Agenda 10/27/2009 Item #16B 2Agenda Item No. 1662
October 27, 2009
Page 1 of 4
EXECUTIVE SUMMARY
Recommendation to terminate the contract awarded to Big Tree, Inc., for Bid #09 -5194
"Collier County Right -of -Way (ROW) and Median Mowing and Maintenance Annual
Contract" in the amount of $124,240.00.
OBJECTIVE: To obtain the Board's approval to terminate the contract awarded under Bid
#09 -5194 to Big Tree, Inc. on March 24, 2009, Item 1686 by the Board of County
Commissioners for the maintenance of Immokalee Road (I -75 to Collier Blvd.) and Immokalee
Road (Collier Blvd to 43rd), for cause of default, as allowable under the contract.
CONSIDERATIONS: On February 6, 2009, bids were solicited for Bid #09 -5194 "Collier
County Right -of -Way (ROW) and Median Mowing and Maintenance Annual Contract." On
February 19, 2009, bids were opened, and on March 24, 2009, the BCC approved three vendors
to maintain seven different segments. The County awarded Big Tree, Inc. the Immokalee Road
(I -75 to Collier Blvd.) segment at an annual cost of $31,800.00 and Immokalee Road (Collier
Blvd. to 43rd) segment at an annual cost of $92,440.00,
An official Notice to Proceed was provided to Big Tree, Inc. for the maintenance of the two
awarded roadways. Staff met with Big Tree, Inc. before commencement of the work to review
areas. On August 31, 2009, staff received a letter from Big Tree, Inc. stating that they no longer
wished to perform this work and requested termination of the contract.
The County is exercising the option under contract, Section 8, Termination, to terminate for
cause of default with a three month suspension from Collier County bids. The maintenance work
originally awarded to Big Tree, Inc. for both roadway segments will need to be bid out for a new
contract.
FISCAL IMPACT: Budget is available in Fund 111, Cost Center #163808 and 163806 for the
continuation of maintenance under a new vendor.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office and is legally sufficient - -SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
RECOMMENDATION: That the Board of County Commissioners terminates Contract #09-
5194 awarded to Big Tree, Inc., for cause, as allowed under the contract with a three month
bidding suspension from Collier County projects and authorize the County Manager or his
designee to re -bid the maintenance work for Immokalee Road (I -75 to Collier Blvd) and
Immokalee Road (Collier Blvd to 43`d)
Prepared By: Liz De Leon, Project Manager, ATM Department
Attachments: Letter of Termination
race i 01
Agenda Item No. 16132
October 27, 2009
Page 2 of 4
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number: 1682
Item Summary: Recommendation to terminate the contract awarded to Big Tree, Inc., for Bid #09 -5194
Collier County Right -of -Way (ROW) and Median Mowing and Maintenance Annual Contract
in the amount of $124,240.00.
Meeting Date: 10/27/2009 9:00:00 AM
Prepared By
Liz De Leon
operations Coordinator
Date
Transportation Services
Alternative Transportation Modes
911412009 4:14:02 PM
Approved By
Liz De Leon
operations Coordinator
Date
Transportation Services
Alternative Transportation Modes
911412009 5:00 PM
Approved By
Gloria Herrera
Management/Budget Analyst
Date
Transportation Services
Stormwater Management
9115/2009 10:41 AM
Approved By
Alternative Transportation Modes
Michelle Edwards Arnold
Director
Date
Transportation Services
Alternative Transportation Modes
9/15/2009 11:36 AM
Approved By
Therese Stanley
Grants Coordinator
Date
Transportation
Transportation Administration
911612009 4:39 PM
Approved By
Rhonda Rembert
Contract Specialist
Date
Administrative Services
Purchasing
9117!2009 9:29 AM
Approved By
Najeh Ahmad
Director
Date
Transportation Engineering &
Transportation Services
Construction Management
911712009 3:53 PM
Approved By
Steve Carnell
Purchasing /General Svcs Director
Date
Administrative Services
Purchasing
9118/2009 8:29 AM
Approved By
Scott R. Teach
Assistant County Attorney
Date
County Attorney
County Attorney Office
911812009 9:57 AM
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rage 2 or l
Agenda Item No. 16132
October 27, 2009
Page 3 of 4
Approved By
Pat Lehnhard
Executive Secretary
Date
Transportation Services
Transportation Services Admin
911812009 11:01 AM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
101912009 3:00 PM
Approved By
Norm E. Feder, AiCP
Transportation Division Administrator
Date
Transportation Services
Transportation Services Admin.
10/9/2009 3:21 PM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
10/1412009 9:41 AM
Approved By
Mark Isackson
Budget Analyst
Date
County Manager's Office
Office of Management & Budget
10/15/2009 4:32 PM
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Agenda Item No. 1662
October 27, 2009
Page 4 of 4
C08�r County
Administrative Services Division
Purchasing
Emailed and US Mail
September 10, 2009
Kit Brock, President
Big Tree, Inc.
5175 County Lakes Drive
Fort Myers, FL 33905
Re: Contract # 09 -5194 collier County Right -of -Ways and Medians Mowing
And Maintenance Annual Contract❑
Notice of Intent to Terminate Contract
Dear Mr. Brock:
As per the provisions of Section 8, Termination of the above referenced contract, the
County intends to terminate this contract for convenience. This action shall be effective
upon Board approval at the September 29, 2009 meeting. This letter shall serve as the
required seven (7) day written notice. There are currently no outstanding invoices and
Big Tree, Inc. has been paid for all work completed on this contract to date. Until the
Board of County Commissioners meet, Big Tree, Inc. is hereby suspended immediately
from performing any work activities.
Should you have any further questions, please contact me at 239/252 -8941 or I can be
emailed at rhondacummings @colliergov.net
Thank you for your prompt attention.
Best Regards,
Rhonda Cummings
Rhonda Cummings, FCCN, CPPB
Contract Specialist
Cc: Steve Carnell, Purchasing and General Services Director
Bonnie Baer, Clerks Finance Supervisor, Finance Department
Liz DeLeon, Project Manager
Pur.;r;asmq Der.T1,Tem • 3301 ; amiami Trail East • Naples Florida 341,12 - wv w.coilieraob net1purchasmg