Agenda 05/12/2009 Item #16B 5
Agenda Item No. 1685
May 12. 2009
Page 1 of 11
EXECUTIVE SUMMARY
Recommendation to award RFP 08-5130 for Design and Related Services to be provided by
CME Associates, Inc., for the Development of Accelerated Bridge Construction Standards
and Pilot Bridge Construction (White Boulevard Bridge and 23rd Street Southwest), in the
amount of $395, 012- Project 66066.
OBJECTIVE: To award a design contract for the development of Accelerated Bridge
Construction Standards and for the final design of two bridges; the White Boulevard
Bridge Replacement (034021) and one new bridge at 23rd Street Southwest.
CONSIDERATIONS: Request for Letters of Interest (LOI) was posted on September 9,
2008. Three hundred and twenty four (324) notices were sent and a non-mandatory pre-
proposal meeting was held on Septcmber 17. 2008. LOIs were received September 30,
2008. Two separate selection committees were appointed. The first evaluated the LOIs
and short-listed the top three most qualified firms; HDR Engineering, Graef, Anhalt,
Schloemer & Associates, and CME Associates, Inc. The second selection committee
evaluated the Technical proposals and on October 30, 2008, conducted oral interviews
and ranked the three short-listed finns. On April 10, 2009, final contract negotiations
were concluded with CME Associates, Inc., the top ranked finn. The scope of work as
identified in the LOI/RFP is for the development of Accelerated Bridge Construction
details as part of the design of the White Boulevard Bridge (replacement) and the 23cd
Street Southwest Bridge (new).
The purpose of this project is to implement a bridge reconstruction/replacement program
utilizing prefabricated bridge elements and systems that will facilitate reduced onsite
construction time, reduce traffic and environmental impact, possibly lower first and life-
cycle costs, improve worker and vehicle safety and enhance the quality of the constructed
bridge by minimizing future repairs. Collier County would like to make accelerated
bridge construction standard practice in the execution of its bridge program.
The County plans to develop standard bridge designs that can he used for the replacement
of multiple bridges in Collier County utilizing Accelerated Bridge Construction (ABC)
techniques. These standard designs would include prefabricatcd elements of the
superstructure system that will be applicable to the majOlity of the County's bridges that
are two-lane, four-lane and six-lane. It is not anticipated having one standard design but
rather several to address differing system requirements and site conditions.
The development of standard bridge designs will he undertaken in a future phase and will
be based on the details developed for the two subject bridges. The intent of this phase is
to develop details for the two bridges with an eye on future ABC standards.
FISCAL IMPACT: Total funds in the amount of $395,012.00 are available in gas tax.
The source of funds is Gas Taxes.
Agenda Item No. 1685
May 12, 2009
Page 2 of 11
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the
County Attorney's Office, is not quasi-judicial and requires no ex parte disclosure,
requires only a majority vote for approval, and is otherwise legally sufficient for Board
action.-SRT
GROWTH MANAGEMENT IMPACT: The development of Accelerated Bridge
Construction Standards and replacement of the White Boulevard Bridge (#034021) and
the construction of a new bridge at 23,d Street, S.W. is identified on the 2008 Annual
Update and Inventory Report (AUIR) and is consistent with the Growth Management
Plan.
RECOMMENDA nON: That the Board of County Commissioners award Contract No.
08-5130 to CME Associates, Inc., to provide professional design and related services for
the development of Accelerated Bridge Construction Standards and the replacement of
the White Boulevard Bridge (034021) and a new bridge at 23,d Street S.W. and to
authorize the Board Chairnlan to execute a standard County Attorney approved contract.
Prepared By: Marlene Messam, Sf. Project Manager, TECM
Attachment: Fee Schedule
Page] of2
Agenda Item No. 1665
May 12, 2009
Page 3 of 11
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16B5
Meeting Date:
Recommendation to award RFP 08-5130 for Design and Related Services to be provided by
CME Associates, Inc., for the Development of Accelerated Bridge Construction Standards
and Pilot Bridge Construction (White Boulevard Bridge and 23rd Street Southwest), in the
amount of $395.012 Project 66066.
5/12/2009 90000 AM
Prepared By
Marlene Messam
Senior Project Manager
Transportation Engineering &
Construction Management
Date
Transportation Services
4/23/2009 4 :01 :21 PM
Approved By
Lisa Taylor
ManagemenUBudget Analyst
Date
Transportation Services
Transportation Administration
4/24/20099:52 AM
Approved By
Scott R. Teach
Assistant County Attorney
County Attorney Office
Date
County Attorney
4/24/200910:56 AM
Approved By
Gary Putaansuu
Principal Project Manager
Date
Transportation Services
Transportation Engineering and
Construction
4/24/2009 4:56 PM
Approved By
Jeff I<:latzkow
County Attorney
County Attorney
County Attorney Office
Date
4/27/2009 1 :08 PM
Approved By
Norm E. Feder, Alep
Transportation Division Administrator
Date
Transportation Services
Transportation Services Admin.
4/28/20091:18 PM
Appro\'ed By
Najeh Ahmad
Director
Date
Transportation Services
Transportation Engineering &
Construction Management
4/28/20092:58 PM
Approved By
Rhonda Rembert
Contract Specialist
Date
Administrative Services
Purchasing
4/30/20098:36 AM
Appro\'ed By
Kelsey Ward
Contract Administration Manager
Purchasing
Date
Administrative Services
4/30/2009 2:58 PM
Approved By
Pat Lehnhard
Executive Secretary
Transportation Services Admin
Date
Transportation Services
5/1/20091:15 PM
file://C:\AgendaTest\Export\ 129-Mav%20 12.%202009\ 16.%20CONSENT%20AGENDA \ 16... 5/6/2009
Page 2 of2
Agenda Item No. 1665
May 12, 2009
Page 4 of 11
Approved By
Susan Usher
Senior Management/Budget Analyst
Office of Management & Budget
Date
County Manager's Office
5/2/20097,50 AM
Approved By
Leo E. Ochs, Jr.
Board of County
Commissioners
Deputy County Manager
Date
County Manager's Office
5/2/20098,23 AM
file://C:IAgendaTestIExportl 129-Mav%20 12, %202009116. %20CONSENT%20AGENDA 116... 5/6/2009
Agenda Item No. 1665
May 12, 2009
Page 5 of 11
SCHEDULE B
BASIS OF COMPENSATION
LUMP SUM
1. MONTHLY STATUS REPORTS
B.1.1 As a condition precedent to payment, CONSULTANT shall submit to OWNER as
part of its monthly invoice a progress report reflecting the Project design and
construction status, in terms of the total work effort estimated to be required for
the completion of the Basic Services and any then-authorized Additional
Services, as of the last day of the subject monthly billing cycle. Among other
things, the report shall show all Service items and the percentage complete of
each item.
B1.1.1 All monthly status reports and invoices shall be mailed to the attention of
Marlene Messam, P.E., Project Manager, Collier County Government,
Transportation Division, 2885 South Horseshoe Drive, Naples, Florida
34104.
2. COMPENSATION TO CONSULTANT
6.2.1. For the Basic Services provided for in this Agreement, OWNER agrees to make
the lump sum payments to CONSULTANT in accordance with the terms stated
below. Payments will be made in accordance with the following Schedule;
however, the payment of any particular line item noted below shall not be due
until all services associated with any such line item have been completed to
OWNER'S reasonable satisfaction.
ITEM LUMP SUM FEE FOR: FEE PAYMENT SCHEDULE
1. Task 1 - Preliminary Engineering $ 88,044.00 Monthly based upon percent
complete
2. Task II - BCB ROW Permit $ 20,048.00 Monthly based upon percent
complete
3. Task III - ERP Permit $ 41,428.00 Monthly based upon percent
complete
4. Task IV - SFWMD Permit $ 7,064.00 Monthly based upon percent
complete
5. Task V - Construction Plans $203,700.00 Monthly based upon percent
complete
6. Task VI- ROW $ 14,728.00 Monthly based upon percent
complete
7. Task VII - Direct Expenses to $ 20,000.00 Monthly based upon Time and
include per diem, airfare, meals, Material
rental car, printing, borings, rock
corin" and soil testinq
TOTAL FEE (Total Items 1-7) $395,012.00
- ~------_..- . -~._--,
Agenda Item No. 16B5
May 12, 2009
Page 6 of 11
B.2.2, The fees noted in Section 2.1. shall constitute the lump sum amount of three
hundred seventy five thousand twelve dollars ($375,012.00) and twenty thousand
dollars ($20,000.00) at time and materials for a total amount of three hundred
ninety five thousand twelve dollars ($395,012,00) to be paid to CONSULTANT
for the performance of the Basic Services,
B.2,3. For Additional Services provided pursuant to Article 2 of the Agreement if any,
OWNER agrees to pay CONSULTANT a negotiated total fee and Reimbursable
Expenses based on the services to be provided and as set forth in the
Amendment authorizing such Additional Services, The negotiated fee shall be
based upon the rates specified in Attachment 1 to this Schedule B and all
Reimbursable Expenses shall comply with the provision of Section 3.4.1 below.
There shall be no overtime pay on Additional Services without OWNER'S prior
written approval.
B.2.4. The compensation provided for under Sections 2.1 of this Schedule B, shall be
the total and complete amount payable to CONSULTANT for the Basic Services
to be performed under the provisions of this Agreement, and shall include the
cost of all materials, equipment, supplies and out-<lf-pocket expenses incurred in
the performance of all such services.
B.2.5 Notwithstanding anything in the Agreement to the contrary, CONSULTANT
acknowledges and agrees that in the event of a dispute concerning payments for
Services performed under this Agreement, CONSULTANT shall continue to
perform the Services required of it under this Agreement, as directed by
OWNER, pending resolution of the dispute provided that OWNER continues to
pay to CONSULTANT all amounts that OWNER does not dispute are due and
payable,
3. SCHEDULE OF PAYMENTS:
B.3.1. CONSULTANT shall submit, with each of the monthly status reports provided for
under Section 1.1 of this Schedule B, an invoice for fees earned in the
performance of Basic Services and Additional Services during the subject billing
month. Notwithstanding anything herein to the contrary, the CONSULTANT shall
submit no more than one invoice per month for all fees earned that month for
both Basic Services and Additional Services. Invoices shall be reasonably
substantiated, identify the services rendered and must be submitted in triplicate
in a form and manner required by Owner. Additionally, the number of the
purchase order granting approval for such services shall appear on all invoices.
B.3.2, Invoices not properly prepared (mathematical errors, billing not refiecting actual
work done, any signature, etc.) shall be returned to CONSULTANT for correction.
Invoices shall be submitted on CONSULTANT'S letterhead and must include the
Purchase Order Number and Project name and shall not be submitted more than
one time monthly.
Agenda Item No. 1665
May 12, 2009
Page 7 of 11
8,3.3 Payments for Additional Services of CONSULTANT as defined in Article 2
hereinabove and for reimbursable expenses will be made monthly upon
presentation of a detailed invoice with supporting documentation.
8,3.4 Unless specific rates have been established in Attachment 1, attached to this
Schedule 8, CONSULTANT agrees that, with respect to any subconsultant or
subcontractor to be utilized by CONSULT ANT for Additional Services,
CONSULTANT shall be limited to a maximum markup of 5% on the fees and
expenses associated with such subconsultants and subcontractors,
8,3.4.1 Reimbursable Expenses associated with Additional Services must comply
with section 112.061, Fla. Stat., or as set forth in the Agreement, be
charged without mark-up by the CONSULTANT, and shall consist only of
the following items:
8.3.4.1.1 Cost for reproducing documents that exceed the number of documents
described in this Agreement and postage and handling of Drawings
and Specifications.
8.3.4.1.2.Travel expenses reasonably and necessarily incurred with respect to
Project related trips; to the extent such trips are approved by
OWNER. Such expenses, if approved by OWNER, may include coach
airfare, standard accommodations and meals, all in accordance with
section 112,061, F.S. Further, such expenses, if approved by OWNER,
may include mileage for trips that are from/to destinations outside of
Collier or Lee Counties. Such trips within Collier and Lee Counties are
expressiy excluded.
8,3.4.1,3, Permit Fees required by the Project.
8.3.4.1.4 Expense of overtime work requiring higher than regular rates approved
in advance and in writing by OWNER.
8.3.4.1,5 Expense of models for the County's use,
8,3.4.1.6 Other items on request and approved in writing by the OWNER.
8.3.4.2 Should a conflict exist between the dollar amounts set forth in Section
112.061, F.S" and the Agreement, the terms of the Agreement shall
prevail.
Agenda Item No. 1665
May 12, 2009
Page 8 of 11
SCHEDULE B
BASIS OF COMPENSATION
ATTACHMENT I
Task 1: Preliminary Engineering Lump Sum Not to Exceed
$ 88,044.00 .'
a. Kick off Meeting
b. Investment East 951 Horizon Study Sites
c. Environmental Assessment
d. Geotechnical
e. Surveying
f. Preliminary Bri~e Layouts
g, Report of findinqs
Task 2: BCB ROW Permit Lump Sum Not to Exceed
$ 20,048.00
a, Grady Minor Tasks
b. CME Tasks
Task 3: ERP Permit Lump Sum Not to Exceed
$ 41,428.00
a. Grady Minor Tasks
b. Passarella Tasks
c. CME Tasks
Task 4: SFWMD Permit Lump Sum Not to Exceed
$ 7,064.00
a. Grady Minor Tasks
b. CME Tasks
Task 5: Construction Plans Lump Sum Not to Exceed
$203,700.00
a. Roadway Design
b. Bridge Design
c. Utilities
d. MOT Plans
e. Public Information Meeting
f. Submit Plans for review
g. Meet with County
h. Respond to comments
i. Submit final plans
Task 6: ROW Lump Sum Not to Exceed $
14,728.00 .
a. Support County activities
Task 7: DIRECT EXPENSES (Time and Materials) $
20,000.00
a. Per Diem (hotel, meals, etc.) per day
Agenda Item No. 16B5
May 12, 2009
Page 9 of 11
b. Airfare (coach class)
c. Rental Car (per day)
d. Printin
TOTAL FOR TASKS 1 - 7 NOTTO EXCEED
$395,012.00 .
Agenda Item No. 16B5
May 12, 2009
Page 10 of 11
SCHEDULE B
BASIS OF COMPENSATION
ATTACHMENT II
CONSULTANT'S EMPLOYEE HOURLY RATE SCHEDULE
Principal $ 18800
Project Manager $153.00
Senior Engineer $129.00
Engineer $112,00
Administrative $ 60.00
END OF SCHEDULE 8
SCHEDULE C
PROJECT MILESTONE SCHEDULE
Agenda Item No. 1665
May 12, 2009
Page 11 of11
Schedule is based on the number of calendar days from issuance of Notice to Proceed,
1, TASK 1- Preliminarv Enaineerina 60 Days
2. TASK 11- BCB ROW Permit 180 Days
3. TASK 111- ERP Permit 150 Days
4. TASK IV - SFWMD Permit 180 Days
5. TASK V - Construction Plans 120 Days
6. TASK VI- ROW 100 Days
7, TASK VII- Direct Expenses As Needed