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Agenda 07/28/2009 Item #16D11Agenda Item No. 16D11 July 28, 2009 Page 1 of 10 EXECUTIVE SUMMARY Recommendation that the Board of County Commissioners approves, and authorizes the Chairman to sign, a modification to Disaster Recovery Initiative Agreement #08DB- D3 -09- 21- 01 -A03 between the Florida Department of Community Affairs and Collier County. This modification will add new activities to utilize grant funds previously awarded to the Housing Development Corporation of Southwest Florida, Inc. (f.k.a. Collier County Housing Development Corporation) and Immokalee Helping Our People in Emergencies, Inc. OBJECTIVE: That the Board of County Commissioners approves, and authorizes the Chairman to sign, a modification to Disaster Recovery Initiative (DRI) Agreement #08DB -D3- 09-21-01-A03 between the Florida Department of Community Affairs (DCA) and Collier County. CONSIDERATION: On April 8, 2008, through Resolution No. 2008 -87, the Board of County Commissioners accepted a federally- funded supplemental disaster recovery subgrant agreement with the DCA. Several hurricane hardening projects were established for funding under the Agreement. The Housing Development Corporation of Southwest Florida, Inc. ( HDCSF) and Immokalee Helping Our People in Emergencies, Inc. ( IHOPE) are two projects funded as part of the DRI. A modification is needed to the DRI grant agreement to reflect changes in activities with each of the two aforementioned projects. The HDCSF project is a third utilities generator for the Village of Copeland. DRI grant #07DB- 3 V- 09- 21 -01 -ZO 1, approved by the Board of County Commissioners under agenda item 1 OL on May 23, 2007, funded two generators for the water /sewer system in Copeland. The first project did not contain the funds required to complete the installation of the two generators. Therefore, funds from the second DRI grant shall be used to cover the deficit in the installation costs of the first two generators. The IHOPE project replaces two homes damaged by Hurricane Wilma. IHOPE is using a green build system for the construction of the replacement homes. A formal request has been made by IHOPE to amend the grant agreement, and corresponding subrecipient agreement, to replace three homes, rather than two, and to allocate a portion of the available funds for temporary relocation of the affected homeowners. This modification does not change the funding amount under the agreement. The modification adds additional activities and beneficiaries projects and their corresponding subrecipient agreements. Subrecipient agreements will be modified using a zero dollar change letter pursuant to the Collier County Purchasing Policy. The following table summarizes the changes contained in this modification. Agenda Item No. 16D11 July 28, 2009 Page 2 of 10 HDCSF Activity Funds Engineering $5,750 Original Activities homes with new green homes. $300,000 Total Purchase and install a third generator $69,250 for the water /sewer system in the Modified Activities Village of Copeland. $290,000 Total Provide temporary homeowner $75,000 Engineering $5,750 Modified Activities $300,000 Purchase and install a third generator for the water /sewer system in the Village of Copeland; cover the deficit of funds for costs associated with installation of the first two generators. $69,250 Total $75,000 IHOPE Activity Funds Replace two hurricane damaged Original Activities homes with new green homes. $300,000 Total $300,000 Replace three hurricane damaged Modified Activities homes with new green homes. $290,000 Provide temporary homeowner $10,000 relocation. i Total $300,000 FISCAL IMPACT: This modification has zero impact on the approved budget for this grant and project. No general funds are associated with this project. GROWTH MANAGEMENT IMPACT: Implementation of DRI will help facilitate efforts to meet the goals, objectives and policies set forth in the Housing Element of the Growth Management Plan. Agenda Item No. 16D11 July 28, 2009 Page 3 of 10 LEGAL CONSIDERATIONS: This agreement has been reviewed and approved by the County Attorney's Office. It is legally sufficient for Board action.— CMG RECOMMENDATION: That the Board of County Commissioners approves, and authorizes the Chairman to sign, a modification to Disaster Recovery Initiative (DRI) Agreement #08DB- D3- 09- 21- 01 -A03 between the Florida Department of Community Affairs (DCA) and Collier County. PREPARED BY: Lisa Oien, Grants Support Specialist, Housing and Human Services Agenda Item No. 16D11 July 28, 2009 Page 4 of 10 MODIFICATION NUMBER 3 TO GRANT AGREEMENT BETWEEN THE DEPARTMENT OF COMMUNITY AFFAIRS AND This Modification is made and entered into by and between the State of Florida, Department of Community Affairs, (the Department "), and Collier County , (the Recipient "), to modify DCA Contract Number 08DB- D3- 09- 21- 01 -A03 , award dated May 23, 2008 , ( "the Agreement "). WHEREAS, the Department and the Recipient entered into the Agreement, pursuant to which the Department provided a grant of $2,814,698.15 to Recipient under the Small Cities Community Development Block Grant ( "CDBG ") Program as set forth in the Agreement; WHEREAS, the Department and the Recipient desire to modify the Agreement; NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the parties agree as follows: o Reinstate Agreement 1. The Agreement is hereby reinstated as though it had not expired. o Extend Agreement 2. Paragraph 3, Period of Agreement is hereby revised to reflect an ending date of o Revise Activity Work Plan The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. X Revise Program Budget and Scope of Work 4. The Attachment A, Program Budget and Scope of Work section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget and Scope of Work, which is attached hereto and incorporated herein by reference. Agenda Item No. 16 ©11 July 28, 2009 Page 5 of 10 Modification # 3 DCA Contract Numbe08D13- 1)3- 09- 21- 01 -A03 Recipient: Collier County Page 2 o Change in Participating Parties 5. The Attachment G, Special Conditions section, is hereby modified to delete all references to " ," as the Participating Party, and replace them with " as the Participating Party with the understanding that the Recipient and the new Participating Party will enter into a Participating Party Agreement containing provisions and caveats that meet or exceed the conditions agreed to in the Participating Party Agreement between the Recipient and the original Participating Party. o Inclusion of an Unmet Need as Addressed in the Original Application 6. The Attachment A, Program Budget and Scope of Work section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget and Scope of Work, which is attached hereto and incorporated herein by reference. 7. The Attachment B, Activity Work Plan section of the Agreement is hereby deleted and is replaced by the revised Attachment B, Activity Work Plan section, which is attached hereto and incorporated herein by reference. o Change in Number of Accomplishments and /or Beneficiaries 8. The Attachment A, Program Budget and Scope of Work section of the Agreement is hereby deleted and is replaced by the revised Attachment A, the Program Budget and Scope of Work, which is attached hereto and incorporated herein by reference. All provisions of the Agreement and any attachments thereto in conflict with this Modification shall be and are hereby changed to conform to this Modification, effective as of the date of the execution of this Modification by both parties. All provisions not in conflict with this Modification remain in full force and effect, and are to be performed at the level specified in the Agreement. Agenda Item No. 16D11 July 28, 2009 Page 6 of 10 Modification # 3 DCA Contract Number: 08DB-D3-09-21 -01 -A03— Recipient: Collier County Page 3 IN WITNESS WHEREOF, the parties hereto have executed this document as of the dates set herein. Department of Community Affairs By: Name: Janice Browning Title: Director, Division of Housing and Community Development Date: Recipient Name: By: Name: Donna Fiala Title: Chairman, BCC Date: Approved as to form & legal sufficiency Colleen Greene, Assistant County Attorney ATTEST: DWIGHT E. BROCK, Clerk By: s A w N QC -1 LA U7 i i 1 1 a Agenda Item No. 16D11 July 28, 2009 Page 7 of 10 N w cn rn V 00 � n S D M 0 ca c) 1 My --�CA o-4 C, m , S O; mm A OC �" m *I O_ Z rn � C s z Dm co M M cn LD Ci rD m m x0m C, m m v C w ao C � J � 1 D w S m n 'o 0 O N n 0 C CA 0 ` C c m a o C n m w w i p n u CL CL a 8 m -4 cmn o ro m 0 z � m � � � 3 c n z o 0 v r Z = C M M z M -q A w r N N to ca M z M � T r_ n D Fn co O --+ LNT LNh r- 0 ° W 0 fo H 40 O V CT O N M O O O O O S M c C Z p C) NCO m M 0 c M 0 M ar r O `m n C m N w cn rn V 00 � n S D M 0 ca c) 1 My --�CA o-4 C, m , S O; mm A OC �" m *I O_ Z rn � C s z Dm co M M cn LD Ci rD m m x0m C, m m v C w ao C � J � 1 D w S m n 'o 0 O N n 0 C CA i0 r r in r r ' rD r r r r r i i ig r i r r0 O i i r0 r r i r r r r r r r r r r r r r t r r CO V O) CT Agenda Item No. 16D11 July 28, 2009 Page 8 of 10 M 0 n O n O C 7 0 ci n CD z C v A C) r ME a � � 0-M CO s m C1 OC "m 0� n �z Cs �o M�M J p cn m n m AT 0 N � O QD = O O O 9 W m �v � 'D tr�D O m N O O � D b o co w N_ b O W IINIIINIIHIIIII I����III III M 0 n O n O C 7 0 ci n CD z C v A C) r ME a � � 0-M CO s m C1 OC "m 0� n �z Cs �o M�M J p cn m n m AT 0 N � O QD = O O O 9 W m �v � 'D tr�D O m N O O � D b o co w N_ b O W Agenda Item No. 16D11 July 28, 2009 Page 9 of 10 July 28, 2009 Department of Community Affairs Division of Housing and Community Development Florida Small Cities and Disaster Recovery CDBG Programs 2555 Shumard Oak Boulevard Tallahassee, Florida 32399 -2100 To the Department of Community Affairs: Please accept this modification to a grant agreement between the Department of Community Affairs and Collier County. The modification is for the Disaster Recovery Initiative contract #08DB- D3- 09- 21- 01 -A03, signed by the Collier County Board of Commissioners on April 8, 2008, with an effective date of May 23, 2008. This modification will accommodate the following activities: Revise program budget and scope for service area #4 to continue funding a third utilities generator for the Village of Copeland. Additionally, this modification includes funding for a construction funds deficit for the Copeland Utilities generator project with DRI grant #07DB-3V-09-2 1 -01 -ZO 1. Revise program budget and scope for service area #2 to fund the construction of three replacement homes, allocate $10,000 of the project funds for temporary relocation and increase the number of beneficiaries for this service area. The enclosed modification was approved by the Board of Collier County Commissioners at a regularly scheduled public meeting on July 28, 2009. Sincerely, Donna Fiala Board of Commissioners Collier County, Florida Page 1 of 1 Agenda Item No. 16D11 July 28, 2009 Page 10 of 10 file://C: \AgendaTest \Export\ 133- July %2028, %202009\ 16. %2000NSENT %20AGENDA\ 1... 7/22/2009 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: 16D11 Item Summary: Recommendation that the Board of County Commissioners approves, and authorizes the Chairman to sign, a modification to Disaster Recovery Initiative Agreement #08DB- D3- 09 -21- 01 -A03 between the Florida Department of Community Affairs and Collier County. This modification will add new activities to utilize grant funds previously awarded to the Housing Development Corporation of Southwest Florida, Inc. (f.k.a. Collier County Housing Development Corporation) and Immokalee Helping Our People in Emergencies, Inc. Meeting Date: 7/28/2009 9:00:00 AM Prepared By Lisa Oien DR[ Grant Support Specialist Date Public Services Human Services 7/9/2009 10:52:30 AM Approved By Colleen Greene Assistant County Attorner Date County Attorney County Attorney Office 7/9/2009 11:04 AM Approved By Jeff Klatzkow County Attorney Date County Attorney County Attorney Office 7110/2009 9:19 AM Approved By Marcy Krumbine Director Date Public Services Housing & Human Services 7/1012009 2:10 PM Approved By Frank Ramsey SHIP Program Coordinator Date Public Services Housing and Human Services 7/10/2009 2:53 PM Approved By Kathy Carpenter Executive Secretary Date Public Services Public Services Admin. 7/10/2009 3:21 PM Approved By Marla Ramsey Public Services Administrator Date Public Services Public Services Admin. 7/15/2009 1:53 PM Approved By OMB Coordinator OMB Coordinator Date County Manager's Office Office of Management & Budget 7/1512009 2:44 PM Approved By Sherry Pryor Management & Budget Analyst Date County Manager's Office Office of Management & Budget 7/16/2009 5:16 PM . - Approved By Leo E. Ochs, Jr. Deputy County Manager Date Board of County County Manager's Office 711612009 5:39 PM Commissioners file://C: \AgendaTest \Export\ 133- July %2028, %202009\ 16. %2000NSENT %20AGENDA\ 1... 7/22/2009