Agenda 06/11/2019 Item #16C 6 (Budget Amendment - Facilities Management006/11/2019
EXECUTIVE SUMMARY
Recommendation to authorize Budget Amendments for the Facilities Management Division in the
amount of $800,000 to cover costs associated with increased service requests and maintenance for
County buildings and equipment.
OBJECTIVE: To provide necessary funding to the Facilities Management Division from multiple
funding sources in the amount of $800,000 to cover operational demand to maintain an acceptable level
of service for the organization through year end September 30, 2019 and to authorize all necessary budget
amendments.
CONSIDERATIONS: The Division of Facilities Management is responsible for the maintenance,
repair, capital replacement and construction of County-owned buildings and facilities. The Facilities
Management Division is seeking an $800,000 budget amendment for the current fiscal year 2019 to
continue its progress towards restoring all Collier County facilities & building systems to optimal
working condition. For the last two (2) years, Facilities Management has been previously authorized to
increase operational levels of service to address current deficiencies in building infrastructure &
mechanical systems. To date, several of these facilities have been restored; however, additional funds are
necessary to complete this fiscal year at the current level of service. The current enhanced level of service
includes in-house restoration teams, LED lighting retrofits, and increased response times to on-demand
requests which limit potential long-term maintenance cost.
Contractual increases impacted the Fiscal Year 2019 budget, including the air filtration contract, HVAC
(heating, ventilation and air conditioning) preventative maintenance, HVAC contractors, and plumbing
contractors. Furthermore, the Division continues to expedite repairs related to the deferred maintenance of
County facilities post-recession, which contributed to the additional funding need for maintenance related
repairs (electrical, plumbing, HVAC, painting, building repairs, etc.).
These funds provide resources to dedicated rehabilitation crews that are accelerating the refurbishing of
County facilities. Due to the size and scope of the typical work involved in the rehabilitation projects, the
facilities team has found that in-sourcing these projects to be much more cost effective than outsourcing
them.
FISCAL IMPACT: Budget amendments are necessary in the amount of $800,000. The budget
amendments will reduce $200,000 from Reroofing Project 52161 and $600,000 from the HVAC Project
52162 within the County Wide Capital Fund 301 and increase Facilities Management Operations
expenses within the General Fund.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, raises no legal
issues, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: That the Board of County Commissioners authorizes budget amendments for
the Facilities Management Division in the amount of $800,000 to cover costs associated with increased
service requests and maintenance for County buildings and equipment.
Prepared By: Miguel Carballo, CFM, Manager of Facilities Management, Division of Facilities
Management
16.C.6
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06/11/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.6
Doc ID: 9087
Item Summary: Recommendation to authorize Budget Amendments for the Facilities
Management Division in the amount of $800,000 to cover costs associated with increased service requests
and maintenance for County buildings and equipment.
Meeting Date: 06/11/2019
Prepared by:
Title: Manager - Facilities – Facilities Management
Name: Miguel Carballo
05/23/2019 2:17 PM
Submitted by:
Title: Director - Facilities Management – Facilities Management
Name: Damon Grant
05/23/2019 2:17 PM
Approved By:
Review:
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 05/23/2019 2:37 PM
Facilities Management Damon Grant Director - Facilities Completed 05/23/2019 5:35 PM
Public Utilities Department Dan Rodriguez Additional Reviewer Completed 05/23/2019 6:36 PM
Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 05/24/2019 6:49 AM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 05/24/2019 10:04 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/24/2019 1:28 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 05/24/2019 3:58 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 05/27/2019 1:54 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 06/02/2019 1:39 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 06/04/2019 12:59 PM
Board of County Commissioners MaryJo Brock Meeting Pending 06/11/2019 9:00 AM
16.C.6
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