Agenda 02/10/2009 Item #16D 8
Agenda item No. 1608
Fsbruary 10, 2009
Page 1 of 5
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners approve and authorize the Chairman
to sign an amendment to the Big Cypress Housing Corporation Community Development Block
Grant Program (CDBG) for (55) Fifty-Five Multi-Family Rental Units Subrecipient Agreement
approved on July 24, 2007 (Item 12D) for $192,000.00 This amendment will allow for time
extension and final payments to be made to Big Cypress as reimbursement for expenses incurred
for eligible costs associated with the Agreement even though leasing of the units is not complete.
OBJECTIVE: For the Board of County Commissioners to approve and authorize the Chairman to
sign an amendment to the Big Cypress Housing Corporation Community Development Block Grant
Program (CDBG) for (55) Fifty-Five Multi-Family Rental Units Subrecipient Agreement which would
allow for time extension and final payments to be made to Big Cypress as reimbursement for expenses
incurred for eligible costs associated with the Agreement even though leasing of the units is not
complete.
CONSIDERATIONS: On July 24, 2007, the Collier County Board of County Commissioners
approved a $192,000.00 Subrecipient Agreement with Big Cypress Housing Corporation to develop
and construct 55 rental units for migrant farm workers in the lmmokalee area. Big Cypress is now in
the process of finishing these units and has submitted their payment request(s) for reimbursement of
eligible costs. The Housing and Human Services Department (HHS) is requesting that the Agreement
be amended to specifically allow for partial or progress payments. HHS is proposing Amendment #1
to this Agreement which will allow payment for any eligible costs incurred for any allowable activity
in support of this Agreement. The Amendment will also allow payment to be paid directly to vendors
and contractors for goods and services performed in any phase of the infrastructure construction
covered by this Agreement upon approval by HHS Staff. HHS staff is responsible for the monitoring
and oversight of this project until all milestones are completed and all CDBG requirements are met.
FISCAL IMPACT: No general funds are associated with amendment. Expenditures for the CDBG
funded project associated with this amendment have already been budgeted in CDBG Grant Fund
(121) for FY04.
GROWTH MANAGEMENT IMPACT: The project associated with this amendment is consistent
with the Growth Management Plan.
LEGAL CONSIDERATIONS: This item has been reviewed and approved by the County Attorney's
Office. This item is not quasi judicial, and as such ex parte disclosure is not required, This item
requires majority vote only. This item is legally sufficient for Board action.-CMG
RECOMMENDATION: That the Board of County Commissioners approve and authorize the
Chairman to sign an amendment to the Big Cypress Housing Corporation Community Development
Program (CDBG) for (55) Fifty-Five Multi-Family Rental Units Subrecipient Agreement approved on
July 24, 2007, which will allow for payments to be made to Big Cypress as reimbursement for
expenses incurred for the Agreement even though leasing of the units is not complete,
~.
Prepared by: Rosa Munoz, Grants Coordinator
Housing and Human Services Department
Itsnl f~8. 'I6D2.
A,D.20C:9
2 "i5
EXHIBIT A-I Contract Amendment # I
"Big Cypress Housing Corporation Community Development Block Grant (CDBG)
Infrastructure Construction of Fifty-Five (55) Units"
This amendment, dated Februarv 10. 2009 to the referenced agreement shall be by and between
the parties to the original Agreement, Big Cypress Housing Corporation ("Sub-Recipient") and
Collier County ("County"), a political subdivision of the state of Florida,
Statement of Understanding
RE: Contract # B-04-UC-12-0016, "Big Cypress Housing Corporation- Infrastructure
Construction of Fifty-Five Units."
In order to continue the services provided for in the original Contract document referenced
above, the Sub-Recipient agrees to amend the above referenced Contract as follows:
Exhibit A
-
AMEND: Exhibit A-Scope, Section J, Work Schedule
Note: Words underlined have been added. Words struck thr6ugh have been deleted.
The time frame for completion of the outlined activities shall be: June 30. 2009
Please nett! that if any el these actil>ities-ex-eeed the timelines by n.'8 ntent.fts a relised work
schedule HUl!Ot be Sllhmitled tB HHS.
NOTE: Performance milestones are in effect for prOf!rlll1t monitorinl! requirements onlv, and
as such, are used hv HUD anti other l!T"antor a!!encies as !!eneral tar!!et I!oals rather than strict
performance requirements.
AMEND: Exhibit A - Scope
Note: Words underlined have been added, Words strue-k through have been deleted,
Section M COMPENSATION: The County shall reimburse the SUB-RECIPIENT for the
performance of this Agreement upon completion or partial completion of the work tasks as
accepted and approved by HHS pursuant to the submittal of monthly progress rJ;Qorts,. Progres~
payments to Big Cypress HouWlR-C,prporation, as approyed bv HHS. can be made for any
eligible activity listed in the contract Eligible work tasks and/or activities shall include. but not
be limited to. infrastructure construction of fifty-five (55) multi-family rental housing units to be
used for legal migrant and legal seasonal faO]1.Y{Qrkers in Imm,pkale~EL~aymel!ts for eligjQ\~
work tasks and/or activitig)Lm.~t11ad~.QiLe!:tIYt() l.btL!2rQvider gUILe s~ryice(s), as anproyeg
!2LHHS. at Big Cypress' request. Payment will be made upon receipt of a proper invoice and in
compliance with Section 218.70. Fla. Stat otherwise known as the "Local Government Pmnml
Payment Act.':
,-
Nl other tenns and conditions of the agreement shall remain in force.
Exhibit A-I Contract Amcndmentltl
Big Cypress Housing Corporation-eDBG Infrastl'ucture Construction, Page 2 of 2
:ts'rr ;'~O. C:l::;,:;
:="?bn';3~Y '10. 2DC'9
?age 3 ~)i 5
IN WITNESS WHEREOF, the Sub-Recipient and the County have each, respectively, by an
authorized person or agent, hereunder set their hands and seals on the date(s) indicated below.
Accepted:
,2009
ATTEST:
COUNTY:
Dwight E. Brock, Clerk
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
By:
Chairman
Sub-Recipient:
Big Cypress Housing COq!oration
-/ //
('",.m"" ____~
By; ..,_,..~~L(~:.. ~'-I"-"----"
( Steve Kirk, President
"'. ) '"
DEPARTMENT DIRBCTO
By:
,-~-
/
/.;,
/(
(
Marcy Rl1lmbine
WITNES~;
By:
~' I
!: i,/' -
.. .~.
(\,
i \ l! ,
tl 'J([{.;'~t f=~;j
,
\
l'.,r
'!,.'
, .~" .;
.I'>; .'}{, '_' \ "
Print Name and Title
GRANT COORDINA TpR
B ',-;. ;:-.,,,,,,, /';',L--~._~--,"<,,,.-~-'-
y:.. '- "" ,., ...\- ?' /~.. ",
R_osa Munoz / //
-.--""
'\="' ()'. b i o\." U ' ~-",l ~ S
Print Name and Title
CONT R ACT SPECIALIST .C
/' )' ~. r /
.~, . ',. it_
By: /1(':>-'. ) 1 / ,-7. I.
v / Lyn Woo '
V
WITNESS: J'
B~..L~ j~
Approved as to form and
Legal Sufficiency:
(tf'lill - ..'-
_ r))!J&'2V" /1;7)!J {f!O/( Q
Assistant County Attorney
C.o!!t"{';t) (n. Gn~.el<1_J,--_
Printed Name
Page I of2
Aasnda Item No. /16D8
~ February 10, 2009
PaQ8 4 of 5
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
1608
Recommendation that the Board of County Commissioners approves and authorizes the
Chairman to sign an amendment to the Big Cypress Housing Corporation Community
Development Block Grant Program (CDBG) for (55) Fifty~Five Multi-Family Rental Units
Subrecipient Agreement approved on July 24, 2007 (Item 12D) for 5192.00000 This
amendment will allow for time extension and final payments to be made to Big Cypress as
reimbursement for expenses incurred for eligibie costs associated with the Agreement even
though leasing of the units is not complete
Meeting Date:
2/10/200990000 AM
Prepared By
Rosa Muoz:
Grants Management Coordinator
Date
Community Development &
Environmental Services
Financial Admin. & Housing
1/23/200911 :15:49 AM
Approved By
Margo Castorena
Public Services
Director
Date
Domestic Animal Services
1/23/20094:29 PM
Approved By
Marcy Krumbine
Public Services
Director
Date
Housing & Human Services
1/26/20094:31 PM
Approved By
Colleen Greene
Assistant County Attorner
Date
County Attorney
County Attorney Office
1/27120099:33 AM
Approved By
Marlene J, Foard
Grants Coordinator
Date
Administrative Services
Administrative Services Admin,
1/27120091 :12 PM
Approved By
Lyn Wood
PLlrchasing Agent
Purchasing
Date
A.dministrative Services
1f27!2009 4:22 PM
Appro\'ed By
Jeff Kiatzkow
Assistant County Attorney
Dale
County Attorney
County Attorney Office
1f2712009 4:48 PM
Appro\'ed By
Steve Carnell
PurchaSIng/General Sv.::s Dlredor
Date
Administrative Services
Purchasing
1/27/20098:03 PM
Approved By
Marla Ramsey
P!..!b!ic Services ,o.dmlntstrat:)f
Dat2
Public Services
PubHc Services Admin
1f?:8/200911286M
-\PilfOVcd By
OMS CO::Jid;nator
OMS Coord;nator
Date
f"il",.//r.\ A "",,.,rl~T,,,d\r:'V1"'r\rt\ 1 ,)1_]:'",h.."",,.,,Oj,'1n 1 n n;.:, ')n'1nnO\l h. 0;':' '1(\r{")1\.l<.:t-.'l'\.lTO/" 'In ^ r:1:'1\.lTl
'1!A/')n(\O
-- _._~,~-_.._-,~".".,-<.."....- -_.,,-,.~.... ,..._~- -,,'_.._...__.~-
Page 2 of 2
!:..c::.:;rica Item r~o. i 6[;8
~, =ebruarv 10 2'J09
Page 5 ~f 5
County r::ar.ager's Of!::;e
Office of Management & Budget
1/28:2009 1 :~6 PM
ApprU\'('d B~'
Sherry Pryor
Management & Budget Analrst
Office of Management &. Budget
Date
County Manager's OffiGe
1/30/20093:20 PM
Approved By
James V. Mudd
County Manager
Date
Board of County
Commissioners
County Man.ager's Office
2/2/2009 11 :49 AM
fil",.//("'.\ A. opnrl."T....<;..t\b'vnrw1\ 1 ')~_):'phl'II'l....,Ol, In 1 n Q/A f{)jnnO\ I h O/n ')(\('(")l\.ll;;:l-:-"rTO/n ')/l ^ r.J:;l\.ln
IIAI'1{){)O