Agenda 06/09/2009 Item #16E 1
Agenda Item No. 16E 1
June 9, 2009
Page 1 of 2
EXECUTIVE SUMMARY
Recommendation to affirm the applicability of the current Purchasing
Policy to all County contracts.
OBJECTIVE: To assist staff in utilizing all contracts in a timely, consistent and
strategic manner.
CONSIDERATIONS: On October 10 2006, (item 10.8) the Board of County
Commissioners adopted several changes to the County's purchasing policy,
including adjustments to various dollar authorization thresholds. Examples of
these thresholds include, but are not limited to the formal competition limit (which
was increased to $50,000), the informal competition limit, (which increased to
$3,000) and the Board approval threshold for work orders (which increased to
$200,000).
At the time that the policy thresholds were changed, the County had numerous
contracts in place, several of which reference previous dollar thresholds.
Historically, staff has not amended contracts that existed prior to such policy
changes, but rather has had a general understanding that all contracts (pre-
existing and new) would be administered under the new thresholds from the date
the Board adopted policy changes henceforth.
Recently, the Finance Department has questioned the validity of this assumption,
citing a lack of specific Board direction to this effect. Therefore, in order to
alleviate any doubt in this matter, staff is asking the Board to verify its intent to
apply the prevailing purchasing policy thresholds to all current contracts,
including those that were entered into prior to October 10, 2006. By doing so, the
Board will save staff and the County's vendors the time and effort of amending
current contracts that reference the previous thresholds. The Finance
Department will be able to process payments against these contracts under the
new thresholds with complete confidence that this meets the Board's intent.
FISCAL IMPACT: There is no budget expenditure associated with this action.
GROWTH MANAGEMENT IMPACT: There is no impact on the Growth
Management Plan.
LEGAL CONSIDERATIONS: This item is not quasi judicial, ex parte disclosure
is not required, it requires a majority vote, and is legally sufficient for Board
action-CMG.
.-
RECOMMENDATION: That the Board of County Commissioners affirm the
applicability of the current purchasing policy and policy thresholds to all current
County contracts.
PREPARED BY:
Steve Carnell, Purchasing/General Services Director
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Agenda Item No. 16E1
June 9, 2009
Page 2 of 2
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
Meeting Date:
16E1
Affirm the applicability of the current Purchasing Policy to all County contracts.
6/9/20099:00:00 AM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
5/27/20099:12 AM
Approved By
Colleen Greene
Assistant County Attorner
Date
County Attorney
County Attorney Office
5/27/200911 :11 AM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
5/27/2009 11 :49 AM
Approved By
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Services Admin.
5/28/2009 3:39 PM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
5/29/2009 9:02 AM
Approved By
Laura Davisson
Management & Budget Analyst
Date
County Manager's Office
Office of Management & Budget
6/1/2009 10:57 AM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
6/2/2009 4:20 PM
file://C:\AgendaTest\Export\ 131-June%209, %202009\ 16.%20CONSENT%20AGENDA \16E... 6/3/2009