Agenda 06/09/2009 Item #16C12
Agenda Item No. 16C12
June 9, 2009
Page 1 of 5
c-
EXECUTIVE SUMMARY
Recommendation to authorize a budget amendment of $489,853.00 from Reserves for Capital to
Project Number 71010, Distribution System Renewal and Replacement.
OBJECTIVE: To obtain the Board of County Commissioners' authorization for a budget amendment
of$489,853.00 from Reserves for Capital to Project Number 71010, Distribution System Renewal and
Replacement. The public purpose of this budget amendment is to make additional funds available to
the water distribution projects for funding reliability improvement projects previously deferred due to
revenue constraints. This is consistent with the Water Department's mission to meet operational and
reliability needs, to meet the demand for potable water, and to stay in compliance with regulatory
requirements.
CONSIDERATION: This initiative provides replacement of water mains and %-inch to 2-inch
meters in several areas of the water distribution system, which have reached the end of their useful life.
Total cost of these replacements is $489,853.00. Projects to be completed in FY09 are:
,.-.
. The West Wind water distribution replacement project had BCC approval on May 26, 2009,
Agenda Item 16C2, for award of construction services to Guyman Construction for
$845,328.01. Additional funds with a total estimated cost of $185,000 are requested. The costs
are for two full time construction inspectors for eight months ($90,000), the necessary
permitting fees ($10,000), and a construction contingency for unforeseen conditions of
$85,000. The Board will be notified per County Purchasing Policy of any expenditure from
this construction contingency fund.
. Replacement of the %-inch to 2-inch meters that have reached the end of their useful life in
several areas of the water distribution network. The procurement of the meters will be through
two vendors that have contracts previously approved by the Board of County Commissioners.
Installation will be performed by in-house staff. Total estimated cost is $304,853.00.
In FY08, the Public Utilities Division (PUD) deferred approximately $60 million worth of Capital
Improvement Projects, and assumed the risk of not making these improvements. The PUD is now
recommending that approximately $5 million of the deferred projects be implemented to reduce the
risk of deferral of these projects. The $489,853.00 being requested by this budget amendment is part
ofthe $5 million.
On June 24, 2008, Agenda Item lO(G), the Board adopted the 2008 Water Master Plan Update that
identified the requirement for performing various projects for several water distribution renewal and
replacement projects. These projects were identified at that time; however, sufficient funds were not
available in the revenue-constrained amount of $250,000 budgeted for FY09. Due to aggressive cost-
containment, funds from Reserves for Capital are now available, while staying within revenue
constraints. The proposed scope is consistent with the 2008 Water Master Plan Update, Project 71010,
"Distribution System Renewal and Replacement," Section 8, Table 8-2, page 3 of5, line 88.
FISCAL IMPACT: Transferring funds from Reserves for Capital to Project 71010, "Distribution
"..- System Renewal and Replacement" requires a budget amendment. The source of funding is the Water
User Fee Fund (412).
Agenda Item No. 16C12
June 9, 2009
Executive Summary Page 2 of 5
Budget Amendment to Distribution System Renewal and Replacement, Project 71010.
Page Two
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office, is not quasi-judicial and requires no ex parte disclosure, requires only a majority vote for
approval, and is otherwise legally sufficient for Board action.-SRT
GROWTH MANAGEMENT IMP ACT: The project is consistent with and furthers the goals,
objectives, and policies of the Collier County Growth Management Plan.
RECOMMENDA TION: That the Board of County Commissioners, as the Ex-officio Governing
Board of the Collier County Water-Sewer District, approves a budget amendment in the amount of
$489,853.00 from Reserves for Capital to Project Nwnber 71010 for funding reliability projects for the
water distribution system.
PREPARED BY: Diana Dueri, Project Manager, Public Utilities Division.
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Page 1 of2
Agenda Item No. 16C12
June 9, 2009
Page 3 of 5
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16C 12
Meeting Date:
Recommendation to authorize a budget amendment of $489.853.00 from Reserves for
Capital to Project Number 71010, Distribution System Renewal and Replacement.
(Replacement of obsolete water mains and meters)
6/9/2009 900:00 AM
Prepared By
Public Utilities
Project Manager
Public Utilities Planning and Project
Management Department
Date
Diana Dueri
5/21/200910:40:32 AM
Approved By
Scott R. Teach
Assistant County Attorney
Date
County Attorney
County Attorney Office
5/21/200911:22 AM
Approved By
Public Utilities
Sr. Project Manager
Public Utilities Planning and Project
Management Department
Date
Phil E. Gramatges, P.E.
5/21/2009 12:23 PM
Approved By
Pamela Libby
Water Operations Manager
Date
Public Utilities
Water
5/21/20092:11 PM
Approved By
Paul Mattausch
Water Director
Date
Public Utilities
Water
5/21/20094:23 PM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
5/21/20094:27 PM
Approved By
Thomas Wides
Operations Director
Date
Public Utilities
Public Utilities Operations
5/22/2009 1 :31 PM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
5/27/200911:38 AM
Approved By
James W. DeLony
Public Utilities Administrator
Date
Public Utilities
Public Utilities Administration
5/27/2009 1 :56 PM
file:llc:\AgendaTest\Export\ 131-June%209,%202009\16.%20CONSENT%20AGENDA \16c... 6/3/2009
Page 2 of2
Agenda Item No. 16C12
June 9. 2009
Page 4 of 5
Approved By
OMS Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
5/28/20098:49 AM
Approved By
Susan Usher
Senior ManagemenUBudget Analyst
Date
County Manager's Office
Office of Management & Budget
6/1/20097:34 AM
Approved By
Leo E. Ochs, Jr.
Deputy County Manager
Date
Board of County
Commissioners
County Manager's Office
6/1/2009 10:43 AM
file:/IC:\AgendaTest\Export\ l3l-June%209,%202009\ 16.%20CONSENT%20AGENDA \16C... 6/3/2009
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