Agenda 10/13/2009 Item #16D 5
Agenda Item No. 1605
October 13, 2009
Page 1 of 4
EXECUTIVE SUMMARY
Recommendation to support the Parks and Recreation Department in
seeking national accreditation as a valid and proper public purpose and
adopt a resolution authorizing the expenditure of budgeted funds to host
the Accreditation Commission not to exceed $4,150.
Objective: To achieve National Accreditation for the Parks and Recreation Department.
Considerations: On February 26, 2002 the Board of County Commissioners approved
Parks and Recreation to apply for accreditation by the National Recreation and Parks
Association (Item #16.D.3). In December, 2004, the Collier County Parks and Recreation
department attained this accreditatiol1:...._The Department will host the Accreditation
Commission in November 2009 for its 5 year reaccreditation review. The Accreditation
Commission has provided the Parks and Recreation Department with its Agency
Accreditation Visitation Procedures which provides guidelines for hosting the
Accreditation Commission. Expenditure of funds will not exceed $4,150.
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The accreditation process has given the Parks and Recreation Department the opportunity
to measure itself against 144 national standards. Improvements, adjustments, and new
systems have been implemented, and efficiency and accountability have been improved.
By maintaining accreditation status, the public can be assured that it receives well-
administered services in accord with approved professional practices. Accreditation also
awards the potential for increased external funding and public and political recognition.
Le2al Consideration: This Resolution has been drafted by the County Attorney's Office
and is legally sufficient for Board Action. -- CMG
Fiscal Impact: Necessary funds are available in the amount of $4,150 within the
operating budgets of various Parks and Recreation cost centers within the MSTD General
Fund (111).
Growth Mana2ement Impact: No Growth Management Impact is associated with this
action.
Recommendation: That the Board of County Commissioners support the Parks and
Recreation Department in seeking national accreditation as a valid and proper public
purpose and adopt a resolution authorizing the expenditure of funds not to exceed $4,150
to host the Accreditation Commission.
Prepared by: Shari Ferguson, Regional Manager, Parks and Recreation
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Agenda Item No. 1605
October 13, 2009
Page 2 of 4
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1605
Recammendation to support the Parks and Recreation Department in seeking national
accreditation as a valid and proper public purpose and adopt a resolution authorizing the
expenditure of budgeted funds to host the Accreditation Cammission not to exceed $4,150.
10/13/2009 9:00:00 AM
Meeting Date:
Approved By
Kathy Carpenter
Executive Secretary
Date
Public Services
Public Services Admin.
9/28/20099:11 AM
Approved By
Barry Williams
Director
Date
Public Services
Parks and Recreation
9/30/2009 11 :47 AM
Approved By
Colleen Greene
Assistant County Attorner
Date
County Attorney
County Attorney Office
9/30/20094:18 PM
Approved By
Marla Ramsey
Public Services Administrator
Date
Public Services
Public Services Admin.
10/1/20094:26 PM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
10/2/20099:25 AM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
10/2/200910:06 AM
Approved By
Sherry Pryor
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
10/2/200912:02 PM
Approved By
John A. Yonkosky
Director of the Office of Management
Date
County Manager's Office
Office of Management & Budget
10/2/2009 12:42 PM
Agenda Item No. 1605
October 13, 2009
Page 3 of 4
RESOLUTION NO. 2009-_
A RESOLUTION ADOPTING A POLICY FOR THE
EXPENDITURE OF FUNDS NOT TO EXCEED $4,150 FOR THE
PARKS AND RECREATION DEPARTMENT TO HOST THE
COMMISSION FOR ACCREDITATION FOR PARK AND
RECREA TION AGENCIES.
WHEREAS, the Collier County Parks and Recreation Department will host the Accreditation
Commission in November 2009 and in subsequent years (every 5 years) for national accreditation; and
WHEREAS, the Accreditation Commission has provided the Parks and Recreation Department
with its Agency Accreditation Visitation Procedures (Fifth Edition 2006) which provides guidelines for
hosting the Accreditation Commission; and
WHEREAS, the Parks and Recreation Department has budgeted funds not to exceed $4,150 to
host the Accreditation Commission; and
WHEREAS, the Board of County Commissioners supports the Parks and Recreation
Department in seeking national accreditation as a valid and proper public purpose and authorizes the
expenditure of funds to host the Accreditation Commission; and
WHEREAS, the Board of County Commissioners has the legal authority to adopt a resolution
authorizing the expenditure of County funds for valid and proper public purposes; and
WHEREAS, the Board of County Commissioners finds that the Parks and Recreation
Department may also solicit, receive and expend donations from local business including hoteliers and
restaurants for the purpose of hosting the Accreditation Commission.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that the expenditure of funds for any and all
expenses incurred by the Collier County Parks and Recreation Department to host the Commission for
Accreditation of Park and Recreation Agencies is approved as follows:
1. APPROVAL REQUIRED. All expenses incurred to host the Commission for Accreditation of
Park and Recreation Agencies ("Accreditation Commission") must be authorized and approved
by the Parks and Recreation Department Director, and by the Public Services Division
Administrator, and funds must be available in the approved Parks and Recreation Department
Budget. Those expenses directly related to accreditation that are not covered in the budget must
be presented to the Board of County Commissioners for approval. Budgeted funds are not to
exceed $4,150 without prior Board approval.
2. EXPENSES RELATED TO HOST ACCREDIT A TION COMMISSION. Payment or
reimbursement is authorized for any Parks and Recreation Department event, meal, or occasion,
organized by the Parks and Recreation Department for the purpose of hosting the Accreditation
Commission as requested and defined by the Agency Accreditation Visitation Procedures (Fifth
Edition 2006).
Expenses including meals and transportation, for County employees who attend a function with
the Accreditation Commission in an official capacity are authorized to be included in the total
cost of the function for payment or reimbursement.
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Agenda Item No. 1605
October 13, 2009
Page 4 of 4
A. Meals. Meals include food and beverages associated with meetings, dinners, promotions,
parties and similar events, whether catered or provided by Collier County, at a facility or private
location. Gratuities up to 20%, whether or not included in the bill, for groups or special menus or
events are authorized for payment or reimbursement. Gratuities on discounted or complimentary
meals are authorized as calculated on the full fair market price of the meals up to 20%. County
employees must follow the County Ethics Policy covering acceptance of discounted or
complimentary meals.
B. Transportation. Expenses for airlines, vans, limousines, buses or automobiles to transport
Accreditation Commission are authorized for payment or reimbursement. This includes
transportation to and from the airport. Airline tickets will be reimbursed at actual cost.
C. Accommodations. Expenses to house Accreditation Commission are authorized for
payment or reimbursement at actual cost.
3. COUNTY PURCHASING CARD USE. The Collier County Purchasing Card may be used by
the Parks and Recreation Department staff for all travel and incidental expenses including the cost
of restaurant meals. Staff is required to follow the Collier County Purchasing Policy regarding
use of the card.
4. COLLIER COUNTY PURCHASING POLICY. The Parks and Recreation Department must
follow the Collier County Purchasing Policy for all eligible expenditures.
5. PAYMENT BY ADVANCEMENT OR REIMBURSEMENT. The County may pay by
advancement or reimbursement, or by a combination thereof, the actual reasonable and necessary
costs of travel, meals, lodging, and incidental expenses of the Accreditation Commission and
while in Collier County for the purpose of national accreditation.
6. DONATIONS AUTHORIZED. The Parks and Recreation Department is authorized to solicit,
receive and expend donations for the purpose of hosting the Accreditation Commission. Collier
County employees must comply with the Collier County Ethics CMA #5311, the Ethics
Ordinance and Ch. 112, Florida Statutes, regarding the acceptance of gifts.
THIS RESOLUTION ADOPTED this _ day of
majority vote favoring same.
after a motion, second and
DATED:
ATTEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By:
DONNA FIALA, Chairman
Approved as to form and
legal sufficiency:
~Olleen M. Greene
Assistant County Attorney
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