Agenda 10/13/2009 Item #16B 3
Agenda Item No, 1683
October 13. 2009
Page 1 of 12
EXECUTIVE SUMMARY
Recommendation to approve selection of Post, Buckley, Schuh and Jernigan, Inc. (PBS&J)
under Invitation to Negotiate (ITN) #07-3947 "Professional Construction Engineering &
Inspection (CEI) Services" - SR 84 (Radio Road to CR 951), and award a contract for
Project No. 60073 in the amount of $1,363,917.
OBJECTIVE: To award a Construction Engineering and Inspection contract for the six-
laning of SR 84 (Davis Boulevard) from west of Radio Road to CR 951 (Collier
Boulevard) in accordance with ITN No. 07-3947.
CONSIDERATIONS: ITN #07-3947 - "CEI and Related Services for Collier County
Road Projects" was submitted for advertisement on July 19, 2007. Only fIrms that were
pre-qualified under Invitation to Qualify (ITQ) 06-3947 were eligible to submit a proposal
for the projects listed under the ITN. A selection committee was convened on October 24,
2007, and short-listed three finns; PBS&J, KCCS and Johnson Engineering. A negotiation
with PBS&J was concluded on January 7, 2008; based on a 30 -month construction
duration and 60% plan completion. The project was re-negotiated on April 9, 2009 due to
schedule changes, which decreased the construction duration to 18 months based on 90%
plan completion.
The design and permitting for this project was provided by the Florida Department of
Transportation (FDOT). On July 24, 2007, the Board approved a lPA (Joint Project
Agreement) between the Florida Department of Transportation (FDOT) and Collier
County for roadway construction and construction engineering inspection (CEI) services
on SR 84 (Davis Boulevard) from Radio Road to CR 951( FM# 195416 5 58/6801).
FISCAL IMPACT: The funding for this project in the amount of $15.2 million dollars
will be budgeted in the FY10 Transportation Capital Budget. Funds will be advanced
from the County for this project and reimbursed by FDOT with (10) quarterly payments
the first payment starting in July I, 2012. The funds will come from Transportation
Supported Gas Taxes and Road Impact Fees.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the
County Attorney's Office and is legally sufficient-SRT.
GROWTH MANAGEMENT IMPACT: This project is consistent with the County's
Growth Management Plan and the MPO's Long Range Transportation Plan.
RECOMMENDATION: That the Board of County Commissioners award ITN No 07-
3947 to PBS&J. for the CEI services of SR 84 (Davis Blvd.) from Radio Road to CR 951
(Collier Blvd.) and authorize the Board Chainnan to execute a standard County Attorney
approved contract.
--
Agenda Item No. 1683
October 13, 2009
Page 2 of 12
Prepared By: Marlene Messam, Sr. Project Manager, TECM
Agenda Item No. 1683
October 13, 2009
Page 3 of 12
SCHEDULE B
BASIS OF COMPENSATION
DIRECT LABOR COSTS PLUS REIMBURSABLE EXPENSES
1. MONTHLY STATUS REPORTS
B.1,1 As a condition precedent to payment, CONSULTANT shall submit to OWNER as part of
its monthly invoice, a progress report reflecting the Project construction status, in terms of the
total work effort estimated to be required for the completion of the Basic Services and any then-
authorized Additional Services, as of the last day of the subject monthly billing cycle. Among
other things, the report shall show all Service items and the percentage complete of each item.
B1.1.1 All monthly status reports and invoices shall be mailed to the attention of:
James Zuver, Engineering Inspector/Project Manager
Transportation Engineering and Construction Management Department
2885 South Horseshoe Drive
-Naples, Florida 34104
(239) 774-8192, (239) 659-5771 fax
jameszuver@colliergov.net
2. COMPENSATION TO CONSULTANT
B.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make monthly
payments to CONSULTANT based upon CONSULTANTS Direct Labor Costs and
Reimbursable Expenses in accordance with the terms stated below. Provided, however, in no
event shall such compensation exceed the amounts set forth in the table below.
ITEM TASK NOT TO EXCEED
AMOUNT:
1. Construction Engineering and $ 1,291,917 Monthly Based
I nspection Services Upon Percent
Complete
2. Testing Services $ 10,000 Monthly Based
Upon Percent
Complete
3. Survey Services $ 10,000 Monthly Based
Upon Percent
Complete
4. Field Office Expenses $ 52,000 Time and
Materials
TOTAL FEE (Total Items 1-4) $ 1,363,917
B.2.2. Direct Labor Costs mean the actual salaries and wages (basic, premium and incentive)
paid to CONSULTANTS personnel, with respect to this Project, including all indirect payroll
related costs and fringe benefits, all in accordance with and not in excess of the rates set forth
in the Attachment B to this Schedule B.
B.2.3. With each monthly Application for Payment, CONSULTANT shall submit detailed time
records, and any other documentation reasonably required by OWNER, regarding
TPA#1953637.9
PSA
8-1
Agenda Item No. 16B3
October 13, 2009
CONSULTANT'S Direct Labor Costs incurred at the time of billing, to be revii3~ cMri&
approved by OWNER.
8.2.4 For Additional Services provided pursuant to Article 2 of the Agreement, OWNER agrees
to pay CONSULTANT a negotiated total fee and Reimbursable Expenses based on the
services to be provided. The negotiated fee shall be based upon the rates specified in
Attachment 8 to this Schedule 8 and all Reimbursable Expenses shall comply with the
provisions of Section 3.5.1 below. There shall be no overtime pay on 8asic Services or
Additional Services without OWNER'S prior written approval.
8.2,5, The compensation provided for under Sections 2.1 of this Schedule 8, shall be the total
and complete amount payable to CONSULTANT for the Basic Services to be performed under
the provisions of this Agreement, and shall include the cost of all materials, equipment,
supplies and out-of-pocket expenses incurred in the performance of all such services.
8.2.6 Notwithstanding anything in this Agreement to the contrary, CONSULTANT
acknowledges and agrees thaf in the event of a dispute concerning payments for Services
performed under this Agreement, CONSULTANT shall continue to perform the Services
required of it under this Agreement, as directed by OWNER, pending resolution of the dispute
provided that OWNER continues to pay to CONSULTANT all amounts that OWNER does not
dispute are due and payable.
3. SCHEDULE OF PAYMENTS:
8.3,1. CONSULTANT shall submit, with each of the monthly status reports provided for under
Section 1,1 of this Schedule B, an invoice for fees earned in the performance of 8asic Services
and Additional Services during the subject billing month. Notwithstanding anything herein to
the contrary, the CONSULTANT shall submit no more than one invoice per month for all fees
and Reimbursable Expenses earned that month for both 8asic Services and Additional
Services. Invoices shall be reasonably substantiated, identify the services rendered and must
be submitted in triplicate in a form and manner required by Owner. Additionally, the number of
the purchase order granting approval for such services shall appear on all invoices.
8.3.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual work
done, no signature, etc.) shall be returned to CONSULTANT for correction. Invoices shall be
submitted on CONSULTANT'S letterhead and must include the Purchase Order Number and
the Project name and shall not be submitted more than one time monthly.
8.3.3 Notwithstanding anything herein to the contrary, in no event may CONSULTANT'S
monthly billings, on a cumulative basis, exceed the sum determined by multiplying the
applicable not to exceed task limits set forth in the table in Section 2.1 by the percentage
Owner has determined CONSULTANT has completed such task as of that particular monthly
billing.
8.3.4 Payments for Additional Services of CONSULTANT as defined in Article 2 hereinabove
and for reimbursable expenses will be made monthly upon presentation of a detailed invoice
with supporting documentation.
8.3.5 Unless specific rates have been established in Attachment 8, attached to this Schedule
TPA#1953637,9 PSA 8-2
Agenda Item No. 1683
October 13, 2009
8, CONSULTANT agrees that, with respect to any subconsultant or subcontractor to ~t1flIJlee
by CONSULTANT for Additional Services, CONSULTANT shall be limited to a maximum
markup of 5% on the fees and expenses associated with such subconsultants and
subcontractors.
8.3.5.1 Reimbursable Expenses associated with Additional Services must comply with
section 112.061, Fla. Stat., or as set forth in the Agreement, be charged without mark-up by the
CONSULTANT, and shall consist only of the following items:
8.3.5.1.1. Cost for reproducing documents that exceed the number of documents
described in this Agreement and postage and handling of Drawings and Specifications.
8.3.5.1.2. Travel expenses reasonably and necessarily incurred with respect to
Project related trips, to the extent such trips are approved by OWNER. Such expenses, if
approved by OWNER, may include coach airfare, standard accommodations and meals, all in
accordance with section 112.061, F.S. Further, such expenses, if approved by OWNER, may
include mileage for trips that are from/to destinations outside of Collier or Lee Counties. Such
trips within Collier and Lee Counties are expressly excluded,
8.3.5.1.3. Permit Fees required by the Project.
8.3.5.1.4 Expense of overtime work requiring higher than regular rates
approved in advance and in writing by OWNER.
8.3.5.1.5 Expense of models for the County's use.
8.3.4.1.6 Other items on request and approved in writing by the OWNER.
8.3.5.2 Should a conflict exist between the dollar amounts set forth in Section 112.061, F.S.,
and the Agreement, the terms of the Agreement shall prevail.
TPA#1953637.9
PSA
8-3
Agenda Item No, 1683
October 13, 2009
Page 6 of 12
SCHEDULE B - ATTACHMENT A
SCHEDULE OF FEES FOR BASIC SERVICES
"Consulting, Engineering and Inspection (CEI) Services for:
SR 84 from Radio Road to CR951
Task 1. Construction Enaineerina & Inspection Services: Not to exceed
. Complete record keeping of activities and events
!. Document significant changes to the project
. Contract, plan, and specification interpretation
. Dispute resolution (contractor and the public)
_$1,291,917
!. Surveillance of contractors activities
. Verify Contractor's monthly pay requests
. Monitor Contractor's maintenance of traffic
Task 2. Testina Services: Not to exceed
,$10,000
. Provide field sampling and material testing per contractor quality control verification
requirements.
!. Provide quality control services per contractor quality control verification requirements.
Task 3. Survey Services (As Needed): Not to exceed
~1 0,000
. Bench mark verification
. Cross-section verification
. Spot check contractor lay-out as needed
. Reference and reset certified corner records as needed
TPA#1953637,9
PSA
8A-4
Agenda Item No. 1683
October 13, 2009
Page 7 of 12
Field Office Expenses: Time and materials: Not to exceed
. Rent
$52,000
. Phone/Fax! Internet Connection
. Electric
. Cleaning service
. Copier (Rental and Maintenance)
Total for Items 1 through 4
$1,363,917
· Due to the nature of a large construction project, while the total dollar amount might remain
the same, there may be some fluctuation in the task categories calculations.
TPA#1953637,9
PSA
BA-5
TPA#1953637.9
Agenda Item No. 1683
October 13, 2009
Page 8 of 12
SCHEDULE B - ATTACHMENT B
CONSULTANT'S EMPLOYEE HOURLY RATE SCHEDULE
"Consulting, Engineering and Inspection (CEI) Services for:
SR 84 from Radio Road to CR951
Consultant's Emplovee Hourlv Rate Schedule
Title
Hourly Rate
Senior Project Engineer
$ 135.00 /hr
Project Administrator
$ 114.00/hr
Senior Utility Inspector
$ 85.00 /hr
Professional Surveyor/Mapper (Gaines)
$135.00/hr
Senior Inspector
$ 85.00/hr
Plant Inspector
$ 85.00 /hr
Inspector Aide
$ 50.00 /hr
Inspector
$ 65.00/hr
Survey Technician (Gaines)
$ 80.00/hr
2 Survey Crew (Gaines)
$140.00/hr
3 Survey Crew (Gaines)
$165.00/hr
Office Manager
$ 50.00/hr
END OF SCHEDULE B.
PSA
88-6
Agenda Item No. 1683
October 13, 2009
Page 9 of 12
SCHEDULE C
PROJECT SCHEDULE
"Consulting, Engineering and Inspection (CEI) Services for:
SR 84 from Radio Road to CR951
Task 1. Construction Enaineerina & Inspection Services:550 days from Notice to Proceed
.! Complete record keeping of activities and events
. Document significant changes to the project
.! Contract, plan, and specification interpretation
. Dispute resolution (contractor and the public)
. Surveillance of contractors activities
.! Verify Contractor's monthly pay requests
. Monitor Contractor's maintenance of traffic
Task 2. Testina Services:
As Needed
. Provide field sampling and material testing per contractor quality control verification
requirements.
.! Provide quality control services per contractor quality control verification requirements.
Task 3. Survey Services:
. Bench mark verification
As Needed
. Cross-section verification
. Spot check contractor lay-out as needed
. Reference and reset certified corner records as needed
TP A#1953637.9
PSA
F-7
Agenda Item No. 1683
October 13, 2009
Page100f12
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16B3
Recommendation to approve selection of PBS&J under Invitation to Negotiate (ITN) #07-
3947 Professional Construction Engineering and Inspection (CEI) Services SR 84 (Radio
Road to CR 951), and award a contract for Project No, 60073 in the amount of $1 ,363,917
with reimbursement from the Florida Department of Transportation,
10/13/20099:0000 AM
Meeting Date:
Prepared By
Marlene Messam
Senior Project Manager
Transportation Engineering &
Construction Management
Date
Transportation Services
9/16/20093:41:20 PM
Approved By
Gary Putaansuu
Principal Project Manager
Date
Transportation Services
Transportation Engineering and
Construction
9/1712009 11 :24 AM
Approved By
Lisa Taylor
ManagemenUBudget Analyst
Date
Transportation Services
Transportation Administration
9/24/20097:46 AM
Approved By
Therese Stanley
Grants Coordinator
Date
Transportation
Transportation Administration
9/24/20098:57 AM
Approved By
Scott R, Teach
Assistant County Attorney
Date
County Attorney
County Attorney Office
9130120093:50 PM
Approved By
Najeh Ahmad
Director
Date
Transportation Serv ices
Transportation Engineering &
Construction Management
10/1120097:51 AM
Approved By
Rhonda Rembert
Contract Specialist
Date
Administrative Services
Purchasing
10/1120091:30 PM
Approved By
Norm E, Feder, AICP
Transportation Division Administrator
Date
Transportation Services
Transportation Services Admin.
10/1/20092:14 PM
Approved By
Steve Carnell
PurchasinglGeneral Svcs Director
Date
Agenda Item No. 1683
October 13, 2009
Page 11 of 12
Administrative Services
Purchasing
101112009 2:51 PM
Approved By
Pat Lehnhard
Executive Secretary
Date
Transportation Services
Transportation Services Admin
10/1120094:20 PM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
1012/20097:57 AM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
10121200910:00 AM
Approved By
Susan Usher
Senior Management/Budget Analyst
Date
County Manager's Office
Office of Management & Budget
1016/200910:23 AM
Approved By
Mark Isackson
Budget Analyst
Date
County Manager's Office
Office of Management & Budget
1016/20093:58 PM
Agenda Item No. 1683
October 13, 2009
Page 12 of 12
SCHEDULE F
KEY PERSONNEL, SUBCONSULTANTS AND SUBCONTRACTORS
Michael Ryan, P.E., PMP Senior Project Engineer 20%
Chris Libby Project Administration 100%
Kelly Adams Contract Support Specialist 100%
Enrique "Rick" Gonzalez Senior Roadway Inspector 100%
Tomasz Trebacz Roadway Inspector 100%
Felix Baez Utility Inspector 33%
Sharon Kirkpatrick Secretary/Clerical 100%
Juan Moreno Roadway/Utility Inspector (contingency) 100%
TPA#1953637,9
PSA
F-1