Agenda 03/10/2009 Item #16B 2
Agenda Item No. 1682
March 10, 2009
Page 1 of 7
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve one (1) Adopt-A-Road
Program Agreement for Old Livingston Road with two (2) recognition signs at a total cost
of $150.00 for the volunteer group, Liz Appling, Florida Home Realty
OBJECTIVE: To approve for execution by the Board of County Commissioners an agreement
signed by the volunteer group, Liz Appling, Florida Home Realty of a certain adopted roadway
(Old Livingston Road) under the Collier County Adopt-A-Road Program.
CONSIDERATIONS: That the volunteer group so named be recognized as the sponsors of the
particular segment of roadway named in the agreement, to perform litter removal in accordance
with instructions contained in the agreement.
FISCAL IMPACT: The County is responsible for acquiring and erecting recognition signage at
either end of the roadway segment. The cost of each sign is $75.00. Staff expects to install two
(2) new signs at a total cost of $150.00. Program expenses are budgeted in the Transportation
Services Fund 101.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated
with this Executive Swnmary.
-
LEGAL CONSIDERA nONS: The County Attorney's Office has reviewed this item for legal
sufficiency and there are no outstanding legal considerations. - JK
RECOMMENDATION: That the Board of County Commissioners recognize the volunteer
group: Liz Appling, Florida Home Realty, as the sponsor of Old Livingston Road, and that the
Board of County Commissioners authorize its Chairman to execute one (J) Agreement on behalf
of Collier County.
Prepared by: Erin M Hall, Admin. Secy., A-A-R Coordinator, Road & Bridge Maintenance
Department
Attachment: Agreement (I)
-
Page ] of 2
Agenda Item No, 16B2
March 10, 2009
Page 2 of 7
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Meeting Date:
1682
Recommendation that the Board of County Commissioners approve one (1) Adopt-A-Road
Program Agreement with two (2) roadway recognition signs at a total cosl of $150_00.
3/10/20099:0000 AM
Item Number:
Item Summary:
Prepared B)'
Erin Hall
Administrative Secretary
Date
Transportation Services
Road Maintenance
2/19/20094:53:44 PM
Approved By
Rookmin Nauth
Management/Budget Analyst
Date
TransportaHon Services
Transportation Engineering and
Construction
2/23120094:16 PM
A pproved By
Brian Hancock
Operations Support Manager
Date
Transportation Division
Transportation Administration
2/24f2009 8:12 AM
Approved By
Jeff Klatzkow
Assistant County Attorney
Date
County Attorney
County Attorney Office
2/24/20099:22 AM
Approved By
Norm E. Feder, AICP
Transportation Division Administrator
Date
Transportation Services
Transportation Services Admin.
2/24/2009 1 :38 PM
Approved By
John Vliet
Roads Maintenance Superintendant
Date
Transportation Services
Road Maintenance
2/24f2009 3:16 PM
Approved By
Travis O. Gossard
Vegetation Management Supervisor
Date
Transportation Services
Road Maintenance
2/24/2009 4:45 PM
Approved By
Pat Lehnhard
Executive Secretary
Date
Transportation Services
Transportation Services Admin
2/25f2009 2:09 PM
Approved By
OMS Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
2/26/200910:45 AM
Approved By
Mark Isackson
Budget Analyst
Date
County Manager's Office
Office of Management & Budget
2/2612009 11 :20 AM
Approved By
file://C:\AgendaTest\Export\ 125-March%201 0,%202009\16.%20CONSENT%20AGENDA \1... 3/4/2009
Page 2 of 2
Agenda Item No, 1682
March 10,2009
Page 3 of 7
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
2/26/20094:16 PM
file://C:\AgendaTest\Export\125-March%20 I 0,%202009\ 16.%20CONSENT%20AGENDA \1... 3/4/2009
Agenda Item No. 1662
March 10, 2009
Page 4 of7
COLLIER COUNTY ADOPT-A-ROAD PROGRAM AGREEMENT
Terms and Conditions
it;
THIS COLLIER COUNTY ADOPT-A-ROAD AGREEMENT entered into this /() day
at" /, I t1Al'.-iL ,20t1!), by and between Collier County (hereinafter the "COUNTY"),
and the volunteer group, LIZ APPLING, FLORIDA HOME REALTY, (hereinafter the
"GROUP"), whose address is, 977 Hidden Terrace Road, Naples, Florida, 34104.
WITNESSETH:
WHEREAS, the COUNTY and the GROUP recognize the need and desire for litter-free
roads, and enter this Agreement to permit the GROUP to contribute toward the effort of safely
maintaining a litter-free Collier County; and
WHEREAS, by signature below, the GROUP agrees to adopt the segment of roadway
known as, OLD LIVINGSTON ROAD, (the "Adopted Roadway"), acknowledges the
hazardous nature of picking up litter, and agrees to the following terms and conditions:
A. THE GROUP SHALL:
I. Obey and abide by all laws and regulations relating to safety on the Adopted Roadway.
2. Perform Jitter removal on the Adopted Roadway in accordance with the Florida
Department of Transportation's Accident Prevention Manual, Safe Field Practices, the Florida
Manual on Uniform Traffic Control Devices (MUTCD), and the Florida Department of
Transportation Design Roadway and Standard Index 601 and 602 (610 for interstate), all of
which by this reference are incorporated herein.
3. Only allow such persons to participate as are determined by the GROUP to be
responsible enough to safely participate in litter removal activities. Participants must be at least
14 years of age and the GROUP shall provide at least one adult supervisor for every 5 minors
patiicipating in the litter removal. There shall at all times be at least one person 18 years of age
or older who is on site and responsible for supervising all litter removal activities, with no one at
the site under the age of 14 for any reason.
4. Conduct at least two safety procedure meetings per year for its participating members.
Participants must sign the hold harmless agreement provided by the COUNTY, and attend a
Agenda Item No. 1682
March 10, 2009
Page 5 of 7
safety meeting conducted by the GROUP before participating in a cleanup activity pursuant to
this Agreement.
5. Call the Collier County Adopt-A-Road contact and set up dates and times for their safety
meetings.
6. Remove jitter during daylight hours only, in good weather conditions only.
7. Pick up litter on one side of the road at a time.
8. Not pick up litter at construction sites, in tunnels, on bridges or over-passes, and on
medians, or where otherwise hazardous to do so.
9. Park all vehicles well clear of the Adopted Roadway, at least 20 feet from the edge ofthe
pavement.
10. Remove litter a minimum of once monthly, and whenever the appearance of the Adopted
Roadway is objectionable.
11. Obtain required supplies and material from the COUNTY.
12 Place traffic control signs supplied by the COUNTY during trash pickup.
13. Ensure that all participants wear COUNTY supplied or approved safety vests at all times
during the litter removal activity. The local maintenance office should he contacted to obtain
safety vests, traffic control signs and litter collection bags at least five (5) days prior to litter
removal activity and return the same when activity is complete.
14. Not wear clothing that will hinder the sight of participants.
15. Coordinatc pickup details with the County's project coordinator at least one week prior to
a pickup.
16. Place filled trash bags at the site for pickup and disposal hy the COUNTY.
17. After each pickup, the adopting GROUP coordinator will file a report detailing the
number of people involved, number of bags of litter collected, composition and estimate of
recyclable materials, and hours spent. Pre-printed forms will be furnished by the COUNTY for
making the reports, and filed with the COUNTY project coordinator.
18. The GROUP is encouraged to separate recyclable materials. All proceeds from
redemption ofrecyclable materials shall become the property of the Group.
19. Unused materials and supplies furnished by the COUNTY shall be returned to the
COUNTY within two workdays following cleanup or, with COUNTY coordinator's permission,
be retained by the GROUP during the tern1 ofthis Agreement.
2
Agenda Item No. 16B2
March 10, 2009
Page 6 of 7
B. THE COUNTY SHALL:
1. Provide safety vests, trash bags, pickup sticks, and traffic control signs.
2. Provide GROUP with an outline pertaining to safcty rcgulations.
3. Remove the filled trash bags as soon as possible aftcr the pickup.
4. Remove litter from the Adopted Roadways only under unusual circumstances, i.e., to
remove large, heavy or hazardous items.
5. Construct and place a roadside sign stating that the GROUP is responsible for keeping the
area free 0 flitter.
C. TERM OF AGREEMENT: This is a month-to-month, at-will agreement, terminable by
either party, with or without cause, on 30 days written notice to the other party. This Agreement
creates 110 rights or interest. If, in the sole judgment of the County Project Coordinator, it is
found that the GROUP is not meeting the terms and conditions of this Agreement, the COUNTY
may terminate this Agreement effective immediately. The COUNTY reserves the right to
modify or cancel the program at any time. Upon the termination of this Agreement by cither
party, the GROUP will immediately return all County-owned materials to the County project
coordinator.
D. HOLD HARMLESS CLAUSE: The GROUP covenants and agrees that it will indemnify
and hold harmless Collier County and its officers, agents and employees from any claim, loss,
damage, cost, charge or expense arising out of any act, action, neglect or omission by the Group
or by any person performing litter removal as part of the GROUP during the performance of the
Agreement, whether direct or indirect, and whether to any person or property to which Collier
County or said parties may be subject, except that neither GROUP nor any of its members shall
be liable under this provision for damages arising out of injury or damage to persons or property
directly caused or resulting from the sole negligence of Collier County, and its officcrs,
emp loyces or agents.
E. NO ASSIGNMENT: This Agreement is non-transferable and non-assignable in whole or in
part without the prior written consent of Collier County.
3
Agenda Item No. 1662
March 10, 2009
Page 7 of 7
F. MISCELLANEOUS PROVISIONS: This Agreement is the full and complete agreement
between the parties, and may not be modified except by a writing signed by both parties. Any
and all prior understandings between the parties, either oral or written, with respect to the matters
set forth above, have been incorporated and merged into this Agreement, and are otherwise of no
further force or effect. This Agreement is for litter removal activities only. No beautification
activities are authorized by this Agreement.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as of
the date written above.
ATTEST:
DWIGHT E. BROCK, Clerk
BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
By:
By:
Deputy Clerk
Donna Fiala, Chairman
By:
Name (pr'
Title (p nt):
Phone # (day):
Phone # (night):
11
R:3~-?<'-::z... (ROt
;2..3 - ;z..b 1 ~? ("),3
Apprbved
and legal
.\" "
\~ '~~).~v.J
-~ :
.......)
4