Backup Documents 06/11/2019 Item #16A 7 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 A 7
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper.Attach to original document.The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda.All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed.If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office CP& 6.11. pi
4. BCC Office Board of County W(n t r^ J
Commissioners ,)}4s j
5. Minutes and Records Clerk of Court's Office to f1 A T(ft/ 1:3*‘-
Once completed please forward copy to Gail Hambright and Heather Meyer
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary.Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Gail Hambright,CZM Phone Number 2966
Contact/Department
Agenda Date Item was 6/11/2019 Agenda Item Number (��
Approved by the BCC
Type of Document Park Shore Renourishment(WO) Number of Original 1
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? 5{4(
2. Does the document need to be sent to another agency for additional signatures?If yes, N `�
provide the Contact Information(Name; Agency;Address;Phone)on an attached sheet. ,`r
3. Original document has been signed/initialed for legal sufficiency.(All documents to be
signed by the Chairman,with the exception of most letters, must be reviewed and signed X
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's 14/Pr
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
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signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip ���
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 6/11/19 (enter date) and all changes
made during the meeting have been incorporated in the attached document.The -
County Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the / \
BCC,all changes directed by the BCC have been made,and the document is ready for the /0
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.1 , 'evised 11/30/12
16A7
MEMORANDUM
Date: June 18, 2019
To: Gail Hambright, Accountant
Coastal Zone Management
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #15-6382 "Park Shore Beach
Renourishment"
Contractor: APTIM Environmental & Infrastructure, LLC
Attached for your records is one (1) scanned copy of the original of the document
referenced above, (Item #16A7) approved by the Board of County Commissioners
Tuesday, June 11, 2019.
The original document has been kept by the Board's Minutes & Records
Department as part of the Board's Official Records.
If you have any questions, please call me at 252-8411.
Thank you.
Attachment
16A7
MEMORANDUM
Date: June 18, 2019
To: Heather Meyer, Management/Budget Analyst
Operations Support Division
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #15-6382 "Park Shore Beach
Renourishment"
Contractor: APTIM Environmental & Infrastructure, LLC
Attached for your records is one (1) scanned copy of the original of the document
referenced above, (Item #16A7) approved by the Board of County Commissioners
Tuesday, June 11, 2019.
The original document has been kept by the Board's Minutes & Records
Department as part of the Board's Official Records.
If you have any questions, please call me at 252-8411.
Thank you.
Attachment
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woRK ORDER/PURCHASE ORDER
Contract 15-6382 "Grant Funded Professiosal Services for Coastal Zone"
• Contract Expiration Date: June 8; 2019
This Work Order is for professional Engineering services for Work known as: Park Shore Beach
Renourishment.
Project Nathe: Park Shofe Beach Renourishment.
Project No: 195-90067
The work is specified in the proposal dated May 22, 2019 which is attached hereto and made a part of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this,
Work Order/P.urchase Order is assigned to: APTIM Environmental &Infrastructure,LLC..
- Scope of Work: As detailed in the attached proposal and the following:
* Task:! : Design, Construction Plans & Specifications
* Task It Bidding Assistance& Notice to Proceed
* Task III Engineer of Record
* Task IV Reimbursable Expenses
Schedule of Work: Complete work v-vithin 360 days from the date'of the Notice to Proceed which is
accompanying this Work Order, The Consultant agrees that any Work Order that extends beyond the
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expiration date of Agreement No. 15-6382 will survive and remain subject, to the terms and
conditions of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): []Negotiated Lump Sum (NLS) CLump Sum Plus
Reimbursable Costs (LS+R.C) TiMe & Material (t&M) (established hourly rate— Schedule B)
Cost Plus Fixed Fee (CPFF), (define which method will'be used for which tasks) as provided in the
attached proposal.
• Task I
$ 9,65/.00 (T&M) i
Task II • $ 2,328.00(T&M)'//
• task III $15,224.00 (T&M)vi
Task IV $ 690.80 (T&M)
TOTAL.FEE $27,894.80 (T&M)
PREPARED BY: if 112/ 42-etq
.Gary 1pin, ZM anager ' Date
- APPROVED BY: 019 Gtet ..4---e-)"L---1
r A y atter n, Department Dir tor Date
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APPROVED BY:
Thaddeus L. Cohen,Department Head GMD Date
Page 1 of 3
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By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
, discloses,that,to the best of their knowledge'and belief,all relevant facts concerning past, present, or
currently planned interest or activity. (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully . I
disclosed. •
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: APTIM Environmental& . m . tructure,LLC
�i r' . 51, •;/Ou l(
Thomas P. PierrO,P.E:,.D.CE' Date
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16A7
ATTEST: BOARD OF to : P MISSIONEaS
Crystal K. IKInzelh rk Collier C , •
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Clem `" ' , W. L cDaniel, Jr., Chairman
..� to-chairman s
:v f►ratur6 only:
ATTEST: .' •
By; '
(Print Name/Title
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A•*roved as to Form and
ega •
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ssist= •unty Attorney
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Page 3 of 3
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• APTim
2481 NW Boca Raton Blvd.
Boca Raton,FL 33431
Tel:+1 561 391 8102
Fax:+1 561 391 9116
APTIMwww.aptim.c,om
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May 22,2019,
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Gary McAlpin, Director
Collier'County Coastal Zone Management
2685.S. Horsethoe Drive, Unit 103
Naples, FL 34104 '
Re: Engineering Services for Park Shore Renourishment(Contract No. 164382)
Dear Gary:
This letter is in response to Collier County's (County) request for a proposal for Aptim Environmental &
Infrastructure, LLC(APTIM)to support the County in conducting beach renourishrrient activities on Park
Shore (R49-R54) beach. APTIM will perform professional services including engineering design,
preparation,of construction plans and technical specifications, coordination with permitting agencies for
a Notice to Proceed; and serve as the Engineer of Record for the construction event.
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Included as Exhibits are: Scope of Work(Exhibit A), Fee Proposal (Exhibit B), and the Rate Schedule
(Exhibit C). APTIM proposes to provide these services on:a tirrie.and materials basis not-to-exceed
827,894.80 under the terms and conditions of the existing Contract No. 15-6382 for Grant Funded
Ptofessional Services for Coastal Zone. Barring any unforeseen circumstances, the work will be
completed to support an anticipated construction start date of 11/1/2019.All work will be completed within
360 days of receiving the Notice to Proceed.
Very.truly yours,
•
Thomas Pierro, RE., D.CE
Director of Operations
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Aptim Environmental&Infrastructure, LLC '
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cc: Tara Brennei,P.G., P.E.,APTIM • •
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. : : APTIM
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• Exhibit A •� 1
Scope of Work
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16A7
EXHIBIT A
. SCOPE OF WORK
• •PARK SHORE BEACH NOURISHMENT '
COLLIER COUNTY,FL
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' MAY•2019
Introduction '
' This is a scope of work for Aptim,Environmental &.Infrastructure, LLC (APTIM). to provide the
engineering services described below to support the County in preparing the design, plans and
specifications, bidding, construction & permit documents for conducting 'a truck haul beach
renourishment project On Park Shore (R49-R54) beach.
This proposal contains the tasks necessary to bring the project through construction. APTIM will
' assist the County in preparing for•con'struction by conducting analyses to determine project
• extents.and volumes,producing construction plans and technical specifications,coordinating with
• ' FDEP for"Notice to Proceed, and providing•bidding assistance to the County.APTIM will support
•the County's inspection efforts during construction and will develop the post-construction
certification based'largely on the surveys, reports and observation of the contractor and the
County'during construction.
' .1. Design, Construction,Plans &Specifications
APTIM engineers'Will perform engineering analysis to determine project extents and estimate
volumes needed. The goal of the design will be to place material so that the project area will be
able to absorb 5 to 6 years of typical erosion in order to last until the next major nourishment
project, barring any major storm events. The design will be based on the matrix design method
Iupdated•with the latest composite erosion rate and 2019 annual monitoring survey. After review
' of the preliminary volume estimates, an analysis will be conducted to optimize placement areas
and volumes. APTIM will finalize,the'quantities and fill areas based on consultation.with Collier '
County and permitting agencies.APTIM will support the County with up to 1 coordination meeting
• ' related to the project with local stakeholders.
Once the target volumes and placement areas have been approved by the County, APTIM will
conduct engineering design work to prepare the construction templates. APTIM's GIS/CAD
professionals will•work directly with APTIM engineers to update the construction plans including
plan views and cross-sections of project' areas, beach, access, equipment storage areas,
environmental protection areas and other information,required for execution of this project.
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1 .The construction plans•and volumes for bidding will be based on'the 2019 annual physical
monitoring surveys,provided by a third party. Technical specifications developed for the project
' will integrate the OA/QC plans, environmental standards, and permit conditions into the work.
APTIM will assist the County in'preparation of the environmental protection plan, which will be '
-integrated into the bidding documents
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APTIM understands that time'is of the,essence on this truck haul renourishment project and will t
have plans, specifications and bidding documents prepared by 7/1/2019 to allow beach i
renourishment to begin by 11/1/2019, provided that required documentation such as survey data
from others and County approvals are received in a timely manner to proceed with the work.
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Aptim Environmental& Infrastructure, LLC
16A7
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2. Bi'dding`Assistance&Notice to Proceed •
Once_the construction plans and technical specifications are completed, APTIM will provide the
FDEP all items necessary to request a Notice to Proceed (NTP) and provide the County with a
bid package containing: construction plans, technical specifications, project permits, bid form,
contractor''questionnaire,and engineer's opinion of probable.costs. The questionnaire will be
integrated into the technical specifications: •
APTIM will assist the County in their lead of the bidding process.APTIM will participate in'the Pre=
Bid Meeting via phone conference, and assist..the'County in answering technical questions as
needed during the bidding process. Once thebids have been opened, APTIM will assist the
County in reviewing the bids and provide a recommendation to the County based on a review of
the submitted bids. .
3. Engineer of Record .
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•_ As the Engineer of Record,. APTIM-will conduct .pre-,. during and post-construction tasks
.necessary for certification of the project. An APTIM engineer will attend the pre-construction
conference and update the construction profiles using the Contractor's pre-placement surveys.
During construction, APTIM will support the County's inspection efforts and perform weekly site
'visits to inspect the work and attend during construction meetings. It is assumed that there will be •
• up,to 8 weeks•of active hauling during construction.: APTIM will prepare a QA/OC check list,. I
delineating the. County, contractor, inspector and APTIM duties as a guideline for during
construction coordination:
Based largely on surveys,weight tickets, daily reports,and observations made by the contractor
and County inspectors; APTIM will prepare a post-construction certification to meet permit
requirements. APTIM will also provide a construction and as-built summary based on the
contractors :as-built drawings. It is assumed that the annual physical monitoring survey and
engineering report:wili be contracted by the County under separate work order. The third party's
annual monitoring report will serve as the post-construction report and may include APTIM's as-
- built.summary as an appendix. . ,
APTIM will' review the contractor's pay applications, ,reconcile and/or review the pay •
volumes/tonnage based on mine records, weights tickets collected at the beach and physical
surveys.
Assumptions •
• Dune restoration above 5 ft. NAVD and dune vegetation are not part of this work assignment.
• County inspectors will collect weight tickets, observe delivered sand quality and beach
' construction,and reconcile sand mine records with weight tickets collected at the beach,'
:, The County or a.third party Will perform and prepare reports on the following tasks:
•o 2019 Physical Monitoring
- o Turbidity.Monitoring
o Biological Monitoring and.Hardbottom Edge Surveys
o Submerged Aquatic Vegetation Surveys
o Marine Turtle Monitoring and Related FWC Coordination
o Shorebird Monitoring _
Aptim Environmental& Infrastructure, LLC .
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16A7
APTIM A
Exhibit B
Fee Proposal
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APTIM
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Exhiblt:c
Rate Schedule I '
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SCHEDULE B
. • RATE SCHEDULE
Title. Rate
Principal $207,00
Senior Project Manager $173.00 ,
Project Manager $148.00
Senior Engineer $158,00
Engineer $124,00
Senior,inspector ,$97.00
. Inspector $77,00
Senior Planner $140.00 1
Planner $111,00
"Senior Designer $115,00
Designer ..- $95,00
Environmental-Specialist $110;00 .;
Senio'r Environmental Specialist $135.00
Scientist/Geologist $94.00
Senior Scientist/Geologiist . $119.00
Marine BiologistlHydrogeologist $11.1,00
Senior Marine Biologist/Hydrogeologist $139,00
Senior GIS Specialist $146.00
GIS Specialist $103.00
Clerical/Administrative $63.00
Senior Technician $86.00
Technician $73.00
Surveyor and Mapper $121.00
CAD Technician $82.00. 1
Survey Crew-2 man $136,00.
Survey Crew 3 man $172 00
Survey Crew-4 man $205.00
Senior Architect $155.00
Architect ' $122.00
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This list shot intended to be all inclusive. Hourly rates for other categories of professional, support and.
other services shall be mutually negotiated by Collier County and firm on a project by project basis as
needed.
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