Agenda 02/10/2009 Item #16C 1
Agenda Item No. 16C1
February 10, 2009
Page 1 of 4
EXECUTIVE SUMMARY
Recommendation to award Contract lTB#08-5075, "Collection Agency Service for Collier
County" to United Adjustment Corporation.
OBJECTIVE: Award the contract for collcction agcncy scrvices to United Adjustment
Corporation.
CONSIDERATIONS: All departments within the Board of County Commissioners Agency
can avail themselves of this contract. On October 2, 200S Collier County requested bids for
collection agency services. On October 29, 200S, six (6) bids were received, but only four (4)
were compliant to ITB#OS-5075. Thc bidders responded with proposed collection percentage
rates as follows:
. United Adjustment Corporation at 5%
. First Coast Systems, Inc at 15-20% (percentage depends on age of account)
. CCAat 17%.
. Penn Credit Corporation at 17%;
Staff recommends the lowest bidder as United Adjustment Corporation at 5%. Generally Collier
County would select more than one company, but the percentage proposed by United Adjustment
Corporation is well below all other bidders and provides an economic advantage for Collier
County.
Staff has set standards for collection, time accounts, and legal action. Legal action cannot be
taken by anyone other than Collier County.
The term of the contract is for a two (2) ycar period. The contract contains a renewal clause for
an additional two (2) year period.
Contracts will be in the fonn of a purchase order.
LEGAL CONSIDERATIONS: This item is legally sufficient for Board action. This item is
not quasi-judicial, and as such ex parte disclosure is not required. This item requires a majority
vote only. - JAB
FISCAL IMPACT: Entities within the Board of the County Commissioners Agency who send
accounts for collection at the lower rate offered by United Adjustment Corporation will pay a
smaller percentage of the past due amount for collection services using this vendor. In FYOS,
Public Utilities, Community Development, and Emergency Management Services sent 4,916
accounts totaling $2,077,500 to the Conversc Collection Agency. The cost of collection for
these accounts at 17.5% (previous rate) would be $363,600. The cost of collection with United
Adjustment Corporation would bc $103,900, a cost savings of $259,700.
Agenda Item No. 16C1
February 10, 2009
Page 2 of 4
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated
with these items.
RECOMMENDATION: That the Board of County Commissioners approve awarding Contract
ITB#08-5075 - "Collection Agency Services for Collier County" to United Adjustment
Corporation.
PREPARED BY: Teresa A. Riesen, Revenue Manager, Utility Billing & Customer Service.
Page] 01'2
Agenda Item No. 16C1
February 10, 2009
Page 3 of 4
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Item Number:
Item Summary:
16C1
Meeting Date:
Recommendation to award Contract ITS#08-5075. Collection Agency Service for Collier
County to United Adjustment Corporation
21101200990000 AM
Prepared B}'
Teresa Riesen Revenue Manager Date
Public Utilities UBeS 119120092:25:43 PM
Approved By
Joseph Bellone Operations Supervisor Date
Public Utilities Public Utilities Operations 1113/200911:58 AM
Approved By
Jeff Klatzkow Assistant County Attorney Date
County Attorney County Attorney Office 1113120091 :13 PM
Approved By
Jeff Page EMS Chief Date
Bureau of Emergency EMS 1/141200911 :22 AM
Services
Approved B}'
Diane B. Flagg Code Enforcement Director Date
Community Development & Code Enforcement 1/161200910:11 AM
Environmental Services
Approved By
Steve Carnell PurchasingfGeneral Svcs Director Date
Administrative Services Purchasing 1122/20098:52 AM
Approved By
Thomas Wides Operations Director Date
Public Utilities Public Utilities Operations 1/23/200912:44 PM
Approved By
Jennifer k Belpedio Assistant County Attorney Date
County Attorney County Attorney Office 1/26/20095:15 PM
Approved By
James W. Delony Public Utilities Administrator Date
Public Utilities Public Utilities Administration 1128/20098:30 AM
Approved By
OMS Coordinator OMS Coordinator Date
County Manager's Office Office of Management & Budget 1128/200910:36 AM
Approved By
Randy Greenwald Management/Budget Analyst Date
file://C:\AgendaTest\Export\] 23-February%20 10, %202009\ 16.%20CONSENT%20AGEND... 2/4/2009
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Page 20f2
Agenda Item No. 16C1
February 10, 2009
Page 4 of 4
County Manager's Office
Office of Management & Budget
1/28/200910:52 AM
Approved B~'
James v. Mudd
Board of County
Commissioners
County Manager
Date
County Manager's Office
1/28/200911:04 AM
file:IIC:\AgendaTest\Export\123-February%20 I 0,%202009\ 16.%20CONSENT%20AGEND... 2/4/2009