Agenda 05/14/2019 Item #16D 4 (Amendment to #18-7380 GG Beautification MSTU)05/14/2019
EXECUTIVE SUMMARY
Recommendation to increase the annual amount of Agreement No. 18-7380, Golden Gate
Beautification Municipal Service Taxing Unit Grounds Maintenance, to Green Effex, LLC to
$250,000.
OBJECTIVE: To increase the annual amount of Agreement No. 18-7380 to $250,000, to provide the
required level of service, refurbishment, and maintenance to the Golden Gate Beautification Municipal
Service Taxing Unit (“MSTU”) on an annual basis.
CONSIDERATIONS: On September 25, 2018, the Board of County Commissioners (“Board”) awarded
Agreement No. 18-7380 to Green Effex, LLC (hereinafter, the “Contractor”), with an annual fee
expenditure of $139,649 for MSTU landscape maintenance services. The MSTU is responsible for
maintaining landscaping, and irrigation at designated locations within the MSTU district. In addition to
the normal degradation of trees, plants, turf, and irrigation systems over time; portions of these assets
damaged by the hurricane need to be restored. The Contractor also provides landscaping clean-up and
repairs after roadway accidents as well as landscaping for future improvements that may require
additional restoration services.
The original annual fee expenditure was based on unit costs only for the estimated materials and quantity
needed to annually complete required maintenance and projected incidental work. The annual fee
expenditure was not intended to limit the annual payment but rather serve as a reference for budgeting
purposes.
Over the course of the first year of the contract, several activities associated with regular and post-
hurricane landscape refurbishment in existing MSTU service areas resulted in an increase in total cost of
the agreement. Staff has worked with the Contractor to develop a revised FY-19 fee expenditure estimate
to assure the levels of service, beautification, and landscape restoration are maintained to meet the needs
and objectives of the MSTU and is requesting an increase in the annual amount of the contract to
$250,000.
At the April 16, 2019 Golden Gate Beautification MSTU monthly meeting, the Advisory Committee
voted unanimously (4-0, 1 absent) to recommend approval of the annual award increase.
FISCAL IMPACT: Funding for this contract is available within the Golden Gate Beautification MSTU
Fund (153).
GROWTH MANAGEMENT IMPACT: This project meets the current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality, and requires majority vote for approval. -JAK
RECOMMENDATION: To increase the annual amount of Agreement No. 18-7380, Golden Gate
Beautification Municipal Service Taxing Unit Grounds Maintenance, to Green Effex, LLC to $250,000.
Prepared By: Dan Schumacher, MSTU Project Manager, Public Transit & Neighborhood
Enhancement Division
ATTACHMENT(S)
1. 18-7380-Executive_Summary-25Sep2018 (PDF)
2. 18-7380-BCC_Signed_Contract-25Sep2018 (PDF)
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05/14/2019
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.4
Doc ID: 8751
Item Summary: Recommendation to increase the annual amount of Agreement No. 18-7380,
Golden Gate Beautification Municipal Service Taxing Unit Grounds Maintenance, to Green Effex LLC.
to $250,000.
Meeting Date: 05/14/2019
Prepared by:
Title: Project Manager – Public Transit & Neighborhood Enhancement
Name: Dan Schumacher
04/23/2019 5:08 PM
Submitted by:
Title: Division Director - Pub Tran & Nbrhd Enh – Public Transit & Neighborhood Enhancement
Name: Michelle Arnold
04/23/2019 5:08 PM
Approved By:
Review:
Public Transit & Neighborhood Enhancement Caroline Soto Additional Reviewer Completed 04/24/2019 9:36 AM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 04/24/2019 11:17 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 04/24/2019 11:30 AM
Public Transit & Neighborhood Enhancement Michelle Arnold Additional Reviewer Completed 04/25/2019 4:26 PM
Public Services Department Kimberley Grant Level 1 Reviewer Completed 04/29/2019 10:25 AM
Procurement Services Ted Coyman Additional Reviewer Completed 04/29/2019 11:45 AM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 04/29/2019 1:46 PM
Public Services Department Kimberley Grant Level 2 Division Administrator Review Completed 04/30/2019 11:29 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 05/01/2019 12:11 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 05/01/2019 4:54 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 05/02/2019 9:05 AM
Budget and Management Office Ed Finn Additional Reviewer Completed 05/06/2019 9:20 AM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 05/07/2019 8:46 AM
Board of County Commissioners MaryJo Brock Meeting Pending 05/14/2019 9:00 AM
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EXECUTIVE SUMMARY
Recommendation to award Agreement No. 18-7380 “Golden Gate MSTU Landscape Maintenance”
to Green Effex, LLC.
OBJECTIVE: To provide for on-going maintenance of landscaping and irrigation installed by the Golden
Gate Municipal Service Taxing Unit (“MSTU”) within its boundary.
CONSIDERATIONS: On May 18, 2018 the Procurement Services Division released notices of Invitation
to Bid No. 18-7380 to 5,409 vendors for Golden Gate MSTU Landscape Maintenance. Vendors
downloaded fifty (50) bid packages and the County received five (5) bids by the June 19, 2018 deadline.
The County elected to not award line items #39-40 and #51-52, which is consistent with the ITB’s Award
Criteria to select award options that represent the best value and are in the best interest of the County.
Staff found the following three vendors non-responsive for failing to submit a bid schedule, required forms,
and/or certifications: MCWDCC Auto Sales & Services Corp, Ground Zero Landscaping Services Inc.,
and Hannula Landscaping and Irrigation Inc.
The bids were as follows:
Company Name City State Bid Amount Responsive/Responsible
MCWDCC Auto Sales
& Services Corp Ft. Myers FL $133,000.00 NO/NO
Green Effex, LLC. Naples FL $139,648.31 YES/YES
Superior Landscaping
& Lawn Service Inc. Miami FL $206,564.00 YES/YES
Ground Zero Landscaping
Services Inc. Naples FL $267,333.00 NO/YES
Hannula Landscaping
& Irrigation Inc. Ft. Myers FL $362,383.50 NO/YES
Staff determined the lowest responsive and responsible bidder to be Green Effex, LLC.
The Golden Gate MSTU Advisory Committee was notified of the award at the August 21st meeting,
consistent with the recommendation of the MSTU Project Manager.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. —SRT
FISCAL IMPACT: The FY-19 Fund 153 Budget has $333,900 allocated for Operating Expenses, which
includes an allocation to cover normal landscape maintenance and other incidental items.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan.
RECOMMENDATION: That the Board award Bid #18-7380 Landscape Maintenance for the Golden
Gate MSTU to Green Effex, LLC and authorize the Chairman to sign the attached agreement.
Prepared By: Dan Schumacher, MSTU Project Manager - Public Transit and Neighborhood Enhancement
Division (PTNE).
Attachments:
1) 18-7380 Solicitation/Addendum
2) 18-7380 – Exhibit 1
3) 18-7380 NORA
4) 18-7380 Contract
5) 18-7380 Proposal – Green Effex LLC
6) 18-7380 Bid Tabulation
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Packet Pg. 1409 Attachment: 18-7380-Executive_Summary-25Sep2018 (8751 : Contract 18-7380 Annual Increase)
16.D.4.bPacket Pg. 1410Attachment: 18-7380-BCC_Signed_Contract-25Sep2018 (8751 : Contract 18-7380 Annual Increase)
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