Agenda 04/14/2009 Item #16B 7
Agenda Item No. 16B7
April 14, 2009
Page 1 of 9
EXECUTIVE SUMMARY
Recommendation to award Bid #09-5189 "Forest Lakes MSTU Projects F451F50
Drainage Swale Repair & Restoration" to Earth Tech Enterprises, Inc. in the amount of
$122,450.00
OBJECTIVE: To award Bid #09-5189 "Forest Lakes MSTU Projects F451F50 Drainage
Swale Repair & Restoration" to Earth Tech Enterprises, Inc.
CONSIDERA TIONS:
. On February 2, 2009, Purchasing Department sent out 200 notices for Bid 09-5189
"Forest Lakes MSTU Projects F45/F50 Drainage Swale Repair & Restoration"
. On March 9, 2009, bids were opened and seven (7) bids were received.
. On March 11,2009 Forest Lakes MSTU Committee made motion to recommend the
Board approve award of Bid 09-5189 to Earth Tech Enterprises, Inc.
Staff recommends award to Earth Tech Enterprises, Inc. as the lowest, responsive qualified
bidder. The bids were as follows:
~,.-
Contractor
Quality
D. N. Higgins
Bonness
Coral Sands
Dave Foote Environmental
Better Roads
Earth Tech Enterprises
Base Amount
$267,426.25
$263,900.00
$245,297.69
$242,217.00
$240,118.14
$220,742.00
$122,450.00
FISCAL IMPACT: The total base bid amount is $122,450; funding is available in Forest
Lakes MSTU Fund (Fund 159. Cost Center 162523)
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County
Attorney's Office, is not quasi-judicial and requires no ex parte disclosure, requires only a
majority vote f(lf approval, and is otherwise legally sufficient for Board action.-SRT
GROWTH MANAGEMENT IMP ACT: There is no Growth Management Impact
associated with this Executive Summary.
RECOMMENDATION: That the Board award Bid #09-5189 "Forest Lakes MSTU Projects
F45/F50 Drainage Swale Repair & Restoration" to Earth Tech Enterprises, Inc. and authorize
the Chairman to execute the standard contract after review by the County Attorney's Office.
Prepared By: Darryl Richard, Project Manager, A TM
.-
Attachments: (I) Bid #09-5189 Sid Tabulation; (2) Forest Lakes MSTU Meeting Minutes
from 3-11-09
Page 10f2
Agenda Item No. 16B7
April 14, 2009
Page 2 of 9
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16B7
Recommendation to award Bid #09~5189 Forest Lakes MSTU Projects F45/F50 Drainage
Swale Repair & Restoration to Earth Tech Enterprises, Inc in the amount of $122,450.00
4/1412009900:00 AM
Meeting Date:
Prepared By
Darryl Richard
Project Manager
Date
Transportation Services
Alternative Transportation Modes
3130/20092:55:32 PM
A pproved By
Brenda Srilhart
Purchasing Agent
Date
Administrative Services
Purchasing
3130/2009 3:10PM
A pproved By
Pamela J. Lulich
Project Manager
Date
Transportation Services
Alternative Transportation Modes
3/30/20094:36 PM
Approved By
Darryl Richard
Project Manager
Date
Transportation Services
Alternative Transportation Modes
3/30/2009 4:43 PM
A pproved By
Michelle Edwards Arnold
Alternative Transportation Modes
Director
Date
Transportation Services
Alternative Transportation Modes
3/30/2009 7:07 PM
Approved By
Caroline Soto
Administrative Assistant
Date
Transportation Services
Transportation Engineering and
Construction
3/31120099:54 AM
Approved By
Norm E. Feder, A1CP
Transportation Division Administrator
Date
Transportation Services
Transportation Services Admin.
3131f2009 1 :04 PM
Approved By
Scott R. Teach
Assistant County Attorney
Date
County Attorney
County Attorney Office
3131/20091:42 PM
Approved By
Jeff Klatzkow
County Attorney
Date
County Attorney
County Attorney Office
3/31/20091:57 PM
Approved By
Therese Stanley
Grants Coordinator
Date
Transportation
Transportation Administration
3/31/20093:51 PM
Approved By
Page 2 0[2
Agenda Item No. 16B7
April 14, 2009
Page 3 of9
Steve Carnell
Purchasing/General Svcs Director
Date
Administrative Services
Purchasing
4/1120099:42 AM
Approved By
Pat Lehnhard
Executive Secretary
Date
Transportation Services
Transportation Services Admin
411/20091:18 PM
Approved By
OMS Coordinator
OMS Coordinator
Date
County Manager's Office
Office of Management & Budget
411/20094:22 PM
Approved By
Mark Isackson
Budget Analyst
Date
County Manager's Office
Office of Management & Budget
414/20095:56 AM
Approved By
Leo E. Ochs, Jr.
Deputy County Manager
Date
Board of County
Commissioners
County Manager's Office
4/4/200911:20 AM
r- 0)("
roo~
..s,QOO
'~v
r Q)
-0>
_ro
E';:;:n..
","-
=<(
ro
;2
CD
0>
<(
~~~
ell
il
~ ~
,
,
~
~
!
!
!
f
,
!
J
,
i
.
!
I
,
n
r ~
:f ~
I
I
. N
. .
~ ;:
~ ~
g:i5;8gg8g8~~8
;a~~~~~~~~1E
'" tt; ~~. ~ ... '"
g ~ gg
~ a ~~
'j,N" ;:::
.
!
. ,
.,
.
.
,
,
:g '" '" III 8 :5l
~~~""N~
.
::8 ~ ::l ;;; Ie ~ &ll& ~ 8""
~~~:::;elliJ~~::::J;'N
.
. .
. ,
. -
.
88888
~Ui"i
'" N <0 '"
:5 g 8
~ ~ ~
0_'
. N
88888888888
~~~~~~~~~~~
'" N _,., '" '"
"-
..
'e~
~
ii 88888
.;~~.~~
,€l1. .., N
Jlg
fGfil<'.l~:G88fil888888
..;N"'o"':Gfil.....~~~~~'"
N
:G 8 8 8:3 g g g 8 g 88888 fil 8 filg
* ~ ~ ~ ~ ~ ~ ~ ~ ~ s; ~ ~ ~ ~ ~ ~ $~
~'" Ni"'~.....~N--~-~N '"
N .
*li
.
fil 8 8 ::f
g!:l~"':
.
~;,ql~~~8~8fG8fil8
.... f::l :G r:;j re ~ ::::J 1E ~ ~ ~ $'"
N
~~
I"
,
~
. .
go
.l'
,.
.'
0'
l<J;l;88::?8888
~~~~~~5!l~
"''''<0 "'E~(I>
8 8 ill g 8 g
~~E~~~
'" "',... '"
fil 8 gg
~ ~ 2~
,..;.,.: '"
:<::;<J,
5: r:.: <0
.
liilre:88lilfilg':'2:'l~8g~8g:ll
;!:e~"'~~~gN~g~,::?~~,..;
:;
f~
.
8888ggggg88S8gggggg 8
U~~.~~UU~UUU~
~~"'-N~~i"8"'N ,... <'>0 :: a
.3 ,~
.
.
.
,
88888
~ 8 :a l<l 8
~g N
,,",08888888
'" .... '" '" '" fil ~ 0 '"
g 8:5 ON
g ~ 8 5!'"
"
~
""
;
.
g 8
~ ~
8fil888888888:g8~88;g
~ ~ ~ 13 ~ ~ ~ ~ gJ ~ rJ ~ ~ ~ * ~~
'" llil:a~"''''''''''''''':'''''' ~- ~ u
" .
g 8
~ ~
>iN
,
,
. .
. -
8:g 55 '!; ~ ~:!l s:g ~ g:::18 SRi
~"'''';2';::~~~ggq~.;l;1:il~
.
= .
No
.,
.
.
I"
88~888El88El8888g$8g8 g
u~u~u~unU~~i1i1 ~
~N"'_~:::'~~"'~<D"'''''''' '" en g
,
. .
0'
.
=
,
,
8888
8 ~ S Ri
"
8888888888
~o;M';!i~~'2g~Ri
.
g 8
@ Ri
'g:3~~;l1ii';ji';j~~~~~':J':;iZi~:3iZ
, 0
~g"'@~~g8g"'f5~"'~--~
" . .
,
,g
"
~
~
I
~ I
i "
u .!!l ~ S
] ~ Ji " .!
~ ;;i~!~
; ~:, ~r
m~tl:l l-u-€c-
d'I;~i8~
2 ! j ~I~ ~ ~ ~ ~
_ "- J: CI iil Ci J: :> _
~, .
nh
::i ~ " € ~ ~
-= _ ~ g J; 8 !9
:co::-,: g_;" g
; j c3 3! i il n:'!
, ".' !
is ~I-:::d~il..~
~
.
~
j
~
p
~ ~
~ ;jj
.
~ ~
_N~"'''''''~<Dene;::N~",'''~''''",en
8 8 8
UN
.
.
.
;
8
~
~
~
"
.
g
8
>->->->->->->-
o
.
~
.
"
~
~
"i< ~
~ .
< <;
i::8 I!! B
i e ~ ~ ~
1::.!! -Bu~
~.r ~ ~.H"
~c ~M~~
~~~!!Ic71~~
:; jio! ID ~ 'S.$! ~
f~~~~0~
<
i
~ :;)
'.
if
I!
Agenda Item No. 16B7
April 14, 2009
Page 5 of 9
FOREST
LAKES
ROADWAY AND DRAINAGE M.S.T.U.
ADVISORY COMMITTEE
2885 HORSESHOE DRIVE SOUTH
NAPLES, FL 34104
March 11, 2009
Minutes
I. Call to order
Meeting was called to order at 10:08 a.m. by Robert Jones.
A quorum was established.
II. Attendance
Members: Harold Bergdoll, William Seabury, George Fogg, Robert Jones,
Virginia Donovan
County: Tessie Sillery - Operations Coordinator, Darryl Richard - Project
Manager, Caroline Soto - Budget Analyst, Michelle Arnold - Director
ATM, Mark Isackson - Budget Analyst
Other: Chris Tilman - Malcolm Pirnie, Darlene Lafferty - Mancan, John
Dinda - Sgt. Collier County Sheriff Office
III. Approval of Agenda
Add: V. C. FY10 Budget
George Fogg moved to approve the agenda as amended. Second by
Harold Bergdoll. Motion carried unanimously 5-0.
IV. Approval of Minutes - February 11, 2009
Change: V. B. Project Manger Report should read "Darryl Richard"
distributed and reviewed the Forest Lakes Master Project List.
V. B., paragraph 4, should read "During discussions with
SFWMD" and Chris Tilman it was agreed that it was only
necessary to separate the reused water from the "Storm Water"
System.
V. B., paragraph 6, should read Harold Bergdoll also requested
"protective" screening "over the yard drain. "
George Fogg moved to approve the minutes as amended. Second by
Harold Bergdoll. Motion carried unanimously 5-0
Sheriff Patrol Reauest - Discussions developed on speeding issues within
the Forest Lakes Community (Woodshire and Forest Lakes Blvd.)
John Oinda perceived that installation of speed bumps was not the
solution to speeding.
Agenda Item No. 16B7
April 14, 2009
Page 6 of 9
Discussions continued and the posted Speed Limit of 20-25 MPH in the
Community was questioned.
John Dinda responded that enforcement of 20 MPH is not legal due to all
Florida minimum Residential speed limits are 30 MPH.
It was noted that a separate resolution was required to reduce the speed
limit to 25 MPH.
It was concluded that the following stages would take place by the Sheriffs
department -
. Post 2-3 stealth stat radar Units to clock vehicles and determine -
a. If there was a speeding issue
b. The time that speeding was taking place
. Post a radar trailer to display the rate of speed to the oncoming vehicle
The recommendation was made for Staff to confirm with Traffic
Operations what the legal Speed limits were for proper posting.
. The Statistics would be submitted at the April 8, 2009 meeting.
. Patrol of the Community
. Issuance of Speeding violations
It was agreed to remove all unwarranted signage in the Community.
V. Transportation Services
A. Budget - Caroline Soto distributed and reviewed the Budget Report.
(See attached)
-9- Ad Valorem Tax $45,085.81 (Uncollected)
-9- Available Operating Expense $250,661.52
-9- Received Investment Interest $100,505.03
It was stated that the Investment Interest was Budgeted $30,000.00
and included Bond Proceeds.
B. Project Manager Report - Darryl Richard I Chris Tilman - Malcolm
Pirnie - The Forest Lakes Master Project List was distributed. (See
attached) Chris Tilman reviewed the following -
);> (F-43) - Delayed due to high water elevations. Operations would
resume April 1 , 2009. Quality Enterprises agreed -
i. To extend original Contract Unit Pricing
ii. Undertake the Cart Crossing -Change Order $3,000.00 plus
remobilization charge (original Change Order $25,000.00)
Darryl Richard requested an extension to May 31,2009 for Project
completion.
George Fogg moved to approve that the additional time
(completion on or before May 31, 2009) and the $3,000.00
remobilization cost be included in Project F-43. Second by Harold
Bergdoll. Motion carried unanimously 5-0.
2
Agenda Item No. 16B7
April 14, 2009
Page 7 of 9
~ IF-45) & IF-50) - Projects were combined for Bidding. Bid 09-5189
was distributed. (See attached) It was noted that the Malcolm
Pirnie Bid estimate of $324,000.00 was based on 6 month prior Unit
pricing. The following Bids were discussed -
i. Earth Tech Enterprises was the Qualified lowest Bidder-
$122,450.00
Concern was expressed for a possibility of the Contractor cutting
corners due to the low bid. Malcolm Pirnie was requested to
supervise the Project meticulously.
Darryl Richard will meet with Earth Tech Enterprises to confirm
pricing.
George Fogg moved to approve Earth Tech Enterprises for
(the amount of) $122,450.00 plus a contingency reserve of
$20,000.00 for the completion of Bid 09.5189 Projects F45 &
F50 Swa/e repairs. Second by William Seabury. Motion
carried unanimously 5-0.
~ IF-53) - Pending ERP Permit. Under review with SFWMD
Discussions ensued concerning The Bond Issue and current
Projects. It was noted the amount of monies spent to date is
$760,000.00 and was anticipated to be $2,500,000.00 upon
completion of Projects.
Mark Isakson reviewed the following on Bond Allocation, Accrual
and Arbitrage requirements -
a. Possession of Bonds - October 2007
. Interest Rate - 6.1 %
. 5 years to utilize Bond monies
. Requirement to rebate a portion of Interest Earnings if Bond
monies were not spent
b. Arbitrage Consultant prepared a 5 year period spend down
Reports
. Arbitrage Interest 4.1 %
. Currently Bond Interest was below 4.1%
. Payment to IRS on Interest earnings above 4.1%
c. Payment to the IRS - due October 2012
d. The recommendation was made to take on additional Projects
to capitalize on the Bond Issue
Chris Tilman announced the addition of the following Projects
based on the recommendation -
~ (F-55) Milling, paving, & Drainage Improvements Forest
Lakes Blvd from Quail Forest to Woodshire - Estimated cost
$120,000.00
~ (F-56) South Woodshire Ditch Improvements - Estimated
cost $125,000.00
3
Agenda Item No. 16B7
April 14, 2009
Page 8 of 9
~ (F-57) Storm Water Adjustments - Locate and reroute illegal
connections. Estimated cost $3,500.00
~ (F-58) Sidewalks - Install meandering sidewalks on
Woodshire. Estimated cost $741,600.00
~ (F-59) Lighting - Installation of LED Lighting. Estimated cost
$375,000.00
It was concluded that the addition of Sidewalks would require an
Amendment to the Ordinance.
Robert Jones moved to instruct the County to create
Language within the MSTU Ordinance to be able to do
sidewalks at this time. Second by George Fogg. Motion
carried unanimously 5-0.
~ (F-60) Cui de sac Improvements - Installation of a centrally
located rolled curb for Trash receptacle placement and
aesthetics
~ (F-61) Drainage System mapping - To determine the
method used for Drainage connections
~ (F-62) Maintenance dredging of Lake 8 - Removal of the
center Island
~ (F-63) Wall along Woodshire - Installation of a Concrete
Wall
C. FY10 Budget - Mark Isakson
The FY10 Budget Report was distributed. (See attached)
Mark Isakson reported that the FY10 Budget Report reflected a
preliminary Revenue figure due to projected Property Taxable Value.
It was determined that the Committee and Staff did not have the
opportunity to review the Budget Report. He requested that the
Committee and Staff review the Budget for the April 8, 2009 meeting.
Discussions developed on Bond Proceeds. It was questioned if there
was an option to divest remaining Bond monies upon completion of all
Projects. Information was requested for the April 8, 2009 meeting.
VI. Old Business
A. Drainage Structure between MSTU and Downstream Golden Gate
Structure - AMIL Gate - Chris Tilman reported a Study of the AMIL
Gate downstream was being conducted.
Harold Bergdoll left 12:00 p.m.
VII. New Business
A. Ficus Hedge Update - Pam Lulich - None
B. Sheriff Patrol Request - Darryl Richard - Discussed under IV.
VIII. Public Comments - None
4
Agenda Item No. 16B7
April 14, 2009
Page 9 of9
IX. There being no further business to come before the Committee, the
meeting was adjourned by the Chair at 12:11 P.M.
Forest lakes Roadway and Drainage
MSTU Advisory Committee
Robert Jones, Chairman
These minutes approved by the Committee on
as presented or amended
Next meeting is April 8, 2009 - 10:00 a.m.
CC Transportation Building, East Conference Room
2885 Horseshoe Drive South
Naples, Fl 34104
5