Agenda 02/24/2009 Item #16D 6
Agenda Item No. 16D6
February 24, 2009
Page 1 of 16
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners recognize and approve the
expenditure of Housing and Urban Developmcnt (HUD) funds in the amount of $84,375.00
for the Golden Gate Senior Meals Program which is administered by the Department of
Housing and Human Services (HHS). This program is an expansion to an existing HHS
program which provides nutritious meals to low-income seniors in Collier County.
OBJECTIVE: To recognize the use of S84,3 75.00 of Community Development Block Grant
(CDBG) funds by the Department of Housing and Human Services for use in the exp~~sion of
the Seniors Meal Program to a site in the Golden Gate area of Collicr County.
CONSIDERATIONS: Thc Collier County Housing and Human Scrviees Departmcnt proposes
to use $84,375.00 to expand thc Seniors Meal Program 10 a site located at thc Go1dcn Gatc
Community Ccnter, in the Golden Gate area of Collier County. This public servioe activity will
providc nutritious mcals in a oongrcgatc setting for approximately fifty (50) low inoome seniors.
Eligible seniors will cnjoy Walm nutritious meals as well as one to one nutrition counseling and
cduoation, socialization and direct service rcfcrrals as nccded.
Grant funding will be used to pay for the salary and bcnefits of a sitc coordinator. Thc
departmcnt is requcsting approval for onc Program Assistant to be hired for 32 hours per weck at
the rate of $27,130 for salary and bcncfits for the rcmaindcr of the fiscal year. This will bc a job
bank position with no hcalth benefits. Also fundcd will be operating oosts, marketing costs,
meals, supplies, as well as training for the site coordinator, and a vehicle to support the program.
On April 22, 2008 the Board of County Commissioners adopt cd Rcsolution No. 2008-121
approving the submission of the One-Year Action Plan for FY 2008 - 2009 to HUD. This Action
Plan provided a summary of the projects to be funded between July I, 2008 and June 30, 2009.
Thc Senior Meals Program Expansion described ahove was approvcd as part of the FY 2008-
2009 Action Plan.
FISCAL IMPACT: No general funds are bcing utilizcd in this CDBG project. Expenditures for
this project are budgeted in CDBG Grant Fund (121) for FY08.
GROWTH MANAGEMENT IMPACT: This project is consistent with the Growth
Managcmcnt Plan.
LEGAL CONSIDERATIONS: This itcm has been reviewed and approved by thc County
Attorney's Office. This item is not quasi-judicial, and as such cx parte disclosure is not
rcquired. This item requires majority votc only. This item is Icgally suHicient for Board action.
-CMG
~
!terTi r,~o. 1606
f=ebruary 24, 20Cl9
F'a;;e 2 of i 5
RECOMMENDATION: That the Board of County Commissioners approvc and authorize the
expenditure of $84.375.00 in HUD Community Development Block Grant (CDBG) funds to pay
for staff salaries, benefits, travel and training, operating costs, a support vehiclc and meals to
support thc Goldcn Gate Scnior Mcals Program Expansion.
Preparcd by: Margo Castorcna, Grant Opcrations Manager
Housing and Hwnan Serviccs Dcpartmcnt
Pagc ] of 1
Agenda Item ~-Jo. 16D6
February 24,2009
Page 3 of 16
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
1606
Item Summary:
Recommendation that the Board of County Commissioners recognize and approve the
expenditure of Housing and Urban Development (HUD) funds in the amount of $84375.00
for the Golden Gate Senior Meals Program which is administered by the Department of
Housing and Human Services (HHS)_ This program IS an expansion to an existing HHS
program which provides nutritiouS meals to low-income seniors In Collier County
Meeting Date:
2/24/2009 90000 AM
Approved By
Marcy Krumbine
Public Services
Director
Date
Housing & Human Services
2/5/2009 3 :04 PM
Approved By
Colleen Greene
Assistant County Attorner
County Attorney Office
Date
County Attorney
2/5/20093:17 PM
Approved By
Marlene J. Foord
Grants Coordinator
Date
Administrative Services
Administrative Services Admin.
2/S/2009 4:12 PM
Appro,"'cd By
Marla Ramsey
Public Services Administrator
Date
Public Services
Public Services Admin.
2/9/20093:38 PM
Appruwd By
Jeff Klatzkow
Assistant County Attorney
County Attorney Office
Date
County Attorney
2/10/20099:41 ",M
Approvf'd By
OMS Coordinator
OMB Coordinator
Date
County Manager's Office
Office of Management & Budget
2/10/20092:33 PM
Approved By
Sherry Pryor
County Manager's Office
Management & Budget Analyst
Office of Management & Budget
Date
2/12/20098:56 AM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Manager's Office
2/16120097:05 PM
filc:IIC:\AgcndaTcst\ExDort\ I 24-Februarv%2024.%202009\ 16.%20CONSENT%20AGEND... 2/] 8/2009
,6,oenda !tem ~~o_"16~6
~ February 24, 2009
Page 4 of 16
SCOPE OF SERVICES
COLLIER COUNTY HOUSING AND HUMAN SERVICES
MEAL PROGRAM FOR SENIORS
THE SUBRECIPlENT AGREES TO:
A. PROJECT SCOPE:
This public service activity will provide daily noon-time nutritional meals to low-
income and nutritionally at-risk scniors in the Golden Gate arca of Collier
County. Thc activity will take placc in a congrcgatc meal setting where
partioipants will enjoy nutritional mcals, whilc reoeiving much nccdcd
socialization, nutrition education and one-on-one nutrition counseling. This
Community Dcvelopment Block Grant (CDBG) in thc amount of EIGHTY FOUR
THOUSAND THREE HUNDRED AND SEVENTY-FIVE DOLLARS AND NO
CENTS (S84,375) will assist approximatcly 50 low-income seniors in the Golden
Gatc area for a pcriod of approximately thirty one (31) wecks. The primary foous
of this program is to providc a nutritional meal, while advooating sooialization
and teaching good nutrition habits. The program will also providc direot service
links to the Servioes for Seniors program which may assist needy seniors with
servioes to improve their quality of life. The grant will also pay for the salary of
one meal site assistant who will coordinatc mcal services and aotivities at the
meal site.
Thc SUB RECIPIENT shall submit to Housing and Human Servioes a ocrtification
that all participants mect the scnior qualification and rcsidency requircmcnts prior
to services.
Thc Subreoipicnt will be responsible for thc following:
The oreation and maintcnancc of files on olicnts served and dooumentation that all
households arc eligiblc undcr HUD Guidelines.
B. BUDGET: SENIOR MEALS PROGRAM- GOLDEN GATE
Line Item: CDBG
Salaries and Benefits:
Site Coordinator
Nutrition Program Onerating:
Rcnt 6 months @ $350 = 2,100
Kitchen supplics 2.000
i'-~1arketing/outreach 5,000
Meals from supplier:
50 pp x 5 days x 31 weeks x 53.38 ca.
Travcl/Training:
Vehic1e:
TOTAL GRANT FUNDING:
527,130.00
$ 9,100.00
$26, 195.00
5 1.950.00
520,000.00
$ 84.375.00
Agenda Item ~~o. 1606
Febrcary 24, 2009
Page 5 of 16
Exhibit A, Continued
If indircct costs arc ohargcd, the Subrcoipient will dcvelop an indirect oost
allocation plan for determining the appropriate Subrecipient's share of
administrativc costs and shall submit suoh plan to the County for approval, in a
form speoified by the County.
C. STAFFING: Providc list of staff directly responsible for reporting and rcquest for
paymcnt proocssing.
D. FORMER PROJECTS: Failure to adequately maintain any former CDBG funded
projeot may result in thc delay of prooessing rcimbursement requests for ongoing
aotivities or in the forfeiture of future CDBG funds.
E. WORK SCHEDULE: The time frame for oompletion of the outlined aotivities
shall be:
Milestone Start Date Deadline
Rent site, train staff February, 2009 March. 2009
Coordinate meal contract February, 2009 March. 2009
Provide services
approximately
50 low income seniors March. 2009 September, 2009
100% of funding expended September, 2009
Please ltote that if any of these activities exceed the timelines by two months a
revised work schedule must be submitted to HHS.
F. REPORTS: The SUBRECIP1ENT shall submit detailed monthly progress rcports
to HHS outlining thc status of speoific activities under thc projcct. Each report
must account for thc total activity for which thc SUB RECIPIENT is paid with
CDBG funds, in part or in wholc, and which is required in fulfillment of their
obligations rcgarding the Project. The progress reports shall be submitted on thc
form Exhibit "E". The progress reports shall bc used as an additional basis for
HHS 's approval of invoices, eto. for payment.
G. OUTCOME PERFORMANCE MEASUREMENTS:
OBJECTIVE OUTCOMES ACTIVITY INDICATORS
05A Public Meals for scniors Public Service Approximately 50
Services-Seniors Senior Meals seniors will receive
Program meals five (5) times
per week for
approximately 3 I
wecks- for a total of
, , , 7.750 meals
H. COMPENSATION: Thc County shall rcimbursc thc SUBRECIPIENT for the
pcrformancc of this Agrccmcnt upon complction or partial completion of the
work tasks as accepted and approvcd by HHS pursuant to thc submittal of
monthly progress rcpOlts as identified in Scction r. Payments shall be made to
Aoenda item ~~o. 1606
- February 24. 2009
Page 6 of 16
the SUBREC1PIENT when rcquested as work progresses, but not morc
frequently than onoc pCI' month. Adherenoe to the work schedulc identified in
Section F will be required. unless modified in writing by the parties. Paymcnt
will be madc upon rcceipt of a proper invoice and in compliance with Seotion
218.70, Fla. Stats., otherwise known as the "Local Govcrnmcnt Prompt Payment
Act",
End of Exhibit A
Agenda Item No. 1606
February 24, 2009
Page 7 of 16
EXHIBIT "B"
COLLIER COUNTY HOUSING AND HUMAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Subrecipient Name:
HHS- Senior Meals Program
Subrecipient Address:
330] Tamiami Trail, East Bldg H
Project Name:
Golden Gate Senior Meals Program
Project No: CD08-
Payment Request #
Dollar Amount Requested: $
SECTION II: STATUS OF FUNDS
I. Grant Amount Awarded
$
2. Sum of Past Claims Paid on this Account
$
3. Total Grant Amount Awarded Less Sum
Of Past Claims Paid on this Account $
4. Amount of Previous Unpaid Requests
$
5. Amount of Today's Request
$
84,375.00
6. Current Grant Balance (Initial Grant Amount
Awarded Less Sum of all requests) $
I certifY that this request for payment has been drawn in accordance with the terms and
conditions of the Agreement between the County and us as the Sub-recipient. I also
certify that the amount of the Request for Payment is not in excess of current needs.
Signature
Date
Title
Authorizing Grant Coordinator
Supervisor
Dept Director
above)
(approval authority under $]4,999)
(approval required $15,000 and
.L\Jenda item f'~o. 16D6
~ rebn.'ary 2..t 2009
Page S of i6
End of Exhibit B
EXHIBIT "c'
ADDITIONAL CDBG G~1\IT REQUIREMENTS
No additional grant requirements
End of Exhibit C
Agenda item No. 16D6
February 24, 2009
Page 9 of 16
Agenda item r'~o. '16D6
Febcuary 24. 2009
Page 10 of 16
EXHIBIT "D"
INSURANCE REQUIREMENTS
The SUBRECIPIENT shall furnish to Collier County, c/o Housing and
Human Services Department, 3050 Horseshoe Drive North, Suite ]] 0,
Naples, Florida 34104, Certificate(s) of Insurance evidencing insurance
coverage that meets the requirements as outlined below:
(a.) Workers' Compensation as required by Chapter 440, F]orida
Statutes.
(b.) Public Liability Insurance on a comprehensive basis in an amount no
less than $300,000 per occurrence for combined Bodily Injury and
Property Damage. Collier County must be shown as an additional
insured with respect to this coverage.
(c) Automobile Liability Insurance covering all owned, non-owned and
hired vehicles used in connection with this contract in an amount not
less than $300,000 per occurrence for combined Bodily Injury and
Property Damage.
DESIGN STAGE (IF APPLICABLE)
In addition to the insurance required m (1) - (3) above, a Certificate of
Insurance must be provided as follows:
(d.) Professional Liability Insurance in the name of the SUBRECIPIENT
or the licensed design professional employed by the
SUBREClPlENT in an amount not less than $300,000 per
occurrence providing for all sums which the SUB RECIPIENT
and/or the design professional shall become legally obligated to pay
as damages fro claims arising out of the services perfOlmed by the
SUBRECIPIENT or any person employed by the SUB RECIPIENT
in connection with this contract. This insurance shall be maintained
for a period of two (2) years after the certificate of Occupancy is
issued.
CONSTRUCTION PHASE (IF APPLICABLE)
In addition to the insurance required in (!) - (4) above, the SUBRECIPEINT
shall provide or cause its Subcontractors to provide original policies indicating
the following types of insurance coverage prior to any construction:
(e.) Completed Value Builder's Risk Insurance on an "All Risk" basis in
an amount not less than one hundred (100%) percent of the insurable
Agenda Itern No. 16D6
February 24.2009
Page 11 of 16
value of the building(s) or structure(s). The policy shall be in the
name of Collier County and the SUBRECIPlENT.
(f.) Flood Insurance shall be provided for those properties found to be
within a flood hazard zone, in an amount not less than the full
replace values of the completed structure(s) or the maximum amount
of coverage available through the National Flood Insurance Program
(NFIP), whichever is greater. The policy will show Collier County
as a Loss Payee AT.I.M.A. This policy will be provided as such
time that the buildings' walls and roof exist.
OPERA nON/MANAGEMENT PHASE (IF APPLICABLE)
After the Construetion Phase is completed and oecupancy begins, the
following insurance must be kept in force throughout the duration of the loan
and/or Contract:
(g.) Public Liability coverage in an amount not less than $1,000,000 per
occurrence for combined Bodily Injury and Property damage.
Collier County must be shown as an additional insured with respect
to this coverage.
(h.) Property Insurance coverage on an "All Risk" basis in an amount not
less than one hundred (100%) of the replacement eost of the
property. Collier County must be shown as a Loss payee with
respect to this coverage AT.I.M.A
(i.) Flood Insurance coverage for those properties found to be within a
flood hazard zone for the full replacement values of the structure(s)
or the maximum amount of coverage available through the National
Flood Insurance Program (NFIP). The policy must show Collier
County as a Loss Payee A.T.I.M.A
End of Exhibit D
.L\oenda item t0o. 1606
~, Febru3ry 24,2009
P2,ge 12 of ~6
EXHIBIT "E"
CDBG MONTHLY PROGRESS REPORT
Complete form for past month and submit to Housing & Human Service" staff by the
I (/h of the following month.
Status Report for Month of
Submittal Datc:
Project Name
Senior Meals Program
Project Number CD08-] 1
Activity Number
S ubreei picnl:
HHS-Senior Services
Contaet Person
Bonnie Fauls
Telephone: (239) 252-2696
Fax: (239) 252- 2638
E-mail:
bonniefauls@colliergov.net
1. Activity Status/Milcstones (describe any action taken, relating to this project, during
the past month):
2. What events/actions are scheduled for the next two months?
3. Describe auy affirmative marketing you have implemented regarding this
project. Please list and attach any rccent media coverage of your organization
relatiug to this project.
4. List any additional data relevant to the outcome measures listed on the
application for this project.
5. Identify any potential issues that may cause delay.
Aoenda Item No. 16D6
~ February 24, 2009
Page 13 of 16
Exhibit E, Continued
6. New contracts executed this month (if applicable):
Name 0 f Contractor or Amount of Contractor Race Ethnicity
Subcontractor, Address & Phone Contract Federal ID (see definitions on (see definitions on
Number Number following page) following page)
7. For projects that serve a particular clientele, please complete the following
information by entering the appropriate number in the blank spaces and in the chart
below. Complete the below chart for NEW clients served this month. DO NOT
DUPLICATE clients served in previous months. You may provide data by either
households or persons served. However, if one person received TWO services this
counts as TWO SERVICE UNITS:
TOTAL BENEFICIARIES
This project benefits households or persons. Please circle one category
(either "households" or "persons"). Enter the number of beneficiaries in the blank space
and in box "1."
INCOME
Of the households or persons assisted, are extremely low-income ineome (0-
30%) of the current Median Family Ineome (MFI). Enter this number in box "2."
Of the households or persons assisted, are very low-income (3 ]-50%) of the
eurrent Median Family Income (MF!). Enter this number in box "3. "
Of these households or persons assisted, are low-ineome (51-80%) of the
eurrent Median Family Income (MFI). Enter this number in box "4. "
NOTE: The total of boxes 2, 3 and 4 should equal the number in box 1.
FEMALE HEAD OF HOUSEHOLD
This project assisted Female Head of Households REGARDLESS of income.
Enter this number in box "5" below.
BOX I BOX 2 [lOX 3 BOX4 BOX5
Tota] Number or Extremely Very Low Income Female Head of
Households or Persons Low Income Low lncome (5].RO%) Household
Assisted
(0-300/0) i31-50%)
JI.genda item No. 16D6
February 24.2009
Page 14 of 16
Subrecipient's must indicate total beneficiaries for Race AND
Ethnicity
Definitions of Race:
1. White: A person having origins in any of the original peoples of Europe, the
Middle East, or North Africa.
2. Black or African-American: A person having origins in any of the black racial
groups of Africa.
3. Asian: A person having OJigins in any of the original peoples of the Far East,
Southeast Asia, or the Indian subcontinent including, for example, Cambodia,
China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands,
Thailand, and Vietnam.
4. AmeIican Indian or Alaska Native: A person having oIigins in any of the
original peoples ofNorlh and South America (including Central Ameriea),
and who maintains tribal affiliation or community attachment.
5. Native Hawaiian or Othcr Pacific lslandcr: A person having origins in any of
the original people of Hawaii, Guam, Samoa, or other Pacific Islands.
Definitions of Ethnicity:
I. Hispanic or Latino: A person of Cuban, Mexican, Puerto Rican, South or
Central American, or other Spanish culture or origin, regardless of race.
Tabulation Table of Race and Ethnicity Beneficiaries
Race # Total #
Hispanic
Whitc
Black or African American
Asian
Ameriean Indian or Alaskan Native
Native Hawaiian or Other Pacific Islander
Ameriean Indian/Alaska Native and White
Asian and White
Black/ Aflican American and White
Ameriean Indian/Alaskan Native and Black/Afriean Ameriean
Othcr Multi-Racial
TOTAL:
Agenda Item No. 1606
Febn~ary 24, 2009
Page 15 of 16
End of Exhibit E
P\;:Jsnda item l-~o. 16D6
~ Febr~J3ry 24, 2009
F'age ! 6 of16
TO:
Marcy Krumbine, Director
Housing and Human Services Department
FROM:
Golden Gate Community Center Advisory Committee
RE:
Partnership for Senior Nutrition Program
DATE:
February 2, 2009
The Golden Gate Advisory Committee, in its regular meeting on February 2,
2009, voted to support the partnership with Collier County Housing and Human
Services Department to conduct a Senior Nutrition Program at the Golden Gate
Community Center.
The program would provide a hot, catered lunch to persons age 60 and over
under the rules of the Older Americans Act, and under the direct supervision of
Services for Seniors, through Area Agency on Aging for SW Florida and the
Florida Department of Elder Affairs.
A formal Memorandum of Understanding would be executed between Parks and
Recreation and Housing and Human Services, detailing responsibilities and
expectations of each department.
As an established, integral part of the Golden Gate Community, we support the
effort to pursue this partnership further to provide nutrition services to the senior
citizens of Collier County and especially Golden Gate.
~~ZZ1
ig ure .
C rman
Golden Gate Community Center Advisory Committee
tJ . ..::T A- /17 e. $ K Lu... & .Li.L
Print Name, Chairman
d -.;2 -0/
Date