Agenda 09/29/2009 Item #16D 4
Agenda Item No. 1604
September 29, 2009
Page 1 of 20
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approves, and authorizes the
Chairman to sign, a modification to Disaster Recovery Initiative Agreement #07DB-3V-09-
21-01-Z01 between the Florida Department of Community Affairs and Collier County and
associated contract amendments with subrecipients. This modification will update the
current project work schedules and extend the grant periods.
OBJECTIVE: That the Board of County Commissioners approves, and authorizes the
Chairman to sign, a modification to Disaster Recovery Initiative (DR!) Agreement #07-DB-3V-
09-21-0 I-ZO 1 between the Florida Department of Community Affairs (DCA) and Collier County
and associated contract amendments with subrecipients.
-
CONSIDERATIONS: On May 23, 2007, through Resolution No. 2007-144, the Board of
County Commissioners accepted a federally-funded supplemental disaster recovery sub grant
agreement with the DCA. Several hurricane hardening projects were established for funding
under the Agreement.
A modification is needed to update the current work schedules for each project and extend the
grant periods. Each project is complete or substantially complete at this time. However, certain
agreements expired while others require additional time to process final payment and close-out
of each project. Approval of this item and execution of the attached contract amendments will
COlTect these two issues.
Current work schedules and contract amendments for all projects funded under this Agreement
are attached to this item. This modification does not change the funding amounts under the
agreements. Rather, the contract amendments will extend the grant periods for substantially
complete projects and update the current project work schedules of the DCA.
FISCAL IMP ACT: This modification has zero impact on the approved budget for this grant and
projects. No general funds are associated with these projects. I
GROWTH MANAGEMENT IMPACT: Implementation of DR! will help facilitate efforts to
meet the goals, objectives and policies set forth in the Housing Element of the Growth
Management Plan.
LEGAL CONSIDERA TIONS: The modification and contract amendments have been
reviewed and approved by the County Attorney's Office. It is legally sufficient for Board action.
-CMG
RECOMMENDATION: That the Board of County Commissioners approves, and authorizes
the Chairman to sign, a modification to Disaster Recovery Initiative (DRI) Agreement #07-DB-
3V-09-21-01-Z01 between the FIOlida Department of Community Affairs (DCA) and Collier
County and associated contract amendments with subrecipients.
PREPARED BY: Lisa Oien, Grants Support Specialist, Housing and Human Services
Page 1 01 1
Agenda Item No. 1604
September 29, 2009
Page 2 of 20
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number: 16D4
Item Summary: Recommendation that the Board of County Commissioners approves, and authorizes the
Chairman to sign, a modification to Disaster Recovery Initiative Agreement #07DB-3V-09-21-01-
201 between the Florida Department of Community Affairs and Collier County and associated
contract amendments with subrecipients. This modification will update the current project work
schedules and extend the grantperiods.
Meeting Date: 9/29/2009 9:00:00 AM
Prepared By
Lisa Oien DRI Grant Support Specialist Date
Public Services Human Services 9/10/20092:34:00 PM
--
Approved By
Marla Ramsey Public Services Administrator Date
Public Services Public Services Admin. 9/17/200912:30 PM
Approved By
Marcy Krumbine Director Date
Public Services Housing & Human Services 9/171200912:51 PM
Approved By
Kathy Carpenter Executive Secretary Date I
Public Services Public Services Admin. 9/17120093:01 PM
Approved By
Colleen Greene Assistant County Attorner Date
County Attorney County Attorney Office 9/17120093:01 PM
Approved By
OMB Coordinator OMB Coordinator Date
County Manager's Office Office of Management & Budget 9117/20094:09 PM
Approved By
Jeff Klatzkow County Attorney Date
County Attorney County Attorney Office 9/18/20091:34 PM
Approved By
Sherry Pryor Management & Budget Analyst Date
County Manager's Office Office of Management & Budget 9/18/20094:04 PM
Approved By
Leo E. Ochs, Jr. Deputy County Manager Date
Board of County County Manager's Office 9118/20095:25 PM
Commissioners
file://C:\Agendatest\export\135-September 29, 2009\16. CONSENT AGENDA\16D. PUBLI... 9/23/2009
Agenda Item No. 1604
September 29, 2009
Page 3 of 20
September 29,2009
Department of Community Affairs
Division of Housing and Community Development
Florida Small Cities and Disaster Recovery CDBG Programs
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100 --
To the Department of Community Affairs:
Please accept this modification to a grant agreement between the Department of
Community Affairs and Collier County. The modification is for the Disaster Recovery
Initiative contract #07DB-3V-09-21-01-Z01, signed by the Collier County Board of
Commissioners on May 23,2007, with an effective date of June 20, 2007.
This modification will accommodate the following activities:
. The ending date for DRI contract #07DB-3V-09-21-01-Z01 has been revised. The
new ending date is June 19, 2010.
. The Activity Work Plan section has been revised to correctly reflect the current
schedules for each grant funded project.
The enclosed modification was approved by the Board of Collier County Commissioners
at a regularly scheduled public meeting on September 29, 2009.
Sincerely,
Donna Fiala
Board of Commissioners
Collier County, Florida
,
I
Agenda Item No. 16D4
September 29,2009
Page 4 of 20
MODIFICATION NUMBER ~ TO GRANT AGREEMENT BETWEEN
THE DEPARTMENT OF COMMUNITY AFFAIRS AND
COLLIER COUNTY
This Modification is made and entered into by and between the State of Florida,
Department of Community Affairs, (the Department"), and Collier County ,
(the Recipient"), to modify DCA Contract Number 07DB-3V -09-21-0 l-Z0 1 ,
award dated June 20. 2007 , ("the Agreement").
WHEREAS, the Department and the Recipient entered into the Agreement,
pursuant to which the Department provided a grant of $ 2.339.882 to Recipient under
the Small Cities Community Development Block Grant ("CDBG") Program as set forth
in the Agreement;
WHEREAS, the Department and the Recipient desire to modify the Agreement;
NOW, THEREFORE, in consideration of the mutual promises of the parties
contained herein, the parties agree as follows:
0 Reinstate Agreement
1. The Agreement is hereby reinstated as though it had not expired.
X Extend Agreement
2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date
of June 19.2010
X Revise Activity Work Plan
3. The Attachment B, Activity Work Plan section of the Agreement is hereby
deleted and is replaced by the revised Attachment B, Activity Work Plan
section, which is attached hereto and incorporated herein by reference.
0 Revise Program Budget and Scope of Work
4. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated herein by reference.
Agenda Item No. 1604
September 29, 2009
Page 5 of 20
Modification #-2-
DCA Contract Number: 07DB-3V-09-21-01-Z01.
Recipient: Collier County
Page 2
0 Change in Participating Parties
5. The Attachment G, Special Conditions section, is hereby modified to delete
all references to " ," as the Participating
Party, and replace them with " " as the
Participating Party with the understanding that the Recipient and the new
Participating Party will enter into a Participating Party Agreement containing
provisions and caveats that meet or exceed the conditions agreed to in the
Partifil?ating Party Agreement between the Recipient and the original
Participating Party.
0 Inclusion of an Unmet Need as Addressed in the Original Application
6. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated herein by reference.
7. The Attachment B, Activity Work Plan section of the Agreement is hereby
deleted and is replaced by the revised Attachment B, Activity Work Plan
section, which is attached ~ereto and incorporated herein by reference.
0 Change in Number of Accomplishments and/or Beneficiaries
8. The Attachment A, Program Budget and Scope of Work section of the
Agreement is hereby deleted and is replaced by the revised Attachment A, the
Program Budget and Scope of Work, which is attached hereto and
incorporated herein by reference.
All provisions of the Agreement and any attachments thereto in conflict with this
Modification shall be and are hereby changed to conform to this Modification, effective
as of the date of the execution of this Modification by both parties.
All provisions not in conflict with this Modification remain in full force and
effect, and are to be performed at the level specified in the Agreement.
-
Agenda Item No. 1604
September 29, 2009
Page 6 of 20
Modification #~
DCA Contract Number: 07DB-3 V -09-21-0 l-Z0 1
Recipient: Collier County
Page 3
IN WITNESS WHEREOF, the parties hereto have executed this document as of
the dates set herein.
Department of Community Affairs Recipient Name: Collier Countv
I
By: By:
Name: Janice Browning Name: Donna Fiala
Title: Director, Division of Housing Title: Chairman, Board of
and Community Development County Commissioners
Date: Date:
Approved as to form & legal sufficiency
-f;/)~~
Colleen Greene,
Assistant County Attorney
ATTEST:
DWIGHT E. BROCK, Clerk
By:
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Agenda Item No. 1604
September 29, 2009
Page 13 of 20
EXHIBIT A-I Contract Amendment for Subrecipient Agreement
Florida Administrative Code 9BER06-1 CFDA# ]4.228
"Empowerment Alliance of Southwest Florida."
This amendment, dated . 2009 to the referenced agreement shaJI be
by and between the parties to the original Agreement, Empowerment Alliance of Southwest Florida (to be
referred to as Subrecipient) and Collier County, a political subdivision of the state of Florida, (to be
referred to as "County").
Statement of Understanding
RE: Contract Florida Administrative Code 9BER06-1 CFDA #14.228 "Empowerment Alliance of
Southwest Florida".
In order to continue the services provided for in the original Agreement document referenced above, the
Subrecipient agrees to amend the above referenced Agreement as follows; --
Note: Words stniel( tRf6\1gR have been deleted. Words underlined have been added.
III. TIME OF PERFORMANCE: On page 2 of 23 amend as follows
The effective date of this Agreement and all rights and duties designated hereunder are contingent upon the
timely release of funds for this project by DCA under Agreement No. 07DB-3V-09-2]-01-ZOl. +he
effeetive date shall be the latest date sf euesutiea sf this .\greemeat, The effective date shall be May 23.
2007 and the services of the SUB RECIPIENT shall be undertaken and completed in light of the purposes of
this Agreement. In any event, all services required hereunder shall be completed by the SUBRECIPIENT
prior to April 39, 2999 October 31. 2009; Any funds not obligated by the expiration date of this Agreement
shall automatically revert to the COUNTY, as set forth in Part VIII F (e), and Part VIII H below.
B. PROJECT SCOPE: On page 17 of 22 amend as follows
Final completion date for funded activity shall be no later thea :\pril39, 2009 than October 31. 2009.
G. WORK SCHEDULE: On page 18 of23 amend as follows
Task End Date
Work completion April, 2QQ9 October 31. 2009
P,'etlSe IrBffl that if llfry ft'lhe:ie _Iil-'ilies eJreeed Ihe [i"re!ines hy tWB nu:m1hs {1 re'lised war/{ seheal>l!e "ll:Ist
be sf,/smiUeti 18 HHS
NOTE: Work schedules are in effect for oro!!:ram monitorin!!: reauirements only and as such are used by
HOUSING AND HUMAN SERVICES as !!:eneral target !!:oals rather than strict oerformance reQuirements.
I
Agenda Item No. 1604
September 29,2009
Page 14 of 20
EXHIBIT A-I Contract Amendment for Subrecipient Agreement
Florida Administrative Code 9BER06-1 CFDA# 14.228
"Empowerment Alliance of Southwest Florida"
Page 2 of2
IN WITNESS WHEREOF, the Subrecipient and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
All other terms and conditions of the agreement shall remain in force.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA
By: By:
, Deputy Clerk DONNA FIALA, CHAIRMAN
SUB RECIPIENT:
Empowerment Alliance of SWFL
By:
First Witness EdwardR. Olesky, Chairman
Type/print witness name
First Witness
Type/Print Witness name
Approved as to form and
Legal sufficiency:
@leen M. Gre.n.
Assistant County Attorney
Agenda Item No. 1604
September 29, 2009
Page 15 of 20
EXHIBIT A-I Contract Amendment for Subrecipient Agreement
Florida Administrative Code 9BER06-1 CFDA# 14.228
"Housing Development Corporation of Southwest Florida Inc."
f.k.a. Collier County Housing Development Corporation
This amendment, dated . 2009 to the referenced agreement shall be
by and between the parties to the original Agreement, Housing Development Corporation of Southwest
Florida Inc (to be referred to as Subrecipient) and Collier County, a political subdivision of the state of
Florida, (to be referred to as "County").
Statement of Understanding
RE: Contract Florida Administrative Code 9BER06-1 CDFA #14.22&:'Housing Development Corporation
of Southwest Florida Inc".
In order to continue the services provided for in the original Agreement document referenced above, the
Subrecipient agrees to amend the above referenced Agreement as follows:
Note: Words struel( tflreliga have been deleted. Words underlined have been added.
,
III. TIME OF PtRFORMANCE: On page 2 of23 amend as follows
The effective date of this Agreement and all rights and duties designated hereunder are contingent upon the
timely release of funds for this project by DCA under Agreement No. 07DB-3V-09-21-01-Z0I. +fie
eileeti\'e Elate saall be the latest Elate sf eneelltiea sf this AgFeemsat, The effective date shall be Mav 23.
2007. and the services of the SUBRECIPIENT shall be undertaken and completed in light of the purposes
of this Agreement. In any event, all services required hereunder shall be completed by the
SUB RECIPIENT prior to Allril 30, 2099 October 31. 2009. Any funds not obligated by the expiration date
of this Agreement shall automatically revert to the COUNTY, as set forth in Part VllI F (e), and Part VIII
H below.
B. PROJECT SCOPE: On page 17 of23 amend as follows
Final completion date for funded activity shall be no later theR April 39, 2999 than October 31.2009.
G. WORK SCHEDULES: On page 18 of 23 amend as follows
Task End Date
Work completion .^.pril, 2909 October 31. 2009
P!-es!Je Rste that ~r an}' ~lthese setilliliea exeeed the timelines by AI'S me.'1ths a 1"1i!'li3edll'er!r se.'iodllle must
he 9!18miHed Ie HHS.
NOTE: Work Schedules are in effect for orogram monitoring reauirements on Iv and as such. are used bv
HOUSING AND HUMAN SERVICES as general target Iloals rather than strict oerformance reauirements.
.-
Agenda Item No. 1604
September 29,2009
Page 16 of 20
EXHIBIT A-I Contract Amendment for Subrecipient Agreement
"Housing Development Corporation of Southwest Florida Inc."
Florida Administrative Code 9BER06.] CFDA# 14.228
Page 2 of2
IN WITNESS WHEREOF, the Subrecipient and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA
By: By:
, Deputy Clerk DONNA FIALA, CHAIRMAN
~j~
. SUBRECIPIENT:
Housing Development Corporation
Of Southwest Florida Inc.
By:
First Witness Kathy Patterson, Executive Director
Type/print witness name
First Witness
Type/Print Witness name
Approved as to form and
_ Legal sufficiency:
@lIeen M. Greene
Assistant County Attorney
I
Agenda Item No. 1604
September 29,2009
Page 17 of 20
EXHIBIT A-I Contract Amendment for Subrecipient Agreement
Florida Administrative Code 9BER06-1 CFDA# 14.228
"One by One Leadership Foundation Inc."
This amendment, dated . 2009 to the referenced agreement shall be
by and between the parties to the original Agreement, One by One Leadership Foundation Inc. (to be
referred to as Subrecipient) and Collier County, a political subdivision of the state of Florida, (to be
referred to as "County").
Statement of Understanding
RE: Contract Florida Administrative Code 9BER06-1 CDFA #14.228 "One by One Leadership
Foundation Inc.".
In order to continue the services provided foun. the original Agreement document referenced above, the
Subrecipient agrees to amend the above referenced Agreement as follows:
Note: Words stniek thf0ygh have been deleted. Words underlined have been added.
III. TIME OF PERFORMANCE: On page 2 of23 amend as follows
The effective date of this Agreement and all rights and duties designated hereunder are contingent upon the
timely release of funds for this project by DCA under Agreement No. 07DB-3V-09-21-01-Z01. The
effeetjye eate shall be the latest eate sf eneetltieR ef this AgreemeRt, The effective date shall be Mav 23.
2007. and the services of the SUBRECIPIENT shall be undertaken and completed in light of the purposes
of this Agreement. In any event, all services required hereunder shall be completed by the
SUBRECIPIENT prior to April 39, 2009 October 31. 2009. Any funds not obligated by the expiration date
of this Agreement shall automatically revert to the COUNTY, as set forth in Part VIII P (e), and Part VIII
H below.
B. PROJECT SC0PE: One page 17 of23 amend as follows
Pinal completion date for funded activity shall be no later thea ,A.pril 30, 20(l9 than October 31. 2009.
G. WORK SCHEDULES: On page 18 of23 amend as follows
Task End Date
Work completion April. 2909 October 31. 2009
Please note that if any of these activities exceed the timelines by two months a revised work schedule must
be submitted to HHS.
NOTE: Work schedules are in effect for program monitoring requirements on Iv and as such are used by
HOUSING AND HUMAN SERVICES as I!eneral target goals rather than strict oerfonnance requirements.
---
Agenda Item No. 16D4
September 29,2009
Page 18 of 20
EXHIBIT A-I Contract Amendment for Subrecipient Agreement
Florida Administrative Code 9BER06-I CFDA# 14.228
"One by One Leadership Foundation Inc."
Page 2 of2
IN WITNESS WHEREOF, the Subrecipient and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
An other terms and conditions of the agreement shall remain in force.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA
By: By:
, Deputy Clerk DONNA FIALA, CHAIRMAN
SUBRECIPIENT:
One by One Leadership Foundation Inc.
By:
First Witness John Lawson, Executive Director
Type/print witness name
First Witness
Type/Print Witness name
Approved as to form and
Legal sufficiency:
@lIeen M. Greene I
Assistant County Attorney
Agenda Item No. 16D4
September 29, 2009
Page 19 of 20
EXHIBIT A-I Contract Amendment for Subrecipient Agreement
Florida Administrative Code 9BER06-1 CFDA# 14.228
"St. Matthew's House Inc."
This amendment, dated . 2009 to the referenced agreement shall be
by and between the parties to the original Agreement, St. Matthew's House Inc. (to be referred to as
Subrecipient) and Collier County, a political subdivision of the state of Florida, (to be referred to as
"County").
Statement of Understanding
RE: Contract Florida Administrative Code 9BER06-1 CFDA #14.228 "St. Matthew's House Inc.".
--
In order to continue the services provided for in the original Agreement document referenced above, the
Subrecipient agrees to amend the above referenced Agreement as follows:
Note: Words sffi.-Jek t.fiT0!lga have been deleted. Words underlined have been added.
III. TIME OF PERFORMANCE: On page 2 of23 amend as follows
The effective date of this Agreement and all rights and duties designated hereunder are contingent upon the
timely release of funds for this project by DCA under Agreement No. 07DB-3V-09-21-01-Z01. .:rfie
effeeti.;e Elate shall he the latest date sf e*esHti0f1 sf this :\greemeat, The effective date shall be Mav 23.
2007 and the services of the SUB RECIPIENT shall be undertaken and completed in light of the purposes of
this Agreement. In any event, all services required hereunder shall be completed by the SUBRECIPIENT
prior to J.flril 3(), 2Q09 October 31. 2009. Any funds not obligated by the expiration date of this Agreement
shall automatically revert to the COUNTY, as set forth in Part VIII F (e), and Part VIII H below.
B. PROJECT SCOPE: One page 17 of 23
Final completion date for funded activity shall be no later tAca !.flTil 3 g, 2009 than October 31. 2009.
G. WORK SCHEDULE: On page 18 of 23 amend as follows
,
Task End Date
Work completion !.flril, 2909 October 31. 2009
Pk&se Nate thell if any sf #lese aeti':i1iefJ fHfer;}ed the timeHncs by 111'8 1'I'l81'1ths (l .~e~'i(jed H'8rk sehedli!e ffl/;lst
be !msmitted 18 HHS.
NOTE: Work schedules are in effect for program monitoring reauirements only and as such are used by
HOUSING AND HUMAN SERVICES as general target goals rather than strict performance reauirements.
EXHIBIT A-I Contract Amendment for Subrecipient Agreement
-
Agenda Item No. 1604
September 29,2009
Page 20 of 20
Florida Administrative Code 9BER06-l CFDA# 14.228
"St. Matthew's House Inc."
Page 2 of2
I
IN WI1NESS WHEREOF, the Subrecipient and the County have each, respectively, by an authorized
person or agent, hereunder set their hands and seals on the date(s) indicated below.
All other terms and conditions of the agreement shall remain in force.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock, Clerk of Courts COLLIER COUNTY, FLORIDA
By: By:
, Deputy Clerk DONNA FIALA, CHAIRMAN
SUB RECIPIENT:
St. Matthew's House Inc.
By:
First Witness Rev. Vann R. Ellison,
Executive Director
Type/print witness name
First Witness
Type/Print Witness name
Approved as to form and
Legal sufficiency:
~coneen M. Greene
Assistant County Attorney