulatory requirements which may include, among other
relevant authorities, the Violence Against Women Act of 1994, P.L. 103 -322, the Violence Against Women Act of
2000, P.L. 106.386, the Omnibus Crime Control and Safe Streets Act of 1%8, 42 U.S.0 3711 et set., the Violence
Against Women and Department ofJuatice Reauthorization Act of2005, P.L. 109 -162, and OVW's implementing
regulations at 28 CFR Part 90.
ON FORM 40002 (REV. 4-88)
Department of Jttstiee
office on Violence Against women AWARD CONTINUATION
SHEET PAGE 3 OF w
Cooperative Agreement
PROrE=NUMHER 10e94.w- AX•[el] kWAMDA71 o9/moo9
SPECUL CONDMOM
7. Approval of this award does not indicate approval of any consultant rate in excess of $450 per day. A detailed
justification must be submitted to and approved by the Dilloc on Violence Against Women prior to obligation a
expenditure of such Am&.
B. The Director of OV W, upon a finding dst these has bow substantial failure by the grantee to comply with applicable
laws, regulmions, anNor the terms and condition of the gent or cooperative agreement, will terminate or suspend until
the Dimew is satisfied rho there is on longer such fo'lum all or part of the grant or cooperative agreement, in
accordance with the provisions of 28 CFR Part 18, as applicable mutatis mutandim.
9. The grantee agrees to submit one copy of all reports and proposed publications flwded under this project not less than
twenty (20) days prior to public mleaw for OV W review. Prior review and approval of % report or publication is
required if project Bends are to be used to publish or distribtta reports and publication developed under this grant.
10. The grantee &grew to subunit semiannual program reports that describe project atxivitios during the reporting period
Progmu reports must be submitted within 30 days after the end of the reporting periods, which ate January l -June 30
and July 1 - December 31 for the duration of the award. Future awards may be withheld if program reports are
delinquent. Grantees are required to submit this information online, through the Grans Management System (GMS), on
the semi - annual program report for the relevant OV W grant programs.
11. Under the Government Performance and Results Act (OPRA) and VAWA 2000, grantees are required to collect and
maintain data that measure the effw tiveows of their gmt-funded activities. Accordingly, the grantee agrees to submit
semi - annual electronic program reports on program activities and program ot%etivanaw measures. infatuation that
grantees must collect under OPRA and VAWA 2000 includes, but is not limited to: 1) number of persons served; 2)
number of peraon waking services who could not be serval; 3) number of supervised visitation and exchange centers
supported by the program; 4) number of supexvind visits between parents and children; and 5) mumbo of supervised
exchanges betwem parents and children.
12. The recipient &grow to submit quarterly financial stow reports to OVW. At ptrsent, these reports are to be submitted
on -line (at hnpaJ / v- U.ojp.usdoj.gov) using Standard Form SP 269A, not later' than 45 days after the and of each
calendar quarter. The recipient understands that after October 15, 2009, OV W will discontinue is use of the SF 269A,
and will require award recipients to submit quarterly financial status reports within 30 days dtar the and of each
calendar quarter, usiag the government -wide Standard Form 425 Federal Financial Report from (available for viewing
at www.whimbouse.gov/ onW grants/ stsndsrd_forms/ ffr pdf). Beginning with the ropott for the fourth calcodu
quarter of 2009 (and continuing thcreafta'l the raipicat &grow that it will submit quarterly flow status reports to
OV W on -line (at bttpaJ / grans.c jp.usdgj.gov) using the SF 425 Federal Financial Report form, not later than 30 days
after the end of each calendar quarter. The final report shall be submitted not later than 90 days following the end of tbo
grant period.
13. The grantee %grow to comply with the applicable requirements of 28 C.F.R. Part 38, the Depatr=t of Justice
regulation governing "Equal Treatment for Faith Based Organization" (the "Equal Treatment Regulation "). The Equal
Treatment Regulttiea pmvidw in part that Department of Justin grant awards of direct funding may not be used to
fund any inheteWy religious activities, such u warship, religious instruction, or pmselytiation. Recipients of direct
guns may still engage in inherently religious activities, but such activities must be separate in time or place from the
Department of Justice horded program, and participation in such activities by individuals receiving services from the
grantee or a sub - grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations
participating In programs directly horded by the Department of Justice are not permitted to discrimWate in the provision
of services on the basis of a bmefrciao religion,
ON FORM 400012 (ttrV. Hen)
October 27, 2009
Page 11 of 31
Agenda Item No. 16D10
October 27, 2009
Department of Justice
Office on Violence Against Women
a
PROJECTNUMBER 2009- CW- Ax -KOII
AWARD CONTINUATION
SHEET
Cooperative Agreement
AWAW DATE W al2009
SPECIAL CONDITIONS
PAGE 4 OF a
I4. Pursuant to 29 CFR 66634. the Office an Violence Against women reserves a royalty -free, nonecelusive, and
irrevocable license to reproduce, publish or otherwise nee, and to authorize others to use, in whole or in part (including
in the creation of derivative works), for Federal Government purposes:
(a) any work that is subject to copyright and was developed under this award, subs
pursuant to this award; and "vd contract or subcontract
(b) any work that is subject to copyright for which ownership was purchased by a recipient, submipient or a contractor
with support under this award.
In addition, the recipient (or atrbMcipienl, contractor or subcontractor) must obtain advance written approval from the
Office on Violence Against Women program manager assigned to this award, and must comply with all conditions
specified by rho program manager in connection with that approval before: 1) using award funds to purchase ownership
of, or s ticenae to use, a copyrighted work; Of 2) incorporating any copyrighted work, or portion thcreo4 into a new
work developed under this award.
It is the responsibility of the recipient (and of each subrecipicu, contractor or subcontractor as applicable) to ensure
that this condition is included in any subaward, contract or subcontract under this award.
15. A final report, which provides a summary of progress toward achieving the goals and objectives of the award,
significant results, and any products developed under the award, is due 90 days after the end of the award The Final
Progress Report should be submitted to the Office on Violence Against Women through the Grants Management
System with the Report Type indicated as "Final ".
16. The grantee agrees that grant funds will not support activities that may compromise victim safety, such at: pre -trial
diversion programs not approved by OV W or the placement of offenders in such programs; mediation, couples
counseling, family counseling or any other manner of joint victim - offender counseling; mandatory counseling for
vtetmx4 panalizmg victims who refuse to testify, or promoting procedures that would require victim to seek legal
sanctions against their abusers (e.g., seek a protection order, file formal complaint); or the placement of perpetrators in
anger management programs.
17. All materials and publications (written, visual, or sound) resulting from award activities shall contain the following
statements: "This project was supported by Grant No. awarded by the Office on Violence
Against Women, U.S. DgMtMC:Qt of Justice. The opinions, finding:, conclusions, and recommendations expressed in
this publicatiom/prognm/exhibition are those of the author(s) and do not necessarily reflect the views of the Department
of Justice, Office on Violence Against Women.
02 PORM 40004 (REV. 4-99)
I
October 27, 2009
Page 13 of 31
Department of Justice
Office on Violence Against Woman AWARD CONTINUATION
SHEET PAGE S OF r
Coopemdve Agreement
PR=CTMJM1MEA 2009- CW- AX -Ret1 AwARDDATS 04/1en0ee
SPEC AL CONDITIONS
18. Within 45 days after the end of any conference, meeting, retreat, seminar, symposium, training activity, or similar ovent
Eluded wider this award, and the total cost of which exceeds $20,000 in award thuds, the recipient must provide the
program manager with the following information and itemized costs:
1) name of event;
2) avant dates;
3) location of event;
4) number of Morel attendee;
5) number of non- federal attendees;
6) oasts of event space, including rooms for br ask -out sessions;
7) sow of audio visual services;
8) other equipment costs (e.g., computer fees, telephone foes);
9) cow of printing and distribution;
10) costs of meals provided during the event;
1 I ) coats of refitshmeots provided during the event;
12) frosts of event planner,
13) coats of event facilitators; and
14) any other direct costs associated with the evenL
The recipient must also itemize and report any of the following attendee (including participants. presentcrs, speakers)
sow that are paid or reimbursed with cooperative agreement Amds:
1) meals Rod incidental expenses (M &IS portion of per diem);
2) lodgk%
3) transportation Wfrorn event location (cg., common carrier, privately owned vehicle (POV)); and
4) local transportation (e.g., rental car, POV) at event location.
Note that if any item is paid for with registration fns, or any other non -award ftmding, then that portion of the expense
does not need to be reported.
01P FORM 400= (REV. 443)
Depa U=a of Justice
Office on Violence Aping Women
AWARD CONTINUATION
SHEET
Cooperative Agreement
Pitoxcrmumii t 2oo9- cw- AX -You1 AWARD DAYS 0911 trim
SPECIAL CONDITIONS
19. TERMS OF THE COOPERATIVE AGREEMENT
PAGE 6 OF I
The Office on Violence Against Women (OV W) has elected to enter into a Cooperative Agreement with Collier
County and its project partners to increase available supervised visitation and safe exchange services for victims of
domestic violence, child abuse, sexual assault, teen dating violence, and stalking. This decision reflects a strong mutual
interest in increasing the safety and wellbeing of victims and their children during supervised visitations and safe
exchanges. The award recipient acknowledges that OV W wilt play a substantial role in shaping and monitoring the
project
STATEMENT OF FEDERAL INVOLVEMENT
The office on Violence Against Women (OV W) will:
1. Provide the services of a Federal Program Specialist as a single point of contact for the administration of this
cooperative agtcemrnt
2. Monitor program development and implementation, and fulfill an oversight function regarding the project.
3. Review and approve content and format of the materials produced in conjunction with this project
4. provide input, re- direct the project as needed, and actively monitor the project by methods including but not limited
to ongoing contact with the recipient.
S. Approve sites and dates of all project related activities.
07P FORM 400= (REV. 4-att)
October 27, 2009
Page 14 of 31
c
Department of Justice
Office on Violence Against Women
AWARD CONTMATION
SHEET
Cooperative Agreement
PRoiscrNlMBER 2W9,CW-AX-K01I AWARD DATE owaWim
SPECIAL CONDITIONS
20. STATEMENT OF RECIPIENT RESPONSIBU ITIES
PAGE 7 OF a
Collier County will work collaborstively in the implementation of the grant project with the project partners and local
advisory board.
Recipients will:
1. Work closely with OV W in the development and implementation of this project.
2. Ensure that a multi- disciplinary team participates in project development and implementation. The muld-
disciplinary team should include represen"ves from the grantee agency, the state or local court, and the domestic
violmodsettual assault agency. Representatives will participate in the consulting committee; attend meetings and
institutes, as designated by OV W; and substantially participate in the planning and implementation of visitation and
exchanges services as outlined by the grant program.
1. identify a representative of the grant= agency to serve u project coordinator. This representative will substantially
participate in all aspects of the grant project; coordinate development and implementation activities; and attend
meetings and instituta, as designated by OVW.
4. Send project staff and collaborative partners to meetings and institutes, u dcllj<neted by OV W.
3. Participate in all OV W twided technical assistance opportunities related to the Supervised Visitation Grant Program,
including, but not limited to, gravies meetings, oo4te technical assistance, and site visits.
6. Allocate project funds, as designated by OV W, for allowable costs to participate in OW-Sponsored technical
assistance. Funds designated for OV W- sponsatod technical assistance may not be used for any other purpose without
prior approval of O V W. Technical assistance includes, but is not limited to, peer-to-pow consultations, focus groups,
mentoring site visits, conferences and workshops conducted by OW-designated technical assistance providers or
OW-designated. consultants and contractors.
7. Provide OV W with the agend► for any training seminars, workshops, or confereaces not sponsored by OV W that
project staff propose to &Mend using giant !Undo. The grantee must receive prior approval from OV W before using
OV W grant hinds to attend any tsaimitig, workshops, or confermces not sponsored by OW To request approval,
grantees mast submit a Grant Adjustment Motive (GAN) request through the Grants Management System to OV W with
a copy of the event's brochure, curriculum and/or agenda, a description of the hosts or trainers, and an estimated
breakdown of costs. The GAN request should be submitted to OV W at least 20 days before registration for the event is
due. Approval to attend not-OV W sponsored programs will be given on a case-by -case basis.
S. FAsure that grant funds will be used to support supervised visitation and safe visitation exchange of children by and
between parents in situations involving domestic violooca, child abuse, sexual assault, or stallcing. In accordance with
42 USC 10420, the grantee may not use grunt funds to support individual counseling„ family coumseliug, parent
education, support groups or therapeutic supmvisicn. The grantee may not mandate victims to parent education or other
program services.
9. Ensure that grant funds will not be used to provide otfchte or overnight visitation services. Offsite visitation includes,
but is not limited to, any monitored visit between a child and a noncustodial parent that occurs outside the premises of
the visitation center. Overnight visitation Includes, but is not limited to, any monitored visit between a child and a non-
custodial parent that occurs outside of the normal operating hours of the visitation cents.
OJP FORM 40002 (REV. 4-23)
October 27, 2009
Page 15 of 31
October 27, 2009
Page 16 of 31
Department ofJustice
Office on Violence Against women AWARD COMUMATION
SHEET PAQE I OF i
Cooperative Agreement
PRMCTNUMBU 2009 -Cw -Ax -011 AwAADDAT6 09ttWDW
SPECIAL CONDMONS
21. STATEMENT OF RECIPIENT RESPONSIBILITIES, coot
10. Develop formal affiliations with organizations that will be able to provide services and consultation to the
programs in their work with children and parents Accordingly, grantees must establish a consulting committee that
includes experts in the following fields: child abuse and neglect, mental health, banerets intervention, law
enforcement. child protection services, and advocacy for victims of domestic violence, dating violence, stalking and
sexual assault
11. Develop and implement adequate security measures, including but not limited to, adequate facilities, procedures,
and personnel capable of preventing violence, for the operation of supervised visitation programs or safe visitation
exchmge.
12. Agree that if few arc charged for use of programs or services, soy fees charged must be based on the income of the
individuals using the programs or services, uotess otherwise provided by court order.
13. Ensure that the grant project is developed and implemented in a manner that is consistent with the Guiding
Principles of the Supervised Visitation Program. The Guiding Prinsipals embody the statutory requiranents and
objectives of the Supervised Visitation Program. They are intended to guide practice for OV W goatees. The standards
and ptuctiees included within the Guiding Principles am considered to be good practice when addressing the needs of
victim and their children. Centers funded under the Supervised Visludon Program can and am encouraged to go
beyond the practices outline within the Guiding Principles.
1
01P POPW 400W2 (REV. 439)
Agenda Item No. 16D10
October 27, 2009
Page 17 of 31
Department of Justice
Office on Violence Against Women
September 18, 2009 Wwhingron, D.C. 20531
Donna Fiala
Collier County
3301 Tamiami Trail East
Building J
Naples, FL 34112
Dear Chairman Fiala:
On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office on Violence Against Women has
approved your application for funding under the Safe Havens: Supervised Visitation and Exchange Program in the amount of
$350,000 for Collier County. This award provides the opportunity for recipients to develop and strengthen effective responses
to violence against women. This cooperative agreement supports supervised visitation and safe exchange options for families
with a history of domestic violence, child abuse, sexual assault and stalking.
Enclosed you will find the award package. This award is subject to all administrative and financial requirements, including the
timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a
minimum level of cash -on -hand. Should you not adhere to these requirements, you will be in violation of the terms of this
agreement and the award will be subject to termination for cause or other administrative action as appropriate.
If you have questions regarding this award, please contact Michelle B. Dodge at (202) 353 -7345. For financial questions,
contact the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458 -0786, or by email at
ask.ocfo @usdoj.gov.
Congratulations, and we look forward to working with you
Sincerely,
Catherine Pierce
Acting Director
Enclosures
Department of Justice
Office of Justice Programs
Office for Civil Rights
Washington. D. C. 20531
September 18, 2009
Donna Fiala
Collier County
3301 Tamiami Trail East
Building J
Naples, FL 34112
Dear Chairman Fiala:
Agenda Item No. 16D10
October 27, 2009
Page 18 of 31
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of Federal funding to
compliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
is responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence Against
Women (OVW), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes and
regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justice
Department funding.
Ensuring Access to Federally Assisted Programs
As you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin,
religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services or
benefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services or
benefits.
Providing Services to Limited English Proficiency (LEP) Individuals
In accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients of
Federal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited
English proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services to
LEP individuals, please see the website at http: / /www.lep.gov.
Ensuring Equal Treatment for Faith -Based Organizations
The Department of Justice has published a regulation specifically pertaining to the funding of faith-based organizations. In general, the
regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice
Department Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agencies
to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from making
award or grant administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious
composition of its board of directors.
The regulation also prohibits faith -based organizations from using financial assistance from the Department of Justice to fund inherently
religious activities. While faith-based organizations can engage in non - funded inherently religious activities, they must be held separately
from the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The Equal
Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to
discriminate in the provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see OCR's
website at http:// www .ojp.usdoj.gov /ocr /etfbo.htm.
State Administering Agencies and faith-based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime
Act, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the
basis of religion in employment. Despite these nondiscrimination provisions, the Justice Department has concluded that the Religious
Freedom Restoration Act (RFRA) is reasonably construed, on a case- by-case basis, to require that its funding agencies permit faith -based
organizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue considering religion
when hiring staff, even if the statute that authorizes the funding program generally forbids considering of religion in employment decisions
by grantees.
Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to this
Office.
Agenda Item No. 16D10
October 27, 2009
Page 19 of 31
Enforcing Civil Rights Laws
All recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number of
employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, OCR selects a
number of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.
Complying with the Safe Streets Act or Program Requirements
In addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscrimination
provisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, 42 U.S.C. § 3789d(c), or other Federal grant
program requirements, must meet two additional requirements:(1) complying with Federal regulations pertaining to the development of an
Equal Employment Opportunity Plan (ESOP), 28 C.F.R. § 42.301 -.308, and (2) submitting to OCR Findings of Discrimination (see 28
C.F.R. §§ 42.205(5) or 31.202(5)).
1) Meeting the EEOP Requirement
In accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 8.13, or certain Federal grant
program requirements, your organization must comply with the following EEOP reporting requirements:
If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part -time
employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the
date of this letter. For assistance in developing an EEOP, please consult OCR's website at http: / /www.ojp.usdoj,gov /ocr /eeop.htrn. You
may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616 -3208.
If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare
an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and
make it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it to
OCR. The Certification Form can be found at http: / /www.ojp.usdoj.gov /ocr /eeop.htm.
If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of
the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your
organization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form and
return it to OCR The Certification Form can be found at http: / /www.ojp.usdoj.gov /ocr /ceop.htin.
2) Submitting Findings of Discrimination
In the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against your
organization after a due process hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy
of the finding to OCR for review.
Ensuring the Compliance of Subrecipients
If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the
applicable Federal civil rights laws, including the requirements pertaining to developing and submitting an EEOP, reporting Findings of
Discrimination, and providing language services to LEP persons. State agencies that snake subawards must have in place standard grant
assurances and review procedures to demonstrate that they are effectively monitoring the civil tights compliance of subrecipients.
If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307-
0690 or visit our website at http: / /www.ojp.usdoj.gov /ocr /.
cc: Grant Manager
Financial Analyst
Sincerely,
a AJ,4 ----
Michael L. Alston
Director
Department of Justice
Office of Justice Programs
Office of the Chief Financial Officer
Washington, D.C. 20531
September 18, 2009
Donna Fiala
Collier County
3301 Tamiami Trail East
Building J
Naples, FL 34112
Reference Grant Number: 2009- CW- AX -KOl I
Dear Chairman Fiala:
Agenda Item No. 16D10
October 27, 2009
Page 20 of 31
I am pleased to inform you that my office has approved the following budget categories for the aforementioned grant award in
the cost categories identified below:
Category
Budget
Personnel
$18,863
Fringe Benefits
$6,578
Travel
$5,520
Equipment
$o
Supplies
$0
Construction
$0
Contractual
5319,039
Other
$0
Total Direct Cost
$350,000
Indirect Cost
so
Total Project Cost
$350,000
Federal Funds Approved:
$350,000
Non - Federal Share:
$0
Program Income:
$0
Match is not required for this grant program.
Agenda Item No. 16D10
October 27, 2009
Page 21 of 31
If you have questions regarding this award, please contact:
- Program Questions, Michelle B. Dodge, Program Manager at (202) 353 -7345
- Financial Questions, the Office of Chief Financial Officer, Customer Service Center(CSC)
at (800) 458 -0786, or you may contact the CSC at ask.ocfo ®usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
Marcia K. Paull
Chief Financial Officer
Agenda Item No. 16D10
October 27, 2009
Page 22 of 31
Department of Justice
Office on Violence Against Women
Washington, D. C. 20531
Memorandum To: Official Grant File
From: Mamie R. Shiels, Environmental Coordinator
Subject: Categorical Exclusion for Collier County
The Safe Havens: Supervised Visitation and Safe Exchange Grant Program (Supervised Visitation
Program) was authorized as a two -year pilot program under the Violence Against Women Act of
2000(VAWA 2000) to increase supervised visitation and exchange options for families with a history of
domestic violence, child abuse, sexual assault or stalking. The Program was reauthorized in 2005 with
the passage of the Violence Against Women and Department of Justice Requthorization Act of 2005
(VAWA 2005). Eligible applicants for the program include states, Indian tribal governments, and units
of local government. By statute, projects funded under the Supervised Visitation Program must
demonstrate expertise in the area of family violence, provide a sliding fee scale for clients, demonstrate
adequate security measures, and prescribe standards and protocols by which supervised visitation or safe
exchanges will occur.
None of the following activities will be conducted under the OVW federal action:
1. New construction.
2. Any renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 100 -year floodplain.
3. A renovation which will change the basic prior use of a facility or significantly change its size.
4. Research and technology whose anticipated and future application could be expected to have an effect
on the environment.
5. Implementation of a program involving the use of chemicals.
Consequently, the subject federal action meets the criteria for a categorical exclusion as contained in
paragraph 4(b) of Appendix D to Part 61 of the Code of Federal Regulations (adopted by OVW at 28
CFR § 0.122(b)).
Agenda Item No. 16D10
October 27, 2009
Pa e2 of 31
Department of Justice
GRANT MANAGER'S MEMORANDUM, PT. I:
Office on Violence Against Women
PROJECT SUMMARY
Cooperative Agreement
PROJECT NUMBER
PAGE I OF 1
2009- CW -AX -KO 11
This project is supported under 42 U.S.C. 10420 (OV W - Supervised Visitation)
1. STAFF CONTACT (Name & telephone number)
2. PROJECT DIRECTOR (Name, address & telephone number)
Michelle B. Dodge
Marcy Krumbine
(202) 353 -7345
Director
3301 Tamiami Trail East
Building H, 2nd Floor
Naples, FL 34112
(239) 252 -8442
3a. TITLE OF THE PROGRAM
3b. POMS CODE (SEE INSTRUCTIONS
ON REVERSE)
OVW FY 09 Safe Havens: Supervised Visitation and Safe Exchange
4. TITLE OF PROJECT
Collier County Safe Havens Supervised Visitation and Safe Exchange Program
5. NAME & ADDRESS OF GRANTEE
6. NAME & ADRESS OF SUBGRANTEE
Collier County
3301 Tamiami Trail East Building J
Naples, FL 34112
7. PROGRAM PERIOD
8. BUDGET PERIOD
FROM: 10/01/2009 TO: 09/302012
FROM: 10/01/2009 TO: 09/30/2012
9. AMOUNT OF AWARD
10. DATE OF AWARD
S350,000
09/182009
11. SECOND YEAR'S BUDGET
12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD
14. THIRD YEAR'S BUDGET AMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse)
The Safe Havens: Supervised Visitation and Safe Exchange Grant Program (Supervised Visitation Program) was authorized as a two- year pilot program under the
Violence Against Women Act of 2000 to increase supervised visitation and exchange options for families with a history of domestic violence, child abuse, sexual I
assault or stalking. The Program was reauthorized in 2005 with the passage of the Violence Against Women Act 2005. Eligible applicants for the program include
states, Indian tribal governments, and units of local government By statute, projects funded under the Supervised Visitation Program must demonstrate expertise in
the area of family violence, provide a sliding fee scale for clients, demonstrate adequate security measures, and prescribe standards and protocols by which
supervised visitation or safe exchanges will occur.
In FY 2007, Collier County and its collaborative partners received OV W funding to support supervised visitation and safe exchange services in the 20th Judicial
Circuit. Funding from this FY 2009 cooperative agreement will enable the collaborative to increase options for supervised visitation and safe exchange, reduce acts
OJP FORM 40002 (REV. 4-88)
Agenda Item No. 161D10
October 27, 2009
of 31
Agenda Item No. 16D10
October 27, 2009
COLLIER CO lJN Page 25 of 31
HOUSING AND HUMAN SERVICES DEPARTMENT
DIVISION OF PUBLIC SERVICES
Affordable Housing • Federal Grants - RSVP • Services for Seniors
* Social Services -
Memorandum of Understanding
WHEREAS, the Board of County Commissioners of County Collier ( "Collier County ") with the
Collier County Child Advocacy Council, the Shelter for Abused Women and Children, the 20`h
Judicial Circuit Court, the Collier County Sheriff's Office, and the David Lawrence Center have
come together to collaborate to make an application for the Safe Havens Supervised Visitation
and Safe Exchange Grant Program; and
WHEREAS, the partners have agreed to enter into a collaborative agreement in which Collier
County will be the lead agency and named applicant and the other agencies will be partners in
the application; and
WHEREAS, the partners herein desire to enter into a Memorandum of Understanding setting
forth the services to be provided by the collaborative; and
WHEREAS, the application prepared and approved by the collaborative through the partners is
to be submitted to the Office on Violence Against Women on or before February 19, 2009.
11. Description of the Partner Agencies
Collier County has been the lead applicant for the past two grant cycles and served as the fiscal
agent providing the oversight of the grant program, convening the partners for regular
collaboration meetings and submitting required program and financial reports. The County
supports the efforts of the collaborative and agencies in seeking funds to sustain programs
designed to assist victims of domestic violence, dating violence, sexual assault and/or stalking.
The mission of the Shelter for Abused Women and Children is to help adult and child victims
and survivors of domestic violence through safety, intervention, and support; to educate the
public about domestic violence; and to advocate for social change against domestic violence.
This is the only certified domestic violence program in Collier County. They provide shelter as
well as extensive outreach services.
The Collier County Child Advocacy Council has provided supervised visitation and exchange
services for the past twelve years. The mission of the agency is to minimize trauma to victims of
abuse and to help families create a safe environment utilizing a multidisciplinary team approach.
The primary goal of the visitation program is to keep battered women and their children safe
while assisting families in accessing needed services.
Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009
OVW- 2009 -2014 /
...,....« namwxwa .:aww.YnN.xw�aw..........._ ... ,...,....r.:n....... .,.
Agenda Item No. 16D10
October 27, 2009
Page 26 of 31
The Collier County Sheriffs Office is the principal law enforcement agency in Collier County.
Their goal is to keep Collier County safe and enforce the laws regarding domestic violence and
to investigate domestic violence crimes. The agency also employs victim advocates that assist
crime victims with victim's compensation for injuries as well providing crisis intervention,
support and advocacy.
'.Fhe David Lawrence Community Mental Health Center provides comprehensive prevention,
intervention and treatment services including crisis stabilization, substance abuse treatment. case
management, outpatient counseling and psychiatric care. The center is the only non -pro ft
certified provider of the batterer's intervention program in Collier County.
The Twentieth Judicial Circuit of Florida administers the court programs for Collier County in
addition to four other counties in the region. Each of the circuit courts has a court. administrator
who is responsible for the supervision of court staff, budget planning, assignment and
distribution of cases and implementation of court policy. Referrals for the visitation services are
made by the family and domestic violence court judges.
II. History of the Relationship
The Shelter for Abused Women and Children began collaborating with the local supervised
visitation agency in 1997. The respective CEO's have communicated regarding the provision of
visitation services to battered women and their children on a regular basis. Throughout this
relationship, the Shelter provided training for visitation center staff in the following areas:
recognizing signs of domestic violence, methods and strategies for working with victims of
domestic violence, risk assessment, and domestic violence potential impacts on battered women
and their children. The Shelter assists their clients in seeking supervised visitation services. The
visitation center refers clients identified to the Shelter for crisis intervention, follow -up, and
advocacy. Additionally, the directors and staff continue to develop a comprehensive plan for
building a larger collaborative effort on supporting domestic violence response and the
utilization of supervised visitation and safe exchange services. Shelter representatives participate
in the local collaborative partnership meetings and have attended several national level training
opportunities through the Safe Havens funding.
The goal of this partnership is the protection of battered women and their children in all settings.
As a result, the supervised visitation center and the Shelter have developed an expanded
collaboration including child abuse and neglect organizations. law enforcement, courts, legal
advocates, and community groups. They have established an effective method of
communication with the local court system to develop an awareness and understanding among
the potential collaborators of the unique circumstances surrounding supervised visitation in cases
of domestic violence.
The County has had a working relationship with the visitation provider, Collier County Child
Advocacy Council, since 1992 working through the County Department of Housing and 1luman
Services to pay for medical exams of abused children.
Collier County Safe 1- lavens: Supervised Visitation and Safe Exchange Program 2009
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Agenda Item No. 16D10
October 27, 2009
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With the initiation of the Safe Havens funding, the collaborative partners expanded to include the
courts. Although the judges heavily relied upon the services of the visitation center, the
collaborative previously had limited involvement with the judiciary. A circuit court judge joined
the team for training by the National Council of Juvenile and Family Court Judges in February
2008. Although this particular judge did not stay involved, one of the domestic violence court
judges has become very active and has spearheaded the Child Advocacy Council's safety audit
process.
The goals of the collaboration include expanding the safety audit, enhancing the direct services
for battered women and their children, and improving our coordinated community response
through continued outreach and engagement of community agencies and groups.
III. Development of the Application
As this formal partnership continues, the applicant, Collier County collaborated with the
visitation agency, local domestic violence court judge, and Shelter directors to develop a grant
application response. During the first two Safe Havens Grant cycles, the Visitation Program
Director and Memorandum of Understanding partners received training and consultation from
the Office on Violence Against Women, the Clearinghouse on Supervised Visitation, Praxis
International, the Family Violence Prevention Fund, and the National Council of Family and
Juvenile Court Judges. Additionally, the partners discussed the recent implementation of this
project and the need for the continuation of these services for rural areas of the county including
liumokalee and for the underserved population, specifically immigrant families. Recent
discussions among the agency directors, county representatives and local court representatives
have led to the agreement reflected in this Memorandum and the submission of the grant
application.
IV. Roles and Responsibilities
NOW THEREFORE, it is hereby agreed by and between the partners as follows:
The Shelter for Abused Women and Children
Work with the supervised visitation center to improve cross- agency collaboration among the
child abuse and neglect organizations, law enforcement, courts, hospitals, legal advocates and
community groups by meeting with key staff on a regular basis and cross training.
Provide up to three domestic violence training sessions per year for the supervised visitation
center staff and collaboration members paid through Safe Havens grant fluids.
Refer all battered women with children in need of supervised visitation or exchange services to
the local visitation center and follow -up on the outcome of the referrals.
Promote training /education of local law enforcement agencies and court representatives
regarding domestic violence issues and supervised visitation.
Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009
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Agenda Item No. 16D10
October 27, 2009
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With the use of grant funds, provide an advocate to respond to the visitation center as scheduled
for advocacy for all new clients and existing clients as needed.
Collier County Child Advocacy Council
Dedicate two staff (.5 FTE each) and ,5 FTE of a program director to provide supervised
visitation and safe exchange services using Safe Havens grant funds.
Provide office space, .2 FTE clerical support staff, and .2 FTE security staff using in kind and
private funding to implement the program service objectives.
Maintain the confidentiality of individuals and families using the local visitation agency services.
Present programmatic data for partner meetings and provide data to the County for submission to
Office on Violence Against Women
Review all policies and procedures of the visitation services and amend as needed.
Coordinate collaborative training for partners and visitation staff as provided by Safe I lavers
Technical assistance training funds.
Submit program evaluation information to local and national evaluators as required by the
grantor. Submit financial documentation for accounting as needed.
Provide training to partners and other community agencies on supervised visitation, mandatory
reporting requirements, overview, dynamics and services for child abuse and sexual assault
victims, and resources for families as approved by the Office on Violence Against Women using
Safe Havens funding.
20th Judicial Circuit Court
Submit referrals and relevant case information to local visitation center and receive follow -up
from the supervised visitation center on the outcome of the referrals.
Provide direction for improving communication between the Court and the supervised visitation
provider.
Participate in training for collaboration partners on the legal systern and its role in working with
victims of domestic violence, child abuse, sexual assault and stalking using Safe Havens funding
as needed.
Designate a representative to participate in the collaboration mectings
4
Collier County Safe Havens: Supervised Visitation and Safe Exchan;e Program 2009
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Agenda Item No. 16D10
October 27, 2009
Page 29 of 31
Collier County Sheriffs Office
Provide direction for improving communication between the local supervised visitation center
and local law enforcement.
Provide consultation on safety and security issues for the supervised visitation center.
Participate in training for collaboration partners on the legal system and its role in working with
victims of domestic violence, child abuse, sexual assault and stalking using Safe Havens funding
as needed.
Designate a representative to participate in the collaboration meetings.
David Lawrence Center
Provide training and consultation to the partners on issues, utilizing Safe Havens grant funds,
relating to domestic violence from the perspective of the batterer's intervention program
designed to promote change for the perpetrators.
Provide training and consultation, utilizing Safe Havens grant funds, on issues relatino to
substance abuse intervention and treatment. "
Participate in training for collaboration partners on domestic violence. child abuse, sexual assault
and stalking through the use of Safe Havens grant funding.
Provide training to the supervised visitation center staff and other partners on the issues related
to mental illness as it relates to domestic violence risk and assisting victims with mental health
issues using Safe Havens grant funding.
Designate a representative to participate in the collaboration meetings.
Collier County
ldentifv staff to serve as the project coordinator and as the point of contact with Office on
Violence Against Women and to coordinate site visits and on site technical assistance events.
Serve as the fiscal agent for the Safe Havens grant project and offer staff support using Safe
Havens funds.
Ensure compliance with the reporting requirements of the Office on Violence Against Women.
Support the collaboration efforts of the project by convening partnership meetings and consulting
committee meetings.
Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009 5
OVW -2009 -2014 `
Agenda Item No. 16D10
October 27, 2009
Page 30 of 31
Participate in mandatory Office on Violence Against Women meetings and trainings. Ensure that
the grant project is developed and implemented in compliance with the statutory and mandatory
requirements of the Supervised Visitation Grant Program
Assist the partner agencies in developing community block grant applications and other sources
of continuation funding.
V. Time Line
The roles and responsibilities described above are contingent on the grantee, Collier County,
receiving the funds requested for this project in the Off ce on Violence Against Women grant
application. The beginning and end dates of this collaborative effort would coincide with the
grant period, anticipated to be September 1, 2009 through August 30, 2012.
VI. Commitment to Partnership
1) The collaboration service area includes Collier County. Florida including the rural
community of Immokalee.
2) The partners agree to collaborate and provide supervised visitation services and
advocacy to victims of domestic violence, dating violence, sexual assault and /or
stalking pursuant to the program narrative of the grant application attached to this
a(T reement.
3) Compensation for non -lead partners contribution to this project will be provided
as outlined in the attached OV W budget detail worksheet. The partners agree to
work together to seek funds to sustain the project once grant funds are no longer
available.
4) We, the undersigned, have read and agree with this - Memorandum of
Understanding. Further, we have reviewed the portion of the proposed project
budget pertaining to the collaborative effort described herein, and approve it in its
entirety.
DATE:"
ATTEST-,*
DWIGHT 'E. -AROM, therk
B j
pt Uat a to phitrj ,IJ cgputy C1 i�-k'
09RA we Qs,* 2 -4 -2009
DATE:
BOARD OF COUNTY COMMISSIONERS
OF COLLIE OUNTY, 1-1.0 jIDA
By:
DONNA FIA ILA. CIJAIRMA � 2/1 0 / 0 9
KEVIN RI- MB SIC. Sheriff
Collier County. Florida
6
Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009
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DATE: `�/�/
DATE: ��- ?'(0 16 q
DATE: Gs
DATE:__
Approved as to form and
legal sufficiency:
Colleen M. Greene
Assistant County Attorney
Approved as to forrn and
le
w
Collier County Sheriffs Office
Agenda Item No. 16D10
October 27, 2009
Page 31 of 31
Y:
Linda Oberhaus
Chief .Executive Officer
Shelter for Abused Women and Children
By:
Jacqueline ffit i Stephens
'-Chief Ex • tive Officer
Collier County Child Advocacy Council
a�
By: A
By:
David Scl.iin` `el
Chief Exec fficer
David L,a, Mental Health Center
Ri4kTCallanan
D arty Court Administrator
Twentieth Judicial Circuit Court
7
Collier County Safe Havens: Supervised Visitation and Safe Exchange Program 2009
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