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Agenda 05/12/2009 Item #16B 9 Agenda Item No. 16B9 May 12, 2009 Page 1 of 30 .- EXECUTIVE SUMMARY Recommendation to approve a Resolution of the Collier County Board of County Commissioners (BCC) authorizing the submission of the Transportation Disadvantaged Trust Fund Trip/Equipment Grant Application with the Florida Commission for the Transportation Disadvantaged (CTD). OBJECTIVE: To approve the attached grant application (Transportation Disadvantaged Trust Fund Trip/Equipment Grant Acknowledgement Form) and Resolution authorizing the Chairman of the BCC to sign the application, any assurances, reimbursements invoices, warranties, certifications and any other documents which may be required in connection with this application, and to authorize the Chairman to approve any budget amendments to use grant dollars actually received, including incremental grant dollars received either above or below the specified target grant award, CONSIDERATIONS: Recently staff received the attached memo from Bobby Jernigan, the Interim Executive Director of the Commission for the Transportation Disadvantaged concerning the FY09/10 Transportation Disadvantaged Trust Fund Trip/Equipment Funding allocations. The letter indicated that Collier County is eligible to receive $571,781.00 in FY09/1 O. - FY 09/1 0 Total Funding Total Estimated Trip/Equip Voluntary Amount for Proiect Cost Local Match Funds Dollars Collier $635,069 $63,507 $571,562,00 $219.00 $571,781.00 Collier County must formally apply for these funds in order to receive this funding. As the Community Transportation Coordinator (CTC) for Collier County, the BCC is eligible to submit a Transportation Disadvantaged Trust Fund Trip/Equipment Grant application with the Commission for the Transportation Disadvantaged each year. Funds from this grant cover a portion of the operating expenses of the Transportation Disadvantaged Program. FISCAL IMPACT: This reimbursement grant application will provide transportation disadvantaged grant funding in the amount of $571,781.00. A 10% local grant match of the total project is required and will be funded through the FYIO budget fund 427, project # 45006. LEGAL CONSIDERA nONS: This item has been reviewed and approved by the County Attorney's Office, is not quasi-judicial and requires no ex parte disclosure, requires only a majority vote for approval, and is otherwise legally sufficient for Board action.-SRT .- GROWTH MANAGEMENT IMPACT: Consistent with Objectives 10 and 12 10 the Transportation Element ofthe Growth Management Plan. RECOMMENDATION: That the Board authorize the Chairman of the Board of County Commissioners to sign the grant application, any assurances, reimbursements invoices, warranties, certifications and any other documents which may be required in connection with this application. Agenda Item No. 16B9 May 12, 2009 Page 2 of 30 It should be recognized that the grant award referenced above in the amount of $571,781.00 is a preliminary number and is subject to change. In approving this item, the BCC is providing authorization to approve all necessary budget amendments to receive and use these grant dollars including those incremental grant dollars received above or below the target grant award. By providing this latitude, the BCC is authorizing its Chairman to recognize by budget amendment actual grant revenue received currently and as may be adjusted in the future and align expenses accordingly. Prepared By: Glama Carter, Principal Planner, Alternative Transportation Modes Dept. Attachments: I) Funding allocation memo from the CTD; 2) Trip and Equipment Grant application; 3) Resolution I Agenda Item No. 16B9 May 12, 2009 Page 3 of 30 EXECUTIVE SUMMARY Recommendation to approve a Resolution of the Collier County Board of County Commissioners (BCC) authorizing the submission of the Transportation Disadvantaged Trust Fund Trip/Equipment Grant Application with the Florida Commission for the Transportation Disadvantaged (CTD). OBJECTIVE: To approve the attached grant application (Transportation Disadvantaged Trust Fund Trip/Equipment Grant Acknowledgement Form) and Resolution authorizing the Chairman of the BCC to sign the application, any assurances, reimbursements invoices, warranties, certifications and any other documents which may be required in connection with this application, and to authorize the Chairman to approve any budget amendments to use grant dollars actually received, including incremental grant dollars received either above or below the specified target grant award. CONSIDERATIONS: Recently staff received the attached memo from Bobby Jernigan, the Interim Executive Director of the Commission for the Transportation Disadvantaged concerning the FY09/10 Transportation Disadvantaged Trust Fund Trip/Equipment Funding allocations. The letter indicated that Collier County is eligible to receive $571,781.00 in FY09/10. Total Total FY 09/10 Funding Estimated Trip/Equip Voluntary Amount for Project Cost Local Match Funds Dollars Collier $635,069 $63,507 $571,562.00 $219.00 $571,781.00 Collier County must formally apply for these funds in order to receive this funding. As the Community Transportation Coordinator (CTC) for Collier County, the BCC is eligible to submit a Transportation Disadvantaged Trust Fund Trip/Equipment Grant application with the Commission for the Transportation Disadvantaged each year, Funds from this grant cover a portion of the operating expenses of the Transportation Disadvantaged Program. FISCAL IMPACT: This reimbursement grant application will provide transportation disadvantaged grant funding in the amount of$571,781.00. A 10% local grant match of the total project is required and will be funded through the FYI 0 budget. LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's Office, is not quasi-judicial and requires no ex parte disclosure, requires only a majority vote for approval, and is othelWise legally sufficient for Board action.-SRT GROWTH MANAGEMENT IMPACT: Consistent with Objectives 10 and 12 III the Transportation Element of the Growth Management Plan. RECOMMENDATION: That the Board authorize the Chairman of the Board of County Commissioners to sign the grant application, any assurances, reimbursements invoices, warranties, certifications and any other documents which may be required in connection with this application. . Agenda Item No. 16B9 May 12, 2009 Page 4 of 30 It should be recognized that the grant award reference above in the amount of $571,781.00 is a preliminary number and is subject to change. In approving this item, the BCC is providing authorization to approve all necessary budget amendments to receive and use these grant dollars including those incremental grant dollars received above or below the target grant award, By providing this latitude, the BCC is authorizing the County Manager or his designee to recognize by budget amendment actual grant revenue received currently and as may be adjusted in the future and align expenses accordingly, Prepared By: Glama Carter, Principal Planner, Alternative Transportation Modes Dept. Attachments: I) Funding allocation memo from the CTD; 2) Trip and Equipment Grant application; 3) Resolution Agenda Item No. 16B9 May 12, 2009 Page 5 of 30 2009/2010 Transportation Disadvantaged Trust Fund Grant Acknowledgement Form GRANT RECIPIENT LEGAL NAME: Collier County FEDERAL IDENTIFICATION NUMBER: 000-59-6000558 REGISTERED ADDRESS: 2885 South Horseshoe Drive cm AND STATE: Naples, FL CONTACT PERSON FOR THIS GRANT: Glama Carter PHONE NUMBER: 239-252-5832 (REQUIRED) E-MAIL ADDRE5S:Glamacarter@colliergov.net PROJECT LOCATION [County(ies)]: Collier County PROPOSED PROJECT START DATE: 7/1/2009 ~NTICIPATED CAPITAL EOUIPMENT REOUEST PLANNING FUNDS $ Eouioment $ Amount None * No eAf~\().\ €cyMpmeV'\+ ~\,)'rc...na..'S.e Only Reauired If CaDital EauiDment is Purchased: This Acknowledgement Form requesting the purchase of capital equipment has been reviewed by the Local Coordinating Board, Local Coordinating Board Chairperson's Signature I, Glomo Carter , as the authorized Grant Rec/pient Representative, hereby certify that the information d /n these forms /s true and accurate and is submitted /n accordance with the instructions ~1d-41 01 Date Grant ecipient Representative (Signature) Agenda Item No. 16B9 May 12, 2009 Page 6 of 30 APPLICATION FORMS Trip & Equipment Grant Application 2009/2010 Form Rev. 04/10/2009 14 Agenda Item No. 16B9 May 12, 2009 Page 7 of 30 STANDARD ASSURANCES The recipient hereby assures and certifies that: (1) The recipient will comply with the federal, state, and local statutes, regulations, executive orders, and administrative requirements which relate to discrimination on the basis of race, color, creed, religion, sex, age, and handicap with respect to employment, service provision, and procurement. (2) Public and private for-profit, transit and paratransit operators have been or will be afforded a fair and timely opportunity by the local recipient to participate to the maximum extent feasible in the planning and provision of the proposed transportation planning services. (3) The recipient has the requisite fiscal, managerial, and legal capacity to carry out the Transportation Disadvantaged Program and to receive and disburse State funds. (4) The recipient intends to accomplish all tasks as identified in this grant application. (5) Transportation Disadvantaged Trust Funds will not be used to supplant or replace existing federal, state, or local government funds. (6) Capital equipment purchased through this grant meets or exceeds the criteria set forth in the Florida Department of Transportation's Guidelines for Acquiring Vehicles on file with the em on July 1, 2001 or criteria set forth by any other federal, state, or local government agency. (7) Capital equipment or consultant services purchased through this grant comply with the competitive procurement requirements of Chapter 287 and Chapter 427, Florida Statutes, (8) If capital equipment is purchased through this grant, the demand responsive service offered to individuals with disabilities, including individuals who use wheelchairs, is equivalent to the level and quality of service offered to individuals without disabilities. Such service, when viewed in its entirety, is provided in the most integrated setting feasible and is equivalent with respect to: (a) response time; (b) fares; (c) geographic service area; Agenda Item No. 16B9 May 12, 2009 Page 8 of 30 (d) hours and days of service; (e) restrictions on trip purpose; (f) availability of information and reservation capability; and (g) contracts on capacity or service availability. In accordance with 49 CFR Part 37, public entities operating demand responsive systems for the general public which receive financial assistance under Sections 5310 or 5311 of the Federal Transit Administration (FTA) have filed a certification with the appropriate state program office before procuring any inaccessible vehicle. Such public entities not receiving FTA funds have also filed a certification with the appropriate program office. Such public entities receiving FTA funds under any other section of the FTA have filed a certification with the appropriate FTA regional office, This certification is valid for no longer than the contract period for which the grant application is filed. Date,~Slg""U'" ~ 0o.h Name: Glama Carter Title: Princioal Planner. Alternative Transportation Modes ATTEST DWIGHT E. BROCK, CLERK BY: Board of County Commissioners Of Collier County, Florida DONNA FIALA, CHAIRMAN ~. _I'" ....... ..... -. , ~1I-/2LL DepIItJ Coanty Attorney Agenda Item No. 16B9 May 12, 2009 Page 9 of 30 RESOLUTION NO. 2009 - A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY, FLORIDA, APPROVING, AND AUTHORIZING ITS CHAIRMAN TO EXECUTE AND SUBMIT A TRANSPORTATION DISADVANTAGED TRUST FUND TRIP/EQUIPMENT GRANT APPLICATION WITH THE FLORIDA COMMISSION FOR THE TRANSPORTATION DISADVANTAGED FOR FUNDING IN THE AMOUNT OF $571,781.00. WHEREAS, at the May 12, 2009, meeting of the Board of County Commissioners the Board by majority vote approved an agenda item authorizing its Chairman to execute and submit a Transportation Disadvantaged Trust Fund Trip/Equipment Grant Application with the Florida Commission for the Transportation Disadvantaged seeking funding in the amount of $571,781.00; and WHEREAS, the Florida Commission for the Transportation Disadvantaged requires the Board provide a resolution memorializing and confirming the Board's aforementioned affirmative vote acknowledging its authorization of the Chairman to execute and submit a grant application for funds. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that; On May 12, 2009, the Board of County Commissioners authorized its Chairman, by majority vote, to execute and submit a grant application for funding in the amount of $571,781.00, any assurances, reimbursements invoices, warranties, certifications and any other documents which may be required in connection with this application, and to approve all necessary budget amendments to use any grant dollars received, including incremental grant dollars received either above or below the specified target grant award. 1 Agenda Item No. 16B9 May 12, 2009 Page 10 of 30 THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring same, this 12th day of May, 2009. ATTEST: DWIGHT E. BROCK, Clerk BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA By: By: DONNA FIALA, CHAIRMAN , Deputy Clerk ;r:.fPJ~d~suffiCienCy: Scott R Teach, Deputy County Attorney 2 Agenda Item No. 16B9 May 12, 2009 Page 11 of 30 TRANSPORTATION DISADVANTAGED TRUST FUND SERVICE RATES COMMUNITY TRANSPORTATION COORDINATOR:Collier County EFFECTIVE DATE: 7/1/2008 TYPE OF SERVICE TO BE UNIT COST PER UNIT PROVIDED (Passenger Mile or $ TriD) 16.47 Ambulatory Trip 28.24 Wheelchair Trip 58.83 Stretcher Trip Group Trip 8.08 5.00 Escorts Trip Passenger Mile Passenger Mile Passenger Mile Passenger Mile Passenger Mile Passenger Mile Passenger Mile Passenger Mile Passenger Mile . Agenda Item No. 16B9 May 12, 2009 Page 12 of 30 . . CTD Rate Model 2008-09 FINAL.xls: Preliminary Information Page 1 of 1 1- ! "'0>0 roO""' <<>0- <....:c-C"J 0 -:0("') ~~ EfO~ ~:2& OJ . "0 C '" CJ) <( o , t . ! ~ t . o " u 0">0>0 mOM <00_ ~NO ONV Z~~ ~ ",<ll CellO) J!'2~ ell "0 C <ll 0) -< " . N ! . . j . ~ ~ W ~ U . OlO"lO Q]OM <DO~ -","N 0 7'iLD ~~ E >- <1l ",01 ~2cr ell "0 c: <1l 01 -0: o . o t ~ .. . j; i , u . , ~ ~ , .. , . o " u Q)Q)O Olon ",o~ ~NO ciN~ Z~ " E~O) ~a.&' '" -0 c: " Ql <( . ~ 1; ! " f $ . . . ~ . . , ~ ~ m 0 ~ ~ ~ ~ 0 ~ .u 0>0>0 roOM (00_ ~NO '- ~f"-.. ;c'~ ....>-~ erere g<21l. ro "0 e '" 0) <C . . ~ '5 ~ ~ ~ . ~ , ~ ~ . ~ ~ . '" " >< "- z " m 0 '" 0 0 N 0; ~ ~ ~ '" . 0 ~ " Agenda Item No. 16B9 May 12, 2009 p Q o '" " . ~ " 8 ~ . ~ z I' x ~ '" * ro ~ . l ~ ~ . ., ~ . ~ a . . "'0>0 (DaM <DO~ ......<eN 0 N'" ~~ r->-~ em", ,!g2o. '" "0 e . <ll OJ <( ~ . . ~ '0 ~ . ~ If I 'f ~ m $ ~ ;; " ~ < z ~ ~ .. o o ~ :ij o " * <r o ~ u CJ)O')O alOM (~D........ ..,....N () aNo Z~N l=>'~ -rom ,5!!20- , , . . o u 0",,"0 COOM <DO_ --=: N 0 :iN r->'~ ern", gl2tl. '" "0 ~ 1 j j 1 . 1 . . . j 1 } . o e o . mmo roOM <DO~ ..-NO O",,~ Z~ ,->.~ ::::cuco ~2:D.. m "0 . j ~ J , j m o o . . . CTO Budgeted Rate Base.xls: Program-wide Rates Page 1 of 1 . j , , . ~ . . . . . e u .. <1l "0 C '" 0> -0: ! j . ~ . . . ~ . i ~ ~ 0lQ) (1]0 (00 ~N , J ~ , J ! ~ . , ~ . ~ o * ran s ro~ ram IS n ulon 03/23/09 FY2009-20 10 FY2009-2010 FY07/08 TriplEquip FY2009-2010 LOCAL TOTAL VOLUNTARY FM# TRIPIEQUlP TRIPIEQUIP EST. PROJECT . DOLLARS County FUNDS MATCH COST Alachua 2]748918401 $449,515 $49,946 $499,46] $714 Baker 21749318401 $135,213 $15,024 $150,237 $1 Bay 22707318401 $329,684 $36,632 $366,315 $85 Bradford 21749718401 $81,998 $9,111 $91,109 $18 Brevard 24851418401 $1,032,456 $114,717 $1,147,173 $706 Broward 23703618401 $2,955,874 $328,431 $3,284,305 $4,743 Calhoun 227077]8401 $139,738 $15,527 $155,265 $4 Charlotte 20724218401 $271,167 $30,130 $301,296 $158 Citrus 40325118401 $262,741 $29,194 $291,935 $249 Clav 21750118401 $244,566 $27,174 $271,740 $246 Collier 20724618401 $57r.562 $63,507 $635,069 . $2'1<;- Columbia 21750418401 $256,411 $28,490 $284,901 $67 Desoto 20724918401 $172,335 $19,148 $191,484 $6 Dixie 2175081840 I $140,430 $15,603 $156,033 $1 Duval 21751218401 $1,045,271 $116,141 $1,161,412 $2,410 Escambia 22708118401 $498,543 $55.394 $553,936 $367 FI".ler 24852018401 $]83,674 $20,408 $204,082 $91 Franklin 22708518401 $126,925 $14,103 $141,028 $5 Gadsden 22708818401 $251,687 $27,965 $279,652 $28 Gilchrist 21751618401 $81,306 $9,034 $90,340 $3 Glades 20725218401 $138,378 $15,375 $153,754 $11 Gulf 22709218401 $123,459 $13,718 $137,177 $1 Hamilton 21751918401 $122,074 $13,564 $135,638 $1 Hardee 20725618401 $177,732 $19,748 $197,480 $17 Hendry 20725918401 $240,289 $26,699 $266,988 $12 Hernando 4032351840 I $234,808 $26,090 5260,898 5177 Highlands 20726318401 $323,795 535,977 5359,772 $31 Hillsborough 40323918401 51,287,994 5143,110 51,431,104 $1,481 Holmes 22709518401 5135,706 $15,078 $] 50,784 $2 Indian River 23704018401 $233,854 $25,984 $259,838 $134 Jackson 22709918401 $317,]50 $35,239 $352,389 $11 Jefferson 22710218401 $125,597 $13,955 $139,552 $2 Lafavette 21752318401 $105,737 $11,749 5117,485 $1 Lake 24852418401 $488,363 $54,263 5542.625 $687 Lee 20726718401 $544,418 $60,491 5604,908 $1,447 Leon 22710618401 $405,253 545,028 $450,281 $375 Lew 2175261840] $265,799 $29,533 $295,333 $24 Libertv 227] 1018401 $172,541 $19,171 $191,712 $0 Madison 21752918401 5154,107 $17,123 5171,230 $0 Manatee 20727118401 $413,195 $45,911 $459,106 $305 Marion 24852818401 $580.639 $64,516 $645,155 $162 Martin 23704418401 $209,452 $23,272 $232,724 $81 Miami-Dade 2544671840] $6,712,961 $745,885 $7,458,845 $5,374 Monroe 25447118401 $25] ,756 $27,973 $279,729 $251 Nassau 21753318401 $202,333 $22,481 $224,814 $24 OkalooS8 22711418401 5337,927 $37,547 $375,474 $141 Okeechobee 20727518401 $170,440 $18,938 $189,378 $7 Orange '" 24853118401 $1,309,304 $145,478 $1,454,783 $2,164 Osceola '" 24853118401 $720,719 $80,080 $800,799 $164 Palm Beach 23704818401 $1,868,189 $207,577 $2,075,765 $2,724 Pasco 403243] 8401 $458,721 $50,969 $509,690 $622 Pine lias 40324718401 $1,694,328 $188,259 $1,882,586 $1,248 Polk 20727918401 $818,763 $90,974 ,909,736 $355 Agenda Item No. 1669 May 12, 2009 Commission for the Transportation Disadvantaged Page 27 of 30 G t P D' t 'b r FY 2009/2010 -. ----~ --- 03/23/09 FY2009-2010 FY2009.2010 FY07/08 TriplEquip FY2009-2010 LOCAL TOTAL VOLUNTARY FM# TRIP/EQUIP TRIPIEQUlP EST. PROJECT DOLLARS County FUNDS MATCH COST Putnam 21753718401 $262,694 $29,188 $291,882 $65 Saint Johns 21754118401 $263,275 $29,253 $292,527 $499 Saint Lucie 237052184.01 $334,562 $37,174 $371,735 $173 Santa Rosa 22711818401 $287,809 $31,979 $319,788 $53 Sarasota 20728318401 $491,741 $54,638 $546,379 $1,375 Seminole >I< 2485311840] $480,368 $53,374 $533,743 ,847 Sumter 24853718401 $189,590 $21,066 $210,655 $55 Suwannee 21754418401 $200,689 $22,299 $222,988 $4 Taylor 217548]8401 $210,610 $23,40 1 $234.012 $2 Union 21755218401 ,71,806 $7,978 $79,784 $] Volusia 248541 ]840] $752,086 $83,565 $835,65] $1,007 Wakulla 22712218401 $136,640 '15,182 $151,822 $10 Walton 22712518401 $272,644 $30,294 $302,937 $28 Washington 22712818401 $160,915 $17,879 $178,794 $5 TOTALS $34,692,304 $3,854,700 $38,547,004 $32,276 Agenda Item No. 1689 May 12, 2009 Commission for the Transportation Disadvantaged Page 28 of 30 Grants Program Distribution FY 2009/2010 " Page] of2 Agenda l1em No. 1689 May 12, 2009 Page 29 of 30 COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Item Number: Item Summary: 16B9 Meeting Date: Recommendation to approve a Resolution of the Collier County Board of County Commissioners (BeG) authorizing the submission of the Transportation Disadvantaged Trust Fund Trip/Equipment Grant Application with the Florida Commission for the Transportation Disadvantaged, in the amount of $571,781. (CTO) 5/12/2009 90000 AM Prepared By Glama Carter Operations Analyst Transportation Administration Date Transportation Services 4/27120094:48:59 PM Approved By Marlene J. Foard Grants Coordinator Date Administrative Services Administrative Services Admin. 4/2812009 1 :06 PM Approved By Norm E. Feder, Ale? Transportation Division Administrator Transportation Services Admin. Date Transportation Services 4/28/2009 1 :32 PM ApprO\'ed By Gloria Herrera Mam:lgementfBudget Analyst Stormwater Management Date Transportation Services 4/29/2009 11 :30 AM Approved By Glama Carter Operations Analyst Date 4/29/2009 2:04 PM Transportation Services Transportation Administration Appro\'('d By Michelle Edwards Arnold Alternative Transportation Modes Director Date Transportation Services Alternative Transportation Modes 4129/20096:54 PM Approved By Barbara LaPierre Management/Budget Analyst Traffic Operations Date Transportation Services 4/30/200911:19 AM Approved By Lisa Taylor Management/Budget Analyst Date Transportation Services Transportation Administration 4/30120091 :20 PM Approved By Scott R. Teach County Attorney Assistant County Attorney County Attorney Office Date 511/200911:11 AM Approved By Pat Lehnhard Executive Secretary Transportation Services Admin Date Transportation Services 511/2009 3: 22 PM Approved By Mark Isackson Budget Analyst Date file://C:\A,gendaTest\Export\ I 29-Mav%20 12.%202009\16.%20CONSENT%20AGENDA \ 16... 5/6/2009 Page 2 of2 Agenda Item No. 1689 May 12, 2009 Page 30 of 30 County Manager's Office Office of Management & Budget 5/4/20098:47 AM Approved B}' Leo E. OChs, Jr. Deputy County Manager Date Board of County Commissioners County Manager's Office 5/4/20099:34 AM file://C:IAgendaTestIExoOrll1 29-Mav%20 12.%10200911 h.%20f'ONSFNT%70AGFNnA \ 1 n 'i/n1?009