Agenda 05/26/2009 Item #16B 4
Agenda Item No. 16B4
May 26, 2009
Page 1 of 11
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve two (2) Adopt-A-Road
Program Agreements for CR 29 north from Everglades City Bridge toward US 41, with
two (2) recognition signs at a total cost of $150.00 for the volunteer group, Wednesday
Ladies Coffee Group, and for CR 29 heading South from the Bridge into/through
Everglades City, with two (2) recognition signs at a total cost of $150.00 for the volunteer
group, Everglades Society for Historic Preservation.
OBJECTIVE: To approve for execution by the Board of County Commissioners an agreement
signed by the volunteer group, Wednesday Ladies Coffee Group of a certain adopted roadway
(CR 29 north from Bridge toward US 41), and an agreement signed by the volunteer group,
Everglades Society for Historic Preservation (CR 29 south from Bridge into Everglades City)
under the Collier County Adopt-A-Road Program.
CONSIDERATIONS: That the volunteer groups so named be recognized as the sponsors of the
particular segments of roadways named in the agreements to perform litter removal in
accordance with instructions contained in the agreements.
-
FISCAL IMPACT: The County is responsible for acquiring and erecting recognition signage at
either end of the roadway segments. The cost of each sign is $75.00. Staff expects to install four
(4) new signs at a total cost of $300.00. Program expenses are budgeted in the Transportation
Services Fund 101.
LEGAL CONSIDERATIONS: The County Attorney's Office has reviewed these items for
legal sufficiency and there are no outstanding legal considerations. - JAK
GROWTH MANAGEMENT IMP ACT: There is no Growth Management Impact associated
with this Executive Summary.
RECOMMENDA TION: That the Board of County Commissioners recognize the volunteer
group: Wednesday Ladies Coffee Group, as the sponsor of CR 29 north from Bridge toward US
41; that the Board of County Commissioners recognize the volunteer group: Everglades Society
for Historic Preservation, as the sponsor of CR 29 south from Bridge into/through Everglades
City, and that the Board of County Commissioners authorize its Chairman to execute two (2)
Agreements on behalf of Collier County.
Prepared by: Erin M. Hall, AlS, A-A-R Coordinator, Road & Bridge Maintenance Department
Attachments: Agreements (2)
-
Agenda Item No. 16B4
May 26, 2009
Page 2 of 11
Page 1 of 1
Agenda Item No. 1684
May 26, 2009
Page 3 of 11
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16B4
Recommendation that the Board of County Commissioners approve two (2) Adopt-A-Road
Program Agreements with four (4) roadway recognition signs at a total cost of $300.00,
Meeting Date:
5/26/2009 900.00 AM
Prepared By
Erin Hall
Administrative Secretary
Road Maintenance
Date
Transportation Services
5/6/20098:24:52 AM
Approved By
Jeff Klatzkow
County Attorney
County Attorney Office
Date
County Attorney
5/6/2009 3 :58 PM
Approved By
Rookmin Nauth
Management/Budget Analyst
Transportation Engineering and
Construction
Date
Transportation Services
5/6/20094:01 PM
Approved By
Travis D. Gossard
Vegetation Management Supervisor
Date
Transportation Services
Road Maintenance
5/6/20094:41 PM
Approved By
Najeh Ahmad
Director
Date
Transportation Services
Transportation Engineering &
Construction Management
5/7/20094:00 PM
Approved By
Therese Stanley
Grants Coordinator
Date
T ra nsportation
Transportation Administration
5/8/2009 1 :32 PM
Approved By
John Vliet
Roads Maintenance Superintendant
Date
Transportation Services
Road Maintenance
5/11/20099:39 AM
Approved By
Pat Lehnhard
Executive Secretary
Transportation Services Admin
Date
Transportation Services
5/11/20094:32 PM
Approved By
Mark Isackson
Budget Analyst
Office of Management & Budget
Date
County Manager's Office
5/14/20098:26 AM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
5/18/2009 8:54 AM
file://C:\AgendaTest\Export\ 130-May%2026, %202009\ 16. %20CONSENT%20AGENDA \ 1... 5/20/2009
Agenda Item No. 16B4
May 26, 2009
Page 4 of 11
COLLIER COUNTY ADOPT -A-ROAD PROGRAM AGREErvmNT
Terms and Conditions
Nt-.
THIS COLLIER COUNTY ADOPT-A-ROAD AGREEMENT entered into ~ day
or---h -)(X~~ zo&!l by and between Collier County (hereinafter the "COUNTY"),
and the volun eer group, WEDNESDAY LADIES COFFEE GROUP, (heremafter the
"GROUP"), whose address is, POST OFFICE BOX 5035, EVERGLADES CITY,
FLORIDA, 34139.
WITNESSETH:
V/HEREAS, the COUNTY and the GROUP recognize the need and desire for litter-free
roads, and enter this Agreement to permit the GROUP to contribute toward the effort of safely
maintaining a litter-free Collier County; and
\VHEREAS, by signature below, the GROUP agrees to adopt the segment of roadway
known as, CR 29 heading North from Bridge at Everglades City toward US 41, (the
"Adopted Roadway"), acknowledges the hazardous nature of picking up litter, and agrees to the
following terms and conditions:
A. THE GROUP SHALL:
1. Obey and abide by all laws and regulations relating to safety on the Adopted Roadway.
2. Perform litter removal on the Adopted Roadway in accordance with the Florida
Department of Transportation's Accident Prevention Manual, Safe Field Practices, the Florida
Manual on Uniform Traffic Control Devices (MUTCD), and the Florida Department of
Transportation Design Roadway and Standard Index 601 and 602 (610 for interstate), all of
which by this reference are incorporated herein.
3. Only allow such persons to participate as are determined by the GROUP to be
responsible enough to safely participate in litter removal activities. Participants must be at least
14 years of age and the GROUP shall provide at least one adult supervisor for every 5 minors
participating in the litter removal. There shall at all times be at least one person 18 years of age
or older who is on site and responsible for supervising all litter removal activities, with no one at
the site under the age of 14 for any reason.
Agenda Item No. 16B4
May 26, 2009
Page 5 of 11
4. Conduct at least two safety procedure meetings per year for its participating members.
Participants must sign the hold harmless agreement provided by the COUNTY, and attend a
safety meeting conducted by the GROUP before participating in a cleanup activity pursuant to
this Agreement.
5. Call the Collier County Adopt-A-Road contact and set up dates and times for their safety
meetings.
6. Remove litter during daylight hours only, in good weather conditions only.
7. Pick up litter on one side of the road at a time.
8. Not pick up litter at construction sites, in tunnels, on bridges or over-passes, and on
medians, or where otherwise hazardous to do so.
9. Park all vehicles well clear of the Adopted Roadway, at least 20 feet from the edge of the
pavement.
10. Remove litter a minimum of once monthly, and whenever the appearance of the Adopted
Roadway is objectionable.
11. Obtain required supplies and material from the COUNTY.
12 PJ ace traffic control signs supplied by the COUNTY during trash pickup.
13. Ensure that all participants wear COUNTY supplied or approved safety vests at all times
during the litter removal activity. The local maintenance office should be contacted to obtain
safety vests, traffic control signs and litter collection bags at least five (5) days prior to litter
removal activity and return the same when activity is complete.
14. Not wear clothing that will hinder the sight of participants.
15. Coordinate pickup details with the County's project coordinator at least one week prior to
a pickup.
16. Place filled trash bags at the site for pickup and disposal by the COUNTY.
17. After each pickup, the adopting GROUP coordinator will file a report detailing the
number of people involved, number of bags of litter collected, composition and estimate of
recyclable materials, and hours spent. Pre-printed forms will be furnished by the COUNTY for
making the reports, and filed with the COUNTY project coordinator.
18. The GROUP is encouraged to separate recyclable materials. All proceeds from
redemption of recyclable materials shall become the property of the Group.
2
Agenda Item No. 16B4
May 26, 2009
Page 6 of 11
19. Unused materials and supplies furnished by the COUNTY shall be returned to the
COUNTY within two workdays following cleanup or, with COUNTY coordinator's permission,
be retained by the GROUP during the term of this Agreement.
B. THE COUNTY SHALL:
1. Provide safety vests, trash bags, pickup sticks, and traffic control signs.
2. Provide GROUP with an outline pertaining to safety regulations.
3. Remove the filled trash bags as soon as possible after the pickup.
4. Remove litter from the Adopted Roadways only under unusual circumstances, i.e., to
remove large, heavy or hazardous items.
5. Construct and place a roadside sign stating that the GROUP is responsible for keeping the
area free of litter.
C. TERM OF AGREEMENT: This is a month-to-month, at-will agreement, terminable by
either party, with or without cause, on 30 days written notice to the other party. This Agreement
creates no rights or interest. If, in the sole judgment of the County Project Coordinator, it is
found that the GROUP is not meeting the terms and conditions of this Agreement, the COUNTY
may terminate this Agreement effective immediately. The COUNTY reserves the right to
modify or cancel the program at any time. Upon the termination of this Agreement by either
party, the GROUP will immediately return all County-owned materials to the County project
coordinator.
D. HOLD HARMLESS CLAUSE: The GROUP covenants and agrees that it will indemnify
and hold harmless Collier County and its officers, agents and employees from any claim, loss,
damage, cost, charge or expense arising out of any act, action, neglect or omission by the Group
or by any person performing litter removal as part of the GROUP during the performance of the
Agreement, whether direct or indirect, and whether to any person or property to which Collier
County or said parties may be subject, except that neither GROUP nor any of its members shall
be liable under this provision for damages arising out of injury or damage to persons or property
directly caused or resulting from the sole negligence of Collier County, and its officers,
employees or agents.
3
Agenda Item No. 16B4
May 26, 2009
Page 7 of 11
F. MISCELLANEOUS PROVISIONS: lbis Agreement is the full and complete agreement
between the parties, and may not be modified except by a writing signed by both parties. Any
and all prior understandings between the parties, either oral or written, with respect to the matters
set forth above, have been incorporated and merged into this Agreement, and are otherwise of no
further force or effect. lbis Agreement is for litter removal activities only. No beautification
activities are authorized by this Agreement.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as of
the date written above.
ATTEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By:
By:
Deputy Clerk
Donna Fiala, Chairman
GROUP: W~s~~ Loc\ ('es Co-ffee...
~ - ~I (/ I .
By: \~~~t'(~h.u~
Name (pnnt): ?c..~IC'to.- t4.~\"CQ..v\.~~
Title (print): ~ ber-
Phone # (day): "2..~q ~q;;;;tf1c,?"1-
Phone # (night): ~CVl,-.
Approved as to form
and leg~~
Ji-.--'
I" ~_
-Jeffrey A. Klatzkow
[ounty Attorney
~
A
Agenda Item No. 16B4
May 26, 2009
Page 8 of 11
COLLIER COUNTY ADOPT -A-ROAD PROGRAM AGREEMENT
Terms and Conditions
THIS COLLIER COUNTY ADOPT -A-ROAD AGREEMENT entered into thi~ ty
of)"J'.)( ~ ' 20.t.2.!l by and between Collier County (hereinafter the "COUNTY"),
and the volunteer group, EVERGLADES SOCIETY FOR HISTORIC PRESERVATION,
(hereinafter the "GROUP"), whose address is, POST OFFICE BOX 617, EVERGLADES
CITY, FLORIDA 34139.
WITNESSETH:
WHEREAS, the COUNTY and the GROUP recognize the need and desire for litter-free
roads, and enter this Agreement to permit the GROUP to contribute toward the effort of safely
maintaining a litter-free Collier County; and
WHEREAS, by signature below, the GROUP agrees to adopt the segment of roadway
known as, CR 29 heading South from Bridge into/through Everglades City, (the "Adopted
Roadway'"), acknowledges the hazardous nature of picking up litter, and agrees to the following
terms and conditions:
A. THE GROUP SHALL:
1. Obey and abide by all laws and regulations relating to safety on the Adopted Roadway.
2. Perform litter removal on the Adopted Roadway in accordance with the Florida
Department of Transportation's Accident Prevention Manual, Safe Field Practices, the Florida
Manual on Uniform Traffic Control Devices (MUTCD), and the Florida Department of
Transportation Design Roadway and Standard Index 601 and 602 (610 for interstate), all of
which by this reference are incorporated herein.
3. Only allow such persons to participate as are determined by the GROUP to be
responsible enough to safely participate in litter removal activities. Participants must be at least
14 years of age and the GROUP shall provide at least one adult supervisor for every 5 minors
participating in the litter removal. There shall at all times be at least one person 18 years of age
or older w'ho is on site and responsible for supervising all litter removal activities, with no one at
the site under the age of 14 for any reason.
..
Agenda Item No. 16B4
May 26,2009
Page 9 of 11
4. Conduct at least two safety procedure meetings per year for its participating members.
Participants must sign the hold harmless agreement provided by the COUNTY, and attend a
safety meeting conducted by the GROUP before participating in a cleanup activity pursuant to
this Agreement.
5. Call the Collier County Adopt-A-Road contact and set up dates and times for their safety
meetings.
6. Remove litter during daylight hours only, in good weather conditions only.
7. Pick up litter on one side of the road at a time.
8. Not pick up litter at construction sites, in tunnels, on bridges or over-passes, and on
medians, or where otherwise hazardous to do so.
9. Park all vehicles well clear of the Adopted Roadway, at least 20 feet from the edge of the
pavement.
10. Remove litter a minimum of once monthly, and whenever the appearance of the Adopted
Roadway is objectionable.
11. Obtain required supplies and material from the COUNTY.
12 Place traffic control signs supplied by the COUNTY during trash pickup.
13. Ensure that all participants wear COUNTY supplied or approved safety vests at all times
during the litter removal activity. The local maintenance office should be contacted to obtain
safety vests, traffic control signs and litter collection bags at least five (5) days prior to litter
removal activity and return the same when activity is complete.
14. Not wear clothing that will hinder the sight of participants.
15. Coordinate pickup details with the County's project coordinator at least one week prior to
a pickup.
16. Place filled trash bags at the site for pickup and disposal by the COUNTY.
17. After each pickup, the adopting GROUP coordinator will file a report detailing the
number of people involved, number of bags of litter collected, composition and estimate of
recyclable materials, and hours spent. Pre-printed forms will be furnished by the COUNTY for
making the reports, and filed with the COUNTY project coordinator.
18. The GROUP is encouraged to separate recyclable materials. All proceeds from
redemption of recyclable materials shall become the property of the Group.
2
Agenda Item No. 16B4
May 26, 2009
Page 10 of 11
19. Unused materials and supplies furnished by the COUNTY shall be returned to the
COUNTY within two workdays following cleanup or, with COUNTY coordinator's permission,
be retained by the GROUP during the term of this Agreement.
B. THE COUNTY SHALL:
1. Provide safety vests, trash bags, pickup sticks, and traffic control signs.
2. Provide GROUP with an outline pertaining to safety regulations.
3. Remove the filled trash bags as soon as possible after the pickup.
4. Remove litter from the Adopted Roadways only under unusual circumstances, Le., to
remove large, heavy or hazardous items.
5. Construct and place a roadside sign stating that the GROUP is responsible for keeping the
area free of litter.
C. TERM OF AGREEMENT: This is a month-to-month, at-will agreement, terminable by
either party, with or without cause, on 30 days written notice to the other party. This Agreement
creates no rights or interest. If, in the sole judgment of the County Project Coordinator, it is
found that the GROUP is not meeting the terms and conditions of this Agreement, the COUNTY
may terminate this Agreement effective immediately. The COUNTY reserves the right to
modify or cancel the program at any time. Upon the termination of this Agreement by either
party, the GROUP will immediately return all County-owned materials to the County project
coordinator.
D. HOLD HARMLESS CLAUSE: The GROUP covenants and agrees that it will indemnify
and hold harmless Collier County and its officers, agents and employees from any claim, loss,
damage, cost, charge or expense arising out of any act, action, neglect or omission by the Group
or by any person performing litter removal as part of the GROUP during the performance of the
Agreement, whether direct or indirect, and whether to any person or property to which Collier
County or said parties may be subject, except that neither GROUP nor any of its members shall
be liable under this provision for damages arising out of injury or damage to persons or property
directly caused or resulting from the sole negligence of Collier County, and its officers,
employees or agents.
3
Agenda Item No. 16B4
May 26, 2009
Page 11 of 11
F. MISCELLANEOUS PROVISIONS: This Agreement is the full and complete agreement
between the parties, and may not be modified except by a writing signed by both parties. Any
and all prior understandings between the parties, either oral or written, with respect to the matters
set forth above, have been incorporated and merged into this Agreement, and are otherwise of no
further force or effect. This Agreement is for litter removal activities only. No beautification
activities are authorized by this Agreement.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as of
the date written above.
ATTEST:
DWIGHT E. BROCK., Clerk
BOARD OF COUNfY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By:
By:
Donna Fiala, Chairman
Deputy Clerk
GROUP: c'Ve0=7,WC's So~l~-k-t~ r:-
l-h'~~"".~c..... r'IT\:J.c..-hO f"\
By: rpn-h-le..o.-cp.\.e (~
Name (print):7o..~l~lo-- H.~,~l::eV,::'h
Title (print): ~narA. kelV) ber--
Phone # (day): ""l..:~.~ Co~ s; Cf b f..t "L-
Phone # (night): .5eML
Approved as to form
and' lepal ciency:
1-~-----
. .
..... . ;
lethe A. Klatzkow
Coun\ Attorney
V
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