Agenda 06/11/2019 Item #16C 5 (Budget Amendment - J1/J2 Chiller Plant & HVAC Upgrades)06/11/2019
EXECUTIVE SUMMARY
Recommendation to authorize Budget Amendments for the Facilities Management Division in the
amount of $1,525,501 to allocate Infrastructure Sales Surtax Funding associated with the J1 / J2
Chiller Plant & HVAC Upgrades (Project 50166).
OBJECTIVE: To provide necessary funding to design and construct the replacement of existing
chillers, cooling towers and moisture removal unit in the amount of $1,525,501 and to authorize the
necessary budget amendment.
CONSIDERATIONS: Voters approved an additional penny sales tax in November 2018. Collection of
the surtax began on January 1, 2019. Projects outlined in Exhibit A within County Ordinance 2018-21
are eligible to receive funding from the Surtax. Projects must also be in compliance with Section
212.055(2), Florida Statutes. In Exhibit A, there were 3 main categories of projects identified:
Transportation Projects, Facilities & Capital Replacements, and Community Priorities. The J1 / J2
Chiller Plant & HVAC (heating, ventilation, and air conditioning) Upgrades is identified within the
Facilities & Capital Replacement category under line item HVAC, Roofing and Capital Equipment
Replacements at Sheriff’s & County Facilities.
On April 3, 2019, agenda item 8.B.4., the Infrastructure Surtax Oversight Committee validated the
funding for this project in the amount of $1,525,501.
FISCAL IMPACT: A budget amendment is necessary to reallocate funding in the amount of
$1,525,501 within the Infrastructure Sales Tax Fund (318) to the J1 / J2 Chiller Plant & HVAC Upgrades
project (50166).
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
RECOMMENDATION: That the Board of County Commissioners authorizes a budget amendment in
the amount of $1,525,501 to allocate infrastructure sales surtax funding associated with the J1 / J2 Chiller
Plant & HVAC Upgrades project.
Prepared By: John McCormick, P.E., Principal Engineer, Facilities Management Division
ATTACHMENT(S)
1. Replacement of Existing Chillers Cooling Towers and Moisture Removal Unit - 04_03_2019
Signed (PDF)
2. Surtax Committee PowerPoint - Agenda Item 8.B.4 4-03-19 (PDF)
16.C.5
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06/11/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.5
Doc ID: 9033
Item Summary: Recommendation to authorize Budget Amendments for the Facilities
Management Division in the amount of $1,525,501 to allocate Infrastructure Sales Surtax Funding
associated with the J1 / J2 Chiller Plant & HVAC Upgrades (Project 50166).
Meeting Date: 06/11/2019
Prepared by:
Title: Manager - Facilities – Facilities Management
Name: Miguel Carballo
05/20/2019 9:48 AM
Submitted by:
Title: Deputy Department Head – Public Utilities Department
Name: Dan Rodriguez
05/20/2019 9:48 AM
Approved By:
Review:
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 05/20/2019 10:03 AM
Public Utilities Operations Support Tara Castillo Additional Reviewer Completed 05/20/2019 11:31 AM
Facilities Management Damon Grant Director - Facilities Completed 05/21/2019 5:56 PM
Public Utilities Department Dan Rodriguez Additional Reviewer Completed 05/24/2019 2:39 PM
Public Utilities Department Sarah Hamilton Level 1 Division Reviewer Completed 05/24/2019 2:41 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 05/24/2019 3:18 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 05/24/2019 3:53 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/29/2019 7:47 AM
Office of Management and Budget Susan Usher Additional Reviewer Completed 05/31/2019 9:42 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 06/02/2019 11:03 AM
Board of County Commissioners MaryJo Brock Meeting Pending 06/11/2019 9:00 AM
16.C.5
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Replacement of Existing Chillers, Cooling Towers and Moisture Removal Unit Presentation 3
Project Project#
Infrastructure Surtax Citizens Oversite Committee Project Checklist
� Project(s) in line with F.S. 212.055
Expenditure related to infrastructure as follows:
i;zl' Construction
i;zl' Improvement of public facilities □Land acquisition□Land improvement
i;zl' Design□Engineering costs□Professional & related costs to bring facility into service (CEI, Material Testing, Specialty
Consultants)
D EMS vehicles associated with 3 new substations
□Court-related expenditures for the construction, lease or maintenance of the Court-related
facilities including utilities and security infrastructure
i;zl' Life expectancy of at least 5 years
□Land Acquisition expenditure for Residential housing project where at least 30% of units are
affordable to individuals whose total annual household income does not exceed 120% of area
median income.
i;zl' Project(s) in line with County Ordinance 2018-21
� Project(s) identified in Exhibit A within County Ordinance2018-21
i;zl' Project(s) in line with Ballot Language within County Ordinance 2018-21
The Infrastructure Surtax Citizens Oversight Committee {ISCOC) validated that the
Replacement of Existing Chillers, Cooling Towers and Moisture Removal Unit project meets the necessary requirements and is
eligible to use Surtax Funding on April � 2019.
-J«?:. �
-�
Exhibit A Reference
Category: Facilities & Capital Replacements
Sub-Category: HVAC, Roofing, and Capital Equipment Replacements at Sheritrs & County Facilities
Funding Requested: $1.525,5 01---------------------
16.C.5.b
Packet Pg. 1237 Attachment: Replacement of Existing Chillers Cooling Towers and Moisture Removal Unit - 04_03_2019 Signed (9033 : Budget Amendment to
Validation of Expenditures for the Replacement of Existing Chillers, CoolingTowers and Moisture Removal Unit at Buildings, J1 & J2John McCormick, PEPrincipal Project ManagerFacilities Management Division, PUDApril 3, 2019Collier County | Florida8.B.4.aPacket Pg. 87Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)16.C.5.cPacket Pg. 1238Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.4 4-03-19 (9033 : Budget Amendment to
Project HistoryConstruction for Building J-1 was completed in 1985 with renovations in 2003 and construction for Building J-2 was complete in 2000.Buildings J-1 (Jail) and J-2 (Administration) combined are almost 110,000 sf under air.The jail has an inmate capacity of 1,238 individuals.Previous replacements to the HVAC system included air handlers, Variable Air Volume, and controls.Funding constraints resulted in the deferral of the replacement of the chillers, cooling towers and moisture removal units. The existing chiller is undersized and does not have a backup; in addition, it has been running nearly 24/7 for the past 17 years.The new chillers will provide redundancy and adequate capacity to maintain the proper environment for the facility.Maintaining an environment with proper cooling is essential for Jail Administrative staff and the inmates. 18.B.4.aPacket Pg. 88Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)16.C.5.cPacket Pg. 1239Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.4 4-03-19 (9033 : Budget Amendment to
Location MapAirport-Pulling Rd 28.B.4.aPacket Pg. 89Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)16.C.5.cPacket Pg. 1240Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.4 4-03-19 (9033 : Budget Amendment to
Location Map- Collier County Government38.B.4.aPacket Pg. 90Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)16.C.5.cPacket Pg. 1241Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.4 4-03-19 (9033 : Budget Amendment to
Naples Jail, J1 & J248.B.4.aPacket Pg. 91Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)16.C.5.cPacket Pg. 1242Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.4 4-03-19 (9033 : Budget Amendment to
J1-J2 Aerials58.B.4.aPacket Pg. 92Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)16.C.5.cPacket Pg. 1243Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.4 4-03-19 (9033 : Budget Amendment to
Existing Chiller Room PhotosRental Chiller68.B.4.aPacket Pg. 93Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)16.C.5.cPacket Pg. 1244Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.4 4-03-19 (9033 : Budget Amendment to
Project Summary/Financials77-Year Sales Tax in Sub Category HVAC, Roofing, and Capital Equipment Replacements at Sheriff’s & County facilities.•Total Projects:$39MProject Estimate:•Estimated Cost Chiller Replacement at J1-J2$1,525,50178.B.4.aPacket Pg. 94Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)16.C.5.cPacket Pg. 1245Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.4 4-03-19 (9033 : Budget Amendment to
Project Summary/FinancialsRReplacement of HVACSystem at the Naples Jail J1 & J2Design:$ 131,501 Construction:$ 1,394,000 (estimate)Total:•$ 1,525,501 **Only costs incurred after January 1, 2019 will be financed by theInfrastructure Sales Tax88.B.4.aPacket Pg. 95Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)16.C.5.cPacket Pg. 1246Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.4 4-03-19 (9033 : Budget Amendment to
Project Schedule/StatusQ1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4DESIGNFeb-18 Aug-18PROCUREMENTAug-18 Sep-18CONTRACTAWARD (BCC)Oct-18 Nov-18PERMITTINGDec-18 Feb-19CONSTRUCTIONDec-18 Jul-192020ACTIVITY START FINISH2018 2019*98.B.4.aPacket Pg. 96Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)16.C.5.cPacket Pg. 1247Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.4 4-03-19 (9033 : Budget Amendment to
Fiscal Impact108.B.4.aPacket Pg. 97Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)16.C.5.cPacket Pg. 1248Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.4 4-03-19 (9033 : Budget Amendment to
Project Funding Estimate118.B.4.aPacket Pg. 98Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)16.C.5.cPacket Pg. 1249Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.4 4-03-19 (9033 : Budget Amendment to
RecommendationTo validate the expenditures for the replacement of the chillers,cooling towers and moisture removal units at the Naples Jail facility,J1 & J2; to ensure that this project meets the requirements of F.S.212.055, conforms to the definition of Infrastructure, and is aneligible project in line with County Ordinance 2018-21 and the ballotlanguage within; to make a finding that the project expenditures area valid use of Infrastructure Sales Surtax Funding.128.B.4.aPacket Pg. 99Attachment: Naples Jail Facilities, J1 & J2 Chiller Presentation (8439 : Naples Jail J1 & J2 Chillers)16.C.5.cPacket Pg. 1250Attachment: Surtax Committee PowerPoint - Agenda Item 8.B.4 4-03-19 (9033 : Budget Amendment to