Agenda 09/15/2009 Item #16D 3
Agenda Item No. 1603
September 15, 2009
Page 1 of 4
EXECUTIVE SUMMARY
Recommendation to award contracts for RFP 09-5248, "General Contractors for
Rehabilitation of Residential Structures for the Neighborhood Stabilization
Program", to various firms for activities funded through the U.S. Department of
Housing and Urban Development's Neighborhood Stabilization Program.
OBJECTIVE: To contract with multiple firms in order to provide residential
rehabilitation and renovation services for properties acquired through the Neighborhood
Stabilization Program as needed.
CONSIDERATIONS: Collier County has been allocated $7,306,755 through the
Neighborhood Stabilization Program to assist with the redevelopment of abandoned and
foreclosed homes and residential properties. All properties acquired by Collier County
will have been vacant at the time of acquisition. As such, it is expected that many of the
homes will require rehabilitation and renovation prior to disposition. Accordingly, it
made sense on both an economic and time basis to have an annual contract in place to
cover these services. Requests for Proposals (RFP) for this project were solicited by the
Purchasing Department on April 24, 2009. Notices of the RFP invitation were sent to
750 firms. A total of 197 firms requested the full RFP package, and 54 firms submitted
proposals by the deadline of May 15, 2009.
The Selection Committee held meetings on July 9, 2009 and July 17, 2009 to rank,
review and discuss the proposals received. Two firm's proposals were deemed non-
compliant and were therefore eliminated from consideration. By consensus, the
Selection Committee wishes to contract with 20 primary firms and 10 alternates from
among the responding proposers, in order to have a variety of firms available to provide
residential rehabilitation and renovation services. The 20 primary firms are as follows:
1. BCBE Construction Com any 11. Pinnacle Builders
2. Heatherwood Construction 12. Tamiami Builders, Inc.
3. Marzucco's 13. Freeman & Freeman
4. PBS 14. Kaye Homes
5. Kraft Construction 15. RGHCC
6. WM J. Varian Construction 16. DSH Construction
7. Surety Construction Company 17. DeAngelis Diamond
8. The Triad Group, Inc. 18. Vincent Raymer G.C.
9. Lynn Construction 19. Chase Builder Corporation
10. HSC 29. Vasquez-Carson Construction
The 10 alternate firms are as follows:
1. Construction Professionals
2. South Florida Millworks
6. Deerbrook
7. Jim Duff Construction
Agenda Item No. 1603
September 15, 2009
Page 2 of 4
3. N. Square, Inc. 8. D. Stefano Building
4. RK General Contractors 9. Tyler Construction, Inc.
5. West Florida Construction 10. E.O. Kogh Construction
For estimates, all Contractors awarded a primary contract will be quoted. The Owner
shall provide a summary of Work to be performed which will afford the Contractors the
opportunity to submit a formal quotation for the new work. The Contractors shall
respond with the information sought within seven (7) working days. A purchase order
will be awarded to the lowest, responsive and responsible quoter.
In each Request for Quotation, the Owner reserves the right to specify the period of
completion and the collection of liquidated damages in the event of late completion.
In the sole discretion of Owner, primary firms' Agreements may be suspended for
reasons to include, but not be limited to, the following:
a. Failure to respond to three (3) separate requests for quotes
b. Submittals to three (3) separate requests for quotes are deemed non-
responsive
c. Non-performance of or deficient work
d. Non-payment of subcontractors
The Contractor shall be notified in writing that its Agreement has been suspended for the
duration of the contract term and that the contract shall not be renewed. At that time, the
next alternate firm, in order of ranking, as shown on Exhibit A attached to the contract,
will be advised in writing that they have become a primary firm and will be sent requests
for quotes.
FISCAL IMPACT: Funds for these services shall come from Neighborhood
Stabilization Program grant funds as projects are identified. Approval of this item will
have no effect on ad valorem or general fund dollars.
GROWTH MANAGEMENT IMPACT: The Neighborhood Stabilization Program will
further the goals, objectives and policies of the Growth Management Plan's Housing
Element.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office. This item requires majority vote only. This item is legally sufficient for
Board approval. - CMG
RECOMMENDATION: That the Board of County Commissioners award RFP 09-5248,
"General Contractors for Rehabilitation of Residential Structures for the NSP Program"
to 20 primary and 10 alternate firms, and authorize the Chairman to sign the standard
County Attorney approved agreements on behalf of the Board.
PREPARED BY: Frank Ramsey, Housing Manager, Housing and Human Services
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Agenda Item No. 1603
September 15, 2009
Page 3 of 4
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1603
Meeting Date:
Recommendation to award contracts for RFP 09-5248, General Contractors for Rehabilitation
of Residential Structures for the Neighborhood Stabilization Program, to various firms for
activities funded through the U S. Department of Housing and Urban Developments
Neighborhood Stabilization Program.
9/15/20099:0000 AM
Prepared By
Frank Ramsey SHIP Program Coordinator Date
Public Services Housing and Human Services 8/20/2009 2:22:51 PM
Approved By
Lyn Wood Purchasing Agent Date
Administrative Services Purchasing 8/20/2009 2:26 PM
Approved By
Marcy Krumbine Director Date
Public Services Housing & Human Services 8/20/20094:42 PM
Approved By
Kathy Carpenter Executive Secretary Date
Public Services Public Services Admin. 8/21/2009 11 :45 AM
Approved By
Marlene J. Foord Grants Coordinator Date
Administrative Services Administrative Services Admin. 8/21/2009 11 :54 AM
Approved By
Marla Ramsey Public Services Administrator Date
Public Services Public Services Admin. 8/21/20091:13 PM
Approved By
Colleen Greene Assistant County Attorner Date
County Attorney County Attorney Office 8/21/2009 3:08 PM
Approved By
Steve Carnell Purchasing/General Svcs Director Date
Administrative Services Purchasing 8/22/20099:09 AM
Approved By
Jeff Klatzkow County Attorney Date
County Attorney County Attorney Office 8/24/200910:11 AM
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Approved By
OMB Coordinator
County Manager's Office
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Agenda Item No. 16D3
September 15, 2009
Page 4 of 4
OMB Coordinator
Date
Office of Management & Budget
8/24/2009 2:03 PM
Approved By
Sherry Pryor
County Manager's Office
Management & Budget Analyst
Date
Office of Management & Budget
812512009 12:27 PM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
9/9120098:23 AM