Agenda 03/24/2009 Item #10A
Agenda Item No. 10A
March 24, 2009
Page 1 of 14
EXECUTIVE SUMMARY
To review the written and oral reports of the Advisory Boards and Committees
scheduled for review in 2009 in accordance with Ordinance No. 2001-55
OBJECTIVE: To determine if existing advisory boards and committees continue to address the
issues they were created for, continue to warrant the time and funding required to retain them, and
whether any adjustments are necessary.
CONSIDERATIONS: Ordinance No. 200]-55 was created to provide a regular mechanism for the
Board of County Commissioners to review all existing advisory committees every fourth year, There
is a rotating schedule provided for within the ordinance that dictatcs which boards are to be reviewed
in any given year.
Each advisory board scheduled for review in 2009 (with the exception of the Planning Commission)
provided the County Manager with a written report that answers specific questions prescribed in the
ordinance. Additionally the ordinance calls for each advisory committee to make an oral presentation
to the County Commission during March of the year in which they are to be reviewed.
Nine (9) advisory committees are scheduled for review in 2009, of which four (4) will be presented at
the March 10, 2009 Board meeting, and four (4) will be presented at the March 24, 2009 Board
meeting. The review of the Bayshore Gateway Triangle Redevelopment Advisory Board was
previously conducted by the Board of County Commissioners at a special workshop on January ] 6,
2009.
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The four (4) advisory committees scheduled for review on March 24'h are listed below in the order of
presentation:
. Ochopee Fire Control District Committee
. Collier County Planning Commission
. Golden Gate Estates Land Trust Advisory Committee
. Collier County Coastal Advisory Committee
FISCAL IMPACT: In most cases the boards scheduled for review require only the staff time needed
to attend, prepare back up information, minutes and any additional information required by committee
members, At a minimum, an advisory board will normally cost $2,000 annually.
GROWTH MANAGEMENT IMPACT, There is no direct Growth Management impact associated
with this Execulive Summary.
RECOMMENDATION: That the Board of County Commissioners review the written reports and
oral presentations of the boards and committees scheduled for review in 2009, and if applicable, direct
any revisions necessary to have the committees function as efficiently and effectively as possible.
ATTACHMENTS:
Four (4) Advisory Board/Committee 4-year review written reports
PREPARED BY:
Mike Sheffield, Assistant to the County Manager
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Agenda Item NO.1 OA
March 24, 2009
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COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
10A
Meeting Date:
This item to be heard at 11 :00 a.m To review the written and oral reports of the Advisory
Boards and Committees scheduled for review in 2009 in accordance with Ordinance No.
2001-55. Committees include: Ochopee Fire Control District Committee; Collier County
Planning Commission: Golden Gate Estates Land Trust Advisory Committee and Collier
County Coastal Advisory Committee (Mike Sheffield, ASSIstant to the County Manager)
3/24/2009900:00 AM
Approved By
John A. Yonkosky
Director of the Office of Management
Date
County Manager's Office
Office of Management & Budget
3/15f2009 9:01 AM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
3/16/200910;25 AM
Agenda Item NO.1 OA
March 24, 2009
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DATE:
TO:
MEMORANDUM
February 13, 2009
Board of County Commissioners
FROM:
Mike Sheffield, Assistant to the County Manager
SUBJECT:
Review of Advisory Committees for FY 2009
In accordance with Ordinance No. 2001-55, all advisory committees and boards
are reviewed by the Board of County Commissioners every four years on a
rotating schedule, The County Manager is required to deliver to the Board of
County Commissioners, on or before February 15, the written report submitted by
the chairperson of each board, together with any staff recommendation or
comments regarding these committees.
Attached are reports from the 7 of the 9 advisory committees scheduled for review
in 2009. The Chairman of the Collier County Planning Commission, Mark Strain,
did not submit a written report; however, he will be present in the BCC chambers
on 3/24/09 to present an oral report. The review of the Bayshore Gateway
Triangle Local Redevelopment Advisory Board was conducted by the Board of
County Commissioners at a special workshop on January 16, 2009.
The chairperson of each advisory committee will make an oral presentation to the
Board at your regular meetings on March 10 and March 24, as indicated below.
During those presentations, you will have an opportunity to ask questions
regarding their reports.
March 10. 2009 (11 :00 time certain)
Bayshore Beautification MSTU Advisory Committee
Lely Golf Estates Beautification Advisory Committee
Radio Road Beautification Advisory Committee
Vanderbilt Beach Beautification MSTU Advisory Committee
March 24. 2009 111:00 time certain)
Ochopee Fire Control District Advisory Committee
Collier County Planning Commission
Golden Gate Estates Land Trust Advisory Committee
Collier County Coastal Advisory Committee
CC: Jim Mudd, County Manager
Leo E. Ochs, Jr., Deputy County Manager
Jeff Klatzkow. County Attorney
Sue Filson, Bee Execulive Manager
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Agenda Item No. 10A
March 24. 2009
Page 4 of 14
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ADVISORY COMMITTEEIBOARD
FOUR. YEAR REVIEW
BY THE BOARD OF COUNTY COMMISSIONERS
FOR FISCAL YEAR 2009
ADVISORY COMMITTEE: I Ochopee Fire Control District
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CHAIRMAN:
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STAFF LIAISON: I Chief Alan McLaughlin
STAFF DIVISION: I Bureau of Emergency Services
AUTHORITY:
I Ordinance No. 89-98
I. SUMMARY:
This five member committee was created by Ordinance Number 89-98 to advise the
Board of County Commissioners on the operations and budget of the Ochopee Fire
Control District. Members must reside within the boundaries of the Ochopee Arca Fire
Control Special Taxing District, one member from Everglades City (appointed by the
Mayor), one member from Plantation Island, one member from Chokoloskee, one
member from Lee Cypress (Copeland) and one member from Ochopee. Terms are two
years.
The Ochopee Fire Control District Advisory Board Meeting is usually held on the second
Monday of the month at 6PM in the Fire Chier's Office at the Everglades City Fire
Station located at 201 Buckner Ave North, Everglades City, and FI. 34139.
The advisory board does break for the summer beginning in May and reconvening in
October
The current membership is composed of:
Chairman Mitchell Roberts, John Pennell, Macbeth Collins, Darcy Kidder,
James Simmons and Staff Liaison Chief Alan McLaughlin
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Agenda Item No. 10A
March 24, 2009
Page 5 of 14
I-I Is the CommitteeIBoard serving the purpose for which it was
created?
Yes, the Ochopee Fire Control District Advisory Board oversees the operations and
budget of the Ochopee Fire Control District. The completed budget is presented each year
and the board accepts it as is or suggest changes if need be. Also the Fire Chief at each
meeting will go over current expenditures and the status of the budget. The Fire Chief
also keeps the board informed as to goals and operation informalion as it occurs. The
advisory board serves as the Department's checks and balances.
1-2 Is the CommitteeIBoard adequately serving current community
needs?
Yes, the Ochopee Fire Control Advisory Board is helping to provide the Ochopee Fire
District with modem cost efficient fire service. The Advisory Board is continuing to fulfill
its mission serving community and district needs. Recently the Advisory Board sent a
letter to the State Department of Transportation regarding the possibility of placing a
station on 1-75 funded by the future commissionaire. This section of the District has been
a big burden to the tax payers. Also each memher represents an area in the district if there
is a problem it is brought up at the meeting in an effort to resolve it.
1-3 List the major accomplishments of the Committee for the preceding
I2-month period.
Board members supported and worked along with Chief McLaughlin in an effort to
establish a station at Port of the Islands.
The Board reviewed past budgets for the purpose of obtaining the In Lieu of Tax funds
again for the District
Overview of Budget 08/09
DOT Letter regarding station on 1-75
The board provided input on all projects initiated by the Fire Chief at the meetings
including goals achieved and tasks not yet completed keeping staff on track with various
items,
1-4 Are there any other committee's or agencies (either puhlic or private)
serving, or would better serve the purpose for which the Committee
was created?
No. There is no other board, committee, or agency that duplicates the work of the
Oehopee Fire Control District Advisory Board.
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Agenda Item No. 10A
March 24, 2009
Page 6 of 14
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1.5 Should the ordinance creating the Committee/Board be amended to
allow the Committee to more adequately serve the purpose for which
it was created?
It is believed that the Ochopee Fire Control District Advisory Board can operate
adequately and effectively under the existing ordinance.
1-6 Should the membershi re uirements be modified?
No modifications are needed,
1-7 What is the cost, both direct and indirect, of maintaining the
Committee?
None at this time. In the future there will be mileage costs for the Port of the Islands
member he travels over 20 miles round trip to attend the meetings but it would be a
minimal amount.
J: ADDITIONAL BOARD/COMMITTEE COMMENTS:
The Ochopee Fire Control District Advisory Board is a dedicated group of volunteers.
The Chairman would like to see members from all the areas. At the present time there is
not a representative from Ochopee or Chokoloskee. However, some of this has to do with
limited population. The more varied the board the more effective.
K: STAFF COMMENTS:
The board is effective as a checks and balances to the Department and can pursue
projects or issues the staff cannot that could benefit the District.
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Agenda Item No. 10A
March 24, 2009
Page 7 of 14
The Chairman of the Collier County Planning
Commission, Mark Strain, did not submit a
written report; however, he will be present in the
BCC chambers on 3/24/09 to present an oral
report.
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Agenda Item NO.1 OA
March 24. 2009
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ADVISORY COMMITTEE/BOARD
FOUR-YEAR REVIEW
BY THE BOARD OF COUNTY COMMISSIONERS
FOR FISCAL YEAR 2009
I A. ADVISORY COMMITTEE: [Golden Gate Estates Land Trust Committee
B. CHAIRPERSON:
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STAFF LIAISON: I Jason Bires
STAFF AGENCY: I County Manager's Office
I Ordinance No. 87-48, as amended
AUTHORITY:
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SUMMARY:
The Golden Gate Estates Land Trus1 Committee (Committee)
was established pursuant to Ordinance No. 87-48, as
amended, for the purposes of aiding and assisting the Board of
County Commissioners in carrying out 1he requirements,
conditions, and various provisions of an Agreemcnt, dated
November 15, 1983, (1983 Agreement), between Collier
County and Avatar Properties Inc" f/k/a GAC Properties Inc.
The Agreement provided for the dedication of 1,061 acres of
property to Collier County. The Agreement outlined certain
criteria for which the land and proceeds from the sale ofland
be utilized.
The Committee was also established to advise the Board of
County Commissioners as to speeific governmental facilities
recommended to be provided on the lands deeded in
accordance with the 1983 Agreement; to propose marketing
programs for the sale of those lands; and set priorities and
monitor expenditures from the trust fund (GAC Land Trust)
established by the Board of County Commissioners wherein
revenues from the sale of property are deposited.
Thc Committee is composed of 5 members. The members are
appoin1ed by resolution of the Board of County
Commissioners for a four-vear term and shall be permanent
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eM: Winona's folder! FY 05/4 year review! report template
Agenda Item NO.1 OA
March 24, 2009
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residents and electors of the Golden Gate Estates area.
Committee meetings are held on the fourth Monday of every
other month at 6:30 p.m. at Fire Station 71 location at 100 13th
Street SW in Golden Gate Estates.
The current membership of the Committee is composed of
Chairperson Karen Acquard, Vice-Chairman JetT Curl and
Stephen Greenberg. There are currently two
recommendations on the Committee,
I. Whether the Committee/Board is serving the purpose for which it was
created.
With the assistance of the Real Property Management Department, the Committee is best
servin the u ose for which it was created.
2. Whether the Board is adequately servin!!; current community needs.
I Thc Committee is adequately serving the community needs.
3. List the Board's major accomplishments for the preceding 12-month
eriod.
1. A total of $54,000 for the purchase of six weathersta1ions to be used by the Golden
Gate Fire Control and Rescue District and the Big Corkscrew Island Fire Control and
Rescued District. These weatherstations assist the fire districts in performing their duties
in their service to the residents of Golden Gate Estates.
2. A total of $1 50,000 for the purchase of equipment and materials to facilitate the
construction of a Boundless Playground to be located at Big Corkscrew Elementary
School and available for use by all residents of Golden Gate Estates.
3. A total of $47, 115 for the purchase of Fire Shelters and Radio Equipment by the
Golden Gate Fire Control and Rescue District to be used in performing their duties in their
service to the residents of Golden Gate Estates.
4. A conveyance of GAC Land Trust land to the Collier County Transportation
Department to be used by the County for the Oil Well Road Expansion Project. This
conveyance provided revenue in the amount of $200,000 to the GAC Land Trust Fund,
5. A conveyance of GAC Land Trust land to the Conservation Collier program. This
conveyance rovided revenue in the amount of$116,914 to the GAC Land Trust Fund,
4. Whether there is any other Board or agency, either public or private,
which is serving or would better serve the purpose for which the
Board was created.
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Agenda Item No.1 OA
March 24, 2009
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There are currently no other existing boards or agencies, either public or private that
would better serve the u ose for which the GAC Land Trust Committee was created.
5. Whether the ordinance creating the Board should be amended to
allow the Board to more adequately serve the purpose for which it
was created.
No amendments to the existing ordinance are necessary at this time as it provides clear
direction to the Committee.
uirements should be modified.
uire no modifications.
7. The cost, both direct and indirect, of maintaining the Board. _
The cost of maintaining the Committee is nominal. The only cost that is associated with
the Committee is that of staff time to attend the bi-monthly meetings.
J: ADDITIONAL COMMENTS:
Assets of the GAC Land Trust Committee are approximately $1,662.541.15 in available
cash. ADoroximately 106.86 acres ofland is yet to be utilized or sold.
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eM: Winona's folder! FY 05/4 year reviewl rC[lort template
p,qellda Item No. WI,
March 24, 2009
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ADVISORY COMMITTEE/BOARD
FOlJR-YEAR REVIEW
BY THE BOARD OF COUNTY COMMISSIONERS
FOR FISCAL YEAR 2009
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ADVISORY COMMITTEE: _,~Colljer County Coastal Advisory Committee I
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STAFF LIAISON: I Gail Hambright
I_D,--_,_ST AFI'~GENCY: _1I'ell1l.Lc-,~r;:j~s -==~____________=-~_~'==-:]
l E AUTHORITY: -~J ()rdi;;-~;,ce No. 2001-03 - - J
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I G: _ FY 09 REVIE\\iD,,- TE: ~ch 2009 ___________________,
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SUMMARY:
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I Collier County Ordinance 2001-rn created the Collier County
Coastal Advisory Committee (CAe), in cooperation with the
City of Naples and the City of Marco island. to assist the
Board "f'County Commissioners (BCC) with its
establishment of unified beach erosion control and inlet
management programs within the unincorporated and
I incorporated areas ofC,lIier County, and 10 advise the BCC
I and the Tourist Development Council (TDC) of'project
i priorities ",ith respect to funding sources available to Collier
County for restoration ano prntE'c.tinn of its <:;horelinE'
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The Committee is composed of nine members with three each
(rom the unincorporated area of Collier County, the City of
Naples and the City of Marco Island. The goveming bodies of
the two cities mav endorse and submit names and resumes of
I individuals for c~nsideration. The Bel' appoints individuals
I to the committee fClr a term of (emr vears. Members are to
I possess familiarity with coastal pro~esses, inlet dynamics,
I coastal management programs. or demonstrated interest in
I- such programs; relevant education and experience; leadership
and involvement in community affairs.
II The Commitlce reviews and analyzes all beach related Tourist
..J Devclopmcnl Category '"A" grant and funding allocation _.J
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MEB: !:TDC CATEGORY A:Ci\C f\EVIEW:FY OS
Agenda Item NO.1 OA
March 24, 2009
Page 12 of 14
requests and makes recommendations to the TDC and BCe.
The Committee also analyzes the needs of Collier County
coastal resources management and makes appropriate
recommendations for improvement to the BCC.
Regular Committee meetings are held on the second Thursday
of each month in the BCC Boardroom. The current
membership is composed of City of Naples representatives
Councilman John Sorey (Chairman), Murray Hendel and
Doug Finlay; City of Marco Island representatives
Councilman Ted Forcht, Victor Rios and Larry Magel;
unincorporated Collier County representatives Anthony Pires
(Vice Chairman), Jim Burke and currently vacant.
1. Whether the Committee/Board is serving the purpose for which it was
created.
The Committee is effectively and enthusiastically serving the BCC and the people of
Collier County for the purpose for which it was created.
2. Whether the Board is ade uatel servin current communi needs.
The Committee is responsive to the identified coastal management needs of the County
I with a vision of future requirements.
3. List the Board's major accomplishments for the preceding 12-month
eriod.
Monitoring Projects Complete
I. Wiggins
2, Clam Pass
3. Caxambass
4. Vanderbilt
S. Shorebird
6. CountylNaples
7. Dr. Pass
8. Hideaway
9. Near Shore Hard Bottom
T -Groins
I, Hideaway Project Complete
Beach Renourishment
I. Clam Pass
I 2. Design CountylNaples Renourishment
Dredging
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MEB: J:rue CATEGORY A:CAC REVIEW::fY 05
Agenda Item No. 10A
March 24, 2009
Page 13 of 14
1. Caxambas Permit/Dredging
2. Wiggins Pass Dredging
Small Sand Source Investigation
Pedestrian Access
Dr. Pass Jetty Rebuild
Barefoot Beach Boardwalk
Vegetation Repair Removal
1. Vegetation Repairs Exotic Removal
2, TigertaiJ Vegetation Removal
3. Clam Bay Sea Grass Study
Beach Cleaning
Naples Annual Pier Repair
Clam Pass Ebb Tide
Vanderbilt Parking Garage
4. Whether there is any other Board or agency, either public or private,
which is serving or would hetter serve the purpose for which the
Board was created.
The comprehensive approach by the Committee and its composition of broad
representation from the County and its two major Cities, provides a basis for quality
recommendations to the BCC, which could not be readily duplicated.
5. Whether the ordinance creating the Board should be amended to
allow the Board to more adequately serve the purpose for which it
was created.
I' The present ordinance. 2001-03. adequately provides the hasis for effective functioning
of the Committee.
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6. Whether the Board's membershi re uirements should be modified.
The current membership requirements enable the needed community representation.
7. The cost, both direet and indirect, of maintainin the Board.
The costs associated with the maintenance of the Coastal Advisory Committee are generally
related to conducting the monthly meetings. The following is an itemized estimate of the
annual meeting costs.
Principal Project Manager (1 0% FTE) $ ] 0,738.
Liaison to the Board (10% FTE) $ 5,267.
MEn: I:TDC CATEGORY A:CAC REYJEW::FY 05
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Agenda Item No. 10A
March 24, 2009
Page 14 of 14
Mailing
Minute Taker
Public Notices
*$ 720.
$ 3,345.
**$ 755.
Total cost
$20.825.
I. In late 2004 the CAC website was launched and agenda packets are now available
, online
1**Since late 2004 this item is being coordinated through our Communication &
I Customer Relations Dept.
J: ADDITIONAL BOARD/COMMITTEE COMMENTS:
This Committee is dedicated to serving the citizens of Collier County and providing the
best possible advice and counseling on beach and inlet related matters to the Board of
County Commissioners.
K: STAFF COMMENTS:
This Committee is a real asset to the Tourist Development Council and the Board of
County Commissioners by advising on the coastal beach and inlet projects that qualify
for Tourist Tax funding. It adequately represents the coastal interests of each of our cities
and the unincorporated areas of Collier County. I
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