Agenda 05/26/2009 Item #16E 6
Agenda Item No. 16E6
May 26, 2009
Page 1 of 2
EXECUTIVE SUMMARY
Recommendation for approval of a Budget Amendment to transfer reimbursement utility
funds from the Courthouse Annex Project 52533.1, in the amount of $138,673,20 to
the Facilities Management Operating Account within the General Fund.
OBJECTIVE: To obtain approval for the transfer of funds from the Annex Project 52533.1 to Facilities
Management Operating account within the General Fund in the amount of $138,673.20 to reimburse the
operating account for the electric power and potable water consumed by the general contractor (Kraft
Construction) during the construction of the Courthouse Annex.
CONSIDERATION: As part of the construction of the new Courthouse Annex, the general contractor
(Kraft Construction) extended electrical power from the metered substation located in Parking Garage NO.2
to the electrical room in the new Annex, Electric power for tools and equipment during construction were
supplied from this connection. Also, during the construction of the Annex, electrical power for the construction
activities including the large tower crane erected on site was supplied by an extension from the existing
Courthouse, This power is also fed from the Parking Garage NO.2 substation. Both of these sources of
temporary construction electric power are metered and the cost billed to the County's Facilities Management
Operating account. Kraft, and Kraft's subcontractors' construction trailers and storage yards located along
Harrison Road were supplied directly from FPL by a separate metered source paid for by Kraft.
Kraft also used potable water during the course of construction, which was supplied via the County
Government Center's in-place piping system and paid for by the County in the operating account. Kraft's
construction trailers, however, had a separate, metered connection for potable water usage.
In Kraft's Guaranteed Maximum Price Contract (GMP), there was a specific line item for the provision of
temporary electrical power during construction in the amount of $147,000, of which $117,582 was not used by
virtue of their hook up to the County's electrical system, Similarly, there was also a specific provision for
potable water consumption in the amount of $23,400, of which $21,091.20 was not used by virtue of their
connection to the County's water system. All of these costs were to be part of the Courthouse Annex Project
52533 cost and are in the project budget. Due to the utility layout of the Government Center, separate
metered sources for all of these utilities were either not practical or unavailable during the early stages of
construction and so Kraft was permitted to use the Government Center's utilities.
Kraft Construction has agreed, and a change order has already been processed, to debit the entire unspent
value of the provisions for electricity and water within their GMP contract ($138,673,20) and return that
amount back to the Courthouse Annex Project 52533; General Governmental Facilities Impact Fee Fund 390.
In order to reimburse the Facilities Management Operating Account for the power and water used by the
contractor during construction, a Budget Amendment must be processed to transfer these funds back from
the Project 52533 budget.
FISCAL IMPACT: Budget amendments are needed to transfer $138,673.20 from the Courthouse Annex
Project 52533 within the General Government Facilities Impact Fee Fund 390, to the Facilities Management
Operating account within the General Fund 001.
GROWTH MANAGEMENT IMPACT: There is no impact on the Growth Management Plan.
LEGAL CONSIDERATIONS: This item is not quasi-judicial and as such ex parte disclosure is not required,
This item requires majority vote only. This item is legally sufficient for Board action. - CMG
-
RECOMMENDATION: That the Board of County Commissioners approves a Budget Amendment to transfer
the reimbursement for utilities used from the Courthouse Annex Project 52533 budget to the Facilities
Management Operating budget in the amount of $138,673.20.
PREPARED BY: Hank Jones, Principal Project Manager, Department of Facilities Management
Page 1 of 1
Agenda Item No. 16E6
May 26, 2009
Page 2 of 2
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16E6
To obtain approval for the transfer of funds from the Courthouse Annex Project 52533.1 to
Facilities Management Operating account within the General Fund in the amount of
$138.673.20 to reimburse the operating account for the electric power and potable water
consumed by the general contractor (Kraft Construction) dUring the construction of the
Courthouse Annex.
Meeting Date:
5/26/200990000 AM
Prepared By
Hank Jones
Senior Project Manager
Facilities Management
Date
Administrative Services
5/8/20098:52:58 AM
Approved By
Skip Camp, C.F.M.
Facilities Management Director
Facilities Management
Date
Administrative Services
5/12/20092:29 PM
Approved By
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Services Admin.
5/15/20092:16 PM
Approved By
OMB Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
5/15/20094:35 PM
Approved By
Laura Davisson
County Manager's Office
Management & Budget Analyst
Office of Management & Budget
Date
5/18/20099:12 AM
Approved By
Jeff Klatzkow
County Attorney
County Attorney
County Attorney Office
Date
5/18/2009 2:20 PM
Approved By
Susan Usher
County Manager's Office
Senior Management/Budget Analyst
Office of Management & Budget
Date
5/19/2009 8:21 AM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
5/19/20093:08 PM
file://C:\AgendaTest\Export\ 1 30-May%20:: '1,%202009\16,%20CONSENT%20AGENDA\1 ,.. 5/20/2009