Agenda 06/09/2009 Item #16D 2
EXECUTIVE SUMMARY
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Recommendation to approve an agreement with the District School Board of
Collier County for transporting school-age recreation program participants at an
estimated cost of $50,000
Obiective: To obtain cost-effective and reliable transportation services for recreation program
participants.
Considerations: For the past twenty years Collier County has entered into a transportation
agreement with the District School Board of Collier County for the transportation of participants
of recreation programs, particularly summer camp. Campers are typically taken from their base
camp locations to educational and recreation attractions throughout the area. Most campers go on
one field trip each week. Eighteen hundred (1800) children were enrolled in Parks Department
summer camps in 2008.
The School Board is the only provider that can meet the transportation needs of the Parks
Department summer camp program in a safe, reliable, and cost-effective manner.
The Parks Department will use the services of School Board transportation under the provisions
of Option A of the Agreement, wherein the School Board will provide buses and drivers at a rate
of $22.49 per hour plus $2.53 per mile. This rate is calculated from the time the bus leaves the
transportation barn to the time of its return. This Agreement will be effective until August 12,
2009.
Fiscal Impact: Funds are budgeted in association with each camp location within FY 09
MSTD General Fund (111) Naples and Immokalee Parks. Total expense associated with this
action is estimated at $50,000. Revenue in the form of summer camp program participant fees is
budgeted to recover the expense.
Growth Management Impact: No Growth Management Impact is associated with this action.
Legal Consideration: This item is not quasi judicial, no ex parte disclosure is required,
requires majority vote, and is legally sufficient for Board action. - CMG
Recommendation: That the Board of County Commissioners authorize the Chairman to sign
the Transportation Agreement with the District School Board of Collier County for the
transportation of recreation program participants.
Prepared by: Shari Ferguson, Regional Manager, Parks and Recreation Department
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COLLIER COUNTY
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BOARD OF COUNTY COMMISSIONERS
_Item Number:
1602
Item Summary:
Recommendation to approve an agreement with the District School Board of Collier County for
transporting school-age summer recreation program participants at an estimated cost of $50,000.
Meeting Date:
6/9/20099:00:00 AM
Approved By
Colleen Greene
Assistant County Attorner
Date
County Attorney
County Attorney Office
5/26/2009 2:34 PM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
5/27/2009 11 :29 AM
Approved By
Marla Ramsey
Public Services Administrator
Date
Public Services
Public Services Admin.
5/27/20095:29 PM
Approved By
Barry Williams
Director
Date
bl ie Services
Parks and Recreation
5/27/2009 5:30 PM
Approved By
OMB Coordinator OMB Coordinator
Date
County Manager's Office Office of Management & Budget
5/28/2009 8:27 AM
Approved By
Sherry Pryor Management & Budget Analyst
Date
County Manager's Office Office of Management & Budget
5/28/2009 12:30 PM
Approved By
Leo E. Ochs, Jr.
Deputy County Manager
Date
Board of County
Commissioners
County Manager's Office
5/29/2009 6:05 PM
file:1 I lei I ...6. %20CONSENT%20AGENDA/16D. %20PUBLIC%20SERVICES/16D21 16D2%20Electronic%20Approval%20Page.html[6/3/2009 6 :33: 57 PM
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SUMMER TRANSPORTATION CONTRACT
TIDS AGREEMENT made for the 2009 summer school recess, by and between the School District of Collier
County, Florida and Board of County Commissioners, Collier County, Florida.
WHEREAS, Chapter 1006 of the Florida Statutes authorizes local school districts to enter into agreements
with nonprofit corporatlOns and nonprofit civic assoclations and groups for the transportation of school age children
for activities sponsored by these organization; and
WHEREAS, the Organization is a nonprofit corporation, nonprofit civic association, or governing body of
a municipality, county, or state agency duly authonzed to enter mto this agreement and bind the Organization
thereto; and
WHEREAS, the School Board deslres to assist the Organiz.ation in providing transportation to school age
children for actIvities sponsored by the organizatlOn on the terms and conditions set forth herein; and
WHEREAS, the School District has the nght to restrict dates, times and locations; and
WHEREAS, this agreement contemplates two (2) use options with concomitant reimbursement from the
Orga1l1zation to the School Board; and
IT IS THEREFORE AGREED: that the School Board shall provide buses, drivers and Exceptional
Student Education ("ESE") attendants to the Organization in accordance with the terms of this agreement. For the
purposes of this agreement, an "operated mile" is defined as every mile driven for each bus operated m support of
the Organization's program, whether with passengers or not, and to include necessary trips to and from a School
Board Transportation Department facility. Mileage will be recorded and billed by the School Board and will be
paid as billed by the Organization. The parties further agree as follows:
1. Option A - Bus and Driver
a. Organization shall reimburse the School Board for each vehicle with driver at the rate of
$22.49 per hour and $2.53 per operated mile for each bus. If driver overtime is required
the rate is $27.11 per hour.
b. Organization will be bIlled a minimum of two hours plus mileage for each vehIcle and
driver.
2_ Option B - Bus, Driver and ESE Attendant
a. Organization shall reimburse the School Board at the rate above plus an additional $18.66
per hour for an attendant. If attendant overtime is required the rate is $21.37 per hour.
3. The rates described in paragraph 1 above are based on conditions current as of March 21,2008. In
the event that these conditions change, for example. increased fuel or labor costs, the District shall
have the right to pass those increased costs on to the Organization in the form of an increase in the
rates shown in paragraph I above.
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4. The Organization agrees that in the event of a cancellation. the School Board will be given at least
24 hours advance notice. In the event that notice of cancellation Issued to the School Board is less
than 24 hours, a 2 hour charge per vehicle will be due and payable to the School Board.
5. Payment for services rendered or due shall be billed by the School Board by the lOth of each month
and paid by the Organization by the 30lb of each month. Payment shall be made in compliance
with Ch. 218, Fla. Stat., the Local Government Prompt Payment Act.
6. Each party agrees to indenmify, defend and hold harmless the other, its officers, board members,
agents and employees from and against any and all fines, suites, claims, demands, penalties,
liabilities. costs or expenses, losses, settlements, Judgments and awards and actions of whatever
kind or nature. attorney's fees and costs are excluded (and costs and fees on appeal), and damages
(including. but not limited to. actual and consequential damages) arising from any negligent,
willful or wrongful misconduct, knowmg misrepresentation or breach of the Agreement by such
party, its officers, board members, agents or employees. This paragraph shall not be construed in
any way to alter the State's waiver of sovereign immunity or extend the parties liability beyond the
limits established in Section 768.28 Florida Statutes.
7. The Organization agrees that at all times material to this Agreement, it shall provide liability
insurance coverage in the minimum amounts of $1,000,000 on any claim or judgments and
$2,000,000 on all claims and judgments arising from the same incident occurrence. The
Organization shall present proof of insurance coverage before approval of this contract by the
Board.
8_ The Organization agrees that there shall be no fee charged to passengers on the bus.
9. The use of vehIcles by the Organization shall at all times be subject to the laws of the State of .
Florida, the provisions of the Florida Administrative Code, and rules adopted by the School Board.
10. The agreement shall commence on the day and year signed by the agencies. not before 6/2/08, and
remains in effect through 8/4/08.
I L Organization shall provide proof of its non-profit status prior to execution of this contract.
12. This agreement represents the entire Agreement between the parties may not be amended except by
written instrument signed by all parties hereto.
13. All the terms and provision of this Agreement shall be bmding upon, inure to the benefit of, and be
enforceable by the parties and their legal representatives. successors and assigns.
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IN WITNESS WHEREOF, the partles have executed this Agreement on the day and year signed by the agencies.
Signed in the Presence of:
Tile Scbool Board of Collier County, Florida
Date
Print Name:
Jeff Stauring, Director of Transportatton
Date
Print Name:
Dr. RusseH Clukey, Execuhve Director of Support Services
Date
Print Name:
Jon Fishbane, Interim School Board Attorney
Signed in the Presence of:
Board of County Commissioners. Collier COUDt}.,
Florida
By:
WItness:
Donna F iaia, Chairman
Ti.tle:
Date
By:
Witness:
TItl.e:
Date
ATTEST:
Dwight E. Brock. Clerk of Courts
, Deputy Clerk
Approved as to form and legal sufficiency:
oHeen Greene, Assistant County Attorney
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