Agenda 05/12/2009 Item #16E 7
Agenda Item No. 16E7
May 12. 2009
Page 1 of 3
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners awards RFP 09-5126,
Annual Contract for Purchasing, Leasing, Renting and/or Cleaning All Collier
County Uniforms, to various vendors in the estimated annual amount of $350,000
and authorize the Chairman to execute the Agreements.
OBJECTIVE: To create a strategic County-wide contract with multiple vendors to
provide uniform purchasing, leasing, renting and lor cleaning service options for County
Departments.
CONSIDERATIONS: County departments have traditionally purchased, leased, rented,
and/or cleaned uniforms on a department-by-department basis with expenditures for the
agency approximating $384,000 annually. In August 2008, the Purchasing Department
solicited input to determine whether a more strategic method for obtaining these
products and services would result in greater efficiency and reduced cost. More than 20
departments participated in the development of a comprehensive scope of services that
included standards for renting, leasing, purchasing and cleaning pants, shirts,
swimsuits, jackets, etc.
A Request for Proposals (RFP) was issued by the Purchasing Department on
December 9, 2008. Notices of the RFP were sent to 224 firms. A total of 39 firms
requested the full RFP package; six firms submitted proposals and four firms submitted
non-responsive forms by the deadline of January 6, 2009.
A Selection Committee approved by the County Manager met to review and rank the
proposals. To provide program and product flexibility to user departments the Selection
Committee, by consensus, recommends award to three of the six vendors as follows:
PurchasinQ
Cintas
UniFirst
Screen Printing Unlimited
LeasinQ, RentinQ and / or CleaninQ
Primary: UniFirst
Secondary: Cintas
Letters of Understanding with Rate Pricing Schedules for both categories and vendors
will be signed upon award of the contract. Any request that may be different than the
specifications in the agreed upon Rate Pricing Schedules will be quoted individually.
In order to maintain continuity of services and reduce administrative oversight, when
non-bid items are required, the Dopartmont 'vvill requGst quotes and negotiate prices
with the company already providing their products/service.
Staff will update the Graphic Logo Standard Manual to include uniforms logo placement.
The manual is intended to be a professional guide!tne and consistent standards for
departments and vendors to affirm Collier County's professional standards.
ii.,genda :teil1 ~'). "16E7
rv1ay 12, 2009
Page 2 of 3
FISCAL IMPACT: Funds are available in each department's approved budget.
GROWTH MANAGEMENT IMPACT: None.
LEGAL CONSIDERATIONS: This item is not quasi-judicial, and as such ex parte
disclosure is not required. This item requires majority vote only. This item is legally
sufficient for Board action. - CMG
RECOMMENDATION: That the Board of County Commissioners awards RFP 09-5126
"Annual Contract for Purchase, leasing, renting and/or cleaning of all Collier County
Uniforms" to three vendors as rec.ommended and authorize the Chairman to sign the
approved agreements on behalf of the Board.
Prepared by: Jack Curran, Purchasing Agent, Purchasing Department
Page 1 of 1
Agenda Item No. 16E7
May 12. 2009
Page 3 of 3
COLLlER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16E7
Recommendation that the Board of County Commissioners awards RFP 09-5126, Annual
Contract for Purchasing, Leasing, Renting and/or Cleaning All Collier County Uniforms, to
various vendors in the estimated annual amount of $350,000.
Meeting Date:
5/12/2009 90000 AM
Appro,'ed By
Jack P. Curran
Purchasing Agent
Purchasing
Date
Administrative Services
4/23/2009 9:40 AM
Approved By
Joanne Markiewicz
Operations Manager
Purchasing
Date
Administrative Services
5/1/20098:59 AM
Approved By
Kelsey Ward
Contract Administration Manager
Purchzsing
Date
Administrative Services
5/4/2009 11 :34 AM
A ppro,'cd OJ
Len Golden Price
Administrative Services Administrator
Date
Administrative Services
Administrative Sennces Admin.
5/4120093:30 PM
Appro\'t'd B}'
OMB Coordinator
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
514/20094:39 PM
Approved By
Colleen Greene
Assistant County Attorner
Date
County Attorney
County Attorney Office
5/5l2009 11 ;55 AM
Appro\'ed By
Jeff Klatzkow
County Attorney
County Attorney Office
Date
County Attorney
5/5/20092:57 PM
Approved B}'
Laura Davisson
Management & Budget Analyst
Office of Management & Budget
Date
County Manager's Office
5/5/20093:04 PM
Approved By
Leo E. Ochs, Jr.
Deputy County Manager
Date
Board of County
Commissioners
County Manager's Office
5/5/20094:40 PM
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