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Agenda 06/23/2009 Item #16B 8 Agenda Item No. 16B8 June 23, 2009 Page 1 of 23 EXECUTIVE SUMMARY Recommendation to approve the Contract Supplemental Agreement to Contract No. 06-3931 in the amount of $573,302 with Stanley Consultants, Inc., for the re-design of Golden Gate Boulevard from Wilson Boulevard to Desoto Boulevard, Project No. 60040. OBJECTIVE: To receive Board approval of the negotiated Contract Supplemental Agreement for Engineering and Permitting Services, in the amount of $573,302, to be provided by Stanley Consultants, Inc., for the re-design from six-lanes to four-lanes of Golden Gate Boulevard from Wilson Boulevard to Desoto Boulevard, Project No. 60040. CONSIDERATION: The original Contract No.06-3931 called for Stanley to design and permit Golden Gate Boulevard as a four-lane road within a six-lane right-of-way. In December of 2008, Stanley delivered 100% plans on time and within budget. In subsequent meetings with Transportation Administration, Transportation Planning, and Transportation Engineering and Construction Management, it was decided due to budget constraints and long range needs projections, Golden Gate Boulevard would only need four lanes. It was further decided that TECM would pursue a re-design of the project to four lanes in a four lane right-of-way section. Stanley is to deliver 60% plans and all permits so that the County may move ahead with 100% design plans, or to construction, as a Design/Build Project at a future time when construction funding becomes available. The Contract Supplemental Agreement also contains an hourly rate increase to the original Fee Schedule based on current rates under similar contracts. The current alignment of Golden Gate Boulevard and the presence of a 36 inch water main that belongs to the City of Naples requires that nearly all the expanded right-of-way be taken from the property owners on the south side of the road. The four-lane right-of- way will be less intrusive on the affected home owners. The re-designed plans for the Golden Gate Blvd. project (4 lanes in a 4 lane right-of-way section) will produce an estimated savings in right-of-way, construction costs, and wetland and wildlife mitigation of $22.7 million. FISCAL IMPACT: Funds in the amount of $573,302 are available within the Transportation Supported Gas Tax Fund and Road Impact Fee Funds. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office, is not quasi-judicial and requires no ex parte disclosure, requires only a majority vote for approval, and is otherwise legally sufficient for Board action.-SRT ",.-., GROWTH MANAGEMENT IMP ACT: The project is currently identified in the Capital Improvement Element of the Growth Management Plan. Agenda Item No. 16B8 June 23,2009 Page 2 of 23 RECOMMENDATION: That the Board of County Commissioners approve the Contract Supplemental Agreement to Contract No. 06-3931 with Stanley Consultants, Inc., in the amount of $573,302 for the re-design of Golden Gate Boulevard from Wilson Boulevard to Desoto Boulevard, and authorize the Chairman to execute the Change Order on behalf of the County. Prepared by: Kevin H. Dugan, Project Manager, TECM Attachments: (1) Amendment Document; (2) Contract Supplemental Agreement, Exhibit AI-A Page 1 of 2 Agenda Item No. 16B8 June 23,2009 Page 3 of 23 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16B8 Recommendation to approve the Contract Supplemental Agreement to Contract No. 06-3931 in the amount of $573,302 with Stanley Consultants, Inc" for the re-design of Golden Gate Boulevard from Wilson Boulevard to Desoto Boulevard, Project No. 60040. Meeting Date: 612312009 90000 AM Approved By Scott R. Teach County Attorney Assistant County Attorney County Attorney Office Date 619/2009 11 :34 AM Approved By Rhonda Rembert Administrative Services Contract Specialist Purchasing Date 6/9/2009 1 :51 PM Approved By Lisa Taylor Transportation Services Management/Budget Analyst Transportation Administration Date 6/10120098:44 AM Approved By Norm E. Feder, AICP Transportation Division Administrator Transportation Services Admin. Date Transportation Services 6110/200910:22 AM Approved By Gary Putaansuu Principal Project Manager Transportation Engineering and Construction Date Transportation Services 6111/20097:36 AM Approved By Therese Stanley T ra ns portati on Grants Coordinator Date Transportation Administration 6/11/20099:38 AM Approved By Kelsey Ward Contract Administration Manager Purchasing Date Administrative Services 6111/20095:00 PM Approved By Najeh Ahmad Director Date Transportation Services Transportation Engineering & Construction Management 6/11/2009 5:02 PM Approved By OMB Coordinator OMB Coordinator Date County Manager's Office Office of Management & Budget 6/16/20099:38 AM Approved By Susan Usher County Manager's Office Senior Management/Budget Analyst Office of Management & Budget Date 6/16/20094:48 PM Approved By Leo E. Ochs, Jr. Deputy County Manager Date file://C:\AgendaTest\Export\ 132-J une%2023,%202009\ 16. %20CONSENT%20AG ENDA \ 1... 6/17/2009 Page 20f2 Agenda Item No. 16B8 June 23, 2009 Page 4 of 23 Board of County Commissioners County Manager's Office 6/17/20093:30 PM file://C:\AgendaTest\Export\ 132-June%2023, %202009\ 16.%20CONSENT%20AGENDA \ 1... 6/17/2009 Agenda Item No. 16B8 June 23, 2009 Page 5 of 23 SCHEDULE A SUPPLEMENTAL AGREEMENT NO.1 SCOPE OF SERVICES 06-3931 "Design and Permitting of Golden Gate Boulevard (Wilson Boulevard to Desoto Boul.evard)", Project #60040 DESCRIPTION This SUPPLEMENTAL AGREEMENT NO.1 between the Collier County Government (COUNTY) and Stanley Consultants, Inc. (CONSULTANT) amends their original agreement of April 11th 2006 (Contract No. 06-3931) for CONSULTANT to provide services to the COUNTY for Widening of Golden Gate Boulevard (CR 876), from immediately west of Wilson Boulevard to immediately east of Desoto Boulevard, a distance of approximately 6.0 miles (County Project #60040). Except as specifically amended by this Supplemental Agreement, all the terms and conditions of the original Agreement shall remain in full force and effect. The original agreement involved preparation of final (100%) plans and environmental permitting for the widening of Golden Gate Boulevard to six lanes. The objective of this supplemental agreement involves preparation of 60% level plans and environmental permitting services for widening of Golden Gate Boulevard to four lanes. Elements of work shall include, but may not be limited to: roadways, structures, intersections, drainage, signalization, utility design, coordination and relocation, right-of-way maps and legal descriptions, cost estimates, noise analysis, environmental permits, a public meeting, and all necessary incidental items as listed and estimated in this scope of work and attached fee sheet. The Scope of Services establishes which items of work described in the Florida Department of Transportation (FOOT) Plans Preparation Manual, Collier County Land Development Code and other pertinent manuals to accomplish the work are specifically included in this contract, and also which of the items of work will be the responsibility of the CONSULTANT or the COUNTY. In preparing this Scope of Services for SUPPLEMENTAL AGREEMENT NO.1, the anticipated level of effort for the 60% design and plans preparation is assumed consistent with Table 2 - Anticipated Plan Agenda Item No. 16B8 June 23,2009 Page 6 of 23 Sheets contained in Schedule A of the original Agreement. Based on Table 2, the 60% phase deliverable plan set will include the following: . Key Sheet . Drainage maps . Typical Sections . General Notes Sheet . Bridge Hydraulic Sheet . Roadway Plan & Profile . Conceptual Traffic Control Plan, Details, General Notes . Project Network Control . Intersection & Miscellaneous Details . Drainage Structures . Ponds - Stormwater Management Plans . Roadway Cross Sections . Structural Plans Set . Conceptual Signing & Marking Plans . Conceptual Signalization Plans . Right-of-Way Maps (By Others) CONSULTANT's preparation of plans under this Supplemental Agreement is to the 60% level only. CONSULTANT does not assume any responsibility or liability for the completion of these services by the design-build contractor, or other consultant retained by COUNTY to complete the design and plans preparation. The design-build contractor or other consultant will indemnify and hold CONSULTANT harmless for the services performed to complete the project construction documents, II PRIME CONSULTANT SERVICES Task 1) PROJECT GENERAL TASKS Cost Estimates The CONSULTANT shall be responsible for producing a construction cost estimate at the 60% submittal phase only. The detailed preliminary construction estimate will include project pay items and corresponding quantities. Proiect Schedule The CONSULTANT shall provide a detailed project activity/event schedule for COUNTY and CONSULTANT activities required to meet the completion date for design. The schedule shall 2 Agenda Item No. 16B8 June 23,2009 Page 7 of 23 indicate, at a minimum, submission dates for Draft and Final 60% Plans, The schedule shall allow up to two weeks for the COUNTY'S review of the Draft 60% Plans. Periodically, throughout the duration of the project, the schedule shall be reviewed and, with the approval of the COUNTY, adjusted as necessary to incorporate changes in the work concept and progress to date. Submittals A Draft and Final submittal of the plans, reports, and associated documents shall be made at the 60% level plan development. For the Draft 60% Submittal, the CONSULTANT shall provide the COUNTY with twelve (12) sets of 11" x 17" size plans for review and distribution. The CONSULTANT shall incorporate comments received from the COUNTY into the Final 60% plans, reports and documents. Electronic (digital) files of the plans, reports and associated project documents will be submitted to the COUNTY on a compact disk (CD) or other media approved by the COUNTY. Drawings files shall be provided in a fully functional Microstation (.dgn) software format, and also plotted or scanned to an Adobe Acrobat (.pdt) format. Furnishing electronic copy of CADD drawings in format other than Bentley's MicroStation will be considered Additional Services. Proiect Coordination & Technical MeetinQs Includes all trips required to obtain necessary data for all elements of the project identified in this scope of work.: Includes meetings with the COUNTY and/or Agency staff, between disciplines and SUBCONSUL TANTS, such as local governments, progress review meetings (phase review), and miscellaneous meetings. Quality Assurance/Quality Control The purpose of CONSULTANT plan reviews is to ensure that the CONSULTANT's plans follow the plan preparation procedures outlined in the FDOT Plans Preparation Manual, that state and federal design criteria are followed consistent with the COUNTY concept, and that the CONSULTANT submittals are complete. The CONSULTANT shall be responsible for the 3 Agenda Item No. 16B8 June 23, 2009 Page 8 of 23 professional quality, technical accuracy and coordination of all surveys, designs, drawings, reports and other services furnished by the CONSULTANT under this contract. The CONSULTANT shall through all stages of design, without additional compensation, correct all errors or deficiencies in the designs, maps, drawings, reports and/or other services Public Involvement Public involvement is an important aspect of the project development process. Public involvement includes communicating to all interested persons, groups, and government organizations information regarding the development of the project. Property owners adjacent to project shall be kept informed about the project. One (1) Public Meeting will be held on this project, following incorporation of 60% review comments and per the direction of the COUNTY. Task 2) ROADWAY & UTILITIES Typical Section Design will provide for a four-lane urban roadway within the existing right of way wherever possible and providing bike lanes and sidewalks adjacent to the outside lane on both sides of the facility, The alignment for the four-lane roadway shall be established based upon the ultimate six-lane facility designed under the original agreement. In consideration for the City of Naples' 36" water main and the proximity of residences, the northern edge of pavement established for the six-lane facility will be held for the four-lane design, east of 4th Street. This will result in the southern edge of pavement proposed for the six-lane facility to move 22 ft. north and the proposed right-of-way width reduced accordingly through out the project limits. Horizontal & Vertical Master DesiQn Files Includes all work required to develop base design files including overall Plan, Profile, Drainage, Utility, Right of Way, and master Traffic Control files. · Limits: Golden Gate Boulevard (CR 876), from immediately west of Wilson Boulevard to immediately east Desoto Boulevard, a distance of approximately 6.0 miles. Within these limits, Golden Gate Boulevard will be designed to 60% Plans. 4 Agenda Item No. 16B8 June 23, 2009 Page 9 of 23 Intersections: Improvements to the following intersections are included within this scope of services: · Golden Gate Boulevard and Wilson Boulevard, · Golden Gate Boulevard and Everglades Boulevard, and · Golden Gate Boulevard and Desoto Boulevard Cross Section Desion Files Includes all effort to establish roadway template and run the model to produce cross sections for Golden Gate Boulevard, Wilson Boulevard, Everglades Boulevard and Desoto Boulevard. Existing ground and proposed design sections will be modeled at a maximum of 100 ft. stations taken along the center line of construction. This information will be utilized to establish the limits of construction and proposed Right of Way for the project. Plan Sheets Prepare 60% level plan sheets for proposed improvements on Golden Gate Blvd, Wilson Blvd, Everglades Blvd, and Desoto Blvd thru the project limits. Generally this includes Key Sheet and General Notes, Plan/Profile views, Typical Sections, Drainage Structure sheets, Cross Sections at every 100 ft., Utility Adjustment sheets and miscellaneous Details. Task includes all work to establish and set up sheets, labeling and incorporation of information into the plans. The anticipated plans for the 60% Phase level shall be consistent with Table 2 - Anticipated Plan Sheets contained in Schedule A of the original Agreement, and as shown above in Section I DESCRIPTION. Utility Coordination The CONSULTANT shall schedule (time and place), notify participants, and conduct two (2) utility meetings with all affected UAO(s) for the purpose of presenting the project, review the current design schedule, evaluate the utility information collected, provide follow-up information on compensable interest requests, and discuss any future design issues that may impact utilities. This is also an opportunity for the UAO(s) to present proposed facilities. At a minimum of three (3) weeks prior to the meeting(s), the CONSULTANT shall transmit two (2) complete 5 Agenda Item No. 16B8 June 23, 2009 Page 10 of 23 sets of project plans to each UAO having facilities located within the project limits, and one set to the COUNTY Offices as required by the COUNTY. The CONSULTANT shall schedule (time and place), notify participants, and conduct the Utility meeting with all affected UAO(s). The CONSULTANT shall be prepared to discuss drainage, traffic signalization, maintenance of traffic (construction phasing), review the current design schedule and letting date, evaluate the utility information collected, provide follow-up information on compensable interest requests. The CONSULTANT shall keep accurate minutes of all meetings and distribute a copy to all attendees. Utilitv Desion (Collier County 30" raw water) Prepare 60% plans for relocation of the Collier County raw water main (30") on Wilson Blvd. through the proposed construction limits in consideration for other utilities and right-of-way limitations. The intent of the relocation is to move the raw water main from under the proposed roadway pavement. Preparing a relocation plan for other COUNTY utilities, such as potable water, sanitary sewer, storm sewer, reclaimed water, etc. is not anticipated or included in this scope of services and will be considered Additional Services. Task 3) SIGNALIZATION ANALYSIS & PLANS This Scope of Services includes the design for three (3) signalized intersections: 1. Wilson Boulevard and Golden Gate Boulevard 2. Everglades Boulevard and Golden Gate Boulevard 3. Desoto Boulevard and Golden Gate Boulevard (a new signal will be designed) All signals will be designed as mast arm systems. The CONSULTANT shall provide 60% signalization plans to include mast arm tabulation, assemblies and sign layout for each signalized intersection. No Signal Warrants have been included in this Scope of Services to evaluate the need for additional signalization. Signal Warrants and Signal Designs (in addition to those mentioned above) will be considered Additional Services. Signal specifications and control cabinet details shall not be included in this Scope of Services. 6 Agenda Item No. 16B8 June 23, 2009 Page 11 of 23 Task 4) SIGNING & MARKING PLANS PRELIMINARY LAYOUT & CONCEPTUAL PLANS CONSULTANT shall develop pavement marking plans suitable to adequately depict the laneage and turning lanes at intersections throughout the project limits. This information will be incorporated into the graphical exhibits prepared for the Public Involvement Meeting. Final 60% plans submittal shall include conceptual plans component for the roadway signing & marking design. The anticipated scale of the plan sheets is 1" = 60 ft. Quantities for signing & marking shall not be indicated or tabulated in the plans. Task 5) STRUCTURES BridQe Development Report The Consultant shall provide letter addendum to the original Bridge Development Report (BDR) prepared under the original agreement for the six-lane roadway. The BDR addendum shall only address changes that will be necessary when converting from a six-lane bridge to a four-lane bridge. No alternative analysis will be prepared, Medium Span Concrete BridQes The design of three (3) medium span concrete bridges is anticipated as part of this scope of services. For each bridge the typical section, location, length, and other pertinent information to describing the proposed bridge work is included. The CONSULTANT shall prepare plans for the Medium Span Concrete Bridges consistent with the level of detail previously submitted at 60% Phase under the original contract. Reinforcing Bars will not be detailed at 60%, however The CONSULTANT shall provide Design Documentation to the COUNTY with each submittal consisting of structural design calculations and other supporting documentation developed during the development of the plans. The design calculations submitted shall adequately address the complete design of all structural elements. These calculations shall be neatly and 7 Agenda Item No. 16B8 June 23, 2009 Page 12 of 23 logically presented on 8W'x11" paper (where possible) and all sheets shall be numbered. All computer programs and parameters used in the design calculations shall include sufficient backup information to facilitate the review task. The design of the three (3) medium span concrete bridges shall utilize the existing AASHTO beam design developed under the original agreement for a six lane facility. Beam spacing shall be based on current spacing developed under the original contract or as best determined to minimize overhang dimensions, The following design assumptions are noted below: A. Slab design will not require change. Overhang lengths will increase, but will be less than 6' maximum from SDG 4.2.48. Overhang at water main will require additional reinforcement, but is not included in this estimate. B. AASHTO beams will be shifted laterally to produce overhangs of equal length. The beam spacing will not be changed, but the composite dead load will be distributed to fewer beams. The existing beam designs will be checked for the increased dead loads. Note that SDG 2.8 now distributes barrier and railing loads in accordance with LRFD 4.6.2.2. C. End bents and intermediate bents will be shortened by 22' and some piles removed. If possible, the piles will not be modified and the resulting overhang on the south side will be used. However, at the Golden Gate intermediate bents and the Miller end bents a pile is currently located 22' from the south end. The pile spacing and STAAD model will need to be revised at these locations. D. The lateral forces applied to the bents will change due to the narrower bridge and fewer beams. The ST AAD models will be revised to reflect these forces and the lateral shift of the beams. STAAD models will be rerun to verify the adequacy of the piles. No revisions will be made unless deemed necessary. E. The capacity of the cap with the existing reinforcement will be checked against the forces reported by the revised STAAD runs. No revisions will be made unless deemed necessary. The design of miscellaneous structure services, Le., culvert extensions, foundations, mast arms, etc., is anticipated as part of this Scope of Services. Any miscellaneous structure longer than 20 ft required for this project will be considered Additional Services. The design of new box culvert(s) is not anticipated as part of this Scope of Services and will be considered Additional Services. Task 6) DRAINAGE PLANS & PERMITS 8 Agenda Item No. 16B8 June 23,2009 Page 13of23 Stormwater Manaqement Facilities Task involves all plans preparation effort required to incorporate stormwater management design into 60% plan sheets. This includes plans and details for roadway conveyance ditches, offsite ponds, outfalls and roadway storm drainage system as determined with subconsultant GEl (see Section III SUBCONSUL TANT SERVICES). Permits The CONSULTANT and SUBCONSUL TANTS (GEl and SCHEDA see Section III SUBCONSUL T ANT SERVICES) will: · Identify all needed permits. . Obtain COUNTY approval on decisions regarding, or modifications to, permits. . Obtain COUNTY review prior to submittal of applications and designs to the permitting agency. . The SUBCONSUL TANTS will be responsible for performing all required environmental assessments and surveys. Phase II Surveys (Environmental) and Specific Species (T&E) Surveys, if required, will be considered Additional Services . Obtain all necessary permits including, but not limited to Environmental Resource Permit (ERP) from the South Florida Water Management District and the Army Corps of Engineers. A COUNTY representative will be present at all meetings with regulatory agencies. In addition to permit coordination, this task includes signing and sealing permitting documents required for agency approval, preparing dredge and fill sketches for wetland impact exhibits, and attendance at technical meetings. Task 7) NOISE ANALYSIS & REPORT The CONSULTANT will revise the previously submitted Noise Study Report utilizing updated projected traffic data provided by the COUNTY and reflecting the revised corridor width for the four-lane roadway. The updates to the report will be made via letter addendum to the original report. 9 Task 1) Task 2) Task 3) Agenda Item No. 16B8 June 23, 2009 Page 14 of 23 III SUBCONSUL T ANT SERVICES RIGHT OF WAY MAPPING Revise Sketch and Description - Lane Re-desiqn (225) 1.1 Prepare 225 revised sketch and legal descriptions for the re-design from six to four lanes. Revise ROW Map - Lane Re-desiqn 2.1 Prepare revised right-of-way map for the re-design from six to four lanes ENVIRONMENTAL PERMITTING & DRAINAGE Scheduled Public Meetinqs and Presentations GEl will attend scheduled meetings with the general public and county officials to clarify and define development goals and requirements for the Project. This includes communicating with interested persons, groups and government organizations as required. At this time, no public meetings are planned for this project. If required, meetings will be provided on a hourly basis, plus reimbursable expenses. MeetinQs with ReQulatorv Aqencies GEl, together with other members of the ERP permitting Team will attend a number of meetings with agencies, including the Lower West Coast Service Center of the South Florida Water Management District, The Big Cypress Basin Naples office and the US Army Corp of Engineers in Fort Myers. The meetings included in this budget will be part of the permitting process with regulatory agencies and allow an informal exchange and input into the ongoing design and permitting process. At this time, two (2) meetings are anticipated. Proiect Team Meetinqs As part of the project design team, GEl will attend meetings to coordinate permitting strategies and resolve design issues as they arise during the processs. ENVIRONMENTAL ASSESSMENT Update Environmental Permits Scheda will update the Environmental Resource Permit document originally prepared for the 6-lane roadway design to accommodate the new 4-lane roadway design. 10 Agenda Item No. 16B8 June 23,2009 Page 15 of 23 Review Dredae and Fill Sketches Scheda will review draft wetland impact exhibits to ensure they accurately depict jurisdictional wetland boundaries and impact areas. If revisions are necessary, Scheda will provide markups and written comments. Technical Meetinas Scheda will prepare for and attend a maximum of four technical meetings. These meetings may include regulatory agency meetings, progress meetings, public information meetings, or meetings with Collier County staff or other agencies. Reauest for Additional Information Scheda will provide answers to the environmental questions for two RAls. Mitigation Reauirements for Protected Species Scheda will provide a technical memorandum discussing the impacts to protected wildlife associated with the new 4-lane proposed roadway design. This will include mitigation options available to Collier County for species such as the Florida panther (Puma concolor coryl) and wood stork (Mycteria Americana). Mitigation Requirements for IV SERVICES PROVIDED BY COUNTY For this SUPPLEMENTAL AGREEMENT NO.1 between the Collier County Government (COUNTY) and Stanley Consultants, Inc. (CONSULTANT) the terms and conditions of the original Agreement regarding Services Provided by County shall remain in full force and effect. 11 Agenda Item No. 16B8 June 23, 2009 Page 16 of 23 SCHEDULE B SUPPLEMENTAL AGREEMENT NO.1 BASIS OF COMPENSA liON DIRECT LABOR COSTS PLUS REIMBURSABLE EXPENSES 1. MONTHLY STATUS REPORTS 8.1.1 As a condition precedent to payment, CONSULTANT shall submit to OWNER as part of its monthly invoice, a progress report reflecting the current status, in terms of the total work effort estimated to be required for the completion of SUPPLEMENTAL AGREEMENT NO. 1 and any then-authorized Additional Services, as of the last day of the subject monthly billing cycle. Among other things, the report shall show all Service items and the percentage complete of each item. 81.1.1 All monthly status reports and invoices shall be mailed to the attention of Kevin Dugan, Project Manager, Collier County Government, Transportation Division, 2885 Horseshoe Drive South, Naples, 34104. 2. COMPENSATION TO CONSULTANT B.2.1. For the Basic Services provided for in this Supplemental Agreement, OWNER agrees to make monthly payments to CONSULTANT based upon CONSULTANT'S Direct Labor Costs and Reimbursable Expenses in accordance with the terms stated below. Provided, however, in no event shall such compensation exceed the amounts set forth in the table below. i NOT TO ITEM DESCRIPTION EXCEED AMOUNT: Task 1 - 60% Draft and Final Submittal $ 536,213 I Monthly based 7 I upon percent I complete I Reimbursables I $37,089 j Monthly based I i on time and i I material ! i Total Fee I $ I -- 573,302 I B,2.2. Direct Labor Costs mean the actual salaries and wages (basic, premium and incentive) paid to CONSULTANT'S personnel, with respect to this Supplemental Agreement, including all indirect payroll related costs and fringe benefits, all in accordance with and not in excess of the rates set forth in the Attachment B to this Schedule B, B.2.3. With each monthly Application for Payment, CONSULTANT shall submit detailed time records, and any other documentation reasonably required by OWNER. regarding CONSULTANT'S Direct Labor Costs incurred at the time of billing, to be reviewed and approved by OWNER. B.2.4 For Additional Services provided pursuant to Article 2 of the Agreement, OWNER agrees to pay CONSULTANT a negotiated total fee and Reimbursable Expenses based on the services to be provided in compliance with the provisions of Section 3,5.1 below, There 8 Agenda Item No. 16B8 June 23,2009 Page 17 of 23 shall be no overtime pay on Basic Services or Additional Services without OWNER'S prior written approval. 8.2.5. The compensation provided for under Sections 2.1 of this Schedule B, shall be the total and complete amount payable to CONSULTANT for the Basic Services to be performed under the provisions of this Agreement, and shall include the cost of all materials, equipment, supplies and out-of-pocket expenses incurred in the performance of all such services. B.2.6 Notwithstanding anything in this Agreement to the contrary, CONSULTANT acknowledges and agrees that in the event of a dispute concerning payments for Services performed under this Agreement, CONSULTANT shall continue to perform the Services required of it under this Agreement, as directed by OWNER, pending resolution of the dispute provided that OWNER continues to pay to CONSULTANT all amounts that OWNER does not dispute are due and payable. 3. SCHEDULE OF PAYMENTS B.3.1. CONSULTANT shall submit, with each of the monthly status reports provided for under Section 1.1 of this Schedule B, an invoice for fees earned in the performance services during the subject billing month. Notwithstanding anything herein to the contrary, the CONSULTANT shall submit no more than one invoice per month for all fees and Reimbursable Expenses earned that month for both Basic Services under this SUPPLEMENTAL AGREEMENT NO. 1 and any agreed upon Additional Services. Invoices shall be reasonably substantiated, identify the services rendered and must be submitted in triplicate in a form and manner required by Owner. Additionally, the number of the purchase order granting approval for such services shall appear on all invoices. B.3.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual work done, no signature, etc.) shall be returned to CONSULTANT for correction. Invoices shall be submitted on CONSULTANT'S letterhead and must include the Purchase Order Number and the Project name and shall not be submitted more than one time monthly. B.3.3 Notwithstanding anything herein to the contrary, in no event may CONSULTANT'S monthly billings, on a cumulative basis, exceed the sum determined by multiplying the applicable not to exceed task limits set forth in the table in Section 2.1 by the percentage Owner has determined CONSULTANT has completed such task as of that particular monthly billing, 8.3.4 Payments for Additional Services of CONSULTANT as defined in Article 2 hereinabove and for reimbursable expenses will be made monthly upon presentation of a detailed invoice with supporting documentation. 8.3.5 Unless specific rates have been established in Attachment B, attached to this Schedule B, CONSULTANT agrees that, with respect to any subconsultant or subcontractor to be utilized by CONSULTANT for Additional Services, CONSULTANT shall be limited to a maximum markup of 10% on the fees and expenses associated with such subconsultants and subcontractors. B.3.5.1 Reimbursable Expenses associated with Additional Services must comply with section 112.061, Fla. Stat., or as set forth in the Agreement, be charged c Agenda Item No. 16B8 June 23, 2009 Page 18 of 23 without mark-up by the CONSULTANT, and shall consist only of the following items: B.3.5.1.1. Cost for reproducing documents that exceed the number of documents described in this Agreement and postage and hanrllinn of Drawings and Specifications. B-2 8.3.5.1.2. Travel expenses reasonably and necessarily incurred with respect to Project related trips, to the extent such trips are approved by OWNER. Such expenses, if approved by OWNER, may include coach airfare, standard accommodations and meals, all in accordance with section 112.061, F.S. Further, such expenses, if approved by OWNER, may include mileage for trips that are from/to destinations outside of Collier or Lee Counties. Such trips within Collier and Lee Counties are expressly excluded. B.3.5.1.3. Permit Fees required by the Project. B.3.5.1.4 Expense of overtime work requiring higher than regular rates approved in advance and in writing by OWNER. B.3.5.1.5 Expense of models for the COUNTY's use. B.3.5.1.6 Other items on request and approved in writing by the OWNER. 8.3.5.2 Should a conflict exist between the dollar amounts set forth in Section 112.061, F.S., and the Agreement, the terms of the Agreement shall prevail. D SCHEDULE B SUPPLEMENTAL AGREEMENT NO.1 ATTACHMENT A SUMMARY OF FEE ESTIMATE pROJECT SUMMARY Task I and Task II Task 1 - General Tasks & Ex enses Ri ht Of Wa Ma ing - RWA Task 2 - Roadway, Utilities Task 3 - S.[gnalization Analysis & Plans __!~~~_~__=-~!gning_~_M~r.k.!,-,-g_~/~,-,-~_____ Task 5 - Structures Task 6 - Draina e & Permits ERP & Drainage - GEl Environ. Assessment - SEA ._"--,.._-".._.~---- Task 7 - Noise Analysis & Rep-ort Reimbursables - based on Time and Material Total for Tasks 1 - 7 plus reimbursables - Not to Exceed BASIC SERVICES Not to Exceed Amount Agenda Item No. 16B8 June 23,2009 Page 19 of 23 i -----.--1 I I ----r-.-- ---- I ~~- --~ r- ! $ 37,089 $ 573,302 8-4 E SCHEDULE B SUPPLEMENTAL AGREEMENT NO.1 ATTACHMENT B EMPLOYEE HOURLY RATE SCHEDULE (PRIME CONSULTANT) Project Principal/Principal Engineer $198.00 Project Manager $148.00 Senior Engineer $148.00 Engineer $111.00 Chief Engineer $171,00 Senior Designer $129.00 Graphics Technician $103.00 Administrative Assistant $54.00 END OF SCHEDULE B Agenda Item No. 16B8 June 23,2009 Page 20 of 23 F 8-5 Agenda Item No. 16B8 June 23, 2009 Page 21 of 23 SCHEDULE C PROJECT MILESTONE SCHEDULE Schedule is based on the number of calendar days from issuance of Notice to Proceed. 1. TASK 1- DRAFT 60% SUBMITTAL 120 Days 2. TASK 11- FINAL 60% SUBMITTAL 240 Days C-1 Agenda Item No. 16B8 June 23, 2009 Page 22 of 23 Agenda Item No. 16B8 June 23, 2009 Page 23 of 23 EXlUBIT A -1 COIItl'lld S.pp~.'" Acre-". 16-1931 "DeMp ..d .w.w Sen-.. .... RoIIdwlIY capldrr ,.prove.... Geldell Gate Blvd (m. WD_ Blvd. to ..... .......).. niI..P......IaI............ ....... . ., to.... nfe....ceII ..-e.t ...a Nit)' ... ....... 1M........... .... ........................., eou.l......1Itc.. (m be ....... tII .. "OI1II....1d") ... CeIIier c..cr, ll'Jerida, (tII lie ............ .. · .eo..fy"). Sta~t oIU............. 8: ContrlICt II 0603931 "Desip 11I4 ReIlJlld SeMceI for Roedway CapIctt;y ImprovemeDtl Golden Cia Blvd. (fiom WilIoa Blvd. to DeSoto B1Wo)" The lbllowiq ohangc to tha IbcM: n:fi:n:nccd ApemIal ba boeo D1IIt\MIIy .... to by the CoDMIlalm aDd the CouIII)': .lD __ to ccmlinue the lI:IVice8 providDcl. for ita the oriaiDaI CouUKt documeat refr:reDced .eboYe, the CoIIIuItllnt 1&f'CO. to add tile Su,pll1JllDll1 Apornant tIO tile above ftlt'et'cuccd ConlrIer II per the ftlqujnmlllaD of Artlalc two (2) AcIdil:iaMl~. Thil SuppJamatal ~Dt IIbaIl al.o OCMII' bourIr I'IIIl!I i_ to the oriIiM1 Colier Cowrty Propmal Fee ScbeduIe B. .,... 011 cunent ~ UIIder IimiII!r CODII'ICtI. 1... SuppIaaxGGl ~ bJelucUoa tho I1IIW r1llO IOboduIc, ExhI1:rit "AI-A" ill aUaabed to tI:Ua Supp1lmntal A&r--nt and i_rpor8lIId blreia by 1'8""-- All other termS and amdilicms oft'- ~t 8hlIlI J'lllDIiII in forae. IN WITNESS WHEREOF. the Consultant IIId the Cowdy law each. mpoctiYI'Jly. by III IIlIboriZllCl perIOD or.Dt. bercuDdcr set their bends m1-.111 on the dlJe(lI) indiCI&lId below. Acceplled : ,2009 CONTRACTOR: s....., C_........IDc. .... TsbIb E.. Dcmnia, PE Via: President By; ATTEST; OWNF.R: Dwight E. Brock. Cleric BOARD OF COUNTY COMMlSSlONERS COLUER COUNTY. f'I.ORIDA By: Doma Fiala, Chairman Approved lIS to ronn Md LepllUfftcieaor~ ~ ~~~A~ 'D<<Y"'h; ,- /- P,OJBCT MAN~GER ^d~ ',' ,-;1 // BYY~~-1." .~ ~<J'" KevIl1Du //' / ( -'" ;ii/ PlUNCll"AL PROJECT MANAGER By. ~.(~--:" Oaty Pu&anwu DEPARTM ENT~n1RECTOR, ~ . / By; ~ ? " -'lay AbmIId.. PE:' , .' \ DlVlSlON ADMlNJSTRA TOR By: No_ Feder