Agenda 05/26/2009 Item #16D10
Agenda Item I'Jo. 16010
May 26, 2009
Page 1 of 36
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve and authorize the
Director of Housing and Human Services to electronically submit the attached Senior Corps
Retired and Senior Volunteer Program (RSVP) application for grant renewal, to the
Corporation for National and Community Service, for the continuation of the Collier
County-sponsored RSVP program, that, if awarded, will provide grant funds in the amount
of $66,167.
OBJECTIVE: To obtain approval for the submittal of the attached Senior Corps Retired and
Senior Volunteer Pro!,'Tam (RSVP) application for grant renewal (year 1 of 3), to the Corporation
for National and Community Service, for the continuation of the Collier County-sponsored
(Executive Sponsor, Housing and Human Services Department) RSVP prob'Tam, that, if awarded,
will provide grant funds in the amount of $66,167. Grant submission due date is June], 2009.
CONSIDERATIONS: Sponsored since 1990 by Collier County, RSVP places seniors in almost
100 non-profit organizations and County Agencies for community service. In 2008, almost 700
RSVP volunteers contributed more than 66,000 hours of service to County residents, a computed
savings to the County at large in excess of $] ,300,000. Approval of the grant funding will allow
this award-winning prOb'Tam (J.c. Penny Golden Rule Award, Partners in Education Award,
Collier County Education Foundation Award) to continue its service to Collier residents, many of
whom are the most vulnerable members of our community. If approved, grant funds would be
available for drawdown by the beginning of year one (September 30, 2009-September 29, 2010)
of the three year grant period. Acceptance of awarded grant funds will be brought before the
Board of County Commissioners for approval. Grant submission due date is June 1,2009.
FISCAL IMPACT: The maximum grant request permitted is $66,167. The total project cost is
expected to be $94,524. The Housing and Human Services Department will be requesting
$66,167 in grant funds and $28,357 is required as the local match. The local match will be
requested during the FY 2010 budget process. Ifawarded, a budget amendment will be processed
at the time the Board of County Commissioners considers acceptance of the b'Tant award.
GROWTH MANAGEMENT IMPACT: None.
LEGAL CONSIDERATIONS: This item is non-quasi judicial, no ex parte disclosure IS
required, requires majority vote only, and is legally sufficient for Board action. - CMG
RECOMMENDA TION: That the Board of County Commissioners provide authorization for
the Director of Housing and Human Services Department to electronically sign and submit the
attached Senior Corps Retired and Senior Volunteer Program (RSVP) application for renewal, to
the Corporation for National and Community Service, for the continuation of the Collier County-
sponsored RSVP program, that, if awarded, will provide grant funds in the amount of $66,167.
PREPARED BY: Brian Kelly, Project Director, Retired and Senior Volunteer Program (RSVP),
Housing and Human Services Department
,,-
Agenda Item No. 16D10
May 26, 2009
Page 2 of 36
Corporation for National & Community Service
Florida State Office
3165 McCrory Place (Ste.115)
Orlando, FI 32803
To:
Marcy Krumbine, Director, Housing & Human Services Dept.
Brian Kelly, Project Director
Suzanne Richards, State Program Director
March 3, 2009
Grant # 06SRSFL004
From:
Date:
Re:
Attachments: Breakdown of Funding Sources; Documents Checklist; Narrative Checklist; eGrants
Instructions
We invite you to submit your application for renewal (Year I of 3) of the Senior Corps grant sponsored
by your organization, using eGrants. You are invited to reapply based on the determination that your
project is continuing to meet the eligibility criteria. Project approvals are based on the quality of the
application, satisfactory management, administration and programmatic performance. Please review
this entire memo prior to creating your project application in eGrants.
NOFA Opens:
March 2, 2009
Application due Date:
June 1, 2009 *
* August and September grantees must start their grant before the NOFA closes June 1,2009.
NOF A: Please choose the following NOF A:
· RSVP 2009 Quarter 4 (Year 1 of single or multi year grant)
FY 2009 Federal Funding Levels:
Budget Period
09/30/09-09/29/10
Project Period (multi-year):
09/30/09-09/29/12
FY 2009 Total Federal funding level:
$66,167
Agenda Item No. 16D1 0
May 26, 2009
Page 3 of 36
2009 Instructions for RSVP Year 1 Renewal Applicants
This fiscal year we are continuing a more in depth review and analysis of RSVP renewal applications.
RSVP grantees applying for the 1 st year of a new 3 year cycle will be part of a standardized review
process that will include at least one reviewer from outside the grantee's cluster.
You should have a printed copy of the Senior Corps Grant Application Instructions for reference as
you complete the various sections of the application. Download these at
http://\\-'Ww.seniorcorps.~.lOv/fomls!sc urant app.ndf. Please respond as comprehensively as possible
to each and every sub section of each application category. And please be reminded all work should be
completed and SAVED in a Word document PRIOR to copying and pasting into eGrants.
I Resources
We have included several resources that we think will be helpful as you submit an application for
continued sponsorship. Please re-examine your existing grant and progress report feedback and use the
following resources to ensure that your application meets the highest standards.
The 2009 Senior Corps Field Guidance and Reference are located at:
http://www.seniorcorps.!!Ov/pdf/SC 2009 fielduuidance.pdf
and
http://w\,,,\\' .seni orCOl}1S. uovipdf/SC 2009 fi eI d uui dance reference. pdf
Refer to the Senior Corps Grant Application for complete instructions
(http://www.seniorcorps.!.!Ov/fOllliS/SC urant app.pdf).
Templates - : Use the following where appropriate}
Depending on your planned volunteer activities you may wish to consider adapting for RSVP the
optional common work plans and instruments that working groups of project directors developed for
Foster Grandparent and Senior Companion assignments.
· For the SCP work plans go to: httn:/\vww.nationalserviceresources.oru/star'sc-\vorknlan-
optional
· For the FGP work plans go to: httn://www.nationalserviceresnurces.om/starisc-option-foster
We also suggest that you consider using the statewide work plan templates that have been developed
for by various state-based work groups. These are available at:
htm:, /www.nationalserviceresources.or!!!star!sc-statewide
The use of common work plans will help our state show consistent, measureable results. Please adapt
them to fit your local statistics and circumstances.
Another link, http://www.nationalserviceresources.om/star/workplan, will direct you to the Work Plan
Library where you will find examples of impact work plans. (T7zese are only samples and are not
intended to be a comprehensive list of all possible service categories or activities.)
Toolkit: The Senior COlpS Toolkit - Pelformance Measurement Initiative is available
athttp://\vww .national servi ceresources.oru / star' 5C-too lk it
Agenda Item No. 16010
May 26, 2009
Page 4 of 36
Checklist for Performance Measurement Work Plan: http://www.nationalserviceresources.org/star/sc
This checklist should be applied to all impact-based work plans to assist with establishing measurable
results.
RSVP Reminder: Fill in the total planned number of unduplicated volunteers on the Grantee
Overview Screen in eGrants. This should be based on actual numbers reported through FSRs and
PPV As.
Budget Guidance (Refer to Senior COlpS Grant Application Instructions for Part II)
Long Distance Travel:
All Senior Corps grantees must budget for at least one and preferably two staff -the Project
Director and the sponsor's Executive Director or designee - to attend a training event that is
directly related to accomplishing the goals of the Senior Corps grant. Examples include but are
not limited to: state or cluster cross-program training, the National Conference on Volunteering
and Service, or a conference sponsored by an appropriate organization that specializes in some
aspect of the work of Senior Corps grantees. Your program manager in the Corporation State
office will provide more information on this topic.
In addition, all grantees may budget grant funds for up to two staff to attend a second training
event that is directly related to accomplishing the goals of the Senior Corps grant. Your
program manager in the State Office must approve the training when grant funds are used.
Narratives (Refer to Senior COlpS Grant Application Instructions for Part III)
1. Technical Hints: Keep in mind there is no spell or grammar check in eGrants. The maximum
amount of text you can type in a narrative field is limited to 4,000 characters. Length is measured
by the number of characters typed, including spaces. As a general guideline, 2000 characters is
approximately 1 page, double-spaced, using Times New Roman 12. You can also count characters
using the Word Count function under "tools" on the MS Word Toolbar. Click on a category on the
left (i.e. Strengthening Communities, etc.), then fill in the box on the right with your text for that
particular category. Double-clicking the on the right will open up the text editor which is an
optional way to enter text.
2. In your application for the first year of a new three-year grant, the Corporation expects the
narrative section to be revised to include current statements of community needs, statistical data,
recruitment plans, organizational capacity, etc. Attached is a narrative checklist that corresponds to
the paper application. Please use this to ensure that all required segments are complete and updated
to reflect any changes that have occurred. If you have any questions or need further clarification
please contact your program manager in the State Office.
3. In Part III, Section E "Other," of the Project Narrative Section, please summarize your involvement
in or efforts to address any of the following 2008 Corporation-wide Strategic Initiatives. This
includes a fifth Initiative added by a Corporation Board resolution in June 2007:
Strategic Initiative # 1: Harness Baby Boomers' Experience
Focus Area: Support Older Adults who Require Assistance to Live Independently
Strategic Initiative # 2: Ensuring a Brighter Future for All of America's Youth
Agenda Item No. 16010
May 26, 2009
Page 5 of 36
Focus Areas: Children of Prisoners, Children in Foster Care, Adjudicated Youth,
Children and Youth with Literacy Needs.
Strategic Initiative #3: Mobilizing More Volunteers
Focus Areas: Engaging RSVP Volunteers as Catalysts for Volunteerism, and Promoting and
Strengthening Volunteer Connectors.
Strategic Initiative #4: Engaging Students in their Communities
Focus Areas: (Seniors Assisting Youth Engaged in Service) and other intergenerational
community service projects.
Strategic Initiative #5: Disaster Relief, Recovery and Preparedness
Focus Areas: Assisting victims of disaster, especially senior citizens and disadvantaged
communities and supporting long term disaster recovery efforts.
4. All Senior Corps sponsors are required to "annually assess the accomplishments and impact of the
project on the identified needs and problems of the client population in the community" (in the FY
2009 Field Guidance Reference, this is mentioned in Section 3.B., page 15). Please remember, this
is not just a volunteer satisfaction survey, though that may be included. This is an assessment of the
accomplishments and impact the program has had on an identified community need, and is in
addition to the information reported in Progress Reports. These results should also be included in
the Organizational Capacity section of the Narratives.
5. If you have had an evaluation done by an outside organization, please include the results in the
Organizational Capacity section of the Narratives.
I Work plans (Refer to Senior COlpS Grant Application Instructionsfor Part IV)
1. All enrolled volunteers must be accounted for in work plans.
2. 50% of RSVP volunteers must be in impact-based assignments and supported by outcome based
work plans.
3. For all impact-based work plans, grantees must complete each of the six elements (page 24). All
impact-based work plans must have measurable outcomes.
. Community Need
. Service Activity
. Anticipated Inputs
. Anticipated Accomplishment/Output - must be stated in measurable terms
. Anticipated Intermediate Impact/Outcome - must be stated in measurable terms
. Anticipated End Impact/Outcome - must be stated in measurable terms
"Measurable terms" means that each statement must include a target number or percentage
that measures the resource and quantifies or counts what will be accomplished and what the
measurable impact on the beneficiaries will be when the end outcome is reached.
4. Performance Measurement Initiative (page 25) - You are required to highlight at least 3 and no
more than 5 performance measures in no more than two work plans. You may satisfy the
requirement by selecting three performance measures in one work plan. For projects who are Year
1 of 3 - we recommended that you select a new work plan to highlight that is different from the
one in the previous three-year application. In that work plan you will need to specify:
. Anticipated Accomplishments/Output
Indicator
Target
Agenda Item No. 16010
May 26, 2009
Page 6 of 36
How Measured
· Anticipated Intermediate Impact/ Outcome
Indicator
Target
How Measured
· Anticipated End Impact/Outcome
Indicator
Target
How Measured
5. Volunteer Activities Not Represented in Outcome/Impact- Based Work Plans (page 26-27)-
V olunteer opportunities not included in impact-based work plans must be included in one or more
separate work plans. We suggest that you group appropriate activities under service categories such
as "Other Human Needs" or Community-Based Volunteer Programs."
For these work plans, grantees must:
· Select the appropriate Service Category;
· State the number of volunteer stations contributing;
· State the total number of volunteers;
· Provide a narrative in the Service Activity element explaining what the volunteers are
doing.
· The remaining elements in the work plan do not have to be addressed (enter NA in eGrants)
I Required Documents
· All required documents listed on the attached checklist must be mailed to the Corporation State
Office (CSO) by the due date.
· A copy of the completed checklist must be sent with required documents.
· You will be required to indicate the status of each document in the Required Documents section of
eGrants.
Authorization, Assurances, and Certifications
The person who electronically signs these 3 items by clicking ") Agree" must be authorized by your
agency to do so. Usually, this person is the Executive Director or CEO. It generally should not be the
Project Director. The correct person must be logged in under his/her own account before pressing "I
Agree. "
I Final Thought
Please do not hesitate to contact Ruben Nazario your program manager in the Florida State Office, if
you have any questions or need assistance in preparing your renewal application.
Page I of 1
Agenda Item No. 16010
May 26, 2009
Page 7 of 36
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16010
Meeting Date:
Recommendation that the Board of County Commissioners approve and authorize the
Director of Housing and Human Services to electronically submit the attached Senior Corps
Retired and Senior Volunteer Program (RSVP) application for grant renewal. to the
Corporation for National and Community Service. for the continuation of the Collier County-
sponsored RSVP program. that. If awarded will provide grant funds in the amount of
$66,167
5/26/200990000 AM
Prepared By
Frank Ramsey
Public Services
SHIP Program Coordinator
Date
Housing and Human Services
5/8/20094:32:35 PM
Approved By
Kathy Carpenter
Public Services
Executive Secretary
Public Services Admin.
Date
5/13/200910:05 AM
Appro\'ed By
Marlene J. Foord
Grants Coordinator
Date
Administrative Services
Administrative Services Admin.
5/13/20093:20 PM
Approved By
Colleen Greene
County Attorney
Assistant County Attorner
County Attorney Office
Date
5/13/20093:34 PM
Approved By
County Attorney
County Attorney
County Attorney Office
Date
Jeff Klatzkow
5/14/20092:56 PM
Approved By
Marcy Krumbine
Director
Date
Public Services
Housing & Human Services
5/14/20098:56 PM
Approved By
Marla Ramsey
Public Services
Public Services Administrator
Date
Public Services Admin.
5/15/2009 9:00 AM
Approved By
OMS Coordinator
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
5/15/2009 9:33 AM
Approved By
Sherry Pryor
County Manager's Office
Management & Budget Analyst
Office of Management & Budget
Date
5/18/200912:36 PM
Approved By
Leo E. Ochs, Jr.
Deputy County Manager
Date
Board of County
Commissioners
County Manager's Office
5/18/2009 1 :26 PM
file://C:\AgendaTest\Export\ 130-May%2026, %202009\ 16. %20CONSENT%20AGENDA \ 1... 5/20/2009
Review
c
5/7/200', 10:4'A"',~T
N^fKt~AL8.T
COMM~~I!,
SERV1C .
Welcome Marcy
Start New Grant/PreviOus
Grantee
Applicant Inlo
Application 1"'0
Narratives
Wor1<Plan
Oocuments.
Budget Section 1
Budget Section 2
Fundi ng/Oemogf1ll)hiCll
. Review
(
'-.
Authori,,!;, and Submit
Grant Application Info
Grant ApplicatIOn 10:
09SR.l0Z190
NOFA: R.SVP 2009 Quarter 4
(Year 1 of single or multi year
grant)
Type:: New Grant/Previous
Grantee
Status: Grantee Initial Entry
Legal Applicant Info
Collier County Government
3301 Tamlami Trail, Eest
Building H, Room 211
Naples, FL 34H2
Agenda Ite~. ~~?o
May 26, 2009
Page 8 of 36
home
help
my account
logout
Start New Grant/Previous Grantee Grilnt Application
(. back
next ~
NOFA Information
· NOFA: RSVP 2009 Quarter 4 (Year 1 of single or multi year;,ant)
. Grunt Application m #: 09SRI02190
. Due Date: 04/21/2009
· Summary: For RSVP grantees/applicants with start elates in the 4th quarter of FY 2009
(July 1, 2009 . September 30, 2009) entertng yea, 1 of a new grcmt CYCle,
VIew/Print your appllcatiol'l
Please Click on any of the following links to view/print a report.
· Application for Federal Assistance: view/print rep.~rt
. Budget: view/print report
. Budget Narrative: view/print report
· Funding Summary Chart: view/print report
. Notice of Grant Award: view/print report
· Organization/People Report: view/print report
· Program Summary Chart: view/print report
Applicant Info: edit
· Applicant/User: Mrs Marcy A. Krumbtne
· Authorized Representative: Krumbine, Marcy A
· Applying Type: New Grant/Previous Grantee
. Applying: Directly to CNCS
· Project: RSVP of Collier County
. Project Initiative:
. Project Director: Krumbine, Marcy
. Project URL:
Application Info: edit
· Areas affected bV the project:
Collier County
· Project Start and End Dates: 09/30/2009 ~ 09/29/2012
· Subject to Review by State Executive Order 12372 Process: No
· Delinquent on any federal debt? No
Narratives: edit
· Strengthening Communities: entered
· Recruitment and Development: entered
. Program Management: entered
https:ffegrantsl.cns.govfespanlgr_appfreview.jsp?app=09SRl 02190&sid=70becffi336e0815... 517/2009
";" .
Review
. OrganizatIonal Capacity: entered
. Other: entered
. PNS Amendment (If applicable): enterec/
Documents: edit
Aggregate Dollar Amounts of funding - Not Sent
Artldes of Incorporation - Not Sent
Board of Directors - Not Sent
CPA Certification - Not Sent
Community Advisory Group names and addresses. Not Sent
List of the names of any Funding Organizations/Sources - Not Sent
Negotiated Indirect Cost Agreement - Not Sent
Organizational Chart - Not Sent
Project Director's Job Description' Not Sent
Roster of Volunteer Stations - Not Sent
Statement of dace of last A133 audit - Not Sent
Statement of whether applicant IS subject to Al3! aucllt . Not Sent
Budget Section 1 Subtotal: edit
Total Amount
CNCS Share
$81,824
$60,467
74%
Budget Section 2 SubtotaJj edit
Total Amount
CNCS Share
$12.700
$5,700
45%
Budget Total: VaRdiltlll this budgflt.
Total Amount
CNCS Share
$94.524
$66,167
70%
508 Approved I Contact Help Desk I disable the picture'
Grantee Share
$21,357
26%
Grantee Share
$7,000
55%
Grantee Share.
$28,351
300/0<
Agenda IterR.. Jmib
May 26, 2009
Page 9 of 36
(
(
Excess Amount
$0
0%
Excess Amount
$0
0%
Excess Amount
$0
0%
(. back
next ~
https://egrantsl.cns.gov/espan/gr_app/review.jsp?app=09SR102190&sid=70becfD336e0815... 5/7/2009
Authorize and Submit
5/7/2009. 10:58 AM. EDT
~XfiO~AL&
COMMU"-JITY
SER\'lCfa:c::
Agenda Ite~b. ~ 86 to
May 26, 2009
Page 10 of 36
home
my account
help
logout
Weicome Marcy Start New Grant/Previous Grantee Grant Application
Start New Grant/Previous ( back
Grantee
Applicanl l~lfo
f\pplicatl()n l"fo
"'JarratlV'eS
Work Plan
Documents
Bl.H1get Ser~IDn 1
Dudget Section 2
::",; nding/Dernog raphics
Review
II Authorize and Su bmlt
Grant Application Info
Grant Application ID:
09SR10219D
NOFA: RSVP 2009 Qua""ter 4
(Year! of single or multi y€ar
grant)
Tvpe: New Grant/PreviOUS
Gran tee
Status: Gran:e!? Initial Entry
Legal Applicant Info
Coflier County Government
3301 Tamlami Trail, East
BUilding H, Room 211
Naples, FL 34112.
Authorize and Submit
Please read the authorization, asslJrances and ce'i:iflcatlons below. If your name appears, please
click on "J Agree." You must View or print the assurances/certifications before you can click on
each "I Agree" for assurance or certification.
If your name does not appear, but YOU are the appropriate person for that section, YOU may click
on it anywa y.
If a section has already been agreed on by someone else, you can click on it yourself to override.
Authorization:
To the best of my knowledge and belief, ali data in thiS appllcatiOn/preappkation are true and
correct, the document has been duly authorized by the governing body of the applicant and the
applicant Wili comply with the attached assurances if the assistance is awarded.
Authorized by: Krumbine, Marcy A
I Agree
Assurances: view i prmt certification
I WiI; Comply with relevant statutes as 'eferenced In the assurances and will mEet the
requirements of the grant award and have the iegal authority 10 apply for federal assistance.
Autnorized b\': Krumbine, Marcy A
I Ag ree
Certifications: v',ew I print certif..:ation
By selectmg "] Agree", you certify that you agree to perform all actions and support all
IIitentlons in the Certification sectIOns of thiS Grant Application.
Authorized Certifying Official: Krumbine, Marcy A
I Agree
https://egrantsl.cns.gov/espan/gr _ app/authorize.jsp?sid=70becf03 36e081552944cf4c68061...
517/2009
Authorize and Submit Agenda IterR~. 4e:DW
May 26, 2009
Page 11 of 36
Verify this Grant Application:
When an application IS submitted, eGrants che:".s tc make sun" all the "eqUlred information has
been entered. y~c can optionally run this creck before sU:Jmlttlng by clicking this Ijnk. If there
are errors In your application, a box will be displayed explaining each error.
Verify this Grant Application llJ
Available actions for this Grant Application:
Submit grant application (new grant by previous grantee) II
508 Approved I Contact Help Oesk I disable the pictures back
https:/legrantsl.cns.gov/espan/gr_app/authorize.jsp?sid=70becfD336e08l552944cf4c68061... 5/7/2009
May 10,20091:04 PM
Agendalt~~~. 16010
RP~2tf,42009
Page 12 of 36
RSVP of Collier County
Collier County Government
Application 10: 09SR102190
Total Amt
Section I. Volunteer Support Expenses
A. Project Personnel Expenses
B. Personnel Fringe Benefits
FICA
Health Insurance
Retirement
Ufe Insurance
47,084
3,573
12,565
5,439
287
$21,864
T olal
C. Project Staff Travel
Local Travel
Long Distance Travel
3,000
3,000
$6,000
Total
D. Equipment
E. Supplies
F. Contractual and Consultant Services
I. Other Volunteer Support Costs
J. Indirect Costs
Section I. Subtotal
Section II. Volunteer Expenses
A. Other Volunteer Costs
Meals
Unifonns
Insurance
Recognition
Volunteer Travel
3,800
4,300
$83,048
o
o
500
10,976
o
$11,476
$11,476
$94,524
Total
Section II. Subtotal
Budget Totals
Funding Percentages
Required Match
# of years Receiving CNCS Funds
Budget Dates:
CNCS Share Grantee Share Excess Amount
34,809 12,275 0
2,634 939 0
10,927 1,638 0
4,008 1,431 0
213 74 0
$17,782 $4,082 $0
2,000 1,000 0
1,500 1,500 0
$3,500 $2,500 $0
3,300 500 0
3,800 500 0
$63,191 $19,857 $0
0 0 0
0 0 0
0 500 0
2,976 8,000 0
0 0 0
$2,976 $8,500 $0
$2,976 $8,500 $0
$66,167 $28,357 $0
70% 30%
nla
n/e
Page 1
Modified SF-424A (4/88 and 12/97)
Fonn 424A
Budget Narrative for 09SR102190
Budget Narrative: RSVP of Collier County for Collier County Government
Agenda Item ~~~~dNI3
May 26, 2009
Page 13 of 36
Section I. Volunteer Support Expenses
A. Project Personnel Expenses
PositionlTitle -Qty -Annual Salary -% Time CNCS Share Grantee Total Amount Excess
Share Amount
Program Director: - 1 person(s) at 34809 each x 100 % usage 34,809 0 34,809 0
Department Director 5%: - 1 person(s) at 4637 each x 100 % 0 4,637 4,637 0
usage
Accounting Supervisor 10%: - 1 person(s) at 7638 each x 100 % 0 7,638 7,638 0
usage
CATEGORY Totals 34,809 12,275 47,084 0
B. Personnel Fringe Benefits
Item -Description CNCS Share Grantee Tolal Amount Ex=J1
Share Amoun
FICA: FICA PD 100%. Dept Dir 5%, Acel Spvr 10% 2,634 939 I 3,573 I 0
Health Insurance: Health Benefits 100% for PD, 5% for Dept Dir, 10,927 1,638 12,565 0
10% Acct Spvr
Retirement: Retiremennt PD 100%. Dept Dir 5%. Acct Spvr 10% 4,008 1 ,431 5,439 0
Life Insurance: Life Ins 100% PD. 5% for Dept Dir, 10% for Acel 213 74 287 0
Spvr
CATEGORY Totals 17,782 4,082 21,864 0
C. Project Staff Travel
Local Travel
Purpose -Calculation CNCS Share Grantee Tolal Amount Excess
Share Amount
local mileage based on 500 per month miles @ .505 per mile: 500 ~
miles/per month. 12 months = 6,000 miles' $.505=$3,030 2,000 1,000
rounded down
CATEGORY Totals 2,000 1,000 3,000 I 0 I
Long Distance Travel
Purpose -Destination -Mealsl Lodging -Other Travel-Trans. CNCS Share Grantee Total Amount Excess
Amount Share Amount
Airfare, ground trans, lodging, meals, other: National Conf PD &
Dept Dir Air $500 pp lodging 4n @$125x 2 per diem 500 pp- 1,500 1,500 3,000 0
Meals 1,000 LodgingfTrans 1,000 Other 1,000
I CATEGORY Totals II 1,500 I 1,500 3.000 0
https:/ /egrants3 .cns.gov/espan/main/report.jsp?sid=4ac77c486f259bffa38f4c34 7 c4a68d7fb560 132... 5/10/2009
Budget Narrative for 09SR102190
D. Equipment
Pa2e 2 of3
Agenda Item No. 16010
May 26, 2009
Page 14 of 36
Item/Purpose -Oty -Unit Cost CNCS Share Grantee Total Amount Excess
Share Amount
CATEGORY Totals 0 0 0 0
E.Supplies
Item/ Purpose -Calculation
CNCS Share
Grantee
Share
Total Amount
Excess
Amount
Printing costs for marketing/office supplies:
800
500
1,300
o
CATEGORY Totals
o
2,500
o
Computing EQuipmentlLaptop/software:
500
3,800
o
F. Contractual and Consultant Services
Purpose -Calculation CNCS Share Grantee Total Amount Excess
Share Amount
CATEGORY Totals 0 0 0 0
I. Other Volunteer Support Costs
Item CNCS Share Grantee Total Amount Excess
Share Amount
postagelUPS: 1,000 500 1,500 0
Telephone/cell phone/fax: 0 2,300 0
Volunteer Software: 500 0 500 0
CATEGORY Totals 3,800 500 4,300 I 0
J. Indirect Costs
Calculation -Claimed -Cost Basis -Rale Type -Rate CNCS Share Grantee Total Amount Excess
Share Amount
CATEGORY Totals 0 0 0 0
SECTION Totals 63,191 II 19,857 83,048 0
PERCENTAGE II 76% " 24% ~
Section II. Volunteer Expenses
A. Other Volunteer Costs
Item -Description CNCS Share Grantee Total Amount Excess
Share Amount
https:llegrants3.cns.gov/espanlmainlreport.jsp?sid=4ac 77 c486f259bffa3 8 f4c34 7 c4a68d7 fb560 132... 5/10/2009
Budget Narrative for 09SRI02190
Page 3 of3
Agpnda Item No 16010
2009
of 36
~
Meals: 0 0 0 May~
Paoe .
Uniforms: 0 0 0 0
Insurance: Liability Insurance 0 500 500 0
Recognition: annual luncheon appreciation tokens 2,976 8,000 10,976 0
Volunteer Travel: 0 0 0 0
CATEGORY Totals 2,976 8,500 11,476 0
SECTION Totals 2,976 8,500 11,476 0
PERCENTAGE 11 26% II 74% II
BUDGET Totals II
66,16711
28,357 II
94,524 I
o
PERCENTAGE
70%
30%
Source of Funds
Section
Description
Section I. Volunteer Support Expenses
Section II. Volunteer Expenses
https:llegrants3.ens.gov/espanlmainlreport.jsp?sid =4ac77 e486f259bffa3 8f4e34 7 c4a68d 7tb560 132... 5/1 0/2009
Agenda Item No. 16010
May 26, 2009
Page 16 of 36
HOUSING AND HUMAN SERVICES DEPARTMENT
RETIRED & SENIOR VOLUNTEER PROGRAM (RSVP)
APPLICA TION
Grant renewal (year 1 of 3) application to the Corporation for
National and Community Service for the continuation of the Collier
County-sponsored (Executive Sponsor, Housing and Human
Services Department) Retired and Senior Volunteer Program
(RSVP), that, if awarded, will provide grant funds in the amount of
$66,167.
Agenda Item No. 16010
May 26. 2009
Page 17 of 36
Narratives
Strengthening Communities
Collier County is located on the southern gulf coast of the Florida peninsula, due west of
Miami-Ft. Lauderdale. Collier County contains approximately 2,025.45 square miles ofland
area.
Collier County's 315,839 people are 67% Caucasian, 26% Hispanic or Latino of any race, 6%
Black and 1 % other. Twenty five percent are 65 or older compared to 17% statewide. While the
County is relatively affluent, a vulnerable segment of the community exists close to the poverty
line.
Local input into program design and evaluation is achieved by maintaining close
communication with stations and community groups, as well as working with our Advisory
Group of representative members of our community.
RSVP partners with almost one hundred non profits and County agencies. Partnerships
include literacy work in schools, assisting hospital patients, shelters and soup kitchens. Other
partners are selected by interview and determination that their purpose and function are an
appropriate fit for RSVP volunteer involvement. Included in this category are Project Help and
Collier County Association for the Blind who assists members with service referrals and
transportation.
To build RSVP public awareness, the project director has made TV appearances
describing the program and encouraging volunteers, has spoken at community servIce
organizations and has participated in many semor expos and similar venues, discussing the
RSVP program and benefits of volunteering with dozens and dozens of seniors. RSVP is listed
as both a resource and a senior activity in an extensive County-wide free senior resources guide.
Page 2 of21
Agenda Item No. 16010
May 26,2009
Page 18 of 36
People of diverse backgrounds are brought together by reaching out and involving
representative groups and individuals in meaningful community service programs that cross
cultural and ethnic lines. We draw our volunteers from the entire community, placing them
according to interests and skills, not cultural and ethnic background, so that the common
denominator of our volunteer teams is simply a desire to help others in specific areas of service.
Community resources are mobilized by leveraging existing relationships with our many
community partners into reciprocal action. For example, a food collection organization heavily
staffed by RSVP volunteers was mobilized to provide additional food to support a newly-
established soup kitchen. RSVP is also able to mobilize quickly through our extensive
networking with local organizations such as the Naples Interagency Council, the Collier County
Council on Aging and Volunteer Collier.
RSVP volunteers participate in community activities both by regular assignment and
mobilization for one-time activities. For instance, we have assembled a group of volunteers who
regularly assist organizations with bulk mailings for community benefit. For one-time activities,
RSVP has a "hit list" of volunteers who have agreed to be contacted when there is a specific
special event or County/community need.
We enhance the capacity of organizations and institutions by integrating semor
volunteers with organizational, leadership and office experience into existing and new partners,
enhancing the ability of community service organizations to maximize their volunteer resources.
RSVP is available to assist with volunteer management and planning issues.
RSVP integrates senior service into the activities of other service programs by seeking a
good fit between community need, the processes and culture of the program attempting to meet
the need and the skills, experience and interests of senior volunteers. As an example, County
Page 3 of 21
Agenda Item No. 16010
May 26, 2009
Page 19 of 36
congregate meal sites provide hot, nutritious meals for low income seniors at three sites. Senior
caregivers and relatives of the clients were recruited and volunteer serving meals, even assisting
with socialization activities.
Recruitment and Development
A great strength of RSVP is in our sense of community, as well as in the community in
which we live and serve. We are an organized network built on relationships between members,
and between members and the community. Often a personal invitation is the impetus for new
members to be recruited into the program, especially if reinforced by respected community
leaders. Through our relationships 'with community members, we draw individuals into active
RSVP issues, and we in turn are drawn to issues within the community that could benefit from
RSVP involvement. With this in mind, the Project Director integrates recruitment into a daily
way of life. In the last nine months, he has: done a TV interview and brief special describing
Collier County RSVP program and calling for volunteers; addressed the Board of County
Commissioners on TV, reviewing the successes of County volunteer programs; made four public
speaking engagements before community organizations describing the benefits of volunteers and
volunteering; and conducted twelve public education programs at senior fairs, and farmers'
markets in a "senior-rich" neighborhood, discussing the RSVP program and the benefits of
volunteering with dozens and dozens of interested seniors.
Building an effective and satisfied corps of volunteers begins before they set foot on the
job, before training, before orientation. It begins with initial discussions with a potential
volunteer, and hopefully, before that, personal interaction of the individual with an acquaintance
who is a happy, fulfilled volunteer and who recommends RSVP to the candidate. When
discussing the RSVP program with potential volunteers or new partners, we help them to clearly
Page 4 of21
Agenda Item No. 16010
May 26, 2009
Page 20 of 36
see how their participation fills a unique and meaningful role in the community, as well as the
RSVP program. RSVP's attraction (satisfaction, new skills, networking opportunities, a chance
to make a difference, etc,) becomes obvious during discussion of the program. Whenever
possible, we connect prospective volunteers with seasoned volunteers.
Appreciating and validating the unique contribution of each RSVP member encourages
them to get and stay involved. V olunteer currency is appreciation, recognition, validation,
affirmation, which we include in every small daily interaction, as well as in the usual recognition
events, an annual appreciation luncheon and awards. We build it into interview, orientation,
training, and information communiques. Every encounter ends with "Thanks for everything you
do", "Thanks for making a difference", or the like.
RSVP volunteers receive specific training at volunteer stations needed to carry out their
tasks, according to written commitment by the stations. The project director is available to assist
station personnel with technical assistance regarding reports, surveys, reporting of volunteer
hours and RSVP processes. For those stations with e-mail capability, he has made e-mail time
sheets available so they can gain the efficiency of reporting volunteer hours on line. An
interesting fact is that strong empirical evidence indicates that our volunteers already possess the
knowledge and skills (or learn quickly) along with the life experience necessary for them to
perform their volunteer job assignments and are a good match for the organization. Our recent
station assessment survey of volunteer impact overwhelmingly confirms this. This, we believe,
is a validation of our careful matching of volunteer interests, skills and abilities with the jobs,
focus and culture of the volunteer station. Anecdotal evidence from our station partners
indicates that it is also a happy corollary that many of our volunteers, especially those with a
strong background in science, public safety and customer service, have much to teach station
Page 5 of21
Agenda Item No. 16010
May 26, 2009
Page 21 of 36
personnel. It is this symbiotic relationship between many stations and volunteers that brings to
mind the RSVP adage that our volunteers provide "the experience of your lifetime".
Program Management
The project director will work with community organizations and existing stations to
identify unmet needs in the community as well as service organizations that might help to meet
those needs as potential volunteer stations. Working within policies and guidelines approved by
the Board of Collier County Commissioners and the Housing and Human Services Department,
the project director will plan, organize, monitor and coordinate, with station staff, the programs
and activities related to RSVP volunteers. Every effort will be made to match the volunteers'
skills and experience with the specific mission requirements of the stations that target specific
community needs.
As part of the project assessment process, as well as the process of managing information
and data to improve impacts, station accomplishments through its volunteers will be reviewed
annually against planned activity goals and objectives. Also, an annual assessment of
project/station accomplishments and impact on the community will be conducted involving all
stations. Volunteer activity and project performance data are monitored and recorded throughout
the year in order to (along with the annual assessment of project station accomplishments)
demonstrate the concrete impacts of the project and its volunteers. The program's volunteer
management software aggregates and reports both volunteer and station impact within type of
station and service category.
The project director works very closely with the HHS Department's accounting
supervisor to develop and continuously monitor an annual financial budget to ensure
Page 6 of21
j
Agenda Item No. 16010
May 26, 2009
Page 22 of 36
accountability and efficient and effective use of available resources. Physical resources are
managed according to a County inventory system and are reconciled annually to inventory.
Using the resources of the County Grants' Office, the project director will explore additional
resources to sustain and expand the project.
Organizational Capacity
The Collier County Department of Housing and Human Services has a demonstrated
record of managerial and technical experience and will provide organizational resources to
compliment the RSVP program. Housing and Human Services (HHS) successfully administers a
number of federal and state grants including: Community Development Block Grant, HOME,
Department of Elderly Affairs, Safe Havens Visitation Program, State Housing Initiative
Partnership and Disaster Recovery Initiative. Under the direction of Marcy Krumbine, MP A and
Accounting Supervisor, Terri Daniels, MPA, the department holds over 27 years in grants
administration. Housing and Human Services (HHS) serves Collier County's very low, low and
moderate income residents, including the senior population by providing access to health care,
developing volunteer services with retirees, assisting with affordable home ownership and other
housing opportunities, maintaining safe and decent housing and independent living for seniors,
utilizing federal and state grants to build safe, livable and healthy communities and to meet the
local government mandates of human services in Collier County.
The HHS Accounting Supervisor performs all general accounting and fiscal services for
the department and RSVP. The RSVP project director has a bachelor degree, 37 years health
care management experience and 17 years volunteer and volunteer management experience.
The members of the Board of County Commissioners are strong proponents of grassroots
community volunteerism and believe in our mission of making a difference in the lives of our
Page 7 of21
Agenda Item No. 16010
May 26, 2009
Page 23 of 36
County's needy residents. The BCC provides strong administrative, financial and organizational
support for Collier County RSVP, which has a 19-year successful track record for managing
volunteers, engaging seniors and impacting community issues. Collier County Government has
established effective personnel policies and procedures that are incorporated into the operations
and programming of the Housing and Human Services Department and RSVP. Job descriptions,
personnel and budget policies, and procedures are updated regularly through accepted continuous
improvement and risk management business processes. The County Attorney's Office assists
with approval of contractual documents and policies. The Purchasing Department acts as agent
for cost savings in acquiring vendor services and products. The Human Resources Department
ensures our ability to meet high personnel standards which help translate to premium consumer
care. The availability of these resources assures the grantor of consistent quality and
accountability of performance.
Our impact assessment survey conducted with stations had a 20% response rate. 100%
indicated that our volunteers served the public directly; 64% also used them in a support role.
100% responded that volunteers had the knowledge, skills and work/life experience necessary to
perform their service, or learned quickly. All agreed that the volunteers were a good match for
their organization. 92.9% of those who increased number of persons served in the past 12
months reported that our volunteers helped some or a lot. 64.3% reported that our volunteers had
helped them increase the frequency or types of services. 100% of stations that were able to
sustain essential services in the face of decreasing resources reported that our volunteers helped
some or a lot to achieve this. Comments include: "Without them, my organization would not be
able to provide services." "Weare so glad to have the support... we hope to continue for the
Page 8 of21
Agenda Item No. 16010
May 26, 2009
Page 24 of 36
commg years." "...always go above and beyond the call of duty..." "...provide valuable
services. . ." ". . . who bring all their training and life-lessons to our students. . . wonderful."
Strategic Initiatives
Baby Boomers: These seniors (for RSVP purposes this year, born roughly between 1945 and
1954) are beginning to appear in the eligible volunteer mix. Due to their varied experience and
interests, we are inserting them like leaven into a broad range of volunteer assignments where we
find they are energetic, can-do, make-it-happen volunteers regardless of the venue. In terms of
supporting older adults who require assistance to live independently, they have been helpful with
assignments to Collier Harvest, Fire Department's Services for Seniors and Meals on Wheels, all
operations that procure unsold but nourishing food from supermarkets and deliver it in the form
of either ready to eat meals or bags of grocery food. One Boomer volunteer, who is a winter
seasonal resident, is using his handyman skills to assist elderly residents with repairs and an
occasional access ramp to facilitate their ability to remain in their homes.
Insuring a Brighter Future for All of America's Youth: Children and youth with literacy needs
are an issue for Collier County, considering the large number of Hispanic families for whom
English is a second language, and the number of schoolchildren who do not hear English spoken
at home. RSVP has literacy volunteers in seven elementary schools working year-round with
children to help improve their English to the point that they can be successful in school and
hopefully break the family cycle of school drop-outs which they have inherited.
Mobilizing More Volunteers: Some people are naturally charismatic and zealous about their
chosen volunteer activity. Identifying such persons and asking them to encourage friends and
acquaintances to enjoy the satisfaction of volunteering for RSVP has produced approximately
twenty new volunteers over the past six months.
Page 9 of2l
Agenda Item No. 16010
May 26, 2009
Page 25 of 36
Disaster Relief, Recovery and Preparedness. RSVP has a volunteer position on the Collier
County Citizens' Corps, an advisory council to the County's Department of Emergency
Preparedness. Council members are kept current on threat issues, report to their organizations
and assist in leveraging their constituencies for relief and recovery efforts. RSVP has eight
volunteers who are trained C.E.R.T. (Community Emergency Response Team) instructors. They
teach classes of neighborhood volunteers the basics of EmergencylDisaster response. These
neighborhood volunteers then become the core response teams for their individual communities.
The C.E.R.T. instructors are available for follow-up and refresher classes.
Twenty one trained C.E.R.T. volunteers man the RSVP Services for Seniors team. Their
volunteer station is the County Fire Department, North Naples District. The team has a dual
function. They visit seniors in their homes, educate them and help them prepare for potential
emergencies and disasters. They help them form telephone trees for emergency communication
and inspect their homes for potential safety and fire hazards. The team also identifies seniors
who are unable to shop for their own groceries. Team members, who have established a
relationship with an area grocery chain, take a weekly grocery order from each of their seniors,
call it into the grocery chain, and pick up and deliver the week's supply of groceries to each
senior every week.
Engaging Senior Corps Volunteers with Veterans: Thirteen RSVP volunteer drivers, most of
whom are veterans themselves, staff our Veterans Transportation Program. The drivers, two of
whom are Baby Boomers, transport veterans to South Florida V A facilities in Bay Pines, Ft.
Myers, Tampa and Miami. The drivers often form personal relationships with their fellow
veteran passengers, staying in touch and providing moral support. The Collier County Veterans
Page 10 of21
Agenda Item No. 16010
May 26, 2009
Page 26 of 36
Services Department serves as our volunteer station for the program and provides the three fleet
vehicles used to transport the veterans.
Page 11 of21
Agenda Item No. 16010
May 26, 2009
Page 27 of 36
Work Plans
Work Plan I. Human Needs: Health, Nutrition
Planned # Stations: 11
Planned # Volunteers 30
Planned # People Served 215
Community Need:
Collier County, Florida, has a large population of seniors over 65 (25%), many living on a fixed
income, many living alone. Social service outreach has shown that as seniors become isolated
from human contact there is a tendency to become depressed and suffer from inadequate
nutrition. Need exists for locations where seniors can find companionship, socialization with
peers, and, in today's economic conditions, a reasonably priced or free hot meal. Also, 28
million Americans suffer from osteoporosis, a crippling, bone-weakening disease that most often
strikes seniors, especially women. Medical evidence shows that strength training and balance
exercises can decrease the incidence and severity of osteoporosis.
Action Plan:
Service Activities:
RSVP volunteers will assist Collier County's Housing and Human Services Nutritional Services
for Seniors program by helping to prepare and serve nutritious, hot meals to needy seniors daily.
The volunteers will prepare the dining area, greet the people, assist with preparation, serving and
clean-up. They will also encourage and assist the seniors to take part in the social activities at
Page 12 of21
Agenda Item No. 16010
May 26, 2009
Page 28 of ~6
the congregate meal center. Also, RSVP volunteers who are certified as trainers for the
Osteoporosis Bone Builders exercise program will provide free Bone Builder exercise classes to
osteoporosis patients and those who are at risk. Each class will include a full workout with lower
and upper body strength training as well as balance and agility exercises.
Anticipated Input:
Five volunteers will contribute 212 hours per quarter providing hot, nutritious meals and
socialization assistance for needy seniors at two and possibly three Collier County Housing and
Human Services Department Nutritional Service Program congregate meal sites.
Twenty five Bone Builder volunteers will contribute 230 hours per month at eight locations,
while in full session (most classes are normally suspended for all or part of the summer months),
conducting Bone Builders therapeutic exercise classes for osteoporosis sufferers and at risk
semors.
Anticipated Accomplishments/Outputs:
Planned Period of Accomplishment: 09/30/09-09/29/12
Five volunteers will contribute 212 hours per quarter providing hot, nutritious meals and
socialization assistance for 93 needy seniors.
25 Bone Builder volunteers will contribute 230 hours per month (while in full session)
conducting Bone Builders therapeutic exercises for 130 osteoporosis sufferers and at risk seniors.
Anticipated Intermediate Impact/Outcome:
Planned Period of Accomplishment: 09/30/09-09129/12
RSVP volunteers will serve an average of 2000 meals per month to needy seniors at Collier
County congregate meal sites.
RSVP Bone Builder Trainers will conduct an average of 80 classes per month while in full
sessIOn.
Anticipated End Impact/Outcome:
Planned Period of Accomplishment: 09/30/09-09/29/12
Page 13 of21
Agenda Item No. 16010
May 26, 2009
Page 29 of 36
85% of surveyed congregate meal recipients will report satisfaction with the hot meal program
with respect to quality, service, value and socialization benefits.
75% of surveyed congregate meal recipients who have been in the program for at least six
months will report that the nutrition program has helped them to maintain or improve a healthy
lifestyle.
80% of surveyed Bone Builder participants will report increases in their strength, flexibility,
balance and energy level.
Work Plan II: Veterans Transportation Service - - Engaging Senior Corps Volunteers with
Veterans
Planned Stations: I
Planned # of Volunteers: 13
Planned # People Served: 635 (some duplication from multiple visits)
Community Need:
The number of veterans in Southwest Florida requiring medical visits to V.A. medical facilities
increases each year as these wounded and injured heroes return from combat in the Middle East.
Fragmentation/shrapnel trauma represents a higher percentage of wounds than in prior conflicts,
increasing the need for prosthetics, extended rehabilitation time and increased number of medical
visits for many patients. Many veterans reentering civilian society in this distressed economic
climate are jobless for an extended period of time. Many cannot afford to maintain a personal
vehicle. For those who can, gasoline, while fluctuating in price, is still expensive and the cost of
multiple long round trips to V.A. medical facilities can become prohibitive. Many of our
returning wounded veterans have suffered emotional as well as physical trauma, and find it
difficult to relate, on a day to day basis, with members of the society that they are reentering.
Action Plan:
Service Activities:
RSVP volunteers, most of them veterans themselves, will drive veterans to and from medical
appointments in V.A. medical facilities in South Florida, primarily Bay Pines, Fort Myers,
Miami and Tampa. Veterans will access the service by calling the Collier County Veterans
Service Department for a transportation appointment. The veteran will meet the vehicle and
driver at the Veterans Service office at the appointed time and will be transported to and from the
Page 14 of21
Agenda Item No. 16010
May 26, 2009
Page 30 of 36
medical facility, returning to the pick-up point. If the veteran is totally vision impaired, he/she
will be picked up at and returned home. Whenever possible, multiple passengers will be
scheduled for the same trip. The drivers, mostly veterans, will provide a welcoming,
appreciative, affirming atmosphere during the trip and seek to make this aspect of the veteran's
reintegration into civil society a positive one.
Anticipated Input:
Thirteen RSVP volunteers will contribute 2000 annualized hours driving veterans to and from
medical appointments at V.A. medical facilities in South Florida. Primary resources available to
provide the services are two vans and an extended passenger wagon provided, maintained and
fueled by a grassroots cooperative effort between the Board of Collier County Commissioners,
Collier County Veterans Council, Disabled American Veterans and U.S. Department of Veterans
Affairs.
Anticipated Accomplishments/Outputs:
Performance Measure: X
Planned period of Accomplishment: 9/30/09-09/29/12
Indicator: Total # of veteran trips to medical facilities (a veteran transported to and from
medical facilities is one veteran trip)
Target: 635 annualized veteran trips.
Data/Instrument Used to Measure Progress: RSVP volunteer driver's trip log
Anticipated Intermediate Impact/Outcome:
Performance Measure: X
Planned Period of Accomplishment: 09/30/09-09/29/12
Indicator # 1: % veteran clients who would have been unable to attend one, some or all medical
appointments without Veterans Transportation Service:
Target: 75%
DataJInstrument Used to Measure Progress: Survey self-assessment (would have missed one,
some, many, or all appointments)
Indicator # 2: % veterans satisfied with the Veterans Transportation Service
Page 15 of21
Agenda Item No. 16010
May 26, 2009
Page 31 of 36
Target: 95%
Data/Instrument Used to Measure Progress: Satisfaction Survey (Satisfied with scheduling,
driver, overall service)
Anticipated End Impact/Outcome:
Performance Measure: X
Planned Period of Accomplishment: 09/30/09-09/29/12
Indicator: % veteran clients able to maintain or improve their health as a result of Veterans
Transportation Services
Target: 80%
Data/Instrument Used to Measure Progress: Survey self-assessment (physical health, emotional
health: no, somewhat, very much)
Work Plan III: Education
Planned Stations: 22
Planned # of Volunteers: 79
Planned # People Served: 800
Community Need:
Many Collier County Public School children speak English as a second language, and some do
not hear English spoken at home. This creates a need for literacy training in English reading
comprehension, vocabulary and pronunciation as well as tutoring in regular classes. Teachers
are unable to devote sufficient individual time to students in need. Many County residents
living in close proximity to the natural wonders of the Gulf of Mexico, the Everglades, bays,
waterways and wetlands do not understand the delicate ecological balance that exists and the
lasting environmental damage that can result from a failure to exercise care in our daily living to
conserve our natural resources.
Action Plan
Service Activities:
RSVP volunteers will tutor school children in English reading comprehension, vocabulary and
pronunciation as well as in regular classes. They will also tutor adults in an evening program in
an effort to help break the cycle of passing illiteracy from generation to generation. Volunteers
Page 16 of21
Agenda Item No. 16010
May 26, 2009
Page 32 of 36
will assist residents to appreciate the natural wonders in our community and educate them in the
need and means to conserve our delicate ecological resources.
Anticipated Input:
Thirteen volunteers will contribute 1,000 annualized hours tutoring students in English and
regular classes. 66 volunteers will contribute 6,000 annualized hours educating residents in
appreciating and conserving our natural resources at the Conservancy for Southwest Florida,
Corkscrew Swamp Sanctuary, Naples Botanical Garden, Rookery Bay National Estuarine
Reserve and Naples Historical Society.
Anticipated Accomplishments/Outputs:
Planned Period of Accomplishment: 09/30/09-09/28/12
Five volunteers will contribute 1,000 annualized hours tutoring 25 students. 66 volunteers will
help educate 775 residents in the need to conserve their environment's natural resources.
Anticipated Intermediate Impact/Outcome:
Planned Period of Accomplishment: 09/30/09-09/29/12
Based on teachers' reports, 75% of students being tutored by RSVP volunteers will have made
acceptable progress.
80% of surveyed persons attending Collier County's natural resource programs will report that
they have a better understanding of the delicate ecological balance of the Southwest Florida
region in which they live and visit.
Anticipated End Impact/Outcome:
Planned period of Accomplishment: 09/30/09-09/28/12
Based on teachers' reports, 75% of students being tutored by RSVP volunteers will have made
acceptable progress. 50 % of students being tutored will have made significant progress.
70% of surveyed persons attending Collier County's natural resource programs will report that
they have an increased understanding of how they can make a difference in conserving the
natural resources of the Southwest Florida region in which they live and visit.
Page 17 of21
Agenda Item No. 16010
May 26, 2009
Page 33 of 36
Work Plan IV: Disaster Preparedness
Planned # Stations: 2
Planned # Volunteers: 13
Planned # of People Served: 110
Community Need:
Since September II, 2001, there has been an acknowledged need to mcrease the ability of
communities to respond to emergencies, whether natural or man-made. Collier County's large
senior population (25% over 65) includes many seniors living alone, relatively homebound due
to age and infirmity. These seniors are generally not familiar with disaster preparedness issues
and procedures and could be in jeopardy in the event of a disaster. Many also are unable to
adequately maintain their homes and small repair jobs left untended become safety hazards.
Some are unable to shop for food and do not have people in their lives to perform that service for
them.
Action Plan:
Service activities:
RSVP volunteers, trained and experienced Community Emergency Response Team (C.E.R.T.)
instructors, will teach classes of neighborhood volunteers the basics of emergency/disaster
response. These neighborhood volunteers become the core response teams for their individual
communities. C.E.R.T. volunteers visit seniors in their homes, educate them and help them
prepare for potential emergencies and disasters. The volunteers also inspect the homes for safety
and fire hazards. The team identifies seniors who are unable to shop for their own groceries.
Working with a cooperative area grocery chain, the volunteers take a weekly grocery order from
each of the seniors, call it in to the grocery chain and pick up and deliver the week's supply of
groceries to each senior every week. RSVP volunteer efforts not only enhance community
disaster preparedness, but also help vulnerable seniors to remain safe and in their own homes.
Page 18 of21
Agenda Item No. 16010
May 26, 2009
Page 34 of 36
Anticipated Input:
Thirteen RSVP C.E.R.T. instructors will contribute 450 hours instructing community residents
and homebound seniors in Community Emergency Response Team procedures, inspecting
seniors' homes for safety hazards and providing grocery assistance to homebound seniors
without a support network. Safety inspection equipment, additional technical expertise and other
resources will be supplied by the North Naples Fire & Rescue Department, the station sponsor
for our C.E.R.T. volunteers.
Anticipated Accomplishments/Outputs:
Planned Period of Accomplishment: 09/30/09-09/29112
C.E.R.T. volunteers will teach 10 annualized Community Emergency Response Team classes to
50 local community volunteers and homebound seniors. RSVP volunteers will also conduct 45
safety inspections for homebound seniors.
Anticipated Intermediate Impact/Outcome:
90% of C.E.R.T. class graduates surveyed will respond that, with minimal reinforcement, they
are confident of their ability to adequately function as a member of a Community Emergency
Response Team. RSVP volunteer C.E.R.T. team members will provide 350 annualized weeks of
groceries to homebound seniors.
Anticipated End Impact/Outcome:
90% of homebound seniors who have received disaster preparedness information and have had a
home safety inspection by RSVP C.E.R.T. volunteers will agree or very much agree on a survey
that the services have allowed them to feel safe and secure in their homes.
95% of homebound seniors who have received disaster preparedness information, have had a
home safety inspection by RSVP C.E.R. T. volunteers and have participated in the grocery
assistance program will agree or very much agree on a survey that the services have contributed
significantly to their being able to remain in their own homes rather than move to an assisted
living facility.
Page 19 of21
~
Agenda Item No. 16010
May 26, 2009
Page 35 of 36
Work Plan V: Human Needs - - Community Based Volunteer Programs
Planned # of Stations: 24
Planned # of Volunteers: 336
Planned # of Persons Served: 1,600
Community Need;
As the recession deepens, donations to non-profit service organizations shrink and raising money
for worthy causes becomes more critical, as well as more difficult. Affordable housing for
deserving low income families becomes less affordable as family income is impacted.
Neighborhood clinics, respite care centers, shelters, soup kitchens and even hospitals are
becoming overburdened by the increasing community needs caused by newly-impoverished
families who have nowhere else to turn.
Action Plan:
Service Activities:
RSVP volunteers will augment staff in thrift shops, helping to raise money for worthy causes.
V olunteers will work with Habitat for Humanity, building and rehabilitating houses to make
them affordable to deserving low-income families who are willing to pitch in and invest "sweat
equity" in the construction process. Volunteers will perform direct client assistance and support
tasks to help community clinics, respite centers, shelters, soup kitchens and hospitals meet the
increasing needs of community members in crisis.
Anticipated Input:
336 RSVP volunteers will contribute thousands of hours providing the following servIces:
assisting customers and transporting and stocking inventory for at least 8 thrift stores to meet
demand and raise badly-needed funds for worthy causes and service organizations; building new
and rehabilitating old homes at a minimum of 3 sites in support of Habitat for Humanity's efforts
to provide affordable housing to deserving low-income families; and performing direct client
assistance and support tasks to help community clinics, respite centers, shelters, soup kitchens
and hospitals meet the increasing demand of community members with dwindling resources.
Page 20 of21
11
Agenda Item No. 16010
May 26, 2009
Page 36 of 36
Habitat for Humanity will provide overall supervision, construction materials, power tools and
hand tools as necessary.
Anticipated Accomplishments/Outputs:
Planned Period of Accomplishment: 09/30/09-09/29/12
336 RSVP volunteers will represent a 5% increase in the surveyed organizations' ability to
perform the tasks necessary to serve their client base.
Anticipated Intermediate Impact/Outcome:
Planned period of Accomplishment: 09/30/09-09/29/12
90% of surveyed organizations will report that RSVP volunteers were of much or very much
assistance in the organizations' ability to provide needed services to members of the community
needing help.
Anticipated End Impact/Outcome:
Planned Period of Accomplishment: 09/30/09-09/29/12
85% of surveyed organizations will report that RSVP volunteers enabled them to increase the
number of needy members of the community served.
Page 21 of21