Agenda 05/14/2019 Item #16E 1 (Single Source Tire Services)Proposed Agenda Changes
Board of County Commissioners Meeting
May 14, 2019
Continue Item 2C to the May 28, 2019 BCC Meeting: April 23, 2019 BCC Meeting Minutes.
(Staff’s request)
Withdraw Item 16E1: Recommendation to authorize
expenditures in excess of $50,000 annually to Dan
Callaghan Enterprises, Inc. d/b/a Callaghan Tire as the
single source for tire services, replacements, and related
parts. (Staff’s request)
Time Certain Items:
Item 9C to be heard at 10:00 a.m.
Item 11F to be heard at 10:45 a.m.
Item 11E to be heard no sooner than 1:00 p.m.
5/14/2019 8:29 AM
05/14/2019
EXECUTIVE SUMMARY
Recommendation to authorize expenditures in excess of $50,000 annually to Dan Callaghan
Enterprises, Inc. d/b/a Callaghan Tire as the single source for tire services, replacements, and
related parts.
OBJECTIVE: To facilitate continuous availability of County vehicles and equipment for public services
during normal and emergency operations.
CONSIDERATIONS: The Fleet Management Division has purchased Bridgestone/Firestone tires for
the County’s fleet from Callaghan Tire under the Florida Sheriff’s Association (FSA) bid since 2014.
Bridgestone/Firestone was selected due to its wide product line that meets the needs of the County’s
extensive and diverse fleet. Using the FSA bid offers the County significant savings as it maximizes
volume savings from sales across the State. Fleet Management has utilized the FSA bid for multiple
years for tire purchases with great savings to the County.
Fleet Management outsources most roadside and heavy truck tire repairs and replacements. These
services and related products are not covered under the FSA bid. The vendor providing these services
must have sufficient service trucks, equipment, and personnel based in Collier County to meet timely tire
service demands for the Collier County fleet at any location within the County and carry the same brand
tires used by the Collier County fleet to avoid safety issues and premature replacements due to
mismatched tires. Additionally, the vendor must be an authorized dealer under the Florida Sheriffs
Association (“FSA”) & Florida Association of Counties Tires & Related Services Bid and make
replacement tires available to the County at the prices stated in the FSA contract. Callaghan Tire is the
only local commercial Bridgestone/Firestone vendor participating on the FSA bid.
Callahan’s pricing for these services is competitive and advantageous to the County. In accordance with
the Procurement Ordinance, the Procurement Services Director approved a single source waiver for Non -
Bid Tire Repair and Services from Callaghan Tire for FY2019 through FY2023. Staff will research
available local services periodically to determine whether there are other available vendors from whom
the County can make purchases. Purchases will be made with a standard County Purchase Order or by
using a Purchasing Card.
FISCAL IMPACT: Funds for tire services and new tire purchases are budgeted annually in the Fleet
Management Fund 521 operating budget. Costs are estimated at $90,000 annually for tires, tire services
and related parts not available on the Florida Sheriffs Association bid.
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with
this action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
RECOMMENDATION: To authorize expenditures in excess of $50,000 annually from Dan Callaghan
Enterprises, Inc. d/b/a Callaghan Tire as the single source for tire services, replacement tires, and related
parts during the period FY2019 through FY2023.
Prepared by: Mario Menendez, Senior Operations Analyst, Fleet Management Division
16.E.1
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05/14/2019
ATTACHMENT(S)
1. FY19 Waiver Request 076 - Callaghan Tire ($90k - Waiting BCC approval) (PDF)
16.E.1
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05/14/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.1
Doc ID: 8570
Item Summary: Recommendation to authorize expenditures in excess of $50,000 annually to Dan
Callaghan Enterprises, Inc. d/b/a Callaghan Tire as the single source for tire services, replacements, and
related parts.
Meeting Date: 05/14/2019
Prepared by:
Title: Operations Analyst, Senior – Fleet Management
Name: Mario Menendez
04/09/2019 6:55 AM
Submitted by:
Title: Division Director - Fleet Management – Fleet Management
Name: Dan Croft
04/09/2019 6:55 AM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 04/09/2019 8:05 AM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 04/11/2019 8:26 AM
Procurement Services Sara Schneeberger Additional Reviewer Completed 04/16/2019 9:04 AM
Procurement Services Catherine Bigelow Additional Reviewer Completed 04/17/2019 9:16 AM
Procurement Services Ted Coyman Additional Reviewer Completed 04/17/2019 9:29 AM
Grants Erica Robinson Level 2 Grants Review Completed 04/17/2019 11:03 AM
Grants Carrie Kurutz Additional Reviewer Completed 04/18/2019 2:38 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 04/30/2019 9:34 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 05/01/2019 11:56 AM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 05/01/2019 4:59 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/02/2019 9:08 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 05/02/2019 9:49 AM
Grants Therese Stanley Additional Reviewer Completed 05/03/2019 2:00 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 05/05/2019 8:55 PM
Board of County Commissioners MaryJo Brock Meeting Pending 05/14/2019 9:00 AM
16.E.1
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16.E.1.aPacket Pg. 1530Attachment: FY19 Waiver Request 076 - Callaghan Tire ($90k - Waiting BCC approval) (8570 : Recommendation to approve a single-source
16.E.1.aPacket Pg. 1531Attachment: FY19 Waiver Request 076 - Callaghan Tire ($90k - Waiting BCC approval) (8570 : Recommendation to approve a single-source