Agenda 06/23/2009 Item #16E 5
Agenda Item No. 16E5
June 23, 2009
Page 1 of 3
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EXECUTIVE SUMMARY
Recommendation to award Bid #09-5208, "Filters for Fleet Vehicles and
Equipment", to Parts Depot, Inc. as primary vendor and to Genuine Parts
Company d/b/a NAPA Auto Parts, Merusa Auto, Inc. d/b/a Carquest of North
Naples, and Glade & Grove Supply Co., Inc. as secondary vendors.
Expenditures on this contract are estimated to be $70,000 annually.
OBJECTIVE: Obtain Board approval to award Bid #09-5208, "Filters for Fleet Vehicles
and Equipment", to Parts Depot, Inc. as primary vendor and to Genuine Parts Company
d/b/a NAPA Auto Parts, Merusa Auto, Inc, d/b/a Carquest of North Naples, and Glade &
Grove Supply Co., Inc. as secondary vendors,
CONSIDERATION: The Fleet Management Department has daily requirements for
filters to maintain county vehicles and equipment. A filter bid request was posted by the
Purchasing Department on March 2, 2009 and 71 notices were sent to prospective
vendors, The bid allowed for award to multiple vendors, Five bid proposals were
received by the March 18, 2009 closing date, with one of those being noncompliant with
bid specifications,
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Muncie Reclamation and Supply d/b/a Muncie Transit Supply was considered
noncompliant as they could only supply filters in bulk quantities and could not meet
required delivery times.
Parts Depot, Inc. submitted the lowest bid and is recommended for award as primary
vendor. Genuine Parts Company d/b/a Napa Auto Parts, Marusa Auto Inc, d/b/a
Carquest of North Naples, and Glade & Grove Supply Co" Inc. are recommended for
award as secondary vendors. The contract term is two years with two one-year renewal
options.
FISCAL IMPACT: Funds are budgeted in Fleet Management Administration, Fund 521,
to maintain and repair county vehicles and equipment. Expenditures on this contract are
estimated to be $70,000 annually.
GROWTH MANAGEMENT IMPACT: No growth management impact will result from
this action.
LEGAL CONSIDERATION: This item is not quasi-judicial, no ex parte disclosure is
required, requires majority vote only, and is legally sufficient for Board action. - CMG
RECOMMENDATION: That the Board of County Commissioners approves award of
Bid #09-5208, "Filters for Fleet Vehicles and Equipment", to Parts Depot, Inc. as primary
vendor and to Genuine Parts Company d/b/a NAPA Auto Parts, Merusa Auto Inc. d/b/a
Carquest of North Naples, and Glade & Grove Supply Co. as secondary vendors,
PREPARED BY: Dan Croft, Fleet Management Director
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Page 1 of 1
Agenda Item No. 16E5
June 23, 2009
Page 2 of 3
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16E5
Recommendation to award Bid #09-5208, Filters for Fleet Vehicles and Equipment. to Parts
Depot. lnc as primary vendor and to Genuine Parts Company d/b/a NAPA Auto Parts,
Merusa Auto. Inc. d/b/a CARQUEST of North Naples. and Glade & Grove Supply Co, Inc. as
secondary vendors. Expenditures on this contract are estimated to be $70,000 annually.
Meeting Date: 6/23/2009 90000 AM
Approved By
Dan Croft Fleet Management Director Date
Administrative Services Fleet Management 6/8/200910:59 AM
Approved By
Jack P. Curran Purchasing Agent Date
Administrative Services Purchasing 6/11/2009 7:33 AM
Approved By
Scott Johnson Purchasing Agent Date
Administrative Services Purchasing 6/1112009 1: 19 PM
Approved By
Kelsey Ward Contract Administration Manager Date
Administrative Services Purchasing 6/11120092:12 PM
Approved By
Skip Camp, C.F.M, Facilities Management Director Date
Administrative Services Facilities Management 6/11f2009 3:48 PM
Approved By
OMB Coordinator OMB Coordinator Date
County Manager's Office Office of Management & Budget 6/11/20094:19 PM
Approved By
Laura Davisson Management & Budget Analyst Date
County Manager's Office Office of Management & Budget 6/12/20098:43 AM
Approved By
Leo E. Ochs, Jr. Deputy County Manager Date
Board of County County Manager's Office 6f15f2009 7:47 PM
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