Agenda 06/09/2009 Item #16C 3
Agenda Item No. 16C3
June 9, 2009
Page 1 of 5
"..-".
EXECUTIVE SUMMARY
Recommendation to authorize a budget amendment of $599,280.00 from Reserves for Capital to
Project Numb.er 73968, North County Water Reclamation Facility Technical Support.
OBJECTIVE: The public pmpose of this budget amendment is to make additional funds available to
the North Water Reclamation Facility (NCWRF) for funding four reliability improvement projects
previously deferred due to revenue constraints. This is consistent with the Wastewater Department's
mission to meet operational and reliability needs, to meet the demand for irrigation-quality water, and
to stay in compliance with regulatory requirements.
CONSIDERATION: This budget amendment will fund four projects:
. The chemical piping for the equalization tank odor control systems does not have any
secondary containment. A reportable spill could result in the event of a pipe leak or break. The
design for adding containment and related safety equipment is over 60% complete. The
Planning and Project Management Department plans to construct and complete this project in
FY09 to reduce the liability (exposure time) of not having containment. The engineer's
estimate of probable construction cost is $160,000 (May 18, 2009 memo from Hole-Montes).
-
. A roof is needed over the south bleach facility pump area to preserve the pumps and related
piping by reducing deterioration caused by the sun's ultraviolet rays. This was part of the
original design, but was deferred as a cost reduction. The Planning and Project Management
Department plans to construct and complete this project in FY09. The roofis being installed
now instead of in FYIO to avoid the deterioration that will occur over the summer months. The
engineer's estimate of probable construction cost is $120,000 (May 19,2009 memo from
Hazen & Sawyer).
. There are three aeration blower controllers that are outdated and in need of replacement. If a
controller fails, it could cause severe damage to a very expensive blower. To reduce the chance
of an expensive failure, the Planning and Project Management Department plans to procure the
equipment and its installation in FY09. Total estimated cost: $79,280 (May 20, 2009 quotation
from Gardner Denver).
. Six flow meters are beyond their useful life and need to be replaced. They are either inoperable
or inaccurate and cannot be repaired. The Planning and Project Management Department plans
to design and start the construction of this project in FY09. These meters are used for control
and compliance, and it is beneficial that they are installed before the inflow and infiltration
season. The engineer's estimate of probable construction cost is $240,000 (May 19, 2009
memo from Hole-Montes).
In FY08, the Public Utilities Division (PUD) deferred approximately $60-million worth of Capital
Improvement Projects, and assumed the risk of not making these improvements. The PUD is now
~ requesting that approximately $5-million of the deferred projects be implemented to reduce the risk of
deferral associated with these projects. The $599,280 requested by this budget amendment is part of
the $5-million.
Executive Summary
NCWRF Technical Support Budget Amendment, Project 73968
Page Two
Agenda Item No. 16C3
June 9, 2009
Page 2 of 5
The Planning and Project Management Department plans to procure for these projects under fixed-
term contracts and bids previously approved by the Board of County Commissioners (Board) because
of the relatively low dollar amount of each of these projects. Board approval for each specific project
is not required due to the dollar level; however, each project must comply with the terms and
conditions of applicable Board-approved purchasing methods.
On June 24,2008, Agenda Item lO(G), the Board adopted the 2008 Wastewater Master Plan Update
that identified the requirement for performing various technical support projects at the NCWRF.
These projects were known at that time; however, sufficient funds were not available in the revenue-
constrained amount of $ 1,500,000 budgeted for FY09. Due to aggressive cost-containment, funds
from Reserves for Capital are now available, while staying within revenue constraints. The proposed
scope is consistent with the 2008 Wastewater Master Plan Update, Project 73968, "NCWRF Technical
Support Projects", Section 8, Table 8-2, page 3 of 5, line 100.
FISCAL IMPACT: Transfer funds from Reserves for Capital to Project 73968, NCWRF Technical
Support requires a budget amendment. The source of funding is the Wastewater User Fee Fund (414).
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office, is not quasi-judicial and requires no ex parte disclosure, requires only a majority vote for
approval, and is otherwise legally sufficient for Board action.-SRT
GROWTH MANAGEMENT IMP ACT: The project is consistent with and furthers the goals,
objectives, and policies of the Collier County Growth Management Plan.
RECOMMENDATION: That the Board of County Commissioners, as the Ex-officio Governing
Board of the Collier County Water-Sewer District approves a budget amendment of $599,280 from
Reserves for Capital to Project Number 73968 for funding four reliability improvement projects at the
NCWRF.
PREPARED BY: Tom S. Chmelik, P.E., Senior Project Manager, Public Utilities Division.
Page 1 of2
Agenda Item No. 16C3
June 9, 2009
Page 3 of 5
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
16C3
Meeting Date:
Recommendation to authorize a budget amendment of $599,280.00 from Reserves for
Capital to Project Number 73968, North County Water Reclamation Facility Technical
Support. (Chemical piping spill containment, bleach system pump improvement, aeration
blower controller replacements, flow meter replacements)
6/9/2009 9:00:00 AM
Item Summary:
Prepared By
Public Utilities
Project Manager
Public Utilities Planning and Project
Management Department
Date
Tom Chmelik
5/21/200911 :57:58 AM
Approved By
G. George Yilmaz
WasteWater Director
Date
Public Utilities
WasteWater
5/21/20091 :17 PM
Approved By
Scott R. Teach
Assistant County Attorney
Date
County Attorney
County Attorney Office
5/21/20092:18 PM
Approved By
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
5/22/20097:46 AM
Approved By
Public Utilities
Sr. Project Manager
Public Utilities Planning and Project
Management Department
Date
Phil E. Gramatges, P.E.
5/22/20099:53 AM
Approved By
Jon Pratt
Treatment Plant Superintendent
Date
Public Utilities
WasteWater
5/22/2009 12:45 PM
Approved By
Thomas Wides
Operations Director
Date
P ubi ic Utilities
Public Utilities Operations
5/22/2009 1 :54 PM
Approved By
James W. DeLony
Public Utilities Administrator
Date
Public Utilities
Public Utilities Administration
5/26/2009 8:30 AM
Approved By
OMB Coordinator
OMS Coordinator
Date
Page 2 of2
Agenda Item No. 16C3
June 9, 2009
Page 4 of 5
County Manager's Office
Office of Management & Budget
5/27/2009 8:24 AM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
5/27/200912:00 PM
Approved By
Susan Usher
Senior ManagemenUBudget Analyst
Date
County Manager's Office
Office of Management & Budget
6/1/20099:46 AM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
6/1/2009 11 :43 AM
, (j) L!')
0_
,00
.-NL!')
o cri (])
Z(])g'
E3o...
:mJ
CO
i:J
c:
(])
0)
<(
CIO
\0
0)
M
I"-
ei
z
~
a
- ,.,.a ._. --- ~'~ ---.. -
II) ~
...
M a
...
Q
N
N
...
;; ...
a
...
...
C', ...
a
~
...
a
--- "'_.... -.--...... ...," -',".M_
M
...
N a
...
Q
N N
...
N a
>
IL ...
...
a
~
a
- .,-.. -"~""" -- ,-
~
...
... a
...
Q
N N
...
~Ii a
...
...
a
~i< ~
12 ...
a
- - '<<', ".... '<0'"' ...
~
Q a
...
Q
N C=:!
Q a
...
)0-
IL ...
...
is
~
a
-- .,." ." I. t
" M
...
.:; en is
Q --
Q
N N -
...
.;. ...
a
---. --
I ...
." ... \\
, a
~ <D <S;J,
Ui co CO\
co co '
0 'Q. N ~.
U III i
~ '"
....
\
>
...
ft!
cu E
lIloC E
?- ft!....
Z III C :l fti
w .... .- III ....
> ~ 'tl cu 0
w ..... CII > I-
O.cl.. ...
....- :l u
o.tiu CII
.....
.....1Il CII 0
~ CII >< ...
..... 'tl cu D.
...
U
Ql
'0'
....
a..
CIO
\0
0)
M
I"-
o
...
(/I
Ql
>
....
Ql
(/I
Ql
c::
,
...
c:
Ql
E
"C
c:
Ql
E
E
<C
-
Ql
CI
"C
::l
al
u-
c::
s:
u
z
Ql
E
ft!
Z
-
U
ell
'0'
...
a..
...
.... .,
0.0
'EE>.
Q) i ~
e ::
-g~~
ire g
~ 0.. '';
~~ E
-g.~~ (;
.oQ."Q.
'" '" ~ Q.
Q.'l U 10... ::)
N '- Q) (i')
'~.g(O"ie
,g~s:.!::!
:;c:~i
~ ~ 5 ~
-mOt-
::Q::U
..g E :5
~ e 0
::....z
Ql 0 ..
eOco
eO'"
o~~
" -....
&~
on
;;
~
':;
go
Ql
a:
<:
~
"
<(