Agenda 06/11/2019 Item #16D 1 (Grant Award - 2018/2019 Federal Highway Admin. Flexible Funds)06/11/2019
EXECUTIVE SUMMARY
Recommendation to approve the execution of the 2018/2019 Federal Highway Administration
Flexible Funds Grant Award (Section 5307) in the amount of $286,180 in the Transit Award
Management System (TrAMS) for the purchase and installation of additional bus shelters through
the Federal Transit Administration Transit Award Management System and authorize the
necessary Budget Amendment.
OBJECTIVE: To obtain grant funds for the purchase and installation of additional bus shelters for
Collier Area Transit (CAT) Passengers.
CONSIDERATIONS: On March 26, 2019, the Board of County Commissioners (Board) approved the
submittal of a grant application for the 2018/2019 Federal Highway Administration Flexible Grant Funds
in the amount of $286,180 for the purchase and installation of up to twelve (12) additional bus shelters
throughout Collier County including amenities such as bike racks, benches, and trash receptacles to place
on existing pads. The grant requires a twenty percent (20%) match of the tot al project cost; the total
project cost is $357,725. Collier County received approval from the Florida Department of Transportation
(FDOT) transportation development credits in the amount of $71,545 as a soft match for the grant.
On May 1, 2019, County staff received notification of award from the Federal Transit Administration
(FTA). Following Board approval, execution of the grant is processed through the FTA Transit Award
Management System (TrAMS) by the Collier County Public Services Department Head, who serves as
the Board of County Commissioners’ appointed designee.
FISCAL IMPACT: A Budget Amendment is required in the amount of $286,180 to recognize federal
grant revenue within CAT Grant Fund (424), Project 33623. Collier County has received approval from
FDOT for the use of $71,545 transportation development credits as a twenty percent (20%) soft match to
the Capital Grant Program.
GROWTH MANAGEMENT IMPACT: This Item supports the goals and objectives of the
Transportation Element of the Growth Management Plan.
LEGAL CONSIDERATIONS: This Item is approved for form and legality and requires a majority vote
for Board action. -JAB
RECOMMENDATION: To: (1) Authorize execution of the grant award for the 2018/2019 Federal
Highway Administration Flexible Grant Award in the amount of $286,180 through the Federal Transit
Administration Transit Award Management System and (2) authorize the necessary Budget Amendment.
Prepared By: Joshua Thomas, Accounting Technician, Public Transit & Neighborhood Enhancement
Division
ATTACHMENT(S)
1. UNEX AWARD 2019 05-01 FTA 5307 XU 19-028 (PDF)
2. TRC 2019 03-18 APPRV FTA 5307 XU 19-028 (PDF)
16.D.1
Packet Pg. 1370
06/11/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.1
Doc ID: 8852
Item Summary: Recommendation to approve the execution of the 2018/2019 Federal Highway
Administration Flexible Funds Grant Award (Section 5307) in the amount of $286,180 in the Transit
Award Management System (TrAMS) for the purchase and installation of additional bus shelters through
the Federal Transit Administration Transit Award Management System and authorize the necessary
Budget Amendment.
Meeting Date: 06/11/2019
Prepared by:
Title: Grants Support Specialist – Grants
Name: Joshua Thomas
05/02/2019 11:09 AM
Submitted by:
Title: Division Director - Pub Tran & Nbrhd Enh – Public Transit & Neighborhood Enhancement
Name: Michelle Arnold
05/02/2019 11:09 AM
Approved By:
Review:
Public Transit & Neighborhood Enhancement Caroline Soto Additional Reviewer Completed 05/02/2019 1:38 PM
Public Transit & Neighborhood Enhancement Omar Deleon Additional Reviewer Completed 05/02/2019 4:57 PM
Public Transit & Neighborhood Enhancement Michelle Arnold Additional Reviewer Completed 05/03/2019 12:04 PM
Public Services Department Kimberley Grant Level 1 Reviewer Completed 05/06/2019 10:25 AM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 05/06/2019 11:24 AM
Grants Erica Robinson Level 2 Grants Review Completed 05/06/2019 1:48 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 05/07/2019 10:15 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 05/14/2019 11:19 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/15/2019 1:13 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 05/15/2019 5:02 PM
Grants Therese Stanley Additional Reviewer Completed 05/20/2019 10:59 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 06/02/2019 11:11 AM
Board of County Commissioners MaryJo Brock Meeting Pending 06/11/2019 9:00 AM
16.D.1
Packet Pg. 1371
DOT FTA
U.S. Department of Transportation Federal Transit Administration
Award
Federal Award Identification Number (FAIN) FL-2019-028-00
Temporary Application Number 1032-2019-1
Award Name Sec 5307 XU-Flex, Bus Shelters, Collier Co. FLA
Award Status Obligated / Ready for Execution
Award Budget Number 0
Part 1: Recipient Information
Name: Collier, County Of
Recipient ID Recipient OST Type Recipient Alias Recipient DUNS
1032 County Agency COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 076997790
Location Type Address City State Zip
Headquarters 3299 TAMIAMI TRL E STE 700 NAPLES FL 34112
Physical Address 3299 Tamiami Trl E Ste 700 Naples FL 34112
Mailing Address 3299 TAMIAMI TRAIL E NAPLES FL 34112
Union Information
16.D.1.a
Packet Pg. 1372 Attachment: UNEX AWARD 2019 05-01 FTA 5307 XU 19-028 (8852 : FY18-19 FHWA Flex Award-Shelters)
Union Name TRANSPORT WORKERS UNION, AFL-CIO
Address 1 122 Dixie Lane
Address 2
City Cocoa Beach
State Florida
Zipcode 32931
Contact Name Kevin Smith
Telephone 8667954255
Fax
E-mail jptwu500@aol.com
Website
Union Name TRANSPORT WORKERS UNION, AFL-CIO
Address 1 122 Dixie Lane
Address 2
City Cocoa Beach
State Florida
Zipcode 32931
Contact Name Kevin Smith
Telephone 8667954255
Fax 3217848847
E-mail Kevin.Smith@SCLS-LLC.com
Website
Part 2: Award Information
Title: Sec 5307 XU-Flex, Bus Shelters, Collier Co. FLA
FAIN Award Status Award Type Date Created Last Updated Date From TEAM?
16.D.1.a
Packet Pg. 1373 Attachment: UNEX AWARD 2019 05-01 FTA 5307 XU 19-028 (8852 : FY18-19 FHWA Flex Award-Shelters)
FL-2019-028-00 Obligated / Ready for Execution Grant 12/5/2018 12/5/2018 No
Award Start Date
5/1/2019
Award End Date
3/30/2025
Award Executive Summary
These flex funds will be used for the design, purchase, and construction of up to 12 metal bus shelters (including amenities such as bike racks,
benches and trash receptacles) as budget allows. The life expectancy of each bus shelter is calculated at 15 years. This project will enhance
access to bus stops and connectivity to sidewalks to all, including people with disabilities to public transportation. The total amount of the
transfer is $286,180.
Toll revenue credits from FDOT in the amount of $71,545 will be utilized as a soft match for the grant.
The authorizing toll revenue credit letter is attached to the grant.
Information required from Federal Aid Coordinator:
Recipient Name-Collier County Board of County Commissioners
FAC/WP Fund XU x 12 +DDRF
FAP Number FTAX-001A
Financial Project Number 440439-1
STIP Page Number 714
Copy of Grant Application first page (Fedtech Bulletin 04-01)
Frequency of Milestone Progress Reports (MPR)
Annual
Frequency of Federal Financial Reports (FFR)
Annual
Does this application include funds for research and/or development activities?
This award does not include research and development activities.
Pre-Award Authority
This award is not using Pre-Award Authority.
Does this application include suballocation funds?
Recipient organization is the Designated Recipient and can apply for and receive these apportioned funds.
Will this Grant be using Lapsing Funds?
No, this Grant does not use Lapsing Funds.
Will indirect costs be applied to this application?
This award does not include an indirect cost rate.
Indirect Rate Details: N/A
16.D.1.a
Packet Pg. 1374 Attachment: UNEX AWARD 2019 05-01 FTA 5307 XU 19-028 (8852 : FY18-19 FHWA Flex Award-Shelters)
Requires E.O. 12372 Review
No, this application does not require E.O. 12372 Review.
Delinquent Federal Debt
No, my organization does not have delinquent federal debt.
Award Point of Contact Information
First Name Last Name Title E-mail Address Phone
john.crocker@dot.gov Community Planner
linda.segovia@dot.gov General Engineer
Josh Thomas Grants Support Specialist joshuathomas@colliergov.net 239-252-8989
Award Budget Control Totals
Funding Source Section of Statute CFDA Number Amount
FHWA Transfer to 5307 Urbanized Area Formula Grants 5307-3 20507 $286,180
Local $0
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $71,545
Total Eligible Cost $286,180
Award Budget
Project Number Budget Item FTA
Amount
Non-FTA
Amount
Total
Eligible
Amount
Quantity
16.D.1.a
Packet Pg. 1375 Attachment: UNEX AWARD 2019 05-01 FTA 5307 XU 19-028 (8852 : FY18-19 FHWA Flex Award-Shelters)
FL-2019-028-01-00 119-00 (119-
A1) Bus Associated Transit Improvements $286,180.00 $0.00 $286,180.00 12
FL-2019-028-01-00 11.93.02 CONSTRUCTION -
BUS SHELTERS $286,180.00 $0.00 $286,180.00 12
Earmark and Discretionary Allocations
This application does not contain earmarks or discretionary allocations.
Sources of Federal Financial Assistance
PO
Number
Project
Number Scope Name Scope
Number
Scope
Suffix
UZA
Code
Area
Name
Account Class
Code FPC Description Amendment
Amount
Cumulative
Amount
FL-95-
X152
FL-2019-
028-01-
00
Bus Associated
Transit
Improvements
119-00
(119) A1 120000 Florida 2019.45.95.SX.2 00 FHWA flex trf
to 5307 - STP $286,180 $286,180
Part 3: Project Information
Project Title: FY18-19 Section 5307 XU-Flex Funding-Bus Shelters
Project Number Temporary Project Number Date Created Start Date End Date
FL-2019-028-01-00 1032-2019-1-P1 2/20/2019 9/26/2018 12/31/2022
Project Description
This project is for the design, purchase, and construction of up to 12 metal bus shelters (including amenities such as bike racks, benches and
trash receptacles) as budget allows. The life expectancy of each shelter is 15 years. The project will enhance access to bus stops and
connectivity to sidewalks to all including people with disabilities to public transportation. The total amount of the transfer is $286,180. Toll
revenue credits from FDOT in the amount of $71,545 will be used as a soft match for the grant. Collier County will follow all 3rd party
procurement policies as defined in C4220.1F (Third Party Contracting Guidance). Collier County will ensure that contractors procured will not
be on the FTA Suspension and Debarment list.
Project Benefits
By making these shelter improvements, residents and visitors will benefit from this project through the enhanced protection from the elements
and safety provided by the shelter structure and associated amenities.
16.D.1.a
Packet Pg. 1376 Attachment: UNEX AWARD 2019 05-01 FTA 5307 XU 19-028 (8852 : FY18-19 FHWA Flex Award-Shelters)
Additional Information
None provided.
Location Description
Collier County, Florida
Security
No -- our organization will NOT expend at least 1% of the 5307 funds in this application for security-related projects
Project Location (Urbanized Areas)
UZA Code Area Name
120000 Florida
123610 Bonita Springs, FL
Congressional District Information
State District Representative
Florida 12 Gus M Bilirakis
Project Control Totals
Funding Source Section of Statute CFDA Number Amount
FHWA Transfer to 5307 Urbanized Area Formula Grants 5307-3 20507 $286,180
Local $0
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $71,545
Total Eligible Cost $286,180
16.D.1.a
Packet Pg. 1377 Attachment: UNEX AWARD 2019 05-01 FTA 5307 XU 19-028 (8852 : FY18-19 FHWA Flex Award-Shelters)
Project Budget
Project Number Budget Item FTA
Amount
Non-FTA
Amount
Total
Eligible
Amount
Quantity
FL-2019-028-01-00 119-00 (119-
A1) Bus Associated Transit Improvements $286,180.00 $0.00 $286,180.00 12
FL-2019-028-01-00 11.93.02 CONSTRUCTION -
BUS SHELTERS $286,180.00 $0.00 $286,180.00 12
Project Budget Activity Line Items
Budget Activity Line Item: 11.93.02 - CONSTRUCTION - BUS SHELTERS
Scope Name / Code Line Item # Line Item Name Activity Quantity
Bus Associated Transit Improvements (119-00) 11.93.02 CONSTRUCTION - BUS SHELTERS CONSTRUCTION 12
Extended Budget Description
These funds will be utilized for the design, purchase, and construction of up to 12 metal bus shelters (including amenities such as bike racks,
benches and trash receptacles) throughout Collier County as budget allows. The life expectancy of each shelter is calculated at 15 years. This
project will enhance access to bus stops and connectivity to sidewalks to all and people with disabilities to public transportation. The project is
not located within a historic district and will not affect historic or cultural resources. The project will not be undertaken in a corridor. Collier
County will follow all 3rd party procurement policies as defined in C4220.1F (Third Party Contracting Guidance). Collier County will ensure
contractors procured will not be on the FTA Suspension and Debarment list.
Will 3rd Party contractors be used to fulfill this activity line item?
Yes, 3rd Party Contractors will be used for this line item.
Funding Source Section of Statute CFDA Number Amount
FHWA Transfer to 5307 Urbanized Area Formula Grants 5307-3 20507 $286,180
Local $0
Local/In-Kind $0
16.D.1.a
Packet Pg. 1378 Attachment: UNEX AWARD 2019 05-01 FTA 5307 XU 19-028 (8852 : FY18-19 FHWA Flex Award-Shelters)
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $71,545
Total Eligible Cost $286,180
Milestone Name Est. Completion Date Description
Start Date 3/2/2020
End Date 12/31/2022
RFP Date 9/26/2018
Contract Award Date 5/28/2019
Project Environmental Findings
Finding: Class II(c) - Categorical Exclusions (C-List)
Class Level Description
Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a
significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to
prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation.
Categorical Exclusion Description
Type 05: Activities, including repairs, replacements, and rehabilitations, designed to promote transportation safety, security, accessibility and
effective communication within or adjacent to existing right-of-way, such as: the deployment of Intelligent Transportation Systems and
components; installation and improvement of safety and communications equipment, including hazard elimination and mitigation; installation
of passenger amenities and traffic signals; and retrofitting existing transportation vehicles, facilities or structures, or upgrading to current
standards.
Date Description Date
Class IIc CE Approved
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Packet Pg. 1379 Attachment: UNEX AWARD 2019 05-01 FTA 5307 XU 19-028 (8852 : FY18-19 FHWA Flex Award-Shelters)
Part 4: Fleet Details
No fleet data exists for this application.
Part 5: FTA Review Comments
Application Review Comments
Comment By john.crocker@dot.gov
Comment Type FTA Post Review Comments for Grantee
Date 3/27/2019
Comment
1. Please attached FHWA approval of flex (Form 1576)
2. Change environmental to CE(5) Activities, including repairs, replacements, and rehabilitations, designed to promote
transportation safety, security, accessibility and effective communication within or adjacent to existing right-of-way, such
as: The deployment of Intelligent Transportation Systems and components; installation and improvement of safety and
communications equipment, including hazard elimination and mitigation; installation of passenger amenities and traffic
signals; and retrofitting existing transportation vehicles, facilities or structures, or upgrading to current standards.
Comment By john.crocker@dot.gov
Comment Type FTA Post Review Comments for Grantee
Date 4/3/2019
Comment
Please see technical comments:
Please include language:
-The grantee or Sub-grantee (when applicable) will follow all 3rd party procurement policies as defined in C4220.1F (Third
Party Contracting Guidance).
-The Grantee or Sub-grantee (when applicable) will ensure contractors procured will not be on the FTA Suspension and
Debarment list.
If a capital project is to be undertaken in a corridor, please attach a project description, map, and related photos to inform
FTA of the project location and termini of the proposed project. Please indicate if the project is located within a Historic
District or may affect historic or cultural resources, if known.
For all equipment/purchases over $5K, include the respective useful life in the Extended Budget Description.
For bus shelters, if known, include info on type of shelters (concrete, wood, metal, stucco, etc.)
16.D.1.a
Packet Pg. 1380 Attachment: UNEX AWARD 2019 05-01 FTA 5307 XU 19-028 (8852 : FY18-19 FHWA Flex Award-Shelters)
Part 6: Agreement
UNITED STATES OF AMERICA
DEPARTMENT OF TRANSPORTATION
FEDERAL TRANSIT ADMINISTRATION
GRANT AGREEMENT
(FTA G-25, October 1, 2018)
On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official signs this Grant Agreement, FTA has
obligated and awarded federal assistance as provided below. Upon execution of this Grant Agreement by the Recipient named below, the
Recipient affirms this FTA Award, enters into this Grant Agreement with FTA, and binds its compliance with the terms of this Grant Agreement.
The following documents are incorporated by reference and made part of this Grant Agreement:
(1) "Federal Transit Administration Master Agreement," FTA MA(25), October 1, 2018, http://www.transit.dot.gov,
(2) The Certifications and Assurances applicable to the FTA Award that the Recipient has selected and provided to FTA, and
(3) Any Award notification containing special conditions or requirements, if issued.
WHEN THE TERM “FTA AWARD” OR “AWARD” IS USED, EITHER IN THIS GRANT AGREEMENT OR THE APPLICABLE MASTER
AGREEMENT, “AWARD” ALSO INCLUDES ALL TERMS AND CONDITIONS SET FORTH IN THIS GRANT AGREEMENT.
FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE RECIPIENT
DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING FTA's AWARD DATE SET FORTH HEREIN.
FTA AWARD
Federal Transit Administration (FTA) hereby awards a Federal Grant as follows:
Recipient Information
Recipient Name: Collier, County Of
Recipient ID: 1032
DUNS No: 076997790
16.D.1.a
Packet Pg. 1381 Attachment: UNEX AWARD 2019 05-01 FTA 5307 XU 19-028 (8852 : FY18-19 FHWA Flex Award-Shelters)
Award Information
Federal Award Identification Number: FL-2019-028-00
Award Name: Sec 5307 XU-Flex, Bus Shelters, Collier Co. FLA
Award Start Date: 5/1/2019
Award End Date: 3/30/2025
Award Executive Summary: These flex funds will be used for the design, purchase, and construction of up to 12 metal bus shelters (including
amenities such as bike racks, benches and trash receptacles) as budget allows. The life expectancy of each bus shelter is calculated at 15 years.
This project will enhance access to bus stops and connectivity to sidewalks to all, including people with disabilities to public transportation. The
total amount of the transfer is $286,180.
Toll revenue credits from FDOT in the amount of $71,545 will be utilized as a soft match for the grant.
The authorizing toll revenue credit letter is attached to the grant.
Information required from Federal Aid Coordinator:
Recipient Name-Collier County Board of County Commissioners
FAC/WP Fund XU x 12 +DDRF
FAP Number FTAX-001A
Financial Project Number 440439-1
STIP Page Number 714
Copy of Grant Application first page (Fedtech Bulletin 04-01)
Research and Development: This award does not include research and development activities.
Indirect Costs: This award does not include an indirect cost rate.
Suballocation Funds: Recipient organization is the Designated Recipient and can apply for and receive these apportioned funds.
Pre-Award Authority: This award is not using Pre-Award Authority.
Award Budget
Total Award Budget: $286,180.00
Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollars): $286,180.00
16.D.1.a
Packet Pg. 1382 Attachment: UNEX AWARD 2019 05-01 FTA 5307 XU 19-028 (8852 : FY18-19 FHWA Flex Award-Shelters)
Amount of Non-Federal Funds Committed to This FTA Action (in U.S. Dollars): $0.00
Total FTA Amount Awarded and Obligated (in U.S. Dollars): $286,180.00
Total Non-Federal Funds Committed to the Overall Award (in U.S. Dollars): $0.00
Award Budget Control Totals
(The Budget includes the individual Project Budgets (Scopes and Activity Line Items) or as attached)
Funding Source Section of Statute CFDA Number Amount
FHWA Transfer to 5307 Urbanized Area Formula Grants 5307-3 20507 $286,180
Local $0
Local/In-Kind $0
State $0
State/In-Kind $0
Other Federal $0
Transportation Development Credit $71,545
Total Eligible Cost $286,180
(The Transportation Development Credits are not added to the amount of the Total Award Budget.)
U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements:
Review Decision: DOL Concurs - Certified
Original Certification Date: 5/1/2019
Special Conditions
There are no special conditions.
FINDINGS AND DETERMINATIONS
16.D.1.a
Packet Pg. 1383 Attachment: UNEX AWARD 2019 05-01 FTA 5307 XU 19-028 (8852 : FY18-19 FHWA Flex Award-Shelters)
By signing this Award on behalf of FTA, I am making all the determinations and findings required by federal law and regulations before this Award
may be made.
FTA AWARD OF THE GRANT AGREEMENT
Awarded By:
yvette.taylor@dot.gov
Regional Administrator
FEDERAL TRANSIT ADMINISTRATION
U.S. DEPARTMENT OF TRANSPORTATION
Contact Info: yvette.taylor@dot.gov
Award Date: 5/1/2019
EXECUTION OF THE GRANT AGREEMENT
Upon full execution of this Grant Agreement by the Recipient, the Effective Date will be the date FTA or the Federal Government awarded Federal
assistance for this Grant Agreement.
By executing this Grant Agreement, the Recipient intends to enter into a legally binding agreement in which the Recipient:
(1) Affirms this FTA Award,
(2) Adopts and ratifies all of the following information it has submitted to FTA:
(a) Statements,
(b) Representations,
(c) Warranties,
(d) Covenants, and
(e) Materials,
(3) Consents to comply with the requirements of this FTA Award, and
(4) Agrees to all terms and conditions set forth in this Grant Agreement.
Executed By:
Collier, County Of
16.D.1.a
Packet Pg. 1384 Attachment: UNEX AWARD 2019 05-01 FTA 5307 XU 19-028 (8852 : FY18-19 FHWA Flex Award-Shelters)
16.D.1.b
Packet Pg. 1385 Attachment: TRC 2019 03-18 APPRV FTA 5307 XU 19-028 (8852 : FY18-19 FHWA Flex Award-Shelters)
16.D.1.b
Packet Pg. 1386 Attachment: TRC 2019 03-18 APPRV FTA 5307 XU 19-028 (8852 : FY18-19 FHWA Flex Award-Shelters)
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Packet Pg. 1387 Attachment: TRC 2019 03-18 APPRV FTA 5307 XU 19-028 (8852 : FY18-19 FHWA Flex Award-Shelters)