Agenda 06/23/2009 Item #16E 6
Agenda Item No. 16E6
June 23, 2009
Page 1 of 7
..~.....-.
EXECUTIVE SUMMARY
Recommendation to award Bid #09.5210, "Fasteners and Wheel Weights
for Fleet", to Parts Associates, Inc. as primary vendor and Lawson
Products, Inc. as secondary vendor. Expenditures on this contract are
estimated to be $70,000 annually.
OBJECTIVE: Obtain Board approval to award Bid #09-5210, "Fasteners and Wheel
Weights for Fleet", to Parts Associates, Inc. as primary vendor and Lawson Products,
Inc. as secondary vendor.
CONSIDERATION: The Fleet Management Department has daily requirements for
fasteners and wheel weights to maintain and repair county vehicles and equipment. A
fastener and wheel weight bid request was posted by the Purchasing Department on
February 20, 2009 and 103 notices were sent to prospective vendors. The
specifications allowed for award to one primary vendor and one secondary vendor. Five
bid proposals were received by the March 12, 2009 closing date, with three of those
being non-responsive.
-
Bid proposals from Florida Tire Supply Co., Merusa Auto, Inc, d/b/a Carquest of North
Naples, and Genuine Parts Co. d/b/a NAPA Auto Parts were considered nonresponsive
because their bids were either incomplete or they did not bid on all categories as
required by specifications.
Parts Associates, Inc., submitted the lowest qualified responsive bid and is
recommended for award as primary vendor. Lawson Products, Inc., is recommended for
award as secondary vendor, The contract term is two years with one 2-year renewal
option.
FISCAL IMPACT: Funds are budgeted in Fleet Management Administration, Fund 521,
to maintain and repair county vehicles and equipment. Expenditures on this contract are
estimated to be $70,000 annually.
GROWTH MANAGEMENT IMPACT: No growth management impact will result from
this action.
LEGAL CONSIDERATION: This item is not quasi-judicial, no ex parte disclosure is
required, requires majority vote only, and is legally sufficient for Board action. - CMG
RECOMMENDATION: That the Board of County Commissioners approves award of
Bid #09-5210, "Fasteners and Wheel Weights for Fleer', to Parts Associates, Inc. as
primary vendor and Lawson Products, Inc. as secondary vendor.
PREPARED BY: Dan Croft, Fleet Management Director
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Page I of I
Agenda Item No. 16E6
June 23, 2009
Page 7 of 7
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16E6
Meeting Date:
Recommendation to award Bid #09-5210, Fasteners and Wheel Weights for Fleet, to Parts
Associates, Inc. as prrmary vendor and Lawson Products, Inc. as secondary vendor.
Expenditures on this contract are estimated to be $70,000 annually.
6/23/200990000 AM
Approved By
Dan Croft
Fleet Management Director
Fleet Management
Date
Administrative Services
6/8/2009 11 :09 AM
Approved By
Jack P. Curran
Purchasing Agent
Purchasing
Date
Administrative Services
6/11/2009 7:34 AM
Approved By
Kelsey Ward
Contract Administration Manager
Purchasing
Date
Administrative Services
6/11/2009 2:48 PM
Approved By
Skip Camp, C.F.M.
Facilities Management Director
Date
Administrative Services
Facilities Management
6/11/20093:49 PM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
6/11/20094:20 PM
Approved By
Jeff Klatzkow
County Attorney
County Attorney
County Attorney Office
Date
6/11/20094:28 PM
Approved By
Laura Davisson
Management & Budget Analyst
Office of Management & Budget
Date
County Manager's Office
6/12/2009 8:30 AM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
6/15/20097:47 PM
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