Backup Documents 06/11/2019 Item #16A 5 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 A 5
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office „ „6. (P•11.11
4. BCC Office Board of County
Commissioners 1,t
5. Minutes and Records Clerk of Court's Office ' r
v� ltlt( 3313.(44iN
Once completed please forward copyto Gail Hambright and Heather Meye
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Gail Hambright,CZM Phone Number 2966
Contact/ Department /
Agenda Date Item was 6/11/2019 �/ Agenda Item Number l�
Approved by the BCC
Type of Document WO for LGFR Number of Original 1
Attached Documents Attached
PO number or account
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? STA fn. N 1fl-
2. Does the document need to be sent to another agency for additional signatures? If yes, ��
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed X
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's ��1�1
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's J}k
signature and initials are required. tJ
7. In most cases(some contracts are an exception),the original document and this routing slip
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 6/11/19 (enter date)and all changesN/A is not
made during the meeting have been incorporated in the attached document. The an option for
County Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the `1 N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the `(��`' an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised . . 5;Revised 11/30/12
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MEMORANDUM
Date: June 12, 2019
To: Gail Hambright, Accountant
Coastal Zone Management
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #15-6382 "LGFR"
Contractor: APTIM Environmental & Infrastructure, Inc.
Attached for your records is one (1) scanned copy of the original of the document
referenced above, (Item #16A5) approved by the Board of County Commissioners
Tuesday, June 11, 2019.
The original document has been kept by the Board's Minutes & Records
Department as part of the Board's Official Records.
If you have any questions, please call me at 252-8411.
Thank you.
Attachment
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MEMORANDUM
Date: June 12, 2019
To: Heather Meyer, Management/Budget Analyst
Operations Support Division
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: Work Order for Contract #15-6382 "LGFR"
Contractor: APTIM Environmental & Infrastructure, Inc.
Attached for your records is one (1) scanned copy of the original of the document
referenced above, (Item #16A5) approved by the Board of County Commissioners
Tuesday, June 11, 2019.
The original document has been kept by the Board's Minutes & Records
Department as part of the Board's Official Records.
If you have any questions, please call me at 252-8411.
Thank you.
Attachment
16A5
/ WORK ORDER/PURCHASE ORDER
Contract 15-6382 "Grant Funded Professional Services for Coastal Zone"
Contract Expiration Date: June 8, 2019 i
This Work Order is for professional Engineering services for work known as: Local Government
Funding Request.
Project Name: 2020-2021 Local Government Funding Request(LGFR)
Project No: 195-90065 /
The work is specified in the proposal dated May 3, 2019 which is attached hereto and made a part of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this
Work Order/Purchase Order is assigned to: APTIM Environmental & Infrastructure, LLC.
Scope of Work: As detailed in the attached proposal and the following:
* Task I South Marco Beach LGFR Application
* Task [I North County Beaches& Doctors Pass LGFR Application
* Task III Wiggins Pass LGFR Application
Schedule of Work: Complete work within 180 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement No. 15-6382 will survive and remain subject to the terms and
conditions of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): Negotiated Lump Sum (NLS) DLump Sum Plus
Reimbursable Costs (LS+RC) Time & Material (T&M) (established hourly rate— Schedule B) ❑
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
Task I $ 5,103.00(T&M)
Task II S 9,690.00(1&M)
Task III $ 5,103.00(T&M)
TOTAL FEE $19,896.00(T&M)
PREPARED BY: All 51fi j/
Gary cAlpin,CZM atm)
ager Date FF
[Wally sigrwd by Amy
Amy Patterson pale. i9,CS 0709..19.,5
APPROVED BY: -0400'
Am atterson, Department I irector Date
APPROVED BY: l♦ W /.
Th ddeus L. Cohen, Dep• ment Head GMD D.te '
Page 1 of 3
1 6 A 5
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses,that, to the best of their knowledge and belief, all relevant facts concerning past, present,or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: APTIM Environmental & Infrastructure, LLC
7Invt l6. /1.1-0 I
Thomas P. Pierro, P.F,., D.CE Date
Page 2 of 3
,
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,,
ATTEST: - . BOARD OF CUr; ' • k ISSIONERS
Crystal IC.ICIatol Clerk Collier
acititiza,
Clerk Atst to chain- ays Willia / . McDaniel,Jr.
,
ilgnature only. Chairman
ATTEST:
By:
(Print Name/Title
Approved as to Form and
tifin _,.
. istant County Attorney'
1
1
'
'
1
Page 3 of 3
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6A5
APTIM
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Tel.+1 561 391 8102
Fax:+1 561 391 9116
APTIM www.APTIM.com
May 3, 2019
Gary McAlpin, Director
Collier County Coastal Zone Management
2800 N. Horseshoe Drive
Naples, FL 34104
Re: 2020-2021 Local Government Funding Request(LGFR) Preparation (Contract No 15-6382)
Dear Gary:
This letter is in response to Collier County's (County) request for a proposal for Aptim Environmental &
Infrastructure, LLC (APTIM) to support the County with submittal of the 2020-2021 Local Government
Funding Requests (LGFR). APTIM will assist the County with preparation of the 2020-2021 LGFR for
Collier County's: South Marco Island Beach Renourishment Project,North County Beach Renourishment
program including Doctors Pass, and the County's inlet project at Wiggins Pass.
Included as Exhibits are;the Scope of Work(Exhibit A),Fee Proposal(Exhibit B),and the Rates Schedule
(Exhibit C). APTIM proposes to provide these services on a time and materials basis not-to-exceed
$19,896.00 under the terms and conditions of the existing Contract No. 15-6382 for Grant Funded
Professional Services for Coastal Zone. Barring any unforeseen circumstances, all work will be
completed within 180 days of receiving the Notice to Proceed.
Very truly yours,
Thomas P. Pierro, P.E., D.CE
Director of Operations
Aptim Environmental& Infrastructure, LLC
cc: Tara Brenner, P.G., P.E., APTIM
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Exhibit A
Scope of Work
16A5
2020-2021 local Government Funding Requests (LGFR)
Collier County, Florida
Scope of Work
Contract Number 15-6382
Introduction
In order to distribute state funds for shore protection and inlet management projects, the Florida
Department of Environmental Protection (FDEP) requests that local sponsors submit an annual
Local Government Funding Request (EGFR) for their projects. The FDEP has recently modified
the LGFR application based on the updated 62B-36 Rule which was effective August 5,2013 and
fully implemented in 2014.This scope of work details the tasks required to assist the County with
preparing and submitting the 2020-2021 Local Government Funding Requests to the FDEP and
responding to both the FDEP's Application Review and Project Assessment for Collier's South
Marco and County Beach Renourishment projects,and inlet maintenance projects at Doctors Pass,
and Wiggins Pass.
The FDEP's ranking methodology document will serve as a guide for the responses we formulate
on behalf of the County. Once we have completed a draft of the LGFR application we will provide
it to Collier County for review and comment prior to submittal to the FDEP.
Following application submission, the FDEP will review the applications and may request
additional information (RAI). APTIM will respond to FDEP's RAIs and provide additional
information to the FDEP in conjunction with and on behalf of Collier County as needed.
Following application review and response. the FDEP reviews the applications in detail and
provides initial project rankings and initial project assessments. The applicant then has the
opportunity to respond to the initial project assessment. We will perform a review of the initial
project assessment on behalf of Collier County and, if warranted, provide the County with a draft
letter to the FDEP identifying the areas within the applications that may provide additional points
to the County.
1. South Marco Beach LGFR
APTIM will assist the County with preparation of the 2020-2021 I...C1FR for Collier County's South
Marco Island Renourishment Project. Building upon past LGFR applications,APTIM will update
the application response to account for the latest application format, rating guidelines and rules,
and current project cost information. All the elements of the projects as they apply to the 62B-36
Rule and the LGFR application and guidance document will he evaluated in order to optimize
FDEP ranking and cost sharing opportunities where practical.This will include research to identify
public lodging establishments and updated county zoning.
2. North County Beach Renourishment Program & Doctors Pass LGFR
APTIM will assist the County with preparation of the 2020-2021 LGFR for Collier County's North
County beaches(Vanderbilt. Park Shore.Naples Beach)and Doctors Pass projects. Building upon
past LGFR applications, APTIM will update the application response to account for the latest
application format, rating guidelines and rules, and current project cost information. All the
elements of the projects as they apply to the 626-36 Rule and the LGFR application and guidance
document will be evaluated in order to optimize FDEP ranking and cost sharing opportunities
where practical. This will include research to identify public lodging establishments and updated
county zoning.
3. Wiggins Pass LGFR
APTIM will assist the County with preparation of the 2020-2021 LGFR for Collier County's
Wiggins Pass inlet maintenance project. All the elements of the projects as they apply to the 6213-
36 Rule and the LGFR application and guidance document will be evaluated in order to increase
FDEP ranking and cost sharing opportunities where practical. Additionally, we will update maps
and the application response to account for the latest application format, rating guidelines and
rules, and current project cost information.
Summary
This work will be performed on a time and materials (T&M) basis with a cost not to exceed
$19,896.00 as outlined in the attached fee spreadsheet. The work will be completed within 180
days of receipt of the Notice to Proceed.
.1 6 A 5
Exhibit B
Fee Proposal
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1
EXHIBIT B
FEE PROPOSAL FOR
20202021 LOCAL GOVERNMENT FUNDING REQUEST(LGFR)PREPARATION
COLLIER COUNTY,Contract No.186382
May 2.2019
Senior Project Project Planner/Jr. .. Clerical/
Task Item Cost Principal Manager Manager Engineer Engineer GI .1.i.. . Administrative
(Hours) (Hours) (Hours) (Hours) (Hours) (Hours) (Hours)
t South Marco Bench LGFR Application I $5,103.001 4 0 8 6 12 2
2 North County Beaches&Doctors Pass LGFR Application i $9,690.00 . 2 8 18 12 14 20 2
3 Wiggins Pass LOFR Application ) $5,103.00 . 1 4 8 8 6 12 2
Total Hours 0 4 16 34 28 i 26 44 6
Rale- 5207/ $173 / $148" $124 $111 / $103 / $63/
Cost= $828 $2.768 55 032 $3,472 52.886 54.532 5378
TIME&MATERIAL TOTAL $19,896.00
F VAanahryF_Roo..11.N.r...1....C.a.,O19LLGrNUJn IGFs 202021,0.0040.C.»1...
16A5
Exhibit C
Rate Schedule
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SCHEDULE B
RATE SCHEDULE
Title Rate
Principal $207.00
Senior Project Manager $173.00
Project Manager $148.00
Senior Engineer $158.00
Engineer $124.00
Senior Inspector $97.00
Inspector $77.00
Senior Planner $140.00
Planner $111.00
Senior Designer $115.00
Designer $95.00
Environmental Specialist $110.00
Senior Environmental Specialist $135.00
Scientist/Geologist $94.00
Senior Scientist/Geologist $119.00
Marine Biologist/Hydrogeologist $111.00
Senior Marine Biologist/Hydrogeologist $139.00
Senior GIS Specialist $146.00
GIS Specialist $103.00
Clerical/Administrative $63.00
Senior Technician $86.00
Technician $73.00
Surveyor and Mapper $121.00
CAD Technician $82.00
Survey Crew-2 man $136.00
Survey Crew-3 man $172.00
Survey Crew-4 man $205.00
Senior Architect $155.00
Architect $122.00
This list is not intended to be all inclusive. Hourly rates for other categories of professional, support and
other services shall be mutually negotiated by Collier County and firm on a project by project basis as
needed.
B-1