Agenda 06/09/2009 Item #16E 3
Agenda Item No. 16E3
June 9, 2009
Page 1 of 2
EXECUTIVE SUMMARY
Recommendation to gain approval for a Budget Amendment to recognize and
appropriate Building Maintenance Special Service and other Building
Maintenance revenues totaling $185,866.40 for reimbursement of personnel and
operating expenses in Fiscal Year 2009.
OBJECTIVE: To obtain approval from the Board of County Commissioners for a Budget
Amendment to recognize and appropriate Building Maintenance Special Service and other
Building Maintenance revenues totaling $185,866.40 for reimbursement of personnel and
operating expenses for Fiscal Year 2009.
CONSIDERATION: The Department of Facilities Management is called upon to provide
services that are not exclusively for repair and maintenance - Le., locksmith, cabinet making,
special event setups etc. This work falls under the title of "special services" and expenses
incurred are paid initially by Facilities Management, who then charges it back to the individual
user departments. Revenues are then received from various "consumer" departments as
payment for materials used and services performed. When actual requests for services exceed
those anticipated at the time of budget preparation, additional budget authorization is needed to
recognize revenue for payment of incurred expenses.
These funds are already budgeted in the user departments and are transferred to the Building
Maintenance Section's cost center after services are performed.
."""..-.
As described in the attached budget amendment, additional revenues covering scrap sales,
reimbursement for previous year expenditures and insurance reimbursements are also
requested to be recognized and transferred as part of this budget amendment.
FISCAL IMPACT: Revenues of $185,866.40 are being recognized and appropriated from
reimbursement to: 001-122240-512100 in the amount of $39,000, and 001-122240-634999 in
the amount of $146,866.40.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with
this Executive Summary.
LEGAL CONSIDERATIONS: No legal issues are raised by this item, which is ready for Board
action. This is a regular matter requiring simple majority vote. -JAK
RECOMMENDATION: That the Board of County Commissioners approves a Budget
Amendment to recognize and appropriate Building Maintenance Special Service and other
Building Maintenance revenues totaling $185,866.40 for reimbursement of personnel and
operating expenses in Fiscal Year 2009.
PREPARED BY: Damon Gonzales, CFM, Facilities Manager, Department of Facilities
Management
-
Page 1 of 1
Agenda Item No. 16E3
June 9, 2009
Page 2 of 2
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16E3
Meeting Date:
Recommendation to approve a Budget Amendment to recognize and appropriate Building
Maintenance Special Service and other Building Maintenance revenues totaling $185,866.40
for reimbursement of personnel and operating expenses in Fiscal Year 2009.
6/9/2009 9:00:00 AM
Prepared By
Damon Gonzales
Interim Facilities Manager
Date
Administrative Services
Facilities Management
5/12/20094:49:51 PM
Approved By
Damon Gonzales
Interim Facilities Manager
Date
Administrative Services
Facilities Management
5/12/20095:25 PM
Approved By
Skip Camp, C.F.M.
Facilities Management Director
Date
Administrative Services
Facilities Management
5/12/20095:39 PM
Approved By
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Services Admin.
5/28/2009 3:44 PM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
5/29/2009 8:40 AM
Approved By
Laura Davisson
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
5/29/2009 1 :09 PM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
5/29/2009 2:08 PM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
6/1/20095:20 PM
file://C:\AgendaTest\Export\ 131-June%209, %202009\ 16. %20CONSENT%20AGENDA \ 16E... 6/3/2009