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Agenda 06/23/2009 Item #16D 9 Agenda Item No. 1609 June 23, 2009 Page 1 of 26 EXECUTIVE SUMMARY Recommend that the Board of County Commissioners approve and authorize the County Manager or his designee to execute Change Order #1 Contract # 08.5134 for the Caxambas Boat Dock Expansion Project # 80057.1) in the amount of $28,394.00 for the installation of a Boat Lift for the City of Marco Island Fire Department's Rescue Vessel. Also, approve the necessary budget amendment to recognize $42,155.85 in reimbursement fees from the City of Marco Island to cover portion of the improvement cost. The net contractual value of services will total $160,534.00. OBJECTIVE: Provide and install one 20,000 Ib Boat Lift for the City of Marco Island Fire Rescue Vessel as per the terms and conditions of the Sublease Agreement between the City of Marco Island and the Board of County Commissioners dated June 26, 2007. CONSIDERATIONS: On June 26,2007, the Board of County Commissioners entered into a Sublease Agreement with the City of Marco Island to sublease specific premises at the Collier County Parks & Recreation Caxambas Marina for the installation of a Boat Dock & Boat Lift. Article six (6) of the Sublease Agreement authorizes the City of Marco Island's Fire Department exclusive usage of a section of the marina for a Boat Dock & Boat Lift. The "First Amendment" to the Sublease Agreement indicates that the process and installation of the Boat Dock & Boat Lift will be executed exclusively by the Collier County Coastal Zone Management Department. On December 16, 2008, the Board of County Commissioners authorized and approved the award of bid #08-5134 to Williamson Brothers Marine Construction, Inc. for the construction of the Caxambas Boat Dock Expansion Project. The scope of work included changes to the existing site conditions by expanding the docks, adding a new floating ramp access, installing a new floating dock, fishing pier, and a boat dock exclusively for the City of Marco Island Fire Department's rescue vessel. However, the City of Marco Island's specifications and details for the Boat Lift portion of the project were not initially included in the bidding documents. Subsequent to the award of contract, the Boat Lift specification details were issued to the contractor for the cost of the material & labor to install the Boat Lift. This change order #1 in the amount of $28,394.00 covers the cost for the installation of the Boat Lift as required per Article 6 (six) of the Sublease Agreement. For further consideration, according to Article 5 (Five) the Sublease Agreement all costs in connection with the Boat Dock & Boat Lift is the sole responsibility of the City of Marco Island. Staff is currently in the process of executing an invoice to the City of Marco Island for the reimbursement of all fees and costs associated with the scope of work for the Boat Dock & Boat Lift in the amount of $42,155.85. - Agenda Item No. 1609 June 23, 2009 Page 2 of 26 FISCAL IMPACT: The initial source of funding for this project has been previously allocated and budgeted within FY 08-09 Parks and Recreation Capital Improvement Fund 306, in the Caxambas Dock and Seawall Improvement Project No. 80057. A budget amendment is needed to recognize the City of Marco Island's reimbursement fees in the amount of $42,155.85 and to increase the Caxambas Dock and Seawall Improvement Project 80057. GROWTH MANAGEMENT IMPACT: This project is consistent with the Growth Management Plan Objective 1.3, Policy 1 .3.2, to ensure that access to waterways remains available to the general public. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office. This item is not quasi-judicial, and as such ex parte disclosure is not required. This item requires majority vote only. This item is legally sufficient for Board action. - CMG RECOMMENDATION: Recommend that the Board of County Commissioners approve and authorize the County Manager or his designee to execute Change Order #1 Contract # 08-5134 for the Caxambas Boat Dock Expansion Project # 80057.1 in the amount of $28,394.00 for the installation of a Boat Lift for the City of Marco Island Fire Department's Rescue Vessel. Also, approve the necessary budget amendment to recognize $42,155.85 in reimbursement revenue from the City of Marco Island to cover portion of the improvement cost. The net contractual value of services will total $160,534.00. PREPARED BY: Clint L. Perryman, CGC, Project Manager, Coastal Zone Management Department. .- Page lof2 Agenda Item No. 1609 June 23, 2009 Page 3 of 26 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 1609 Recommendation that the Board of County Commissioners approves and authorizes the County Manager or his designee to execute Change Order #1 Contract #08-5134 for the Caxambas Boat Dock Expansion Project #80057.1 in the amount of $28,394.00 for the installation of a boat lift for the City of Marco Island Fire Departments Rescue Vessel. Also, approve the necessary budget amendment to recognize $42,155.85 in reimbursement revenue from the City of Marco Island to cover portion of the improvement cost. The net contractual value of services will total $160.534.00. Meeting Date: 6/23/2009 9:00:00 AM Approved By Clinton Perryman Project Manager Date Public Services Coastal Zone Management 6/5/20093:58 PM Approved By Gary McAlpin Costal Project Manager Date Public Services Coastal Zone Management 6/5/20094:10 PM Approved By Kathy Carpenter Executive Secretary Date Public Services Public Services Admin. 6/5/20094:31 PM Approved By Marla Ramsey Public Services Administrator Date Public Services Public Services Admin. 6/8/200912:40 PM Approved By Colleen Greene Assistant County Attorner Date County Attorney County Attorney Office 6/8/20094:26 PM Approved By Kelsey Ward Contract Administration Manager Date Administrative Services Purchasing 6/9/2009 8:48 AM Approved By OMB Coordinator OMB Coordinator Date County Manager's Office Office of Management & Budget 6/10/2009 1 :36 PM Approved By Jeff Klatzkow County Attorney Date County Attorney County Attorney Office 6/11/20095:18 PM Approved By Susan Usher Senior ManagemenUBudget Analyst Date County Manager's Office Office of Management & Budget 6/15/20092:12 PM Approved By Leo E. Ochs, Jr. Deputy County Manager Date Board of County file://C:\AgendaTest\Export\ I 32-June%2023,%202009\ 16.%20CONSENT%20AGENDA \ I... 6/1 7/2009 Page 2 of2 Agenda Item No. 1609 June 23, 2009 Page 4 of 26 Commissioners County Manager's Office 6/15/2009 4: 11 PM file://C:\AgendaTest\Export\ 132-June%2023,%202009\ 16.%20CONSENT%20AGENDA \ 1... 6/17/2009 FIRST AMENDMENT SUBLEASE AGREEMENT FOR BOAT LIFT AND DOCK AT CAXAMBAS MARINA I Agenda Item No. 1109 June 23, 2 09 Page 5 0 26 I I This First Amen~ent to the Sublease Agreement for Boat Lift and Dock at Caxambas Marina. made this .JY!rday of O~bel( :..... 2008, (hereinafter "First Amendment"), is entered into by and between Collier ounty (heremafter "COUNTY"), and the Ctty of Marco Island (hereinafter "MARCO ISLAND"). WITNESSETH: WHEREAS, the COUNTY and MARCO ISLAND entered into a Sublease Agreement for Boat Lift and Dock at Caxambas Marina dated June 26, 2007 (the "Agreement"); and WHEREAS, the COUNTY and MARCO ISLAND desire to further amend the tenns of the Agreement. NOW, THEREFORE, in consideration of valuable consideration and the premises and mutual covenants hereinafter set forth, the parties agree as follows: 1. Article 6 of said Agreement is hereby deleted in its entirety retroactively to the effective date of the Agreement. The following provision shall replace Article 6. Collier County, Coastal Zone Management, shall be responsible for the design, permitting, and construction of the boat dock improvements to be constructed in conjunction with the existing Caxambas Boat Dock expansion project, the boat dock plans and specifications shall be reviewed by the Sublessee for adequate sufficiency. 2. Except as provided herein, the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed by their duly authorized officers and their official seals, hereto affixed the day and year first written a~'>;iJ'. . .{\':i.. J'~.:., /.>.... ...... ~/" A'I"IBSTr':'- .... ". ~'. OF ~:- .. ."..... . ",' P- . Jft' ,E;'BR()C~CLERK ! : '. ,"":"'k IS A~'~g-Jgtt~SSEE: DATED:ger "\2~g CITY OF MARCO ISLAND Approved as to form and legal sufficiency: D~AAJL- Colleen M. Greene Assistant County Attorney 1-6elitJ~tE1~ N<i. 1609 Lr...JJtme 2~, 2009 Page 6 of 26 File # SUBLEASE AGREEMENT FOR BOAT LIFT AND DOCK AT CAXAMBAS MARINA THIS SUBLEASE AGREEMENT FOR BOAT LIFT AND DOCK AT CAXAMBAS MARINA C Agreement') made this ,.;( b~ day of "3 LA.. Y\. -e.-. , 2007, by and between COLLIER COUNTY, a political subdivision of the State of FLORIDA, whose mailing address is 330] East Tamiaml Trai], Naples, Florida 34] 12, hereinafter referred to as SUBLESSOR, and the City of Marco Island, hereinafter referred to as SUBLESSEE. WITNESSETH In consideration of the mutual covenants contained herein, and other valuable consideration, the parties a!,'Tee as follows: AR TICLE 1. Demised Premises SUBLESSOR hereby Subleases to SUBLESSEE and SUBLESSEE hereby subleases from SUBLESSOR the property described as a portion of submerged land located at Caxambas Marina located at 909 Collier Court, Marco Island, Florida, as shown on the attached Exhibit 'A,' which is attached to and made apart of this Agreement, for the sole purpose of installing, operating and maintaining a boat lift and dock for the CITY'S fire rescue and police vessels, hereinafter referred to as Demised Premises. This A!,'Tcement is subject to the Lease described in Article 4 below. SUBLESSOR hcreby !,'Tants to SUBLESSEE a non-exclusive access easement, throughout the life of this Lease, for free access to the Oemised Premises seven (7) days a week, twenty-four (24) hours a day. SUBLESSOR shall provide SUBLESSEE with any key or codes required to access the Demised Premises after SUBLESSOR'S normal hours of operation. SUBLESSEE covenants and agrees not to use, occupy, suffcr or permit said Demised Premises or any part thereof to be used or occupied for any purpose contrary to the terms of this agreement, law or the rules or regulations of any public authority. AR TICLE 2. Term of Sublease Agreement SUBLESSEE shall have and hold the Demised Premises for a term of twenty (20) months commencing on August 1,2007 and ending April 6. 2009. This Agreement shall automatically renew for one (1) additional term of two (2) years. following the initial twenty (20) month term, provided that SUBLESSEE is not in default of any terms and conditions herein, unless temlinated before the initial twenty (20) months as provided for herein. SUBLESSOR, however, reserves the right to terminate this Agreement, with reasonable cause, upon ninety (90) days prior written notice of such termination to SUBLESSEE at the address set forth in ARTICLE 12 of this Af,'Teement. Said notice shall be effective upon actual receipt by SUBLESSEE. ARTICLE 3. Rc;m SUBLESSEE hereby covenants and agrees to pay as rent for the Oemised Premises the sum of One Dollar and 00/100 Cents ($1.00) per annum upon the anniversary date of the execution of this Af,'Teement. ARTICLE 4. Approval ofSUBLESSEE"S Use by State This Sublease Agreement shall be in effect only after SUBLESSOR'S receipt of written acknowledgment of the SUBLESSE'S intended uses from the Board of Trustees of the Internal Improvement Trust Fund of the State of Florida Sovereignty Submerged Lands Sublease "-----------.--.----. -----.------.- Sublease Agreement Caxambas Marina Page 2 of6 Agenda Item No. 1609 16 U'") 3 Jjl...ne ~3, 2009 'fags 7 of 26 Agreement Renewal ('Trust') Agreement (hereinafter referred to as 'Submerged Land Lease') between the Trust and SUBLESSOR, dated April 6, 2003 and terminating April 6, 2008. ARTICLE 5. Other Exoenses and Charges SUBLESSEE shall pay all expenses for the installation, permitting, maintenance and operation of the boat lift and dock and, if applicable, any utility charges pertaining to water, sewer, electric and trash collection rendered upon the Demised Premises for SUBLESSEE'S use. ARTICLE 6. Modifications to Demised Premises Prior to making any changes, alterations, additions or improvements to the Demised Premises, SUBLESSEE will provide to SUBLESSOR all proposals and plans for alterations, improvements, changes or additions to the Demised Premises for SUBLESSOR'S prior written approval, specifying in writing the nature and extent of the desired alteration, improvement, change, or addition, along with the contemplated starting and completion time for such project. SUBLESSOR or its designee will then have sixty (60) days within which to approve or deny in writing said request for changes, improvements, alterations or additions. SUBLESSOR shall not unreasonably withhold its consent to any alterations, improvements, changes or additions proposed by SUBLESSEE. If after sixty (60) days there has been no written rejection delivered by SUBLESSOR to SUBLESSEE regarding said proposals or plans, then such silence shall be deemed as an denial to such request of SUBLESSEE. SUBLESSEE covenants and agrees in connection with any maintenance, repair work, erection, construction, improvement, addition or alteration of any authorized modifications, additions or improvements to the Demised Premises, to observe and comply with all then and future applicable laws, ordinances, rules, regulation, and requirements of the United States of America, State of Florida, County of Collier, and any and all governmental agencies having jurisdiction over the Demised Premises. All alterations, improvements, and additions to said Demised Premises shall at once, when made or installed, be deemed as attached to the freehold and to have become property of SUBLESSOR. Prior to the termination of this Agreement or any renewal term thereof, or within thirty (30) days thereafter, if SUBLESSOR so directs, SUBLESSEE shall promptly remove all such additions, improvements, alterations, fixtures and installations which were placed in, on or upon the Oemised Premises by or on behalf of SUBLESSEE, and which are designated in said notice, and repair any damage occasioned to the Demised Premises by such removal and in default thereof. If after notice to LESEE, SUBLESSEE fails to timely undertake and complete said removal, SUBLESSOR may complete said removals and repairs at SUBLESSEE'S expense. SUBLESSEE acknowledges that a contractor will be chosen according to the SUBLESSEE'S purchasing policy through the bid process for the installation of the boat lift and dock. SUBLESSEE understands that SUBLESSEE is required to obtain all necessary local, State, Federal permits, whichever is/are applicable in order to install the boat lift and boat dock. SUBLESSEE'S contractor shall be required to provide SUBLESSOR'S Risk Management Department with proof of insurance as follows: 1. Amount of coverage required: a. Workers' Compensation - The SUBLESSEE'S contractors shall maintain in force for the duration of their contract statutory workers' compensation benefits as defined by Ch. 440, Fla. Stat., encompassing all operations contemplated by their contract or agreement to apply to all employees regardless of the number of employees. Owners, partners and or corporate officers may be exempted per State Law. Employers' liability will have minimum limits of: $100,000 per accident $500,000 disease limit $100,000 disease limit per employee 2 Sublease Agreement Caxambas Marina Page 3 of6 lAj3e?-c;;Ia Item NO.. 1609 o U )the 2~, 2009 ~ge 8 of 26 b. Commercial General Liability - The contractor shall maintain in force for the duration of this contract commercial general liability coverage and shall apply to premises andJor operations, products and/or completed operations, independent contractors, contractual liability exposures with minimum limits of: $500,000 bodily injuries per person (BI) $500,000 bodily injury per occurrence (BI) S I 00,000 property damage (PO) or $1,000,000 combined single limit (CSL) ofB! and PD c. Maritime Remedies (if a vessel is used in the operations) - The SUBLESSEE'S contractors shall maintain in force for the duration of their contract a minimum limits of liability of 5500,000 per occurrence for General Maritime Laws, including but not limited to: Maintenance & Cure; Unseaworthiness; Wrongful Death; Jones Act; Death on the High Seas Act; Longshore and Harbor Workers' Act; Protection and Indemnity; d. Business Auto Liability - The vendor shall maintain in force for the duration of this contract business automobile liability. Coverage shall apply to all owned, hired and non-owned vehicles use with minimum limits of: $100,000 bodily injury per person (BI) 5300,000 bodily injury per occurrence (B!) $100,000 property damage (PO) or $300,000 combined single limit (CSL) of BI and PD 2. Verification of Coverage: a. Ten (l0) days prior to the commencement of any work under this contract a certificate of insurance will be provided to the SUBLESSOR'S Risk Management Department for review and approval. The certificate shall provide for the following: I. "ColJier Cowlty. City of Marco Island, and their agents, employees, and public officials" will be named as an "Additional Insured" on the SUBLESSEE'S contractors General Liability po licy. 2. Collier County will be given thirty (30) days notice prior to cancellation or modification of any stipulated insurance. Such notification will be in writing by registered mail, return receipt requested and addressed to the Collier County Purchasing Department (3301 Tamiami Trail East. Building G, Naples, FL 34112). 3. Special Requirements: a. The SuBLESSEE'S Conlractors wiii provide appropriate "Indemnification" clause shall be made a provision of the contract. b. It is the responsibility of the general contractor to insure that all subcontractors comply with all insurance requirements. ARTICLE 7. Access to Demised Premises SUBLESSOR, its duly authorized agents, representatives and employees, shall have the right after reasonable oral notice to SUBLESSEE, to enter into and upon the Demised Premises 3 Sublease Agreement Caxambas Marina Page 4 of6 A9fnjla Item No. 1609 J. 0 ~~ 1'(J, 2009 Pa'g~ ~ 26 or any part thereof at all reasonable hours for the purpose of examining same and making repairs or janitorial service therein, and for the purposes of inspection for compliance with provisions of this Sublease Agreement. SUBLESSEE shall have unrestricted non-exclusive access to all pubic areas on the Demised Premises for purposes of accessing the Demised Premises and for the parking of SUBLESSEE'S Fire and Rescue and Police vehicles. ARTICLE 8. Assignment and Subletting SUBLESSEE covenants and agrees not to assign this Sublease Agreement or to sublet the whole or any part of the Demised Premises, or to pennit any other persons, other than another agency under the SUBLESSEE'S jurisdiction, to occupy same without the prior expressed written consent of SUBLESSOR. Any such assignment or subletting, even with the consent of SUBLESSOR, shall not relieve SUBLESSEE from liability for payment of rent or other sums herein provided or from the obligation to keep and be bound by the terms, conditions and covenants of this Agreement. The acceptance of rent from any other person shall not be deemed to be a waiver of any of the provisions of this Agreement or to be a consent to the assignment of this Agreement or subletting ofthe Demised Premises. ARTICLE 9. Indemnity and Insurance "Each party shall be liable for its own actions and negligence and, to the extent permitted by law, Marco Island shall indemnify, defend and hold harmless Collier County against any actions, claims or damages arising out of Marco Island's negligence in connection with this Agreement, and Collier County shall indemnify, defend and hold hannless Marco Island against any actions, claims, or damages arising out of Collier County's negligence in connection with this Agreement. The foregoing indemnification shall not constitute a waiver of sovereign immunity beyond the limits set forth in Florida Statutes, Section 768.28, nor shall the same be construed to constitute agreement by either party to indemnifY the other party for such other party's negligent, willful or intentional acts or omissions." ARTICLE 10. Maintenance SUBLESSEE shall, at its sole cost and expense, keep the Demised Premises clean at all times. If said Demised Premises are not kept clean in the opinion of SUBLESSOR, SUBLESSEE will be so advised in writing. If corrective action is not taken within thirty (30) days of the receipt of such notice, SUBLESSOR will cause the san1e to be cleaned and corrected and SUBLESSEE shall assume and pay all necessary cleaning costs and such costs shall constitute additional rent which shall be paid by SUBLESSEE within thirty (30) days of receipt of written notice of costs incurred by SUBLESSOR. ARTICLE II. Default SUBLESSEE shall, in no event, be charged with default in the performance of any of its obligations hereunder unless and until SUBLESSEE shall have failed to perform such obligations within thirty (30) days (or such additional time as is reasonably required to correct such default) after notice to SUBLESSEE by SlJBLESSOR properly spe;:ifying wherein SUBLESSEE has failed to perform any such obligations. Failure of SUBLESSEE to comply with any provision or covenant of this Agreement shall constitute a default, SUBLESSOR may, at its option, terminate this Agreement after sixty (60) days written notice to SUBLESSEE, unless the default be cured within the notice period (or such additional time as is reasonably required to correct such default). SUBLESSOR shall in no event be charged with default in the performance of any of its obligations hereunder unless and until SUBLESSOR shall have failed to perform such obligations within thirty (30) days (or such additional time as is reasonably required to correct 4 Sublease Agreement Caxambas Marina Page 5 of6 A91"'cJ' Item No. 1609 J. 0 Jun~21l., 2009 Pi=l~~ of26 such default) after notice to SUBLESSOR by SUBLESSEE properly specifying wherein SUBLESSOR has failed to perform any such obligations. Failure of SUBLESSOR to comply with any provision or covenant of this Agreement shall constitute a default, SUBLESSEE may, at its option, terminate this Agreement after sixty (60) days written notice to SUBLESSOR, unless the default be cured within the notice period (or such additional time as is reasonably required to correct such default). ARTICLE 12. ~otices Any notice which SUBLESSOR or SUBLESSEE may be required to give to the other party shall be in writing to the other party at the following addresses: SlJBLESSOR: Board of County Commissioners c/o Real Estate Services Administration Building 3301 Tamiami Trail East Naples, Florida 34112 SUBLESSEE: City of Marco Island 50 Bald Eagle Drive Marco Island, Florida 34145 Attention: City Manager ec: Office of the County Attomey Director, Parks and Recreation Dept. ARTICLE 13. Surrender of Premises SUBLESSEE covenants and agrees to deliver up and surrender to SUBLESSOR possession of the Demised Premises upon expiration of this Ab'Teement, or its earlier termination, broom clean and in as good condition and repair as the same shall be at the commencement of the term of this Agreement or may have been put by SUBLESSOR or SUBLESSEE during the continuance thereof. ordinary wear and tear and damage by fire or the elements beyond SUBLESSEE'S control excepted. ARTICLE 14. General Provisions SUBLESSOR and SUBLESSEE fully understand that the police and law enforcement security protection provided by law enforcement agencies to the Demised Premises is limited to that provided to any other business or agency situated in Collier County, and SUBLESSEE acknowledges that any special security measures deemed necessary for additional protection of the Demised Premises shall be the sole responsibility and cost of SUBLESSEE and shall involve no cost or expense to SUBLESSOR. SUBLESSEE expressly agrees for itself, its successor and assigns, to refrain from any use of the Demised Premises which would interfere with or adversely affect the operation or maintenance of SUBLESSOR'S standard operations. SUBLESSOR shall provide SUBLESSEE with a copy of SUBLESSOR'S Submerged Land Lease with the Trust and SCBLESSEE shall bc required to adhere to all of the conditions for conducting its operation and watercraft operations as specified in the Submerged Land Lease. ARTICLE IS. Radon Gas In compliance with Section 404.056, Florida Statutes, all panics are hereby made aware of the following: Radon is a naturally occurring radioactive gas that, when it has accwnulated in a building in sufficient quantities, may present health risks to persons who arc exposed to it over time. Levels of radon that exceed federal and state guidelines have been found 111 buildings in Florida. Additional infonnation regarding radon and radon testing may be obtained from your County Public Health Department. ARTICLE 16. Effective Date 5 Sublease Agreement Caxambas Marina Page 60f6 ~~dP! I~~o. 1609 ~O : I ~3, 2009 F5age 11 of 26 This Sublease Agreement shall become effective upon execution by both SUBLESSOR and SUBLESSEE. ARTICLE 17. Governing Law This Sublease Agreement shall be governed and construed in accordance with the laws of the State of Florida. IN WITNESS WHEREOF, the parties hereto have hereunder set forth their hands and seals. AS TO THE SUBLESSOR: DATED:~ ATTEST: .,f! .. ~:1r't DWIGH.l';'E. BR()CK,':~lerk . ...ft..' .' BYlYI~~ DePuty CleJ;k , .~ . .~t II 'to.. eft. ~".." 1 S 19nat.er!l o~ 1.;. " BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA BY U4I JAM~OLETT A, Chairman AS TO THE SUBLESSEE: DATED: 4~ ZL,-Dl .-----: . CITY OF MARCO ISLAND By:4.tJ~ A. WILLIAM MOSS, City Manager LA Approved as to form and legal sufficiency: (I (f(fCCl..01r'7!f1k'C 1t....Y-. Colleen M. Greene, Assistant County Attorney ~v.~ Richard D, Yov ich, City Attorney Item # l(CDa~ Agendll ,,1"1' J 01 Date ~ Date IIf.,,,,,/01 Reed ~ 6 EXHIBIT A I Pao~ I i ~ <( ~-+ t 1 I I I / / / ~ / /~ / .., v / /f'" " ~'- c~/ ~ I / --.1', / V ( .{ I ," '\, 1/ -L~./ .~. to. '1 ~ ~ / ,r;f / / / / " '1 " . I .I ' I i .1 :11 II ,: / / / 'I I i I I j I \1 I ~. .' ..... "'" , \ I -:j i \ , , ~ p C> - J I L ~ ~ /, I ... ~) 1 .~ ,~ ~ <..., t- .y :- I- IJ c .2 n J 2 iii c: 0 0 Gl c: (I) ';;: j III ~ :i ., N l\I po.,: E;... Gl ,g II c: ~ -! f-. ::l ci~ .., Ji~ ~ ~ .. iC E~ 8! 8~ z-+- Agenda 1fi50.~, 6,' ! 4 J n 3, 20 ~ 2' elf ? Q ~ c;;l '0 ..:1....-. . It II 1.,1 ( I I ~ 001 l;; 01:; <:~ ~i== -.. 8. cel:! .0(0 ~... ...." ...- ou >i ..... G~ g ... CI .+. " Agenda 11t~. 1.,. Q~.. 4 J J , 200 1 3lef INVOICE BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY COURTHOUSE COMPLEX FINANCE DEPARTMENT PO BOX 413016 NAPLES, FLORIDA 34101-3016 Agenda Item No. 1609 June 23, 2009 Page 14 of 26 Invoice: No.44206 5/cA9/0J ,. TO: c.. iT y OF ~A~t.D -:Cb~Ntj. C/o n t LL -t-\ A €La- \ <::.,("'\ r-J "~~) ~L-~ tb..C~l ~ ~.~ \~~ Jv\A.RL.."J ISL.AN~I \='"L 34- \ 4~ Oate: Department: c...z. Iv\. Phone: OL5~-~'3q ~9t:,~ , DUE ANO PAYABLE UPON RECEIPT [BOARD DEPARTMENTS ONLY - CHARGES EXPENSED UPON RECEIPT OF YELLOW COpy IN FINANCE] /t<. '€. ~~- vt DESCRIPTION , N Q':':\'S.TS at E~ AMOUNT \ / =c:::< +=" L. - t=...-.....J t::'Nr. JF_ER.ING. '~\ l~ " ~3 .;;LL./~ 17- 3<6 13~ 10 '" N.O"TE ~ ~EE ~\\ '1 E /"JTS TOTAL AMOUNT $ Jf.;t .....h' I ~;:; MAKE CHECKS PAYABLE TO: COLLIER COUNTY BOARD OF COUNTY COMMISSIONER~#'~('~ii~)f~" DETACH AND MAIL THIS PORTION WITH YOUR CHECK TO: FINANCE DEPARTMENT PO BOX 413016 NAPLES, FLORIDA 34101-3016 ( f ft~ M c Ci.Jp.~ t{ ~ j if r REVENUE ACCOUNT COST CENTER OBJ.IREV. CODE i'XI....' I r7 33 73(;,1) I PROJECT !?,y,;;:,:"I Ii t..)'__'-' lill Invoice: No. 44206 Amt. Ene!.: NRNo.: CUSTOMER INVOICE; BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY COURTHOUSE COMPLEX FINANCE OEPARTMENT PO BOX 413016 NAPLES. FLORIDA 34101-3016 Agenda Item No. 16D9 June 23, 2009 Page 15 of 26 Invoice: No.44206 15/ C), 9/01 I- Date: TO: n ----- ~ IT Y C:;F ~1~<'-O l~~N'D c.; 0 J:) \ LL +\ f\ l2.J2- \ ~C"\ r--f '-~') ~\....~ E"~G,L '2: ':"\)R.. \ ~~ . Jv\I\RLn I.s LAN D \ ~L 34- \ q~ Department: C...:z. tv\ Phone: ;)..6~~. k: 139 ~9 t ~ I DUE AND PAYABLE UPON RECEIPT [BOARD DEPARTMENTS ONLY - CHARGES EXPENSED UPON RECEIPT OF YELLOW COPY IN FINANCE] DESCRIPTION AMOUNT ~N Q o . ;2}-J ~ ,'7tr 3CZ 0 1'3, 10 ~aTE '. ~EE ~\\ N( JOC. 'I ENTS TOTAL AMOUNT $1~ "lg5 MAKE CHECKS PAYABLE TO: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS J ~ fVJ c. ~ 'Iq,fOi DETACH AND MAil THIS PORTION WITH YOUR CHECK TO: FINANCE DEPARTMENT PO BOX 413016 NAPLES, FLORIDA 34101-3016 ~ Mc:~ ~(41(jr REVENUE ACCOUNT COST CENTER OBJJREV CODE i004 j'7 . ~a Invoice: No. 44 20 6 Amt. Enel.: NRNo.: CUSTOMER , ; II\. eUntonPerryman From: Sent: To: Cc: Subject: Attachments: ::::~4 ~~ ~ Friday, April 06,200710:50 AM 'dblalock@cityofmarcoisland.com' McAlpinGary; 'Peggy Granr Boat Dock Expansion for Fire & Rescue Vessel Additional Design fees for City's Fire Vessel Baot Dock.pdt Agenda Item No. 16D9 June 23, 2009 Page 16 of 26 Don. In an effort to reduce the complicated processing of dual agency roles, we will continue the initiative of making the changes to the Caxambas Boat Dock ExDansion Proiect to accommodate the City's reouest for a Fire & Rescue Vessel boat SliD. However, as previously discussed there are additional design fees from Johnson Engineering to facilitate this request in the amount of $5.096..75. We will coordinate the changes with JE and process the required compensation for services with a "Change QrQ.t.( under our existing contract. Therefore, the City of Marco Island will be required to compensate the County directly for the associated cost. To reduce the overall Rnet costR to the City of Marco Island we will apply the credit in connection with the required application fees in the amount of $1.854.00 that the City has agreed to waive. Thus, the difference in the amount required from the City will be $3.242.75 respectively. Please consider this alternative solution to finalize this matter so that we can continue moving forward with the completion of this project. Please feel free to contact me with any questions or comments regarding this matter. Also, I have attached the document from JE regarding the cost for the additional design services for the convenience of your review. Thank you. Clinton L. Perryman, CGe, PMP Project Manager Coastal Zone Management Department 3300 s.nta Barbara Blvd. Naples, Fl. 34116 PH 239.304.4245 Fax 239.530.6531 clintont'JfHf'lm1antll.co/lieraov. net CONFIDENTIALITY NOTICE: Please be adVised this email message IS for the sole use of the intended recipient(s). Any unauthorized usage. disclosure, or distribution is strictly prohibited. If transmitted in error please acknowledge the transmission, discard and disregard. 1 \ . ."-';~~ ';'# 1 (") 1-1 N ~(~) N SIHtE 1946 _. ENGINEERING April 6, 2007 Mr. Ointon L. P~ COC, PMP Project Manager Coastal Zone Management Department Comer County Public Services 3300 Santa Barbera Boulevard Naples, FL 34116 Roe: Caxambu Park Dock ExpanIion Proposal for additiODll Design and Ensineerins Services related to City of Marco bland Fire and ReIcue Modifications to Cout Gum'd Dock Dear Mr. Perryman: This letter illUbmitted to provide ID outlino of the additicmal Deaign and PermittiDa Services for the referenced project in accordance with the direction received in your e-mail to Peggy Grant dated April 3. 2007. It is our undentaDdiDg that the proposed supplemental DeIip Engineering Services is to accommodate one additioDal boat slip. Sued on the identified need. we are pleased to offer the following services: Site Plan ~ - CONSULTANT will meet and coordinate with CLIENT to discuss cbugee to the existiD8 Coast Guard Dock It Caxalr'hu Put to accommodate an extra bolt slip. CONSULT ANT will modify the Cv.mhu Dock drawiDg .. pnMouIly submitted to and cooceptuaUyippl'Ovecl by Florida Department ofEnviroamenttl Protection (mEr - File No. 11-191321..0(3) and the drawing set pnMoualy IUbmitted to the U.S. Army Corps of Engineers (ACOE - File No. SA12006-1270) to incorpcnte site plan cbaDaes neceSlll'Y to accommodate the extra boat slip. Fee Esti..te: S4,23fi.75 ............ ...,....._ ..DE, aDd ACOJ: - CONSULTANT will aJbmit the nMsed drawin8 set to IDEP and ACOE with letter of explanation regard.iDa modifiClltions of the Coast Guard dock for City rn aad B.eIeue veuel. Iftbe submiual oftbe modificltionuo the Coast Guard dock (for Fire and Rescue boat slip) re8Ult in requests.for lIdditional information from FDEP or the ACOE, or, if it is determined that the Public Notice issued. by the ACOE on February 23, 2007 needs to be re-issued. CONSULTANT will provide CLIENT with a contract addendum to oow:r additional scope of work related to theBe items. Pee .........: S480.oe 2350 Stanford Court . Naplea. Florida H 112 (239) 434-0333. Fax (239) 43-4-9320 . .. Agenda Item No. 16D9 June 23, 2009 Page 18 of 26 " Mr. Clinton L. Perryman, COC, PMP April 6, 2007 P.2 ScwIPftitnt 8alun~ undll- - CONSULTANI' wiD revile the draft ~ IICMlnIip IUbmerpd 1aadI Ieae drawins to iDdl_ the modific:Idoas to die Coat Guard Dock to ~ate tile City'. Fire aDd lleecuo w.eI. F.. &-. -tft S4a.1O Total F..'...... S5.eN. 75 We appreciIa ~ oppodUIIity IDd look b waaI to work:iDa with :JOU 011 daiJ pR)jecl If }IOU haw my CG..lln6~" or Q1*tionI 011 the ICOpe aDd .w. DOted herein. pi.. ooraet me at 239-434-0333. SiDcInly. IOIINSON I'.NGINIZJUNG, INC. ;!~ $ 41J; Alan S. EI-UrtiW, P.E. PRJjoct Director B;I:alIO:!S'73V ~ v -,. Ala 1D ~.......... ~ ....... ~.;, . I z _.; Agenda Item No. 1609 June 23, 2009 Page 19 of 26 I I I ~ m III ; Jig ~ ~ i i I I I II'. II .'-",", -'~'~_"l,~ ,.'it' .' )f.3.3~:J .1SnOH3.>!o;VS ( ~>~ o<z ~t.>8 ~ -q: a.. tr) ~ r- ~ CJ -0 ~ ~ ~ .8 II 0- ..J \!) Vl ... ~ ~ u.I fa u.I ~ Ii l:Lo <<'II') <<'I -~O.. ; ~& U!I')~!ci ..........J ........... .~ ~~N ...~:e! N~I~~ c.,:, Z ...... a:::: L&.I L&.I z: t-4 c.,:, :z: w h .lC-o ~~ J""; Ii ~ 8~ Agenda Item No. 1609 June 23,2009 Page 20 of 26 -,_..*-....--_.._,-_.~~-~--,....,,'-~-_.._. ~.....-...__._---..~.._.,...--."'--- From: Don Blalock [mallt:o:zoning@cityofman:olsland.com] Sent: Tuesday, September 12, 2006 2:07 PM To:~ate.J Cc: Peggy Grant; Chris Hagan; Bryan Milk; Chris Byrne SubJ-ct: Re: Caxambas Park Joe, I just wanted to let you know that Peggy Grant of Johnson Engineering (JEr) is correcting one last item on sheet four (4) for submittal of the dock extension perm it, however the bulk of it looks great. I have reserved a place on the Planning Board's agenda for their October 20th meeting. All Planning Board meetings are held at Mackel Park (1361 Andalusia Terrace ). Please either have your staff or JEI fill out our Boat Dock Extension Petition and either fax it, or email to me so that we can start the notification process rolling. The link for the petition applications is: http://www.cityofmarcoisland.com/Public Documents/FOOOOF7D 1/ Once you are at that web page select application number PF-11 Boat Dock Extensions. It is in MS Word format so your staff should be able to type in all of the responses. In addition, I spoke to Chief Byrnes and Bryan Milk today regarding the proposed dock at Caxambas Park. Unfortunately. I was not in attendance at the last meeting, however Mr. Milk stated that the plans did not show enough detail for review purposes, and indicated that the plan set needed revisions to show the shift of the Fire/Police dock (due to DEP riparian line requirements) and dock details. Mr. Milk was not aware that there would be a charge for revising these drawings in order to show each of our facilities on one plan. Deputy Fire Chief Byrnes told me that Safety Services (FireJPolice) agreed to pay for the actual construction costs of their portion of the project, but no mention was made about additional cost for the designlpennitting portion of the FirelPolice dock. For your information, the City is waiving the $1,854 permitting and review fee for the County's extension request, which the County would have paid if they were submitting their own dock extension request In addition, City staff is in full support of the County's 64-foot extension request and will state so in their staff report to the Planning Board and City Council. In closing, staff believes the additional engineering and permitting expenses under consideration will be outweighed by costs incurred by City staff for review, preparation, and notification to contiguous multi-family condominium owners. 1/19/2007 Agenda Item No. 1 EHS9 June 23, 2009 Page 21 of 26 Thank you for your help in this matter. Donald R. Blalock, Jr. Zoning Administrator/GIS Manager City of Marco Island 50 Bald Eagle Drive Marco Island, Florida 34145 239-389-5013 db Is 10ck@cityofl1':'-~I(;oisland. com Latitude: 2556' 17" N I Longitude: 81 42' 55" W "delate.J" <.J.oseRh~~.t~!.e@.collieraov.net> on Tu..dey, September 12, 2006 at 7:51 AM -OSOO wrote: Peggy, Our previous discussion was that the City was going to enter into a contractual relationship with JEI for any more work that was not in the County's current work order with JEI. In other words. the designJ permitting work required for their Emergency Operations Dock. Please discuss this issue with the City and resolve accordingly. Thanks, Joe From: Peggy Grant [IDQilto_:Qgrant@joJ:!n~Qneng.c:om] Sent: Monday, September 11, 20064:59 PM To: delate.J; Don Blalock Cc: Chris Hagan Subject: Caxambas Park Hi Joe and Don, Attached for your review I comment are the Caxambas Park dock plan view drawings that show the Emergency Operations Dock Modification (per our August 11, 2006 meeting) along with the previously proposed modifications. The drawing set has been revised to include only the pertinent drawings with the pertinent information necessary for the City of Marco Dock Extension request (setback and dock protrusion dimensions). Please review and comment as necessary. Please note the work associated with the Emergency Operations Dock Modification was not part of our original scope with Collier County regarding the Caxambas facility. Please advise on which party (ColUer County or City of Marco) will cover the cost associated with the additional services and I will prepare a contract addendum (if County) or proposal (if City) accordingly Thank you. Peggy 1/19/2007 Agenaa ITem 1\l0. IOU::1 June 23, 2009 ~ I.' Page 22 of 26 n c..-C>NSTI2-Uc.-,~~ , COLLIER COUNlY COLLIER COUNTY DIVISION OF PUBLIC SERVICES COASTAL ZONE MANAGEMENT 3300 Santa Barbara Boulevard · Naples, Florida 34116-6601 (239) 213-2966. Fax; (239) 353-4061 · http://www.colliergov.net May 14, 2009 Deputy Chief Chris Byrne 1280 San Marco Rd. Marco Island, Fl. 34145 Re: Cost for City of Marco Island Fire Rescue Boat Dock & Lift (Caxambas Marina) Dear Deputy Chief Byrne, {2e vr:se.o Itmo~ iJ ~/ 91 ~ I j () In regards to the abov~enced subject matter, please find attached herewith the cost in the amount of $a( 7-96.46 associated with the installation of the City of Marco Island Fire Department's Rescue Vessel Boat Dock & Boat Lift. Pursuant to Article 5 of the Agreement between the City of Marco Island and Collier County dated June 26, 2007, the cost associated with this scope of work is borne by the City of Marco Island. The scope of services has been contracted with Williamson Brothers Marine Construction and is currently being scheduled for commencement in May 2009. Collier County will oversee the construction of the work along with Johnson Engineering the design consultant of record. If you shoulcl have any questions or comments regarding this matter please feel free to contact me at your convenience. Sincerely, ~CGC,PMP Project Manager C l~~" C ---~---'~--~~ ~ y .. Williamson Brothen Marine CA>nstroction, Inc. 5100 Pine Island Road SuiLc B Bokeelia, FL :13922 Office: 239-283-2013 Fax: 239-282-004..'i williamsonbros@yaJlOO.coln .~ Agenda Item No. 1l:5lJf:I June 23, 2009 Page 23 of 26 Date: May 11, 2009 Reference Project: Caxambas Boat Dock Contract No. 08-5134 The following is a price breakdown for Area 1 of the Caxarnbas Project. $11,402.46 - Removal and Installation of Pilings and Dock '- ee~. ),-:;;z..t...e.'S5 ~o pr;l~.s Nor ~oelSP $28,394.00 - Additional Cost for 20,000 Ib Boat Lift ~.D W-pq..\.-: ct( sg/ql~.(O --- If you have any questions please call. Thank Yau, Jimmy Williamson Williamson Bros. o~~ ~err6rr~OOJ 9 June 2~3~2~ Page ~ CONTRACTIWORK ORDER MODIFICATION CHECKLIST FORM PROJECT NAME: C4trJ NJtf*S ~ iW..k. PROJECT #: ~ ~ .1 PROJECT MANAGER: ~ P~~VM~ BIDIRFP #: O~'~;"OD #: ~ PO#: l/~-robbL5 WORK ORDER #:~ DEPARTMENT: C-z..t.1 CONTRACTOR/FIRM NAME: ~s6! ~ Original Contract Amount: $ I ~z,. t4o. oj) (starting Point) $ l~., , \ 1"0. () 0 Current BCC Approved Amount: 7 t..- ~ ""1" (Last Total Amount Approved by the BCC) Current Contract Amount: $ \. "1-, t 40. cJO <Including All Changes Prior To This Modification) $ """dJ ~d.lI.OO Change Amount: V'Of 7-"'" Revised ContractJWork Order Amount: $_l (pO, 5 ?4. 0'0 (Including This Change Order) Cumulative OollarValue of Changes to $ A 1'.1., ~L:lt ,l.Di) this ContractlWork Order: - V?7.. -v- \-r Date of Last BCC Approval I 1-. l ~. D0 Agenda Item # / ~ D 3 S- Percentage of the change over/under current contract amount 1.,1. t.J.e, % Formula: (Revised Amount / Last BCC approved amount}-1 CURRENT COMPLETION DATE (5): ORIGINAL: C\ _ \ .oct CURRENT: q _~. OGf Describe the change(s): :CN~T~~ oF ~ Bo4=rL.:t:;fi\n> ~Ly' c..o.JSTJe.U~ ~.4\ 'P~4=. Specify the reasons for the change(s). 1. Planned or Elective r 2. Unforeseen Conditions r 3. Quantity Adjustmentsr 4. Correction of Errors (Plans, Specifications or Scope of Work). 5. Value Added r 6. Schedule Adjustments Note: One or more may be checked, depending on the nature of the change(s). Identify all negative impacts to the project if this change order were not processed: c...o~~ \ ~ vr~,.1S DF CSlA.~_ ~....r...t-1aJ'\ ~6t?A ~o.&fPJ""~ A-~ c..o:---s - ~../'" ... ___ This ~e was requested by: ~ontractor/Consultant I Jot'"Owner n Using Department r COES ~ign Professional r1Regulatory Agency (Specify) r Other (Specify) CONTRACT SPECIALIST PARTICIPATION IN NEGOTIATIONS: r Yes ~ This fonn is to be signed and dated. APPROVED BY: . ~ ~ ~ Proj~r REVlEWEDBY: ~ jf)1 ~)tJffi ~ S'pecialist Date: &:'.501 (, Ii /09 , I Date: Agenda Item No. 16D9--- ~ne 23, 2009 . age 25 of 26 TO: WiIIemIon BraIhers ConatruaIIcln Inc MOO Pine IIiIIII'Id RDlId 8uIe B ....... Fl. 33822 ~Ord8r~1 FROII: Ibrd dCculty ~ CclMaIIZaneMgm'~ 3300...... ...... aw. ...... Fl. 34118 JlIQjMt flaw: ('........8cNd Dock Exp. CanhctDallld: AprI 17.2001 Chlmge 0RJ.r No: 1 ChMIe Older Dellcriplon: "'.chenge 0IlW ia l8QUiNId end necIIlIlNlJY .,.COIlIp8I.... ~ far the 0CIlIt ..,....'""<<1 ., .... irMItIIIIItion d. BciIIt lift 10 be InIIIIId lift .. NIWly ClOI1ItruGlIIId 80lIt Doc:* _ per the 1IlNms 8Ild CDIlIdllIclM 01. SubI.I.1 ~ WiIb .. Citr' d MMlo IIIend dIItlIcI ..... 21. 2001. n. IrlIiIlIClllplt 01 Wl:lfk Included Clhengee to tle exleting ... candItIona by tIllpIII'lding .. dodIs adding . ... tIcIIlfng .... .... inIWInO . new ftcNdIng cIoc:Ic, tllhlrlG pier. and . boIlt dodc -*1IiwIlr t'l:lr .. CIly of tMmo IIIInd FInI ~. .... veaMI. ~. the ~ of MlIrco 1IIIenct. ~. end cIItaIIa far the 80IIt Uft parIfon of the project ... nat i'lllIaIIy IncIudect In the bidding dooumenta. ....... IICIbMquent to tha INIlIRI d canlract lie .. lit ...... .... _leIued to the conInIcIDr for tie ~ oI1ha l'IIlIIiIriIl & I8bor lD inetallhe 80IIt lift. ". ct-. Older "" In the MI1OUI1t of S28,3M.OO CCIWIW U. ~ far the IIlItlIIation d the IaeIt UIt . required per AIticIe II (lIilc) of U. 8'lbll.. AgnMlmenl ThII dwIge order will not ~ theducallon d eonIract tine. ProjeCt No. "'.t Conbcllll (JI,61lM. (p.O.'45-1l:11825) Originet ContrIMllIUnount .... .-....... ... ........ ............... ......... .........$132.140.00 ThIs Chenge 0RIIr 11 Amount... ... .., .......................... ...... ...... .....$28.304.00 ,...".." 0M*lIclt AInorInt...,. .... ..._....... ........................ .... '''N$1ICt.D<<.a'J 0f1IiNII cantrlIcttlrne In ~r. ............................................120 cay. Thill ot.nge orct.r adjuated tine II............... ......................................0_ ~~.",..III ~.,........................................ 120 dayI 0rigInel NoIiae to PrUClIIICI data ... ...........- ...... ........................ ....May 4, 200& CoII~I'" *--' lift arigInaI oontT.:t time.................. 8Iptember 1, 200Q IttwIiIIIf/llUlJlr.fIlM ..... eo.... GIllfw..__....._.S...~ f, .. Yaur IlCClIpIIlnCe d .. CMJve Ordw IhaII CXJrIlltilulIl . modification to our 0filJInII....1l M1 wllbe pedoJmed In IlCOMIance to ..,.~ IIIrm8 and condlIana ..... In the 0rigtI-.I AgIwnIlIl of rwcx'lRI ., Include ltdI ~ and rnodIiclItion. The edjultment to thII ~ IlWI oonIIlIutII . U allllnal IlIIIiIII'llInt d III'IY and .. clakna alil/ng out 01, << nIIIdIIC:t to the ~ .. forth heMln,lm:Iudlng oI8Inw for Impact end deIIly COlD. PIep&nId ~ Pn:.;Id MlIIllIger Dlde: t:-~s:; 0' CoaIIIII Zane MInagernant ~ Accepted bV:e/ . ON: ~ s- .oi WIIIIImIon, P..-:Ient Bnlawa w.nne ConIIruetion. Inc. AppnNed b)':~/14 "!:If . P.E., CoeItlIt Zone Mlmllgement CepIlr1mIInt 0aW:~ " J . ., ..... ~ ;~,1~.... lbt to,.: .. Agenda Item No. 16D9 I. Ino?':l ?onQ Page 26 of 26 Williamson Brothen Marine Construction, Inc. .5400 Pine Island Road Suite B Hokeclia. FL 33922 Office: 239-283-201.3 Fax: 239-282'()()43 williamsonbros@}'alloo.com .; Date: May 11. 2009 Reference Project: Caxambas Boat Dock Contract No. 08-5134 The following is a price breakdown for Area 1 of the Caxambas Project $11.402.46 - Removal and Installation of Pilings and Dock $28,394.00 - Additional Cost for 20,000 Ib Boat Lift If you have any questions please call. Thank You, Jimmy Williamson Williamson Bros. . I